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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, August 8, 2023 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Pastor David Tomb of the Bellevue Heights Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE Councilmember Malnar left the meeting. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JUNE 27, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Ian Hugh to approve the minutes of the June 27, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ray Malnar (ABSENT) Passed City Council Meeting Minutes - August 8, 2023 Page 2 of 12 CONSENT AGENDA Mayor Weiers said Vice Mayor Clark had requested separate votes for Consent Agenda items 21 and 23. 2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000047-L10, A1 STOP, 6505 N 59TH AVE 3. AUTHORIZATION TO ENTER INTO ADDENDUM 2 TO A RESIDENTIAL LEASE AGREEMENT WITH KIMBERLEE SWANSON FOR HOME REPAIR PROGRAM TEMPORARY RELOCATION 4. AUTHORIZATION TO ENTER INTO AMENDMENT TWO TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE CITYWIDE BUS PULLOUT DESIGN 5. AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., FOR INTERSECTION IMPROVEMENTS AT 61ST AND OLIVE AVENUES 6. AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS, INC., FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT 7. AUTHORIZATION TO ENTER INTO A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH DIG STUDIO, INC. FOR THE DESIGN OF THE HEROES REGIONAL PARK BALL FIELDS 8. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CHASSE BUILDING TEAM, INC. FOR GENERAL CONTRACTING SERVICES 9. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL LAND SURVEYING PROFESSIONAL SERVICES 10. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL GEOTECHNICAL PROFESSIONAL SERVICES 11. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL MECHANICAL, ELECTRICAL AND PLUMBING PROFESSIONAL SERVICES 12. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL STRUCTURAL PROFESSIONAL SERVICES 13. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES City Council Meeting Minutes - August 8, 2023 Page 3 of 12 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BRYCON CORPORATION FOR JOB ORDER CONTRACTOR CONTRACT 15. AUTHORIZATION TO ENTER INTO LINKING AGREEMENT WITH ARNOLD MACHINERY COMPANY FOR EQUIPMENT, PARTS AND SERVICES FOR FORKLIFTS AND OTHER HEAVY EQUIPMENT 16. AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE SERVICE AGREEMENT WITH TANK WORLD CORPORATION FOR WATER TOWER RECONDITIONING 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WASTEQUIP MANUFACTURING COMPANY, LLC FOR FRONT LOAD AND ROLL-OFF CONTAINERS 18. AUTHORIZATION TO EXTEND THE CONTRACT WITH MARICOPA AMBULANCE, LLC IN ORDER TO COMPLETE THE RFP PROCESS 19. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT, AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE FITNESS EQUIPMENT FROM WOODWAY USA, INC. 20. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT C19-0616 WITH QCM TECHNOLOGIES, INC. TO ACQUIRE TECHNOLOGY HARDWARE, SOFTWARE, SECURITY SERVICES, EQUIPMENT, AND SUPPORT 21. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH EPIFINI LANDSCAPING, INC. FOR LANDSCAPE IRRIGATION CONSTRUCTION SERVICES FOR PARKS Ms. Bower read the item by title. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve item 21. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Councilmember Ray Malnar (ABSENT) Passed City Council Meeting Minutes - August 8, 2023 Page 4 of 12 22. EXPENDITURE AUTHORIZATION FOR COSTS ASSOCIATED WITH CONTINUED PARTICIPATION IN THE REGIONAL WIRELESS COOPERATIVE IN FISCAL YEAR 2023-24 23. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO TRANSLOC, INC. PREVIOUSLY KNOWN AS DOUBLEMAP, INC., FOR AUTOMATIC VEHICLE LOCATION AND PASSENGER COUNTER SYSTEM FOR CIRCULATOR TRANSIT BUSES (GUS) Ms. Bower read the item by title. Councilmember Tolmachoff said the proposed term of the contract was for 1 year and it was not a 5-year contract. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve item 23. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Councilmember Ray Malnar (ABSENT) Passed 24. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC., FOR TREATMENT EVALUATION AT THE CAMELBACK RANCH WELL SITE A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 2 through 20, 22 and 24. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ray Malnar (ABSENT) Passed Councilmember Malnar rejoined the meeting. CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. City Council Meeting Minutes - August 8, 2023 Page 5 of 12 25. RESOLUTION NO. R23-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT ENTITLED “COST PARTICIPATION AGREEMENT BETWEEN THE CITY OF GLENDALE AND THE ROOSEVELT IRRIGATION DISTRICT ASSOCIATED WITH THE RID CC2 CANAL-MARYLAND AVENUE EXTENSION”. 26. RESOLUTION NO. R23-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO A DATA- SHARING AGREEMENT (NO. 225512) FOR DATA EXCHANGE WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY, DIVISION OF EMPLOYMENT AND REHABILITATION SERVICES, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 27. RESOLUTION NO. R23-70 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN EQUITABLE SHARING AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE FOR CONTINUED PARTICIPATION IN THE FEDERAL EQUITABLE SHARING PROGRAM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 28. RESOLUTION NO. R23-71 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE INSTALLATION OF A HAWK (HIGH-INTENSITY ACTIVATED CROSSWALK) SIGNAL AT CAMELBACK ROAD AND 53RD AVENUE IN THE CITY OF GLENDALE. 29. RESOLUTION NO. R23-72 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE EXCHANGE OF SERVICES (ENTENTE). 30. RESOLUTION NO. R23-73 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION (AWARD NO. 693JJ32340355) FOR ACCEPTANCE AND EXPENDITURE OF THE SAFE STREETS FOR ALL GRANT FUNDING FOR THE DEVELOPMENT OF A SAFETY ACTION PLAN. City Council Meeting Minutes - August 8, 2023 Page 6 of 12 A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to adopt Consent Resolutions items 25 through 30. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 31. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH UTILITY EQUIPMENT & SUPPLY, INC., DOING BUSINESS AS UTILITY CRANE & EQUIPMENT, FOR SERVICE AND REPAIR OF HEAVY-DUTY EQUIPMENT AND RATIFICATION OF EXPENDITURES A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to approve item 31. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 32. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO LINKING AGREEMENT C19-1201 WITH MYTHICS, INC A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 32. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama City Council Meeting Minutes - August 8, 2023 Page 7 of 12 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 33. AWARD OF RFP 23-14 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR A COMMUNITY AND RECREATION SCHEDULING SYSTEM FOR PARKS AND RECREATION A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 33. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 34. AWARD OF IFB 24-01 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH INDEPENDENT UMPIRE, LLC FOR UMPIRE/REFEREE SERVICES FOR RECREATION A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 34. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 35. AWARD OF IFB 23-37 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WESCO DISTRIBUTION, INC. FOR STREET LIGHTING LUMINAIRES AND SUPPLIES A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 35. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama City Council Meeting Minutes - August 8, 2023 Page 8 of 12 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 36. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH DXP ENTERPRISES FOR SEEPEX PUMPS, PARTS & SERVICES A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 36. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 37. AUTHORIZATION TO ENTER INTO PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL ENVIRONMENTAL SERVICES A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve item 37. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed ORDINANCES 38. ORDINANCE NO. O23-26 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A PORTION OF THE COSTS OF City Council Meeting Minutes - August 8, 2023 Page 9 of 12 CERTAIN PROJECTS OF THE CITY AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE SALE OF SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR AND PAYING AGENT AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE AND DECLARING AN EMERGENCY. Presented by: Levi Gibson, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLP Ms. Bower read the ordinance by title. Mr. Gibson said the proposed ordinance authorized and provided for the issuance and sale of General Obligation Bonds in one or more series and authorized execution of all necessary documents in connection with the bond issuance. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O23-26. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 39. ORDINANCE NO. O23-27 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ASSUMING JURISDICTION FROM THE OFFICE OF THE STATE FIRE MARSHAL FOR PRESCRIBING AND ENFORCING FIRE AND LIFE SAFETY CODES AND STANDARDS WITHIN THE CITY OF GLENDALE AT THE MULTI-PURPOSE STADIUM FACILITY AND SURROUNDING PRIVATE PROPERTY AND DECLARING AN EMERGENCY. Presented by: Ryan Freeburg, Fire Chief Ms. Bower read the ordinance by title. Chief Freeburg said on June 28, 2023, the Arizona Sports and Tourism Authority (AZSTA) requested the City assume jurisdiction of the State Farm Stadium, and its adjacent properties, and serve as the authority having jurisdiction (AHJ) with regard to fire code enforcement. In July, AZSTA provided formal 30-day notice to the Department of Forestry and Fire Management that the current contract would be terminated. City staff had been working to provide a seamless transition to take over the service and become the AHJ. The majority of the services provided would be on-duty. Any additional cost impacts would be discussed with City leadership, stadium management and AZSTA. City Council Meeting Minutes - August 8, 2023 Page 10 of 12 A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance O23-27. Councilmember Turner said he was normally reluctant to support declaring an emergency when adopting ordinances. In this case, because it concerned life and safety of visitors to the stadium and the short timeframe involved, he was willing to support it. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Tolmachoff said the City had just suffered the hottest July in recorded history. She thanked the City staff who worked outside, such as Public Safety, Solid Waste, and Right-of-Way. The work of these employees did not go unnoticed. Councilmember Turner said residents had been concerned about the development at the former Glen Lakes Golf Course. Construction had stopped for several months but he was happy to report that construction had resumed, and hopefully model homes would be open soon. CITIZEN COMMENTS Edwin Robinson II, Cholla District resident, presented a grant request for the Community Love Event. Pam Ray, Sahuaro District resident, commented on Conditional Use Permit 23-04. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:01 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 8th day of August, 2023. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ______ day of ____________, 2023. City Council Meeting Minutes - August 8, 2023 Page 11 of 12 _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - August 8, 2023 Page 12 of 12