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Page 1 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602.944.5500 January 25, 2024 Mr. Reuben Lopez City of Glendale 5970 W. Brown St, Suite 200 Glendale, AZ 85302 Mr. Lopez: Kimley-Horn and Associates, Inc. (Kimley-Horn) is pleased to submit this scope of services and fee proposal to perform professional consulting engineering services for the development of structural calculations and traffic signal pole standards for the City of Glendale (City). The scope of work includes development of structural calculations and traffic signal pole standards. Based on the initial scoping meeting held with City staff on November 9, 2023 and subsequent follow- up meetings on November 15, 2023 and January 9, 2024, we understand the following: · The City would like to update its signal pole standards to match closely to the recently updated City of Peoria standard details. · Pole heights will be 22’, 30’, and 35’ · Luminaire arms will be 12’ long with a 5’ rise · Luminaire should be shown as a fixed double luminaire with an option to put a cover plate over one of the attachment points if a single luminaire is desired. Kimley-Horn’s scope of work and fee estimate are provided in the pages that follows. We very much appreciate the opportunity to work with the City of Glendale on this project. Should you have any questions please do not hesitate to contact me at (602) 371-4572 or charlie.golek@kimley-horn.com. Sincerely, Kimley-Horn and Associates, Inc. Charlie Golek, P.E. · After the initial scoping meeting, a draft redlined set of the standards was created by Kimley- Horn for the City to review. The City reviewed and provided comments to the redlined set. · Kimley-Horn met with Scott Clark and Valmont to discuss the City’s intent. Valmont confirmed that they would produce calculations and details for Kimley-Horn and the City to review. · Kimley-Horn will communicate the above decisions to Valmont. Valmont will produce calculations and details. · Kimley-Horn will design the poles, mast arms, luminaires, and other miscellaneous items · Kimley-Horn will provide a signed and sealed calculation package to the City of Glendale for their records · If Kimley-Horn’s analysis produces results that differ from Valmont’s, Kimley-Horn will coordinate with Valmont to resolve any differences. · The standards will match the format and style of the City of Peoria details, formatted to fit the City’s portrait style details versus the City of Peoria’s landscape style details. · The pole foundations shall be 3-foot or 4-foot diameter. Approved As Submitted Date: 01/27/2024 Time: 12:17:09 AM Tony S. Abbo, P.E., PTOE City Traffic Engineer City of Glendale - Transportation Department Page 2 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602.944.5500 Project Manager CITY OF GLENDALE, ARIZONA TRAFFIC SIGNAL POLE STANDARD DETAILS UPDATE SCOPE OF SERVICES Kimley-Horn will provide the services specifically set forth below. TASK NO. 1 – PROJECT MANAGEMENT & MEETINGS 1.A. Coordination & Meetings Kimley-Horn will establish a project management system which will provide adequate schedule and budget control and will be responsive to input from the City. We will coordinate with the City on a regular basis to discuss project issues and project status. Project management also includes managing project schedule and QA/QC. Kimley-Horn will attend up to three (3) general meetings as part of this project. The meetings will be held virtually using Microsoft Teams and will include one (1) Kimley-Horn staff. The meetings will be scheduled on an as needed basis. Kimley-Horn will provide meeting notes via email after each meeting. Kimley-Horn will coordinate with Valmont as needed to communicate the City’s desired geometry and configuration for the traffic signal poles. Valmont will perform designs and produce details for the poles. Kimley-Horn will perform a separate design of the poles and compare with Valmont’s results. Kimley- Horn will coordinate and come to resolution with Valmont on any differences. TASK NO. 2 – TRAFFIC SIGNAL POLE DESIGN & STANDARD DETAIL PRODUCTION 2.A. Traffic Signal Pole Design Kimley-Horn will provide signed and sealed calculations for the pole configurations below. Note that the pole names will be updated during final design per the City’s direction. · Q114, arm span = 20-ft · Q114, arm span = 25-ft · Q114, arm span = 30-ft · Q114, arm span = 35-ft · Q114, arm span = 40-ft · Q114, arm span = 45-ft · Q114, arm span = 50-ft · Q114, arm span = 55-ft · Q116, arm span = 60-ft · Q116, arm span = 65-ft Page 3 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602.944.5500 · Type G Pole Design shall be per 2013 AASHTO “Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals, Sixth Edition with interims.” Design shall use the following parameters: · Basic wind velocity with a recurrence interval of 50 years = 90 mph. · Fatigue category of 2. · Include truck-induced gust loads. · Resist natural wind gusts based on a yearly mean wind velocity of 11.2 mph. · Exclude galloping through the use of a vibration mitigation device. Calculations will include foundation designs for the traffic signal poles. Foundations are assumed to be circular drilled shafts, either 3-foot or 4-foot in diameter. The following soil profiles are assumed for the designs: · Soil Profile 1 o Angle of Internal Friction = 25 degrees. o Unit Weight = 110 pcf o N-Value (SPT, blows/ft) = 7 · Soil Profile 2 o Angle of Internal Friction = 29 degrees. o Unit Weight = 115 pcf o N-Value (SPT, blows/ft) = 10 · Soil Profile 3 o Angle of Internal Friction = 32 degrees. o Unit Weight = 120 pcf o N-Value (SPT, blows/ft) = 15 2.B. Traffic Signal Pole Standard Detail Production Kimley-Horn will provide standard details for the pole configurations listed above and their foundations. See below for an assumed sheet list: Sheet Number Detail Title 1-2 Type Q114 Signal Pole and Mast Arm (2 Sheets) 3-4 Type Q116 Signal Pole and Mast Arm (2 Sheets) 5-6 Type G Pole (2 Sheets) 7 Traffic Signal General Notes (1 Sheet) 8-10 Signal Appurtenances (3 Sheets) 11-12 Signal Pole Details (2 Sheets) 13 Hand Hole Detail (1 Sheet) 14-15 Foundation Detail (2 Sheets) Page 4 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602.944.5500 Kimley-Horn will modify existing City traffic signal pole standard details to separate the updated Q114 and Q116 from the other details. Fee and Expenses Kimley-Horn will perform the services in Tasks 1-2 for the total lump sum fee below and in Attachment A. Total Project Cost: ........................................................................................................ $66,470.00 Page 5 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602.944.5500 Attachment A Kimley-Horn Estimate Contract C23-0058 Transportation Systems Support Task Order No. 8 Update ITS Standards COST PROPOSAL SUMMARY Hours Task SR Civil Professional II SR Civil Professional I Civil Professional Civil Analyst Senior Software Professional Software Professional Software Analyst Admin Assistant Total Hours Total Estimated Cost Fully Loaded Rate $295.00 $235.00 $185.00 $155.00 $310.00 $250.00 $190.00 $105.00 COORDINATION & MEETINGS Meetings (3 Total) 3 3 $ 705.00 Valmont Coordination 4 4 4 12 $ 2,300.00 General Coordination 4 8 12 $ 2,420.00 POLE DESIGN & STANDARD DETAIL PRODUCTION Pole Design (Q114 - 20 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 25 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 30 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 35 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 40 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 45 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 50 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q114 - 55 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q116 - 60 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Q116 - 65 ft Mast Arm) 1 2 3 8 14 $ 2,560.00 Pole Design (Type G Pole) 1 2 3 8 14 $ 2,560.00 Foundation Design (3 Soil Types) 2 4 6 14 26 $ 4,810.00 Assemble Calculation Package 2 4 6 $ 990.00 QC Calculation Package 16 4 20 $ 4,380.00 STANDARD DETAIL PRODUCTION TYPE Q114 SIGNAL POLE AND MAST ARM (2 Sheets) 2 8 3 13 $ 2,415.00 TYPE Q116 SIGNAL POLE AND MAST ARM (2 Sheets) 2 8 3 13 $ 2,415.00 TYPE G POLE (2 Sheets) 2 8 3 13 $ 2,415.00 GENERAL NOTES (1 Sheet) 2 4 2 8 $ 1,520.00 SIGNAL APPURTENANCES (3 Sheets) 2 12 4 18 $ 3,310.00 SIGNAL POLE DETAILS (2 Sheets) 2 8 3 13 $ 2,415.00 HAND HOLE DETAIL (1 Sheet) 2 4 6 12 $ 2,140.00 DOUBLE LUMINAIRE DETAIL (1 Sheet) 2 4 6 12 $ 2,140.00 FOUNDATION DETAIL (2 Sheets) 2 8 3 13 $ 2,415.00 UPDATE MISC EXISTING STANDARD DETAILS 2 4 2 8 $ 1,520.00 Subtotal - Weekly Estimate of Effort and Cost 13 73 121 149 0 0 0 0 356 $ 66,470.00 TOTAL ESTIMATED LABOR COST $3,835.00 $17,155.00 $22,385.00 $23,095.00 $0.00 $0.00 $0.00 $0.00 $ 66,470.00 SR Civil Professional II - Dave Leistiko Direct Cost of Mileage ($0.655 / Mile) Estimated Miles 0 $ - SR Civil Professional I - Charlie Golek Internal Reimbursable Expenses (0% Assumed) $ - Civil Professional - Caleb Furse Other Direct Expenses (Traffic Counts) at cost. No mark up. $ - Civil Analyst - Jacob Tunnah Total Proposed Fee $ 66,470.00 Page 1