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-—~ G Glendale Procurement Sole Source and Special Procurement Request REQUESTOR INFORMATION: Requestor: Amy Handlong Date: 10/17/2023 Department: City Manager's Office Phone Number: 623-930-2870 Email Address: ahandlong@glendaleaz.com Return To:Amy Handlong PROPOSED VENDOR INFORMATION: Proposed Vendor: Harman International Industries, Inc. Proposed’ Vendar Contact Irene of hcgcustomersupport@harman.com Proposed Vendor Address: 400 Atlantic Street, 15" Floor City, State and Zip Code: Stamford, CT 06901 Vendor Phone: 947-223-6452 Vendor Fax: Procurement method requested: [1 Sole Source KX] Special Procurement PURCHASE INFORMATION: One time purchase: Yes J No [] Total Cost of this Order: $87,000 +tax Federal Money: Yes_]NoX] If yes, explain funding source: Org #: 10002310 / Object #: 521110 / Description of the product or service requested: Custom Glendale branded JBL GO 3 Portable Waterproof/Dustpoorf Speaker In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of available sources and determine that there is only one known and/or one practical source for the required items in accordance with the Guidelines for Justification attached. REQUESTOR CERTIFICATION: /» : Kit avs i\ ers Wik ASS Requestor Amy Handlong Division City Mamas Office Date 10/17/23 DEPARTMENT DIRECTOR APPROVAL: Director Vicki Rios viene, A; = Date 10/17/23 MATERIALS MANAGER APPROVAL: In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of this request and agree that there is only one known and/or one practical source for the required items in accordance with the Guidelines for Justification attached. Levi D. Gibson, CPA. Acc: 0 & ten. Materials Manager . Date 10/17/23 Procurement requires reevaluation and resubmission of a Sole Source Request for this procurement: Single Use Only: CI] Annually: oO End of first term of Contract: [J End of Contract, including any extensions: [] Rev. 9/28/2022 Procurement Sole Source and Special Procurement Request Check the reason(s) below to identify why you have determined the purchase is a Sole Source or Special Procurement and attach supporting documentation. Use only column. A purchase cannot be BOTH a sole source and a special procurement SPECIAL PROCURMENT Presents such limited competition that a competitive bid or proposal process cannot reasonably be used Discourages the use of a competitive bid or proposal as it will result in a substantially higher cost to the city, or will otherwise impair the city’s financial interests O Substantially impede the city’s administrative functions or the delivery of services to the public O (J Does not qualify as a sole source or emergency oO Has only one provider with the experience and capability to successfully perform the contract Presents a significant time constraint as the need was not known in sufficient time to allow for competitive procurement and time is of the essence L] Other reasons, if not above. Explain in detail SOLE SOURCE oO Compatibility. Indicate system, make, model and function Unique repair/replacement item. Identify item to (1 _ be used with previous PO number item purchased, and warranty period Supplementary or necessary part required from [1 same manufacturer. Identify in-house equipment and use with existing system (1 Unique Item oO Unique Service Proprietary Specifications (Copyright, patented, 1 etc.) (1 Other reasons, if not above. Explain in detail JUSTIFICATION: Use the Guidelines for Justification of the selected reason(s) above, and provide a full explanation of your reason that the product/service is a sole source or special procurement: The purchase of these Glendale branded JBL portable speakers supports the annual employee gratitude month event and aligns with our citywide wellness initiatives. Purchasing directly from the manufacturer allows us to receive a deeply discounted unit price and not incur shipping charges. Additionally, they are able to guarantee product availability and meet our short shipping/delivery deadline. MANDATORY RESEARCH DOCUMENTATION REQUIREMENT: Provide a detailed explanation of efforts made to determine the availability of the product or service from any other vendor, including other distributors: Corporategear.com and Leadapparel.com PREPARER NOTE: If this is a vehicle or technology purchase, concurrence of the Fleet Director or the IT Director will be required. ADDITIONAL APPROVAL: IT Director Fleet Director Date Rev. 9/28/2022 ma G Glendale Procurement Sole Source and Special Procurement Request Approval of a vendor as a sole source or a special procurement only determines the procurement method. Council approval and a signed contract may also be required. Rev. 9/28/2022