232405 PSA BV - ADOT manholes Agreement BV Signed
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C
PROFESSIONAL SERVICES AGREEMENT
DESIGN SERVICES
PPWTP TRANSMISSION MAIN - ADOT LOOP 101 ACCESS MANHOLE IMPROVEMENTS
City Project No. 232405
This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Black & Veatch Corporation, a Delaware Corporation, authorized to
do business in the State of Arizona, ("Consultant") as of the _____ day of _________________, 2023 (“Effective
Date”).
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, Project (the "Project");
B.
City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit B, Project Scope of Work (“Scope”);
C.
Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
D.
City and Consultant desire to memorialize their agreement with this document.
AGREEMENT
The parties hereby agree as follows:
1.
Key Personnel; Other Consultants and Subcontractors.
1.1
Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requirements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with others, including other consultants or contractors, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and handle
all aspects of the Project such that the work produced by Consultant is consistent
with applicable standards as detailed in this Agreement; and
(2)
The City must approve the designated Project Manager.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the Project by Consultant
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Consultant.
c.
Discharge, Reassign, Replacement.
(1)
Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.
(2)
Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
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without City's prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.
(3)
Consultant will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties, or if the acts
or omissions of that person are detrimental to the development of the Project.
d.
Subcontractors.
(1)
Consultant may engage specific technical contractors (each a "Subcontractor") to
furnish certain service functions.
(2)
Consultant will remain fully responsible for Subcontractor's services.
(3)
Subcontractors must be approved by the City.
(4)
Consultant will certify by letter that all contracts with Subcontractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Consultant’s Work.
3.1
Standard. Consultant must perform Services in accordance with the standards of due diligence, care,
and quality prevailing among consultants having substantial experience with the successful furnishing
of Services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Consultant warrants that:
a.
Consultant and its Subconsultants or Subcontractors will hold all appropriate and required
licenses, registrations and other approvals necessary for the lawful furnishing of Services
("Approvals"); and
b.
Neither Consultant nor any Subconsultant or Subcontractor has been debarred or otherwise
legally excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.
(2)
Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance.
a.
Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
b.
Consultant must not discriminate against any employee or applicant for employment on the
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender
identity or expression, genetic characteristics, familial status, U.S. military veteran status or
any disability. Consultant will require any Sub-contractor to be bound to the same
requirements as stated within this section. Consultant, and on behalf of any subcontractors,
warrants compliance with this section.
3.4
Coordination; Interaction.
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a.
For projects that the City believes requires the coordination of various professional services,
Consultant will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Consultant will meet to review the Project, Schedule and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for Services furnished, Consultant grants to City, and
will cause its Subconsultants or Subcontractors to grant to the City, the exclusive ownership
of and all copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be
applicable ("Work Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.
(3)
In such case, City will also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Consultant's compensation for the Project, including those furnished by its
Subconsultants or Subcontractors will not exceed $44,990 as specifically detailed in Exhibit D
("Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.
a.
Adjustments to Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the Scope of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.
4.3
Allowances. An “Allowance” may be identified in Exhibit D only for work that is required by the
Scope and the value of which cannot reasonably be quantified at the time of this Agreement.
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a.
As stated in Sec. 4.1 above, the Compensation must incorporate all Allowance amounts
identified in Exhibit D and any unused allowance at the completion of the Project will
remain with City.
b.
Consultant may not add any mark-up for work identified as an Allowance and which is to
be performed by a Subconsultant.
c.
Consultant will not use any portion of an Allowance without prior written authorization
from the City.
d.
Examples of Allowance items include, but are not limited to, subsurface pothole
investigations, survey, geotechnical investigations, public participation, radio path studies
and material testing.
4.4
Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred by
Consultant in connection with this Agreement, without mark-up (the “Reimbursable Expenses”),
including, but not limited to, document reproduction, materials for book preparation, postage,
courier and overnight delivery costs incurred with Federal Express or similar carriers, travel and car
mileage, subject to the following:
a.
Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies and
procedures for business travel expense reimbursement made available to Consultant for
review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;
b.
The Reimbursable Expenses in this section are approved in advance by City in writing; and
c.
The total of all Reimbursable Expenses paid to Consultant in connection with this
Agreement will not exceed the “not to exceed” amount identified for Reimbursable Services
in the Compensation.
5.
Billings and Payment.
5.1
Applications.
a.
Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Consultant and its Subconsultants and
Subcontractors; and
(2)
Unconditional waivers and releases on final payment from all Subconsultants and
Subcontractors as City may reasonably request to assure the Project will be free of
claims arising from required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
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6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the effective termination date, which may not be less than 15
days following the date of delivery.
a.
Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
b.
Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Consultant will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Consultant for Services furnished, City will pay the amount due to
Consultant, less City's damages, in accordance with the provision of Sec. 5.
b.
If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject to
consequential damages more than $1,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain insurance
against claims for injuries to persons or damages to property which may arise from or in connection with the
performance of all tasks or work necessary to complete the Project as herein defined. Such insurance shall
cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.
8.1
Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a.
Commercial General Liability (CGL). Insurance Services Office Form CG 00 01, including
products and completed operations, with limits of no less than $1,000,000 per occurrence
for bodily injury, personal injury, and property damage. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
b.
Automobile Liability. Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.
c.
Professional Liability. Consultant must maintain a Professional Liability insurance covering
errors and omissions arising out of the work or services performed by Consultant, or anyone
employed by Consultant, or anyone for whose acts, mistakes, errors and omissions
Consultant is legally liability, with a liability insurance limit of $1,000,000 for each claim and
a $2,000,000 annual aggregate limit.
d.
Worker’s Compensation. Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.
8.2
Indemnification.
a.
To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
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Party," collectively, the "Indemnified Parties") for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense" collectively "Demands or Expenses") asserted by a
third-party (i.e. a person or entity other than City or Consultant) and that arises out of or
results from the breach of this Agreement by the Consultant or the Consultant’s negligent
actions, errors or omissions (including any Subconsultant or Subcontractor or other person
or firm employed by Consultant), whether sustained before or after completion of the
Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Consultant will be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Consultant or of any person or entity
for whom Consultant is responsible.
c.
Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
8.3
Other Insurance Provisions. The insurance policies required by the Section above must contain, or
be endorsed to contain the following insurance provisions:
a.
The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or in
connection with the performance of all tasks or work necessary to complete the Project as
herein defined. Such liability may arise, but is not limited to, liability for materials, parts or
equipment furnished in connection with any tasks, or work performed by Consultant or on
its behalf and for liability arising from automobiles owned, leased, hired or borrowed on
behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.
b.
For any claims related to this Project, the Consultant’s insurance coverage shall be
primary insurance with respect to the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.
c.
Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.
8.4
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.
8.5
Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which any
insurer may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers’
Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant, its employees, agent(s) and subcontractor(s).
8.6
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to obtain,
submit or secure the City’s approval of the required insurance policies, certificates or endorsements
prior to the City’s agreement that work may commence shall not waive the Consultant’s obligations
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to obtain and verify insurance coverage as otherwise provided in this Section. The City reserves the
right to require complete, certified copies of all required insurance policies, including any
endorsements or amendments, required by this Agreement at any time during the Term stated herein.
Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance policies,
certificates or endorsements shall not be considered a Force Majeure or defense for any failure by
the Consultant to comply with the terms and conditions of the Agreement, including any schedule
for performance or completion of the Project.
8.7
Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
8.8
Special Risk or Circumstances. The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Consultant warrants
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Consultant or
subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Consultant and subconsultant warrant to keep their respective
papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Consultant certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
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(1)
Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:
Lisa Jackson PE
Black & Veatch Corporation
2231 East Camelback Road, Suite 250
Phoenix, Arizona 85016
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Marty Soma PE
Engineering Department
5850 West Glendale Avenue
Glendale, Arizona 85301
With required copy to:
City Manager
City Attorney
City of Glendale
City of Glendale
5850 West Glendale Avenue
5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by the City Manager and the City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
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a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
Inconsistencies between the solicitation, any addenda attached to the solicitation, the
response or any excerpts attached as Exhibit A, and this Agreement, will be resolved by the
terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
reformed to conform with applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.
16.1
Renewals. The term of this Agreement commences upon the effective date and continues for a 1
year initial period. The City may, at its option and with the approval of the Consultant, extend the
term of this Agreement an additional 1, renewable on an annual basis. Consultant will be notified in
writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days prior
to the expiration of the original or any renewal Agreement period. Price adjustments will only be
reviewed during the Agreement renewal period and will be a determining factor for any renewal.
There are no automatic renewals of this Agreement.
16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
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Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Scope of Work
Exhibit C
Schedule
Exhibit D
Compensation
(Signatures appear on following page.)
EXHIBIT A
Professional Services Agreement
PROJECT
(1 page)
See attached
SR 101 & 59TH AVENUE IMPROVEMENTS | CITY OF GLENDALE
BLACK & VEATCH CORPORATION | EXHIBIT A | 8/04/2023
1
EXHIBIT A
SUMMARY OF SERVICES FOR CITY OF GLENDALE
WATER SERVICES DEPARTMENT TRANSMISSION SYSTEM
SR 101 & 59TH AVENUE IMPROVEMENTS
BACKGROUND
The City of Glendale (COG) Water Services Department (WSD) is seeking design services with proposed
improvements for the 36-inch potable water transmission main crossing under SR 101 and 59th Avenue.
When constructed these improvements will allow for drainage of the pipeline in this area and access
into the pipe for performing internal assessments.
EXHIBIT B
Professional Services Agreement
SCOPE OF WORK
(3 pages)
See attached
SR 101 & 59TH AVENUE IMPROVEMENTS | CITY OF GLENDALE
BLACK & VEATCH CORPORATION | EXHIBIT B | 8/04/2023
2
EXHIBIT B
SCOPE OF SERVICES FOR CITY OF GLENDALE
WATER SERVICES DEPARTMENT TRANSMISSION SYSTEM
SR 101 & 59TH AVENUE IMPROVEMENTS
BACKGROUND & PURPOSE
The City of Glendale (COG) Water Services Department (WSD) is seeking design and agency coordination
services with proposed improvements for the 36-inch potable water transmission main crossing under
SR 101 and 59th Avenue. When constructed these improvements will allow for drainage of the pipeline
in this area and access into the pipe for performing internal assessments.
Arizona Department of Transportation (ADOT) plans to widen SR101 in the northern part of the valley.
As part of the design for that project ADOT shared their plans with COG who provided input. As part of
the ADOT SR 101 widening project, Glendale Water Services Department (WSD) would like to construct
a manhole over an existing transmission main manway to provide access for inspection equipment. In
addition, WSD would like to modify piping at the low point of the transmission main in this area to allow
for complete drainage of the pipeline through a new pump out manhole.
SCOPE
This scope document is organized as follows:
-Task Group 0100 – Project Management
-Task Group 0200 – Detailed Design
- Subsurface Utility Locate & Allowances
Phase 100: Project Management
Subtask 0101 – Project Management This subtask generally consists of coordinating with and
responding to communication and correspondence from the COG project manager.
Subtask 102 – Invoicing and Progress Reports. Consultant will prepare a monthly project update bullet
list, prepare and submit invoicing.
Subtask 103 – Project Meetings. To formally begin the development of the 90% design documents, a
kick-off meeting will be held to facilitate any remaining coordination and questions. Consultant will
attend design submittal review meetings at the 90% design milestone. Additionally, it is assumed up to
two other coordination meetings will be held with the COG or COG and others such as ADOT.
Level of effort for each meeting is assumed to be 2 hours for Sr. Engineer and Project Engineer. The Sr.
Engineer and Project Engineer will attend the design review meeting assuming a level of effort of 2
hours for the meeting. Consultant will prepare meeting bullet summaries to document action items and
decisions and will distribute for review. There is additional budget for up to 4-6 meetings, depending
on length, with the City and others as needed.
SR 101 & 59TH AVENUE IMPROVEMENTS | CITY OF GLENDALE
BLACK & VEATCH CORPORATION | Scope of Services for City of Glendale | 8/04/2023
3
Deliverables for this task group include the following:
o Monthly Invoices (up to 4)
o Quarterly cash-flow projection (1)
o Monthly Bullet List Progress Summaries
o Meeting Summaries with action items and decisions noted.
Task Group 0200 – Detailed Design
Detailed design tasks consist of creation of drawings for each of the components described in the
general section of this scope document. Consultant will follow Black & Veatch CAD standards.
Ultimately the drawing package will be included in the ADOT bid package for the road widening and the
ADOT contractor will install the transmission main improvements. There are no anticipated
specifications other than MAG specification references on the drawings.
The design package is expected to include the following drawings:
1. G-01 – Cover Sheet and Sheet List
2. G-02 – Abbreviations and General Notes
3. G-03 – General Notes
4. G-04 – General Notes
5. C-01 – Overall Site Plan and Profile
6. C-02 – Plans & Sections
7. C-03 – Details
Subtask 201 – Utility Coordination – In addition to system information from City of Glendale, Consultant
will request and review system mapping from utilities that may have facilities within the project
excavation areas. Applicable utility information will be combined with information received from the
subsurface utility engineer and incorporated into the drawings. The 90% drawings will be provided to
utilities for utility review and comments.
Subtask 202 – 60% Design – This task is not included.
Subtask 203 – 90% Design. Based on the discussions to date, the survey information from ADOT and the
pothole information to be provided by the subsurface utility engineer subconsultant. Consultant will
develop design drawings to a 90% design level. Consultant will conduct a 90% Quality Control review in
accordance with Black & Veatch policies and procedures.
All 90% documents will consist of all drawings listed above will be provided to the City and ADOT for a
two week review period using a blue beam review session.
Responses to City comments will be included on the review set and provided for discussion at the 90%
design review meeting.
Deliverables for this subtask will be transmitted via ftp site or e-mail as appropriate and will include all
drawings in pdf format.
Subtask 204 – Final Design. Based on the results of the 90% design drawing reviews, Consultant will
continue to develop the plans to a final design level. Final documents will consist of all drawings listed in
the Task Group 200 general description signed and sealed by a professional engineer licensed in Arizona.
SR 101 & 59TH AVENUE IMPROVEMENTS | CITY OF GLENDALE
BLACK & VEATCH CORPORATION | Scope of Services for City of Glendale | 8/04/2023
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Consultant will conduct a Final Quality Control review in accordance with Black & Veatch policies and
procedures.
Deliverables for this subtask will be transmitted via ftp site or e-mail as appropriate and will include all
Drawings in pdf format.
Task Group 0300 – Permitting
ADOT / City of Glendale. The potholing subconsultant will develop traffic control plans for review by
ADOT and the City. It is assumed the potholing work will be within ADOT ROW and no permitting or
review fees will be assessed by the City or ADOT as this is an ADOT / City project.
Permitting Assumptions.
Due to the nature of these improvements, it is assumed no Maricopa County Environmental Services
Department (MCESD) is required.
It is assumed the project is within ADOT ROW, and no Glendale Development & Engineering Services
reviews, permitting or review fees will be required.
Other Services & Allowances
Subsurface Utility Engineering – T2 Utility Engineers (T2ue) is the ADOT Subsurface Utility Engineer.
Consultant intends to use T2ue for performing ASCE quality level A test holes to locate the buried 20”
Manway located along 59th Avenue and the Beardsley Avenue frontage road and any potential utility
conflicts with the proposed manhole. T2ue’s scope of services and fee is for up to 20 hours (two days) of
field locate services using vacuum excavation services, survey, traffic control and other general
coordination. Off-duty police officers are not included as it is anticipated they are not required.
T2ue will meet with project representatives on-site to walk the project and ensure all utilities are
addressed. T2ue will backfill test holes per the ADOT on-call contract standards of native backfill for off-
road holes. T2ue does not guarantee they will find the manway at the end of the 20 hours of field work.
Due to the soil conditions and depths they have indicated the probability of a dry hole could be high.
Allowance – There is no allowance included for this work.
SCHEDULE
Consultant’s baseline schedule is attached in Exhibit C. Note: Consultant will request utility reviews of
the 90% drawings within the two week turnaround time. Ultimately utility response times are out of the
control of the Consultant.
LEVEL OF EFFORT
Consultant’s level of effort is attached in Exhibit D.
EXHIBIT C
Professional Services Agreement
SCHEDULE
(1 page)
See attached
ID
Task
Mode
Task Name
Duration Start
Finish
1
NTP
0 days Mon 8/14/23Mon 8/14/23
2
Utlity Coordination
55 days Mon 8/14/23Fri 10/27/23
3
Pothole
3 days Mon 9/4/23 Wed 9/6/23
4
90% Design to QC
10 days Thu 9/7/23
Wed 9/20/23
5
Internal QA/QC
2 days Thu 9/21/23 Fri 9/22/23
6
Finalize 90%
4 days Mon 9/25/23Thu 9/28/23
7
City & ADOT Review
10 days Fri 9/29/23
Thu 10/12/23
8
Finalize Design
9 days Fri 10/13/23 Wed 10/25/23
9
Project Management & Other Coordina63 days Mon 8/14/23Wed 11/8/23
8/14
8/6 8/13 8/20 8/27 9/3 9/10 9/17 9/24 10/1 10/810/1510/2210/2911/51
gust
September
October
Novemb
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
EXHIBIT C
WATER SERVICES DEPARTMENT TRANSMISSION SYSTEM
SR 101 & 59TH AVENUE IMPROVEMENTS
Page 1
Project: Exhibit C Schedule Ver 4
Date: Fri 8/4/23
EXHIBIT D
Professional Services Agreement
COMPENSATION
(1 page)
METHOD AND AMOUNT OF COMPENSATION
Time and materials.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Consultant for full completion of all work required by the Project during
the entire term of the Project must not exceed $44,990.
DETAILED PROJECT COMPENSATION
See attached.
100
Task Group 100 - Project Management and Administration
$8,946
200
Task Group 200 - Detailed Design
$19,934
300
Permitting
$0
600
Other Services and Allowance
T2 services (SUE)
$16,110
Allowance
$0
BLACK & VEATCH SUBTOTAL w/o ALLOWANCE
$44,990
The level of effort for future phases such as construction services will be estimated at a later date.
Exhibit D Compensation
SR 101 & 59TH AVENUE IMPROVEMENTS
City of Glendale
Professional Services
Task
Description
Total Fee
2023-8-4 Ver 4