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Page 1 of 3 COST PARTICIPATION AGREEMENT BETWEEN THE CITY OF GLENDALE AND THE ROOSEVELT IRRIGATION DISTRICT ASSOCIATED WITH THE RID CC2 Canal-Maryland Avenue Extension THIS COST PARTICIPATION AGREEMENT FOR ENGINEERING DESIGN, CONSTRUCTION OBSERVATION SERVICES associated with the proposed RID CC2 CANAL-MARYLAND AVENUE EXTENSION IMPROVEMENTS is made between THE ROOSEVELT IRRIGATION DISTRICT, an Arizona municipal corporation (hereinafter the “DISTRICT”) and THE CITY OF GLENDALE, an Arizona municipal corporation (hereinafter the “CITY”). RECITALS: A. The CITY has recently contacted the DISTRICT regarding a proposal to construct roadway and utility improvements including and adjacent Extension of Maryland Avenue in the City of Glendale, Maricopa County, Arizona in association with the City of Glendale Maryland Avenue Extension project (the “Project”). B. The DISTRICT owns, operates, and maintains RID CC2 Canal for the conveyance and delivery of irrigation water to lands located generally west of the Agua Fria River. The CITY’s proposed improvements along the Maryland Avenue Alignment cross a portion of these DISTRICT facilities. C. To accommodate the Project, the relocation of certain DISTRICT facilities along RID CC2 Canal is required. The DISTRICT, and/or the DISTRICT’s authorized agents, will provide technical coordination, engineering design, construction plan preparation and other necessary services associated with the design and construction of the DISTRICT relocated facilities required for the proposed Project (the “Relocated Facilities”). D. The CITY and the DISTRICT desire to enter into this agreement pursuant to which the DISTRICT shall provide various services associated with the design and construction of the Relocated Facilities and the CITY shall reimburse the DISTRICT for such services. Specifically, DISTRICT and/or its authorized agents shall provide the following services in connection with the Relocated Facilities: (i) land rights and right-of-way research, appraisals and access negotiations as needed; design and prepare specifications and construction plans for the Relocated Facilities review; and coordinate and obtain approvals of other utilities affected by the Relocated Facilities (collectively “Design Services”); and (ii) procure construction services for the Relocated Facilities, including sub consultant and trades coordination; construct the Relocated Facilities; provide contract and construction administration services; relocate improvements of other utilities affected by the Relocated Facilities as needed; undertake all required inspections and testing and provide construction and as-built surveys (collectively “Technical Coordination, Construction and Administration Services”). (Design Services and Technical Coordination, Construction, and Administration Services are collectively referred to as “Services”). The CITY shall reimburse the DISTRICT’s reasonable costs associated with the SERVICES, including additional costs pursuant to Section 6 below. ATTEST: Julie K. Bower, (SEAL) City Clerk APPROVED AS TO FORM: ____________________________________ Michael D. Bailey, City Attorney DIRECTORS W. BRUCE HEIDEN, PRESIDENT K.C. GINGG BRANDON LEISTER JASON ROVEY JOHN K. VANDERWEY SUPERINTENDENT DONOVAN L. NEESE 103 WEST BASELINE ROAD BUCKEYE, ARIZONA 85326 TELEPHONE (623) 386-2046 FAX (623) 386-4360 29 March 2023 City of Glendale 5850 W. Glendale Ave, Ste 315 Glendale, AZ 85301 Attention: Mr. David Beard Reference: RID CC2 Canal – Maryland Extension at 99th Ave (181300858) Dear Mr. Beard, As requested, the Roosevelt Irrigation District (RID) is herein providing the funding requirement for the relocation of RID irrigation and/or drainage facilities along a portion of RID CC2 in association with the above referenced project. The relocation of RID facilities within the development project includes piping of existing ditch, removal of existing structures and the design of new appurtenant irrigation structures. Estimated RID fees for engineering design, post design, project coordination and expenses for the RID project are detailed in the enclosed Fee Proposal. A summary of the funding to be advanced to RID for this project is as follows: Engineering Fees & Expenses $89,231.50 RID Administration Fees $8,923.15 Design & post-design authorization credit -$46,060.00 RID administration fee credit -$6,426.80 TOTAL FUNDS DUE $45,667.85 Notification will be provided prior to the exhaustion of the funds on the project. Change orders are requested in $20,000 increments except when a detailed scope is required. RID will stop work on any project that has exhausted the funding provided and resume once additional funding has been received. The attached Cost Participation Agreement (CPA) must be signed and returned to the RID office. The commencement of engineering work will be scheduled once the signed CPA has been returned to RID. ROOSEVELT IRRIGATION DISTRICT RID COLLECTION CANAL 2 - CITY OF GLENDALE MARYLAND AVENUE EXTENSION (181300858) DESIGN & POST DESIGN SERVICES 3/29/2023 TASK NO. TASK DESCRIPTION Project Principal Senior Project Engineer Project Engineer/ Senior Designer Senior Designer EIT/Designer Construction Observer Project Administrator Project Principal Senior Project Engineer Project Engineer/ Senior Designer Senior Designer EIT/Designer Construction Observer Project Administrator Level 16 Level 13 Level 11 Level 10 Level 9 Const Obs Level 7 Level 16 Level 13 Level 11 Level 10 Level 9 Const Obs Level 7 102 Design Design • Hydraulic Analysis & Design • Establish Horizontal Alignment & Vertical Design for RID Relocations • Grading Design at Structures & Lateral Tie-ins • 5 - Plan & Profile Sheets • 2 - Site Plan Sheets • Create Exhibit for RID, Developer, Municipality Coordination • Preliminary Plan Reproduction & Submittal To District, Appropriate City/Municipal Entity and Their Engineer For Review & Comment • Final Plan Reproduction & Submittal To District and Appropriate City/Municipal Entity for Construction 104 Post Design Services • On-Site Construction Observation and Coordination with Contractors, District and District Engineer • Provide On-Call Engineering Support Services During Construction • Review, Process and Archive As-Built Drawings from Contractor • Update District System Mapping 106 Project Management • Design Scoping • Post Design Scoping • Schedule Creation and Management • Safety Protocols, Preparation and Documentation • Project Management and Correspondence • Project Invoicing & Closeout 990 Expenses • Travel • Printing TOTAL LABOR HOURS 6 12 39 82 19 267 6 2 1 7 0 4 63 7 515 TOTAL ENGINEERING COST $1,500 $2,280 $6,669 $13,038 $2,907 $42,453 $822 $516 $196 $1,232 $0 $632 $10,332 $987 $83,564 $5,668 $89,232 0 0 3 267 0 0 6 0 6 1 63 0 0 0 29 4 0 370 2 3 0 5 20 0 3 0 4 0 7 1 4 0 $4,413 $4,413 $60,188 $5,668 $5,668 $60,188 $18,963 $18,963 2 82 10 0 0 7 15 116 0 0 0 0 0 Total Cost 2023 Hours 2024 Hours Sub-Total Labor Hours Sub-Total Labor Cost Expenses RID ADMINISTRATION FEES DESCRIPTION RID Administration Fee (10% Engineering + Expenses) TOTAL RID FEES TOTAL COST DESIGN & POST-DESIGN AUTHORIZATION CREDIT RID ADMINISTRATION FEE CREDIT TOTAL ADDITIONAL FUNDING DUE 6. Acceptance of this agreement by the responsible parties acknowledges the ongoing COVID-19 pandemic and understanding that the Estimated Fee presented herein does not include any schedule or cost impact that may occur as a result thereof. To the extent that there are cost or schedule impacts resulting from the COVID-19 pandemic, RID shall notify the responsible parties as soon as practical once impacts are realized. $98,154.65 -$46,060.00 $45,667.85 Units LS Cost /Unit $8,923.15 1. No agencies/utilities review fees have been included. Project Sponsor will be responsible for these fees at time of RID submittal(s). 2. Permit fees not included. RID ROW Crossing permit fees will be $500 per plan set, payable at execution. RID License to Construct permit fee will be $500 per project, payable at execution. Permits expire 365 days from date issued. 3. If the project extends beyond the calendar year a change order may be required to account for annual rate increases. 4. Travel Expenses including but not limited to mileage, fuel, rental vehicle, hotel accommodations depending on the nature and time constraints within the project. 5. Printing expenses including but not limited to full size plans, half size plans, roll plots, letter size sheets, color or black and white, copies as requested by RID, binders and tabs for carrying on-site or to RID. -$6,426.80 Cost $8,923.15 $8,923.15