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C
PROFESSIONAL SERVICES AGREEMENT
PROJECT 222334.10
SCALLOPED STREET - ORANGEWOOD AVENUE: GRAND AVENUE TO 59TH AVENUE
DESIGN CONCEPT REPORT
This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Stantec Consulting Services, Inc., a New York Corporation, authorized
to do business in the State of Arizona, ("Consultant") as of the _____ day of _________________, 2023 (“Effective
Date”).
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, Project (the "Project");
B.
City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit B, Project Scope of Work (“Scope”);
C.
Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
D.
City and Consultant desire to memorialize their agreement with this document.
AGREEMENT
The parties hereby agree as follows:
1.
Key Personnel; Other Consultants and Subcontractors.
1.1
Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requirements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with others, including other consultants or contractors, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and handle
all aspects of the Project such that the work produced by Consultant is consistent
with applicable standards as detailed in this Agreement; and
(2)
The City must approve the designated Project Manager.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the Project by Consultant
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Consultant.
c.
Discharge, Reassign, Replacement.
(1)
Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.
(2)
Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
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without City's prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.
(3)
Consultant will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties, or if the acts
or omissions of that person are detrimental to the development of the Project.
d.
Subcontractors.
(1)
Consultant may engage specific technical contractors (each a "Subcontractor") to
furnish certain service functions.
(2)
Consultant will remain fully responsible for Subcontractor's services.
(3)
Subcontractors must be approved by the City.
(4)
Consultant will certify by letter that all contracts with Subcontractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Consultant’s Work.
3.1
Standard. Consultant must perform Services in accordance with the standards of due diligence, care,
and quality prevailing among consultants having substantial experience with the successful furnishing
of Services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Consultant warrants that:
a.
Consultant and its Subconsultants or Subcontractors will hold all appropriate and required
licenses, registrations and other approvals necessary for the lawful furnishing of Services
("Approvals"); and
b.
Neither Consultant nor any Subconsultant or Subcontractor has been debarred or otherwise
legally excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.
(2)
Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance.
a.
Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
b.
Consultant must not discriminate against any employee or applicant for employment on the
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender
identity or expression, genetic characteristics, familial status, U.S. military veteran status or
any disability. Consultant will require any Sub-contractor to be bound to the same
requirements as stated within this section. Consultant, and on behalf of any subcontractors,
warrants compliance with this section.
3.4
Coordination; Interaction.
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a.
For projects that the City believes requires the coordination of various professional services,
Consultant will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Consultant will meet to review the Project, Schedule and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for Services furnished, Consultant grants to City, and
will cause its Subconsultants or Subcontractors to grant to the City, the exclusive ownership
of and all copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be
applicable ("Work Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.
(3)
In such case, City will also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Consultant's compensation for the Project, including those furnished by its
Subconsultants or Subcontractors will not exceed $73,276.00 as specifically detailed in Exhibit D
("Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.
a.
Adjustments to Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the Scope of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.
4.3
Allowances. An “Allowance” may be identified in Exhibit D only for work that is required by the
Scope and the value of which cannot reasonably be quantified at the time of this Agreement.
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a.
As stated in Sec. 4.1 above, the Compensation must incorporate all Allowance amounts
identified in Exhibit D and any unused allowance at the completion of the Project will
remain with City.
b.
Consultant may not add any mark-up for work identified as an Allowance and which is to
be performed by a Subconsultant.
c.
Consultant will not use any portion of an Allowance without prior written authorization
from the City.
d.
Examples of Allowance items include, but are not limited to, subsurface pothole
investigations, survey, geotechnical investigations, public participation, radio path studies
and material testing.
4.4
Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred by
Consultant in connection with this Agreement, without mark-up (the “Reimbursable Expenses”),
including, but not limited to, document reproduction, materials for book preparation, postage,
courier and overnight delivery costs incurred with Federal Express or similar carriers, travel and car
mileage, subject to the following:
a.
Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies and
procedures for business travel expense reimbursement made available to Consultant for
review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;
b.
The Reimbursable Expenses in this section are approved in advance by City in writing; and
c.
The total of all Reimbursable Expenses paid to Consultant in connection with this
Agreement will not exceed the “not to exceed” amount identified for Reimbursable Services
in the Compensation.
5.
Billings and Payment.
5.1
Applications.
a.
Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Consultant and its Subconsultants and
Subcontractors; and
(2)
Unconditional waivers and releases on final payment from all Subconsultants and
Subcontractors as City may reasonably request to assure the Project will be free of
claims arising from required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
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6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the effective termination date, which may not be less than 15
days following the date of delivery.
a.
Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
b.
Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Consultant will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Consultant for Services furnished, City will pay the amount due to
Consultant, less City's damages, in accordance with the provision of Sec. 5.
b.
If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject to
consequential damages more than $1,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain insurance
against claims for injuries to persons or damages to property which may arise from or in connection with the
performance of all tasks or work necessary to complete the Project as herein defined. Such insurance shall
cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.
8.1
Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a.
Commercial General Liability (CGL). Insurance Services Office Form CG 00 01, including
products and completed operations, with limits of no less than $1,000,000 per occurrence
for bodily injury, personal injury, and property damage. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
b.
Automobile Liability. Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.
c.
Professional Liability. Consultant must maintain a Professional Liability insurance covering
errors and omissions arising out of the work or services performed by Consultant, or anyone
employed by Consultant, or anyone for whose acts, mistakes, errors and omissions
Consultant is legally liability, with a liability insurance limit of $1,000,000 for each claim and
a $2,000,000 annual aggregate limit.
d.
Worker’s Compensation. Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.
8.2
Indemnification.
a.
To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
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Party," collectively, the "Indemnified Parties") for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense" collectively "Demands or Expenses") asserted by a
third-party (i.e. a person or entity other than City or Consultant) and that arises out of or
results from the breach of this Agreement by the Consultant or the Consultant’s negligent
actions, errors or omissions (including any Subconsultant or Subcontractor or other person
or firm employed by Consultant), whether sustained before or after completion of the
Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Consultant will be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Consultant or of any person or entity
for whom Consultant is responsible.
c.
Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
8.3
Other Insurance Provisions. The insurance policies required by the Section above must contain, or
be endorsed to contain the following insurance provisions:
a.
The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or in
connection with the performance of all tasks or work necessary to complete the Project as
herein defined. Such liability may arise, but is not limited to, liability for materials, parts or
equipment furnished in connection with any tasks, or work performed by Consultant or on
its behalf and for liability arising from automobiles owned, leased, hired or borrowed on
behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.
b.
For any claims related to this Project, the Consultant’s insurance coverage shall be
primary insurance with respect to the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.
c.
Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.
8.4
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.
8.5
Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which any
insurer may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers’
Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant, its employees, agent(s) and subcontractor(s).
8.6
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to obtain,
submit or secure the City’s approval of the required insurance policies, certificates or endorsements
prior to the City’s agreement that work may commence shall not waive the Consultant’s obligations
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to obtain and verify insurance coverage as otherwise provided in this Section. The City reserves the
right to require complete, certified copies of all required insurance policies, including any
endorsements or amendments, required by this Agreement at any time during the Term stated herein.
Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance policies,
certificates or endorsements shall not be considered a Force Majeure or defense for any failure by
the Consultant to comply with the terms and conditions of the Agreement, including any schedule
for performance or completion of the Project.
8.7
Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
8.8
Special Risk or Circumstances. The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Consultant warrants
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Consultant or
subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Consultant and subconsultant warrant to keep their respective
papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Consultant certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
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(1)
Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:
Chris Eggers, PE
Stantec Consulting Services, Inc.
3133 West Frye Road, Suite 300
Chandler, AZ 85226
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Jason Snider, PE
City of Glendale
5850 West Glendale Ave, Suite 315
Glendale, Arizona 85301
With required copy to:
City Manager
City Attorney
City of Glendale
City of Glendale
5850 West Glendale Avenue
5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by the City Manager and the City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
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a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
Inconsistencies between the solicitation, any addenda attached to the solicitation, the
response or any excerpts attached as Exhibit A, and this Agreement, will be resolved by the
terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
reformed to conform with applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.
16.1
Renewals. The term of this Agreement commences upon the effective date and continues for a 1
(one) year initial period. The City may, at its option and with the approval of the Consultant, extend
the term of this Agreement an additional 1 (one), renewable on an annual basis. Consultant will be
notified in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar
days prior to the expiration of the original or any renewal Agreement period. Price adjustments will
only be reviewed during the Agreement renewal period and will be a determining factor for any
renewal. There are no automatic renewals of this Agreement.
16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
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Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Scope of Work
Exhibit C
Schedule
Exhibit D
Compensation
(Signatures appear on following page.)
EXHIBIT A
Professional Services Agreement
PROJECT
(1 page)
222334.10 - DESIGN CONCEPT REPORT FOR ORANGEWOOD AVENUE: GRAND AVENUE TO 59TH
AVENUE SCALLOPED STREET
EXHIBIT B
Professional Services Agreement
SCOPE OF WORK
(1 page)
Engineering Consultant Services - Attached
B1
EXHIBIT B
Professional Services Agreement
SCOPE OF WORK
DESIGN STANDARDS
The following standards will be applicable to this project:
City of Glendale Engineering Design and Construction Standards, 2015 edition.
Maricopa Association of Governments (MAG) Uniform Standard Specifications for Public Works
Construction, 2023 Revisions to the 2020 edition.
Maricopa Association of Governments Uniform Standard Details for Public Works Construction, Revisions
through 2023 Revisions to the 2020 edition.
Flood Control District of Maricopa County – Drainage Design Manual – Hydrology, Dec 2018
Flood Control District of Maricopa County – Drainage Design Manual – Hydraulics, Dec 2018
Flood Control District of Maricopa County – Drainage Policies and Standards, Aug 2018
B2
CONTENTS
DESIGN STANDARDS .................................................................................................................................................. 1
CONTENTS ....................................................................................................................................................................... 2
DESIGN SERVICES ........................................................................................................................................................ 3
1.0
PROJECT ADMINISTRATION ................................................................................................................. 3
Task 1.1 Project Management and Coordination ................................................................................................. 3
Task 1.2: Meetings ..................................................................................................................................................... 3
Task 1.3 Utility Conflict Evaluation ....................................................................................................................... 4
Task 1.4 Project Schedule to Develop a Roll Plot for the Preferred Option .................................................. 4
Task 1.5: Invoices ...................................................................................................................................................... 4
2.0
PRELIMINARY DESIGN AND FIELD INVESTIGATION ............................................................. 6
Task 2.1: Background Documentation................................................................................................................... 6
Task 2.2: Site Visits and Field Reconnaissance ..................................................................................................... 6
Task 2.3: Field Survey ............................................................................................................................................... 6
Task 2.4: Base Map Development .......................................................................................................................... 7
Task 2.5: Storm Drainage Review ........................................................................................................................... 8
3.0
Executive Summary .......................................................................................................................................... 9
Task 3.1: Initial Executive Summary ..................................................................................................................... 9
Task 3.2: Summary of Comments and Preferred Alternative Selection ........................................................ 10
Task 3.3: Final Executive Summary ..................................................................................................................... 10
4.0
CONCEPT ROLL PLOT DRAWINGS ................................................................................................... 11
Task 4.1: Initial Project Assessment Roll Plots ................................................................................................... 11
Task 4.2: Final Preferred Alternative Roll Plot ................................................................................................... 11
Task 4.3 Quality Assurance / Quality Control ................................................................................................... 11
5.0
OTHER WORK ............................................................................................................................................ 12
Task 5.1: Supplemental Mapping Data ............................................................................................................... 12
Task 5.2: Additional Meetings and Coordination .............................................................................................. 12
Task 5.3: Contingency - Undefined ..................................................................................................................... 12
6.0
REIMBURSABLE EXPENSES ................................................................................................................. 13
Task 6.1: Reimbursable Expenses ........................................................................................................................ 13
B3
DESIGN SERVICES
The following are the tasks and design services required for this project.
1.0
PROJECT ADMINISTRATION
Consultant will coordinate and integrate project tasks and elements to effectively address project milestones.
Consultant will attend meetings and provide coordination as described in this section as well as prepare and
update an overall project schedule for services performed by Consultant as identified in this proposal.
Task 1.1 Project Management and Coordination
The Consultant will perform project management duties to successfully facilitate the project. Consultant will
coordinate with the City of Glendale (COG) staff, including the COG Project Manager to facilitate
coordination and timely task completion. Coordination will be facilitated using telephone, Teams messages,
or e-mail exchanges. If additional unforeseen meetings or coordination is required with utility companies or
the City, these will be completed as part of Task 5.2 Additional Meetings and Coordination.
Assumptions
•
Any meetings and subsequent coordination not included in Task 1.2 will be included with Task 5.2
Deliverables
•
Project Administration folder, if requested.
Task 1.2: Meetings
Consultant will conduct project meetings to discuss the progress, direction, scope, schedule, budget, and
technical aspects of the project. Project documentation will consist of preparing and distributing meeting
notes. Meeting notes will summarize, key discussions, comments, decisions, and any action items required.
An initial On-Site Meeting with the City to discuss the challenges and design criteria will occur prior to
defining the alternatives. Coordination meetings will be held with the City, as needed, to provide project
progress, discuss project criteria, review concepts and challenges, and provide project direction. The duration
of each project meeting is assumed to be 1 hour, not including preparation of meeting agendas and emailed
meeting notes. The comment resolution will follow the submittal and review of the initial Project Assessment
Report during a coordination meeting.
Meetings included in this scope of work include the following:
Reference
Task
Meeting
No. of
Meetings
Length of
Meeting+Travel
1.2
Project Kickoff (Virtual)
1
1 hr.
1.2
Coordination Meetings with COG (Virtual)
6
1 hr.
1.2
On-Site Meeting with Glendale
1
3 hr.
1.2
Final/Develop Review of preferred option
2
1 hr.
Total
8
Total 12 hrs.
Assumptions
•
COG will confirm proposed City attendees at meeting.
•
Monthly progress meetings and formal meeting minutes are not required.
B4
•
The Orangewood On-Site Meeting will occur within 15 working days of the NTP.
•
Development of preferred option is expected to be 6 months, additional fees will be required for Task
1.1 and 1.2 if the project duration is longer than 6 months.
Deliverables
•
Meeting Agendas
•
Emailed Meeting Notes
•
Graphics, figures, roll plots, notes and details necessary for meeting discussion
Task 1.3 Utility Conflict Evaluation
Consultant will research private, public, and City utilities and provide a high-level conflict table showcasing
possible utility issues in the roll plots. In general, the Consultant will review utility base and produce a
possible utility conflict table noting possible relocations and/or removals of utility.
Assumptions
•
Coordination with utility companies for possible relocation will not be required at the concept level.
•
Any in-person or virtual meetings needed will occur under Task 5.2.
•
Utility clearance letters will not be developed.
Deliverables
•
High-level table of possible utility conflicts.
Task 1.4 Project Schedule to Develop a Roll Plot for the Preferred Option
Consultant will develop and maintain a project schedule reflecting design concept development and a final
preferred alternative. Schedule will be developed in a work breakdown structure format identifying key project
tasks and deliverable milestones. The draft schedule will be provided to the City at the kick-off meeting. The
project schedule will be discussed at each of the progress meetings and updated accordingly. The project
schedule will be developed using Microsoft Project. The schedule will be updated monthly, if needed, and
submitted to the COG at progress meetings.
Assumptions
•
City will review and approve Project schedule.
Deliverables
•
Initial and updated Project schedules (Adobe PDF or Microsoft Project format).
Task 1.5: Invoices
Consultant will prepare monthly invoices, delivered to the City's Project Manager no later than the 25th day of
the month. The invoice will identify the contract number and include the amount of each work task and man-
hour level of effort and consultant services identified in the approved fee proposal. The percent complete will
be consistent with the project schedule, tasks, and fee proposal per tasks. The total invoice submitted will be
less than or equal to the report that details the task percent complete with the associated cost. The invoice will
B5
show the contract amount, the amounts previously billed, the amount due for the current period, the contract
balance, and the percent complete per tasks.
Assumptions
•
Meeting notes from the monthly progress meetings may be submitted as progress reports.
•
Invoices will be submitted via the City’s online process.
•
Cash Flow Reports are not required for this short duration project.
Deliverables
•
Monthly invoices
B6
2.0
PRELIMINARY DESIGN AND FIELD INVESTIGATION
Task 2.1: Background Documentation
Consultant will research and obtain data from existing records for the project area, including but not limited to as-
built drawings, right-of-way and quarter-section maps, utility mapping, and field information. Consultant will also
collect information for existing right-of-way roadway infrastructure, and utility information.
1. Consultant will show known existing utilities on the roll plots using the best available records (quarter
sections maps, utility provided cad files, etc).
2. Consultant will obtain Blue Stake for design ticket which represents anticipated utilities located within
project limits. Consultant will contact each utility owner to obtain maps, as-built information, and GIS
data.
3. Consultant will be responsible for field verifying the horizontal locations of known utilities using surface
features within the project limits.
4. Potholes are not anticipated for this project.
Assumptions
•
City to provide available ¼-section maps and as-builts for utilities within project, based on Consultant’s
request form. Consultant has a right to rely on provided utility information from the City.
•
City will provide any known as-builts.
Deliverables
•
None
Task 2.2: Site Visits and Field Reconnaissance
Consultant will perform site visits and field reconnaissance for the site and surrounding area to observe and
record information concerning existing improvements, use, and conditions for the site and surrounding area.
A site walk will be conducted to verify the ground information from the ground survey with respect to the
topography base file.
Assumptions
•
Approximately 2 one-hour site visit plus travel time is anticipated during the initial report phase of the
project for items that cannot be confirmed using Google Street View.
•
Approximately 1 half-day field reconnaissance visit is anticipated during the design phase of the project.
Deliverables
•
Photo documentation
Task 2.3: Field Survey
Search for and locate controlling monumentation of roadway centerlines and calculate existing public right-
of-way location along W. Orangewood Ave., beginning at the intersection of W. Grand Ave, and extending
East for approximately 1,800 feet to the intersection of N. 59th Ln. The survey shall include locating a nearby
published benchmark (NAVD88 datum). This field survey is to locate only the centerline and right of way.
B7
Exclusions
•
Locating driveways, fences, or other constructed improvements
•
Visible evidence of surface & subsurface utilities
•
Setting of property corners or right-of-way monuments
Assumptions
•
Mapping will be based on available information from Task 5.1
•
Surveyed finished floor elevations of residential structures, if needed, will use Task 5.3 if a raised
roadway profile or flooding history warrants.
Deliverables
•
Survey information (if requested)
Task 2.4: Base Map Development
Consultant will prepare a digital basemap from record documents & collected field survey data. The digital
basemap shall include roadway centerlines of each intersecting street (based on found and calculated record
monument locations), the Right-of-Way lines thereof, and the parcel lot lines within the project limits (as
shown on the Exhibit “Project Limits”). Mapping shall be a CAD file with digital surface model in .dwg
format (Autodesk Civil 3D 2023).
Assumptions
•
None
Deliverables
•
CAD Base file based on survey mapping data available from Task 5.1.
B8
Task 2.5: Storm Drainage Review
Consultant will identify possible drainage improvements with the proposed roadway widening project. In
preliminary discussions with City staff, an existing 42” storm drain is located under Orangewood Avenue.
Consultant will identify possible drainage solutions from the anticipated proposed design. It is anticipated that
the widening project will install catch basins with connector pipes to the existing storm drain. Existing
flooding complaints (provided by COG) will be reviewed. If existing flooding complaints exist within the
project limits, finish floor elevations will be surveyed and recorded. Flooding complaints will be noted to the
final design team.
Assumptions
•
No offsite drainage will be analyzed as part of this study.
•
The capacity of the existing storm drain system will not be analyzed.
•
Documented Flooding Complaints will be provided by COG.
•
Finish Floor Elevations will not be surveyed during this study unless flooding complaints warrant.
Deliverables
•
Storm drainage catch basin locations on Roll Plots.
B9
3.0
Executive Summary
Consultant shall prepare the Executive Summary Sheet. The summary sheet is a short document that
describes the overall project, design criteria, and additional details of the proposed project. The Consultant
will review the constraints posed by the existing conditions and develop proposed widening options for
Orangewood Avenue between Grand Avenue and 59th Lane. Orangewood Avenue is a collector street and
following the City of Glendale Engineering Design and Construction Standards, the proposed typical section
should be Section C-2 however existing improvements and needs could require the modifications of the
proposed typical section. The City and Consultant will need to provide a solution to the current offset
alignment of Orangewood Avenue that occurs through the 61st Avenue intersection.
The general outline of the Project Assessment will be:
•
A. Summary of the Project
•
B. Development Considerations and Design Criteria
•
C. Crash Data (to be provided by the City)
•
D. Preliminary Storm Drainage review
•
E. Design Concept Alternatives (Roll Plots)
•
F. Preferred Alternative Features (Roll Plot)
•
G. Itemized Cost Estimate of Preferred Alternative
•
H. Appendix: 10% Typical Sections and Roadway Roll Plot (See Section 4.0)
Task 3.1: Initial Executive Summary
Consultant shall develop the initial Executive Summary. The initial Executive Summary will include the
following:
•
Summary of the Project
Contains the project program information (Project number, name, location, cost, funding type,
and construction FY) and purpose of project. Describe to overall project scope or goals.
•
Development Considerations and Design Criteria in paragraph and/or table format including:
•
Critical Outside Agency Involvement
•
Roadway Classification
•
Typical Section Requirements
•
Right of Way Requirements
•
Utility Relocation Requirements
•
Design Speed (25 mph)
•
Existing and Projected Volumes (Provided by City)
•
Structure avoidance
•
Design Exceptions
•
ADA compliance
B10
•
Crash Data
Contains the crash data provided by the City.
•
Preliminary Storm Drainage review
Contains a preliminary discussion of the existing drainage systems in the project limits, a review of
flooding complaints (provided by the City), and a brief synopsis of the proposed drainage
improvements.
•
Design Concept Alternatives
The Consultant will work with the City to determine which typical sections will be used in the
alternatives. Once the typical sections have been defined, up to three alternatives will be
explored.
Assumptions
•
Utility relocations will be based on experience as utility companies may be unlikely willing to meet at
this phase of project development.
•
Document will be short (approximately 2 to 3 pages excluding alternatives).
Deliverables
•
Initial Executive Summary in PDF format.
Task 3.2: Summary of Comments and Preferred Alternative Selection
Consultant will prepare a summary of the comments received and note responses and/or action taken for
each comment. The Summary documents any areas of major disagreement and how these issues were
resolved. The Consultant will meet with City to determine the recommended alignment and typical section.
The Consultant will provide engineering input during the selection process.
Assumptions
•
The City will select the recommended alternative or a combination of multiple alternatives to advance.
Deliverables
•
Summary of Comments, Initial, and Final Responses.
Task 3.3: Final Executive Summary
Consultant will incorporate comments and recommendations from the initial Executive Summary and
advance the selected alternative or combine multiple alternatives into a single preferred alternative. The
preferred alternative will be detailed with justifications with regard but not limited to cost, land impacts,
drainage impacts, right of way requirements, utility impacts, etc. The Consultant will develop an Itemized
Cost Estimate (including design and post-design cost) for the preferred alternative.
Assumptions
•
None.
Deliverables
•
Final Executive Summary in PDF format.
•
Itemized Cost Estimate of Preferred Alternative
B11
4.0
CONCEPT ROLL PLOT DRAWINGS
Consultant will prepare a concept level (10%) PDF roll plot for each of the three alternatives selected in Task
3.1 then finalize an alternative with minor modifications for a final preferred alternative for Task 3.3. The
concept roll plots will include a typical section, anticipated pavement structural section, along with plan and
profile. The roll plots, shown at 20 or 40 scale, will include proposed roadway geometry, known existing and
proposed utilities, existing Right-of-Way, and key callouts for all disciplines including roadway, drainage,
water, sewer, streetlight and other utility improvements. Existing grades will be based on City provided GIS
Dataset exportable to topography data. A preliminary ADA review will be completed, and insufficient
sidewalk or ramps will be shown on the project plans. Drawings will be prepared using the 2023 Civil 3D
release at the scales listed in the Glendale 2015 Engineering Design Standards.
Submittals to the City will be provided at the following stages:
Task 4.1: Initial Project Assessment Roll Plots
Engineer shall prepare a 10% roll plot for each of the 3 alternatives using various typical sections as
coordinate with the City. The drawings will identify key removals, roadway improvements, drainage
improvements, utility relocations, and other significant project requirements.
Assumptions
•
Quantities will not be shown on project plans.
•
Utility relocations will be based on experience as utility companies may be unlikely willing to meet at
this phase of project development.
Deliverables
•
10% level Concept Roll Plots (3)
Task 4.2: Final Preferred Alternative Roll Plot
Engineer shall modify the selected alternative to develop 10% a preferred roll plot based on comments from
the Initial Executive Summary and roll plot alternatives. The drawings will identify key removals, roadway
improvements, drainage improvements, utility relocations, and other significant project requirements.
Assumptions
•
Quantities will not be shown on project plans.
Deliverables
•
10% level Concept Roll Plot
Task 4.3 Quality Assurance / Quality Control
Consultant will be responsible for providing Quality Assurance / Quality Control of all engineering designs,
analyses and deliverables prepared for the Project. Consultant will utilize Consultant’s established QA/QC
format and procedures. Information regarding procedure and copies of documentation is available to the City
upon request. In addition to overseeing Consultant’s work, the Consultant will ensure that our sub-consultants
are completing adequate quality control as part of the quality assurance.
B12
5.0
OTHER WORK
These tasks will be utilized as necessary on an allowance basis during the project as directed by the City.
Task 5.1: Supplemental Mapping Data
Hours within this task is to perform data migration of location and/or elevation data derived from Municipal
or County agencies, into the digital Basemap; Such data would be orthographic aerial imagery (.sid, .jpg, .tif,
.png, etc.), point cloud data, 2d or 3d CAD linework, digital elevation contours (.dwg, .dxf), or digital surface
models in .xml format..
Assumptions
•
City will request and provide location and/or elevation data from Maricopa County.
Deliverables
•
Georeferenced CAD files of mapped data.
Task 5.2: Additional Meetings and Coordination
Hours within this task will be used for other types of meetings that might be requested, such as stakeholder
review meetings, on-site meetings, utility coordination meetings, contractor coordination meetings, etc. This
allowance also covers time for project engineer attendance at meetings if required. This allowance includes
time to prepare graphics or exhibits for the meetings, agenda and meeting notes.
Assumptions
•
Three 1-hour long virtual meetings.
•
Formal Meeting Minutes will reduce the number of meetings available on this task, therefore a follow-
up email will be sent after the meetings.
Deliverables
•
Meeting notes will be submitted through email.
Task 5.3: Contingency - Undefined
City shall reimburse Consultant for additional, approved work from their contingency fund.
The use of Owner Contingency shall only be used for additional scope and cannot be used without prior
approval of the City.
B13
6.0
REIMBURSABLE EXPENSES
Reimbursable expenses will be invoiced as accrued and back-up data provided with Consultant’s invoices as
required by City of Glendale’s contract.
Task 6.1: Reimbursable Expenses
Reimbursable expenses will be invoiced as accrued and back-up data provided with Engineer’s invoices as
required by City of Glendale’s contract. Reimbursables will include printing cost, courier cost, and mileage
reimbursement for travel to site or meetings at City of Glendale.
B14
EXCEPTIONS
The following items are not included in this scope of work:
•
Environmental studies such as NEPA, cultural or Hazmat clearances
•
Geotechnical Investigations and Reports
•
Final Design Plans
•
401/404 Permitting (not anticipated to be a requirement)
•
Property Legal Descriptions
•
Right-of-Way acquisition
•
Potholing services
EXHIBIT C
Professional Services Agreement
SCHEDULE
(1 page)
October 2023 through April 2024.
EXHIBIT C
Professional Services Agreement
SCHEDULE
Tentative Schedule - Dates to be Confirmed after Notice to Proceed
Week of:
10/10/2023 - Council Meeting
11/1/2023 - Notice to Proceed
11/8/2023 - Kick-Off Meeting
12/12/2023 - Survey and Mapping Complete
1/12/2024 - Submit Initial Project Assessment
1/26/2024 - Initial Assessment Comments to Consultant
2/9/2023 - Comment Resolution Meeting
4/5/2023 - Submit Final Design Documents
4
4
EXHIBIT D
Professional Services Agreement
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Compensation shall be hourly rates (not to exceed) plus allowable reimbursable expenses.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Consultant for full completion of all work required by the Project during
the entire term of the Project must not exceed $73,276.00.
DETAILED PROJECT COMPENSATION
See attached spreadsheets for detail
Fee Schedule
CORE SERVICES COST
1.0 Project Administration $11,334.00
2.0 Preliminary Design and Investigation $14,084.00
3.0 Executive Summary $11,982.00
4.0 Concept Roll Plot Drawings $24,332.00
TOTAL CORE SERVICES $61,732.00
OTHER WORK
5.1 Supplemental Mapping Data $3,320.00
5.2 Additional Meetings and Coordination $1,592.00
5.3 Contingency - Undefined $6,000.00
EXPENSES
6.1 Reimbursable Expenses $632.00
GRAND TOTAL PROJECT COST:
$73,276.00
.
SUMMARY
Stantec
Expenses
Subsconsultants
Labor
CORE SERVICES
1.0
PROJECT ADMINISTRATION
11,334.00
$
-
$
2.0
PRELIMINARY DESIGN AND FIELD INVESTIGATION
8,684.00
$
5,400.00
$
3.0
EXECUTIVE SUMMARY
11,982.00
$
-
$
4.0
CONCEPT ROLL PLOT DRAWINGS
24,332.00
$
-
$
SUB-TOTAL CORE SERVICES
56,332.00
$
-
$
5,400.00
$
OTHER WORK
5.1
1,320.00
$
2,000.00
$
5.2
1,592.00
$
-
$
5.3
6,000.00
$
-
$
SUB-TOTAL OTHER WORK
8,912.00
$
-
$
2,000.00
$
EXPENSES
6.1
632.00
$
SUB-TOTAL EXPENSES
-
$
632.00
$
-
$
TOTAL
65,244.00
$
632.00
$
7,400.00
$
61,732.00
$
CONTINGENCY - UNDEFINED
6,000.00
$
10,912.00
$
REIMBURSABLE EXPENSES
632.00
$
ADDITIONAL MEETINGS AND COORDINATION
SUPPLEMENTAL MAPPING DATA
3,320.00
$
73,276.00
$
1,592.00
$
632.00
$
ORANGEWOOD AVENUE PROJECT ASSESSMENT
Task
Task Description
DIRECT LABOR
Stantec Consulting Services Inc.
9/12/2023
FEE PROPOSAL - TABLE A
Total
Estimated Fee
11,334.00
$
14,084.00
$
24,332.00
$
11,982.00
$
ORANGEWOOD AVENUE PROJECT ASSESSMENT
9/12/2023
FEE PROPOSAL - TABLE B
LABOR BREAKDOWN
SUBCONSULTANT
Task
TASK DESCRIPTION
Project Manager
Senior QA/QC
Engineer
Project Engineer
Designer
Stantec
Total
Hours
Stantec
Hayman Pro
(Survey)
Subconsultant
Total
Bill Rates
$220.00
$265.00
$178.00
$161.00
1.0
PROJECT ADMINISTRATION
1.1
Project Management and Coordination
-
$
1.1.1
Project Management
24
24
5,280.00
$
-
$
1.2
Meetings (with prep, minutes, and travel)
-
$
1.2.1
Project Kickoff Meeting (1 Virtual)
2
1
3
618.00
$
-
$
1.2.2
Coordination Meetings (6 Virtual) (3 roll plots x 2 ea)
8
6
14
2,828.00
$
-
$
1.2.3
On-Site Meeting with Glendale
3
1.2.4
Final/Develop Review of preferred option (2 virtual)
2
2
4
796.00
$
-
$
1.3
Utility Conflict Evaluation
-
$
1.3.1
Utility Conflict Evaluation
4
4
712.00
$
-
$
1.4
Project Schedule
-
$
1.4.1
Develop and Update Project Schedule
2
2
440.00
$
-
$
Subtotals:
41
0
13
0
51
11,334.00
$
-
$
11,334.00
$
-
$
2.0
PRELIMINARY DESIGN AND FIELD INVESTIGATION
2.1
Background Documentation
-
$
2.1.1
As-Built Research & Review
2
2
356.00
$
-
$
2.1.2
Private Utility As-Builts and Research
2
6
8
1,322.00
$
-
$
2.2
Site Visits and Field Reconnaissance
-
$
2.2.1
Site Visits
3
3
6
1,194.00
$
-
$
2.2.2
Field Reconnaissance (Survey Verification)
3
3
6
1,194.00
$
-
$
2.3
Field Survey
-
$
2.3.1
Topographic Survey
1
1
178.00
$
2,900.00
$
2,900.00
$
2.4
Base Map Development
-
$
2.4.1
Develop base maps
8
8
1,424.00
$
2,500.00
$
2,500.00
$
2.5
Storm Drainage Review
-
$
2.5.1
Analyze Existing Drainage Conditions
2
8
10
1,864.00
$
-
$
2.5.2
Develop Proposed Recommendations
2
4
6
1,152.00
$
-
$
Subtotals:
10
0
31
6
47
8,684.00
$
5,400.00
$
8,684.00
$
5,400.00
$
3.0
EXECUTIVE SUMMARY
3.1
Initial Executive Summary
-
$
3.1.1
Develop Initial Executive Summary
4
24
28
5,152.00
$
-
$
3.2
Summary of Comments
-
$
3.2.1
Summary of Comments
2
4
6
1,152.00
$
-
$
3.3
Final Executive Summary
-
$
3.3.1
Finalized Executive Summary
2
12
14
2,576.00
$
-
$
3.3.2
Itemized Cost Estimate of Preferred Alt.
12
6
18
3,102.00
$
-
$
Subtotals:
8
0
52
6
66
11,982.00
$
-
$
11,982.00
$
-
$
4.0
CONCEPT ROLL PLOT DRAWINGS
4.1
Initial Project Assessment Roll Plots
-
$
4.1.1
Alternative 1 Roll Plots w/ Typicals
2
6
30
38
6,338.00
$
-
$
4.1.2
Alternative 2 Roll Plots w/ Typicals
2
6
30
38
6,338.00
$
-
$
4.1.2
Alternative 3 Roll Plots w/ Typicals
2
6
30
38
6,338.00
$
-
$
4.2
Final Project Assessment Roll Plot
-
$
4.2.1
Preferred Alternative Roll Plot
2
4
16
22
3,728.00
$
-
$
4.3
Quality Assurance / Quality Control
6
6
1,590.00
$
-
$
Subtotals:
8
6
22
106
142
24,332.00
$
-
$
24,332.00
$
-
$
Total Core Services Hours
67
6
118
118
306
56,332.00
$
5,400.00
$
5,400.00
$
5.0
OTHER WORK
5.1
Supplemental Mapping Data
6
6
1,320.00
$
2,000.00
$
2,000.00
$
5.2
Additional Meetings and Coordination
4
4
8
1,592.00
$
-
$
5.3
Contingency - Undefined
6,000.00
$
-
$
Subtotals:
10
0
4
0
14
8,912.00
$
2,000.00
$
2,912.00
$
2,000.00
$
Grand Total Hours
77
6
122
118
320
Bill Rates
$220.00
$265.00
$178.00
$161.00
Estimated Direct Labor Subtotal
16,940.00
$
1,590.00
$
21,716.00
$
18,998.00
$
65,244.00
$
7,400.00
$
7,400.00
$
9/12/2023
Quantity
Amount
B&W Copies 8 1/2 x 11
0.045
$
each
100
5
$
Color Copies 8 1/2 x 11
0.500
$
each
100
50
$
B&W Copies 11 x 17
0.080
$
each
200
16
$
Color Copies 11 x 17
0.900
$
each
200
180
$
Large B&W Plots
0.120
$
sq ft
200
24
$
Large Color Plots
1.000
$
sq ft
200
200
$
Courier/Postage
40.000
$
each
1
40
$
Mileage
0.655
$
mile
180
118
$
Misc. Special Printing/Supplies/Equipment
Estimated Stantec Direct Expenses
632
$
ORANGEWOOD AVENUE PROJECT ASSESSMENT
Task 6.1 - Stantec Expenses
Direct Expenses
Unit Price
Provide price per job
FEE PROPOSAL - TABLE C