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MAG Agreement No. 1137A-0E Task Order 15
1
ACTIVE TRANSPORTATION PROJECT AGREEMENT BETWEEN
MARICOPA ASSOCIATION OF GOVERNMENTS
AND THE CITY OF GLENDALE FOR THE
GLENDALE 75TH AVE SIDEWALKS
This agreement (“Agreement”) is between the Maricopa Association of Governments (“MAG”), an Arizona
non-profit corporation, and the City of Glendale, an Arizona municipal corporation (“CITY”), collectively
referred to as the “Parties,” or individually as a “Party.”
This Agreement shall become effective as of the last date of execution below and shall continue in full force
and effect until June 1, 2024. MAG and CITY view this Agreement as a mutually beneficial relationship.
A) Statutory Authorization Agreement
The Parties are authorized to enter into this Agreement by Arizona Revised Statutes §§ 28-6308 and 28-
6353.
B) Purpose of the Agreement
The purpose of this Agreement is to identify and define the level of financial participation by CITY and MAG
to prepare the Glendale 75th Ave Sidewalks (“PROJECT”).
The PROJECT will be completed through a MAG On-Call Contract using a consultant(s) from the approved
Pedestrian and Bicycle Facilities Design Assistance Program and Bicycle and Pedestrian Master Plans and
First Time Updates On-Call Consultant list. The cost of this PROJECT will not exceed $78,091.
C) Mission/Goal Statement
The goal of the PROJECT is to provide Project Assessment for the Glendale 75th Ave Sidewalks for the
CITY.
D) Study Funding
1.
MAG is the recipient of Surface Transportation Block Grant Program Funds as described in the
amendments and modifications to the Fiscal Year 2022-2025 Transportation Improvements Plan (TIP).
2.
The consultant contract for the PROJECT will be for an amount not to exceed $78,091. Subject to the
availability of funding and approval of their respective governing bodies, funding for the PROJECT will
be shared among the Parties as follows:
The original amount allocated to the CITY for the PROJECT is $78,091. Subject to the availability of
funding and approval of their respective governing bodies, funding for the PROJECT will be shared
among the Parties as follows.
Maricopa Association of Governments
$ 73,645
94.3%
CITY/TOWN match
$ 4,446
5.7%
Total / Subtotal
$ 78,091
100%
3.
Cost adjustments: The MAG/CITY proportional share for the awarded funds is to be split 94.3/5.7 for
any amount less than or equal to original allocated amount of $78,091. If at any time during the Project
MAG anticipates that there will be cost overruns, MAG will immediately notify CITY and schedule a
meeting to discuss the status of the Project. If the cost for the consultant is more than the original
allocated amount (including proportional share), it will be the CITY’s responsibility to cover excess
costs.
MAG Agreement No. 1137A-0E Task Order 15
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4.
CITY financial participation is limited to paying CITY’S share including addition CITY local funds as
provided in paragraphs 3 above. It shall be MAG’s responsibility to enter into the consultant contract.
5.
MAG will invoice CITY for CITY’S share within thirty (30) calendar days of execution of this Agreement.
CITY shall make payment to MAG within thirty (30) calendar days after receipt of invoice. The financial
contribution of both Parties shall be deposited into the specified account no later than sixty (60)
calendar days after payment of invoice. MAG shall maintain billing accounts and financial records
during and for three (3) years after the completion of this Agreement and will produce the same to
CITY upon CITY’S written request.
6.
All notices or demands required to be given pursuant to the terms of this Agreement shall be given to
the other Party in writing, delivered in person, sent by confirmed email, deposited in the United States
mail, postage prepaid, registered or certified mail, return receipt requested, or deposited with any
commercial air courier or express service at the addresses set forth below, or to such address as the
Parties may substitute by written notice given in the manner described in this paragraph.
For MAG:
Eric J. Anderson
Executive Director
Maricopa Association of Governments
302 North First Avenue, Suite 300
Phoenix, Arizona 85003
602-254-6300
For the CITY
Patrick Sage
Transportation Planner
3210 Myrtle Ave, Suite 112
Glendale, AZ 85301
623-930-2945
Notices shall be deemed received on date delivered, if delivered by hand; on the day it is sent by
confirmed email; on the second day after its deposit with any commercial air courier or express service;
or, if mailed, ten (10) calendar days after the notice is deposited in the United States mail as above
provided; and on the delivery date indicated on receipt if delivered by certified or registered mail. Any
time period stated in a notice shall be computed from the time the notice is deemed received. Notices
sent by confirmed email shall also be sent by regular mail to the recipients at the above addresses.
This requirement for duplication notice is not intended to change the effective date of the notice sent
by confirmed email.
7.
In the event that the MAG funds required for performance of this Agreement are withdrawn or are not
available for funding, this Agreement, without penalty to any of the Parties, may be immediately
terminated; and any unspent financial contribution paid by CITY will be returned to CITY.
8.
After the PROJECT has been completed and the final retainage invoice has been paid to the
consultant, the CITY will invoice MAG within 30 days for reimbursement of CITY’S SHARE that has
not been spent (if any).
E) General Terms and Conditions of the Agreement
1.
Governing Law. This Agreement is entered into in Arizona and shall be construed and interpreted
under the laws of the State of Arizona.
2.
Severability. If any provision of this Agreement is declared invalid, illegal or unenforceable, that
MAG Agreement No. 1137A-0E Task Order 15
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provision shall be severed from the Agreement, and the remaining provisions shall otherwise remain
in full force.
3.
Hold Harmless. MAG and CITY (each as “Indemnitor”) agree to indemnify, defend, and hold harmless
the other Party (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or
expenses (including, but not limited to, reasonable attorneys' fees) (hereinafter collectively referred to
as "Claims”) arising out of the bodily injury of any person (including death) or property damage and
any other claims (including, but not limited to, claims of derivative or vicarious liability), which are
caused by the act, omission, negligence, misconduct or other fault of the Indemnitor, its officers,
officials, agents, employees or volunteers.
4.
This Agreement shall not be construed to imply authority to perform tasks, or accept any responsibility,
not expressly set forth herein.
5.
This Agreement shall be strictly constructed against the creation of a duty or responsibility unless the
intention to do so is clearly and unambiguously set forth herein.
6.
This Agreement shall be subject to cancellation for conflict of interest without penalty or further
obligations as provided by A.R.S. § 38-511.
7.
This Agreement constitutes the entire understanding of the Parties and supersedes all previous
representations, written or oral, with respect to the services specified herein. This Agreement may not
be modified or amended except by a written document, signed by authorized representatives of each
Party.
8.
Each Party hereby warrants and represents that it has full power and authority to enter into and perform
this Agreement, and that the person signing on behalf of each has been properly authorized and
empowered to enter into this Agreement. Each Party further acknowledges that it has read this
Agreement, understands it, and agrees to be bound by it.
9.
Each of the following shall constitute a material breach of this Agreement and an event of default
("Default") hereunder: A Party's failure to observe or perform any of the material covenants, conditions
or provisions of this Agreement to be observed or performed by that Party ("Defaulting Party"), where
such failure continues for a period of thirty (30) days after the Defaulting Party receives written notice
of such failure from the non-defaulting party, provided however that such failure shall not be a Default
if the Defaulting Party has commenced to cure the Default within such thirty (30) day period and
thereafter is diligently pursuing such cure to completion, but the total aggregate cure period shall not
exceed ninety (90) days unless the Parties agree in writing that additional time is reasonably necessary
under the circumstances to cure the default. In the event a Defaulting Party fails to perform any of its
material obligations under this Agreement and is in Default, the non-defaulting party, at its option, may
terminate this Agreement. Further, upon the occurrence of any Default and at any time thereafter, the
non-defaulting party may, but shall not be required to, exercise any remedies now or hereafter
available to it at law or in equity.
10. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public
Law 101-336, 42 U.S.C. 12101-12213) and all applicable Federal regulations under the Act, including
28 CFR Parts 35 and 36. The Parties to this Agreement shall comply with Executive Order Number
2009-09 issued by the Governor of the State of Arizona and incorporated by reference regarding “Non-
Discrimination.”
11. Non-Availability of Funds: Every obligation of the Parties under this Agreement is conditioned upon
the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not
allocated and available for the continuance of this Agreement, this Agreement may be terminated by
the Parties at the end of the period for which the funds are available. No liability shall accrue to the
Parties in the event this provision is exercised, and the Parties shall not be obligated or liable for any
future payments as a result of termination under this paragraph.
MAG Agreement No. 1137A-0E Task Order 15
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12. In the event of any controversy, which may arise out of this Agreement, the Parties agree to abide by
arbitration as is set forth for public works contracts if required by A.R.S. § 12-1518.
13. The Parties shall comply with the applicable requirements of A.R.S. § 41-4401.
14. The Parties shall comply with all applicable laws, rules, regulations and ordinances, as may be
amended.
15. In accordance with Arizona law, attached is the written determination of each Party's legal counsel
that the Parties are authorized under the laws of this State to enter into this Agreement and that the
Agreement is in proper form.
(Signature page follows)
MAG Agreement No. 1137A-0E Task Order 15
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.
CITY, an Arizona municipal corporation
By:
Jerry P. Weiers, Mayor
Date:
Attest:
By:
Julie Bower, City Clerk
Maricopa Association of Governments, an Arizona non-profit corporation
By:
Eric J. Anderson
Executive Director
Date:
Reviewed as to form by General Counsel for Maricopa Association of Governments, and Counsel
for the CITY
I have reviewed the above referenced Agreement between MAG and the CITY, an agreement proper in
form and within the powers and authority granted to the CITY under the laws of the State of Arizona.
No opinion is expressed as to the authority of MAG to enter into this Agreement.
Michael Bailey
Kathryn Gasior
City Attorney
Maricopa Association of Governments
General Counsel
MAG Agreement No. 1137A-0E Task Order 15
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APPENDIX A - SCOPE OF SERVICES
MARICOPA ASSOCIATION OF GOVERNMENTS (“MAG”)
TASK ORDER NO. 15
ON-CALL CONTRACT NO. 1137A-0E, LOKAHI, LLC
GLENDALE 75TH AVE SIDEWALKS
MAG PROJECT NO. 0600-0145-22-E001-1137A-0E.000008
TASK ORDER SUMMARY
The purpose of the study is to identify ways to improve safety and mobility along 75th Avenue by providing
a well-connected pedestrian network serving transportation and recreation travel. Filling in sidewalk gaps
will link people to employment, retail, and recreational opportunities, and provide options for convenient
travel. City of Glendale design standards require the installation of sidewalks for all new development.
However, many of the properties adjacent to the project corridor were developed prior to the adoption of
these standards and don’t include sidewalks, leaving pedestrians to walk in the street or along the
unimproved roadside. The study will focus on sidewalk connectivity along 0.76 miles of 75th Avenue,
between East Mall and Union Hills Drives.
The project assessment and preliminary engineering will reference the City of Glendale Active
Transportation Plan 2019, the MAG Active Transportation Plan 2020, MAG Complete Streets Guide 2011,
National Association of COG Transportation Officials (NACTO) Urban Street Design Guide 2013, and
American Association of State Highway and Transportation Officials (AASHTO) Standards. Studies will also
include pertinent City of Glendale standards for multi-modal connectivity.
The Scope of Services described below shall not be modified except at MAG’s request or with MAG’s
concurrence. Any services rendered by LOKAHI, LLC (“CONSULTANT”) that MAG considers to be outside
the Scope of Services of this Task Order shall not be the responsibility of MAG.
TOTAL TASK ORDER BUDGET
The CONSULTANT budget is attached. The total amount of this Task Order shall not exceed $78,091.17
SCOPE OF SERVICES
Task 1. General Coordination Administration
CONSULTANT will meet with MAG and the City of Glendale (COG) to review the project approach,
schedule, specific requirements, and administrative procedures needed to complete this initial
phase of the project. The CONSULTANT will also visit the project site to discuss design issues and
recommendations for specific site conditions. The pedestrian facilities are proposed to occur
parallel to 75th Avenue between East Mall and Union Hills Drives. The project has a limited budget,
and the CONSULTANT will work with the COG to establish what elements or segments of the
pedestrian facilities can be constructed initially and what features may need to be addressed by
future efforts. CONSULTANT, in consultation with the COG, shall develop a formal written list of
key stakeholders who will be asked to participate in developing pedestrian improvements in the
project area as defined above. At this time, the stakeholder list will include COG, MAG, area
business leaders and adjacent residents.
The sub-tasks required to complete this task are as follows:
1.1
Site Visit / Kick-Off Meeting: CONSULTANT will meet with members from MAG and COG
and will visit the site to determine existing conditions and possible design considerations.
MAG Agreement No. 1137A-0E Task Order 15
APPENDIX A - SCOPE OF SERVICES
Task Order No. 15 On-Call Contract No. 1137A-0E
2
CONSULTANT will take digital images of the various site conditions for future reference
and inclusion in the documentation of the project if needed. The CONSULTANT will
coordinate the meeting with MAG and COG to prepare for the successful completion of the
project. Meeting notes will be prepared by CONSULTANT. The meeting shall include the
following:
1.1.1
Outline Goals and Approach: Outline and define the goals specific to this project.
1.1.2
Coordinate Project Schedule: Review the initial project schedule to
accommodate scope adjustments.
1.1.3
Identity Core Team.
1.1.4
Identify Existing Data: Identify and assign responsibilities for initial data
exchange of pertinent information available or to be provided by the COG or other
agencies.
1.2
Design Standards Review: CONSULTANT will also review AASHTO Pedestrian Facilities
design standards and COG’s Transportation/Active Transportation Master Plans, and MAG
Active Transportation Plan 2020, and Complete Streets Guide 2011, for preparation of a
conceptual pedestrian facilities and possible linkages to other existing or future pedestrian
facilities.
1.3
Identify Stakeholders: CONSULTANT, in consultation with COG, shall develop a formal
written list of key stakeholders who will be asked to participate in developing pedestrian
improvements in the project area as defined above. At this time, the stakeholder list will
include COG, area businesses leaders and adjacent residents.
Deliverables
1.
Refined Scope of Services: Based on Site Visit/Kick-off/Programming Meeting with COG,
MAG and Stakeholders, CONSULTANT will refine the detailed list of activities created to
address project specific issues as needed.
2.
Meeting Notes: Documentation of the Kick-off Meeting, including meeting notes that detail
upcoming action items, milestone dates and deliverables, outline of goals and approach,
and existing data request.
3.
Detailed Schedule: A detailed schedule to reflect milestones, submittal and approval dates
based on feedback from the kick-off meeting.
4.
Field Notes: Field notes with photographs of the site visit.
Task 2. Data Collection & Analysis
The CONSULTANT shall request from the COG all available information relating to the project
area. Data shall include approved site plans; utility plans; base maps (topo, survey, ALTA, survey,
ROW, easements, etc.); existing aerial photos; and other information identifying the location of
streets, public rights of way, existing utilities, and existing and planned transportation facilities for
all modes of transportation including public transit, bicycles, pedestrians, and automobiles.
Inventories of existing general land uses in a ¼ mile radius shall also be provided, as well as
information about planned street or utility modifications in the project area. Other data relevant to
planning pedestrian facilities shall be collected as mutually agreed to by the CONSULTANT, the
COG, and the MAG Project Manager. CONSULTANT shall prepare a report for the COG and the
MAG Project Manager, documenting the data collected and its relevance to the study area as a
deliverable.
Task Order No. 15 On-Call Contract No. 1137A-0E
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The CONSULTANT will collect available relevant data pertinent to on and off-site conditions and
regulations or procedures, which may influence the design concepts. General data pertaining to
grades, hydrology, visual character, vegetation, land use, easements, and utility information will be
identified. In addition to these site factors, information pertaining to utilities, engineering constraints,
site visibility, pedestrian facilities design, lighting considerations, maintenance concerns and COG
design guidelines will be considered. CONSULTANT will develop base sheets for this project.
The sub-tasks required to complete this task are as follows:
2.1
Obtain Existing Data: Coordinate and utilize site data provided by utility companies and
COG to develop base mapping data. The focus will be acquiring base data and that will
serve as the basis for this design evaluation. Currently the project area includes Arizona
Public Service (APS) and Southwest Gas, and the design team will provide a Blue Stake
design ticket to gather additional information for inclusion in the base map.
2.2
Review Existing Plans and Data: Coordinate with the COG to identify information included
in previous documentation pertinent to the project.
2.3
Review Survey Data: Coordinate with the COG to identify desired limits of the project and
identify where existing data is available with a focus on the adjacent project topographic
data and geotechnical report which will be the basis for this project design.
2.4
Coordinate Base Sheets: Coordinate with the COG to confirm the best means for
developing a cost-effective base map for the pedestrian facilities segment. The base data
provided by COG will be the base data used to develop base sheets. No additional survey
has been included in the scope of work. It is anticipated the base will be a hybrid of
commercially available aerial photographs, COG data and Maricopa County data.
2.5
Review the Mapping: Obtain available aerial imaging from in house stock resources, COG
and survey data for use as base information. CONSULTANT will utilize the most current
existing aerial imagery from available resources to obtain an aerial photograph depicting
existing site features.
2.6
Review Adjacent Land Use: Review existing land use for areas adjacent to the project
corridor. Discuss and document the COG’s knowledge of proposed and adjacent land uses.
2.7
Identify Right of Way, Tracts Easements: Identify existing tracts, to whom the tracts are
dedicated and for what purpose. Identify right -of- way (ROW) easements, ownership and
determine areas where new easements will be required. ROW easement ownership will be
identified with coordination assistance from the COG.
2.8
Review Existing COG and MAG proposed Active Transportation Travel Routes and
Corridors: Obtain and review information of existing and proposed pedestrian travel routes,
which may link to this corridor. These should include roadway sidewalks, bus routes,
pedestrian and bicycle facilities, pedestrian links, etc.
2.9
Review Hydrology information: Obtain and review readily available hydrology reports and
documents previously prepared and provided by the COG or obtained by the civil engineer
that address drainage conditions associated with this site.
2.10
Design Coordination Meeting #1 of 3: The goal of this meeting is to gather information in
an open “brainstorming” session with COG, MAG and stakeholders at a single meeting or
“grouped” meetings back-to-back during one trip. It is anticipated this meeting would be
held at COG city hall. If stakeholders are unable to attend in person virtual attendance will
be accommodated.
Task Order No. 15 On-Call Contract No. 1137A-0E
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Deliverables
1.
DRAFT Base Map: CONSULTANT will prepare DRAFT Base Map for review by COG,
MAG and stakeholders.
2.
Meeting Notes: CONSULTANT will document the Design Coordination Meeting #1 with
meeting notes that include upcoming action items and milestone dates/deliverables,
distributed to COG, MAG, participants and identified stakeholders.
3.
Data Inventory Memorandum: CONSULTANT will provide a memorandum to document
sources referred to for the project.
Task 3. Data Analysis
The CONSULTANT will analyze and review the data collected. The Core Team as defined by COG
in the kick-off meeting and stakeholders shall provide input on issues and needs to consider in
planning the pedestrian facilities.
The sub-tasks required to complete this task are as follows:
3.1
Base Map Update: Review and update draft Base Map based on feedback from COG,
MAG, and stakeholders.
3.2
Review Proposed Plan(s) Impacts: Review COG and utility company impacts to the
corridor and summarize in a memorandum.
3.3
Preliminary Pedestrian Facilities Alternatives: Prepare initial alternatives for review.
Beyond these preliminary alternatives, this report suggests a temporary installation project
for signage and markings prior to full project construction. All alternatives will evaluate
additional signalized crossing locations and signal types. Potential signals my include
either a full intersection signa., HAWK, and/or and alternative pedestrian-controlled signal.
Potential alternatives are as follows:
•
Sidewalk bump out with mountable curb, at utility and existing obstructions (i.e., power
poles, fire hydrants, walls, mailboxes, etc.)
•
Yield street configuration with supplemental sidewalks and end connections.
•
Shared streets with supplemental sidewalks and end connections
3.4
Review Meeting #1 of 2: Attend a meeting to review the Preliminary Pedestrian Facilities
Alternatives with COG and MAG prior to presenting to stakeholders.
3.5
Design Coordination Meeting #2 of 3: Attend a meeting to review the Preliminary
Pedestrian Facilities Alternatives with COG, MAG, and stakeholders. Discuss and select
the Preferred Alternative. If Stakeholders are unable to attend in person virtual attendance
will be accommodated.
3.6
Preferred Alternative: Based on input from the Design Coordination Meeting #2 a Preferred
Alternative will be created.
3.7
Review Meeting #2 of 2: Attend a meeting to review the Pedestrian Facilities Preferred
Alternative with COG and MAG prior to presenting to Stakeholders.
3.8
Design Coordination Meeting #3 of 3: Attend a meeting to review the Preferred Alternative
with Stakeholders, MAG and COG.
Task Order No. 15 On-Call Contract No. 1137A-0E
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3.9
Public Meeting: Attend and present at a public meeting in an open house format. Public
feedback will be acquired from in-person discussion, comment cards, and marked up
boards. COG will set up a meeting location, post invites and post to COG’s website for
feedback.
Deliverables
1.
Updated Draft Base Map: CONSULTANT will update draft Base Map based on comments
from for review by COG, MAG, and Stakeholders.
2.
Proposed Plan(s) Impacts: Summary memorandum describing COG and utility company
impacts to the corridor.
3.
Preliminary Pedestrian Facilities Alternatives: Preliminary Pedestrian Facilities Alternatives
“roll plot” and Future Conditions Simulation of example area for review by COG, MAG and
Stakeholders.
4.
Preferred Alternative: Preferred Alternative Pedestrian Facilities “roll plot” format for review
by MAG, COG, and stakeholders.
5.
Meeting Notes: CONSULTANT will document Review Meetings #1 and #2, and Design
Coordination Meetings #2 and #3 with meeting notes that include upcoming action items
and milestone dates/deliverables, distributed to COG, MAG, participants and identified
stakeholders.
6.
Public Meeting Materials: Roll plot of Preferred Alternative, future condition simulation of
example area, comment cards, sign-ins, materials for marking up roll plot by public, and
summary report of public feedback.
Task 4: Preliminary Design/Project Assessment Report
The Project Assessment (PA) summarizes the initial conditions of the project. CONSULTANT will
follow the specific format provided by MAG for the preparation of this document. The PA will be
prepared in a draft format and submitted for review by MAG and the COG. Following their review,
CONSULTANT will make requested modifications to the report and plans.
4.1
Initial document preparation: Prepare the written document using the format provided by
MAG. Portions of this document will likely require assistance from COG Staff. The draft
report will document identification of project goals, existing conditions, desired program,
stakeholder and public input, interagency coordination, alternatives studied, preferred
alternative, Sketch up model perspective graphics of design intent, order of magnitude
costs and concept plan documents.
4.2
Submit Draft Document to MAG and COG for review. The COG will upload all project
deliverable documents into a Bluebeam session for review and comment by the design
team.
4.3
Finalize Project Assessment: CONSULTANT will edit the PA based on the comments
received and prepare a final PA for final review and approval by MAG and the COG. The
final report will document identification of project goals, existing conditions, program,
stakeholder and public input, interagency coordination, alternatives studied, preferred
alternative.
4.4
Submit Final Project Assessment Report for Review/Approval: The plan sheets, draft report
and support documentation will be organized into a collective submittal package. These
documents will be submitted for review by MAG and the COG and minor adjustments will
Task Order No. 15 On-Call Contract No. 1137A-0E
6
be addressed.
The PA report is anticipated to include the following:
• Introduction
• Background Data
• Project Scope
• Project Development Consideration
• Environmental Requirements (brief description): (Based on Information Provided by
COG)
o
Species investigation (animals and plants) (COG)
o
Wetland and Riparian areas (COG)
o
Flood Plain encroachment (COG)
o
Section 401/404 (COG)
o
Section 4-f impacts (COG)
o
Potential contaminants (COG)
o
Social or economic impacts (COG)
o
Cultural Resources (COG)
o
Scenic or Historic Route (COG)
• Geotechnical and Drainage requirements (Overview summary)
• Right of Way requirements
• Utility Relocation requirements
• Typical Roadway section
• Estimated Cost (based on MAG Cost Estimate Sheet)
• Vicinity Map
• Typical Sections
• Before Photos and Future Condition Photo Simulation of example areas.
• Schedule
• 15% Plans in 11” X 17” format and electronic copy
Deliverables
1.
Updated Draft Project Assessment: CONSULTANT will prepare a DRAFT Project
Assessment Report (in final report product format) for review by COG, MAG and
Stakeholders.
2.
FINAL Project Assessment Report: CONSULTANT will prepare FINAL Project Assessment
Report. CONSULTANT shall provide one electronic and one camera-ready copy of the
report to the COG and MAG Program Manager. The draft report shall be reviewed, and
comments shall be incorporated into the final report.
Task 5: Executive Summary and Regional Significance Report
5.1
CONSULTANT will prepare an executive summary of the project. The summary shall
include an aerial map of the area, before and after images, renderings, and a brief
description of the MAG Active Transportation Design Assistance project and key
recommendations. A primary goal of the summary shall be to provide an explanation of the
regional significance of the project and lessons learned from this project that could be
applied to the other areas of the region to help improve the pedestrian environment. The
summary shall be reviewed by the MAG Program Manager and comments shall be
incorporated into the draft summary. The draft report shall be reviewed, and comments
shall be incorporated into the final report.
Deliverables
Task Order No. 15 On-Call Contract No. 1137A-0E
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1.
Executive Summary and Report of Regional Significance: These reports are in the same
format at the Project Assessment Report but summarize for use in presentations and
review by outside decision makers.
2.
CONSULTANT will provide in electronic format all project deliverables with the pertinent
project related images in a jpg format Deliverables will include all CAD design files and GIS
data files developed as part of the project in an electronic format.
TASK ORDER SCHEDULE
This task order will begin on or about June 1, 2023, and will end on June 1, 2024
TASK ORDER PROJECT TEAM
LOKAHI (CONSULTANT):
Jamie Blakeman, PE, PTOE
Principal Traffic Engineer
Dean Chambers, PLA, ASLA
Project Manager
Denise Dunlop, PLA, ASLA
Sr. Landscape Architect
Shelly Sorensen, PE, PTOE
Sr. Traffic Engineer
Marina Stender, PE, PTOE
Sr. Traffic Engineer
Grant Treinen, EIT
Traffic Designer
Tyler Gafke
Traffic Designer
Ivan Fraire
Traffic Designer
Kristen Stevens, EIT
Traffic Designer
PROJECT NAME:
GLN-23-DA-002, 75th Ave Sidewalks
CONTRACT NUMBER:
1137-0E
CONTRACT PERIOD: FROM
[03/22/2022]
TO
[06/30/2025]
TASK ORDER NUMBER:
15
TASK ORDER PERIOD: FROM
[06/01/2023]
TO
[06/01/2024]
MAG STAFF:
Kay Bork
CONSULTANT REMIT TO ADDRESS:
Lokahi, LLC
10555 N. 114th Street, Suite 105
Scottsdale, AZ 85259
TAXPAYER ID NUMBER:
84-2295033
* Only type in the BLUE or GREEN areas and be sure to enter entire budget
PRIME CONSULTANT
Original Costs and Rates
Raw Direct
Task 1
Task 2
Task 3
Task 4
Task 5
Direct
Hourly Rate
General
Coordination /
Scope of
Services/
Schedule
Data Collection
and Analysis
Data Analysis
Preliminary
Design/
Project
Assessment
Report
Executive
Summary /
Regional
Significance
Report
Total Hours
Total Cost
Jamie Blakeman, PE, PTOE
$76.92
2.00
2.00
4.00
2.00
0.00
10.00
$769.20
Dean Chambers, PLA, ASLA
$69.30
4.00
8.00
32.00
60.00
4.00
108.00
$7,484.40
Denise Dunlop, PLA, ASLA
$43.27
6.00
16.00
36.00
96.00
24.00
178.00
$7,702.06
Shelly Sorensen, PE, PTOE
$66.11
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Marina Stender, PE, PTOE
$55.00
0.00
2.00
20.00
8.00
0.00
30.00
$1,650.00
Grant Treinen, EIT
$39.70
0.00
2.00
24.00
12.00
0.00
38.00
$1,508.60
Tyler Gafke
$36.84
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Ivan Fraire
$33.60
0.00
15.50
40.00
80.00
0.00
135.50
$4,552.80
Kristen Stevens, EIT
$35.34
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Total Task Hours
12.00
45.50
156.00
258.00
28.00
499.50
23,667.06
Total Task Cost
$690.66
$2,110.76
$7,479.80
$12,070.16
$1,315.68
$23,667.06
Overhead and/or Fringe Audited Rate
1.70
$1,174.12
$3,588.29
$12,715.66
$20,519.27
$2,236.66
$40,234.00
Total Labor with Overhead
$1,864.78
$5,699.05
$20,195.46
$32,589.43
$3,552.34
$63,901.06
Fee (10% max rate)
0.10
$186.48
$569.91
$2,019.55
$3,258.94
$355.23
$6,390.11
2,051.26
$
6,268.96
$
22,215.01
$
35,848.37
$
3,907.57
$
70,291.17
$
PRIME CONSULTANT
Task 1
Task 2
Task 3
Task 4
Task 5
General
Coordination /
Scope of
Services/
Schedule
Data Collection
and Analysis
Data Analysis
Preliminary
Design/
Project
Assessment
Report
Executive
Summary /
Regional
Significance
Report
Total Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
-
$
-
$
-
$
-
$
-
$
-
$
Task 1
Task 2
Task 3
Task 4
Task 5
General
Coordination /
Data Collection
and Analysis
Data Analysis
Preliminary
Design/
Executive
Summary /
Total Cost
$2,051.26
$6,268.96
$22,215.01
$35,848.37
$3,907.57
$70,291.17
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,900.00
$3,900.00
$0.00
$7,800.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2,051.26
$
6,268.96
$
26,115.01
$
39,748.37
$
3,907.57
$
$78,091.17
SUBCONSULTANT - NO. 1
Dibble Engineering
Task 1
Task 2
Task 3
Task 4
Task 5
Coordination /
and Analysis
Data Analysis
Design/
Summary /
Personnel
Loaded
Hourly Rate
Task Hours
Task Hours
Task Hours
Task Hours
Task Hours
Total Hours
Total Cost
$0.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,900.00
$3,900.00
$0.00
$7,800.00
Dibble Engineering
Total Cost
$0.00
$0.00
$3,900.00
$3,900.00
$0.00
7,800.00
$
CONTRACT BUDGET BY TASK ORDER
BUDGET OF DIRECTLY REIMBURSABLE EXPENSES
BUDGET OF PERSONNEL BY TASK NUMBER
TOTAL BUDGET
SUBCONSULTANT BUDGET FOR PERSONNEL AND REIMBURSABLES
Miscellenous Expenses (Example)
** Input Raw Hourly Rates TWO DECIMAL PLACES ONLY and use most current information
*** Invoices should relfect ACTUAL RATES for Prime Consultant Personnel
Reimbursable Expenses
Total Labor With Overhead and Fee
Total Prime Reimbursable Expenses
Total Subconsultant Costs
Adjustments
Jason Simmers, PE, PMP
(or) Subconsultant Flat Fee
TOTAL COST SUMMARY
GRAND TOTAL
Total Labor Budget With Overhead & Fees
Total Prime Reimbursable Expenses
Total Task Hours
Total Loaded Labor Costs
Total Subconsultant Reimbursable Expenses