212238.1 - Glendale-Phoenix Interconnects CAI - PSA Signed
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C
PROFESSIONAL SERVICES AGREEMENT
GLENDALE-PHOENIX WATER SUPPLY INTER-CONNECT
CONSTRUCTION ADMINISTRATION SERVICES
City Project No. 212238.1
This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Black & Veatch Corporation, a Delaware Corporation, authorized to
do business in the State of Arizona, ("Consultant") as of the _____ day of _________________, 2024 (“Effective
Date”).
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, Scope of Work (the "SOW");
B.
City desires to retain the professional services of Consultant to develop, create, make, generate, supply, deliver,
provide and/or perform the specific benefits, services, tasks, activities, expertise, etc. as set forth in the Scope
of Work; and
C.
City and Consultant desire to memorialize their agreement with this document.
AGREEMENT
The parties hereby agree as follows:
1.
Key Personnel; Other Consultants and Subcontractors.
1.1
Professional Services. Consultant will provide all Services necessary to assure all portions, tasks,
activities and specifications of the SOW (the “Services”) are completed timely and efficiently
consistent with the SOW’s requirements, including, but not limited to, working in close interaction
and interfacing with City and its designated employees, and working closely with others, including
other consultants or contractors, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and handle
all aspects of the SOW such that the work produced by Consultant is consistent
with applicable standards as detailed in this Agreement; and
(2)
The City must approve the designated Project Manager.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the perform the SOW by
Consultant will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the perform the SOW by Consultant.
c.
Discharge, Reassign, Replacement.
(1)
Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.
(2)
Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to perform the SOW who have been approved by
City without City's prior written consent unless that person leaves the employment
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of Consultant, in which event the substitute must first be approved in writing by
City.
(3)
Consultant will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties, or if the acts
or omissions of that person are detrimental to the completion of the SOW.
d.
Subcontractors.
(1)
Consultant may engage specific technical contractors (each a "Subcontractor") to
furnish certain Service.
(2)
Consultant will remain fully responsible for Subcontractor's Services.
(3)
Subcontractors must be approved by the City.
(4)
Consultant will certify by letter that all contracts with Subcontractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The Services will be undertaken in a manner that ensures the SOW is completed on time and in
a cost- efficient manner. The Services, including any interim milestones, shall be completed in accordance
with the schedule contained in Exhibit A.
3.
Consultant’s Work.
3.1
Standard. Consultant must perform Services in accordance with the standards of due diligence, care,
and quality prevailing among consultants having substantial experience with the successful furnishing
of Services for projects that are equivalent in size, scope, quality, and other criteria under the SOW
and identified in this Agreement.
3.2
Licensing. Consultant warrants that:
a.
Consultant and its Subconsultants or Subcontractors will hold all appropriate and required
licenses, registrations and other approvals necessary for the lawful furnishing of Services
("Approvals"); and
b.
Neither Consultant nor any Subconsultant or Subcontractor has been debarred or otherwise
legally excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.
(2)
Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance.
a.
Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
b.
Consultant must not discriminate against any employee or applicant for employment on the
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender
identity or expression, genetic characteristics, familial status, U.S. military veteran status or
any disability. Consultant will require any Sub-contractor to be bound to the same
requirements as stated within this section. Consultant, and on behalf of any subcontractors,
warrants compliance with this section.
3.4
Coordination; Interaction.
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a.
For projects that the City believes requires the coordination of various professional services,
Consultant will work in close consultation with City to proactively interact with any other
professionals retained by City ("Coordinating Professionals").
b.
Consultant will meet to review the Services to be provided in the SOW, Schedule and in-
progress work with Coordinating Professionals and City as often and for durations as City
reasonably considers necessary in order to ensure the timely work delivery and SOW
completion.
c.
For projects not involving Coordinating Professionals, Consultant will proactively interact
with any other contractors when directed by City to obtain or disseminate timely information
for the proper execution of the SOW.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for Services furnished, Consultant grants to City, and
will cause its Subconsultants or Subcontractors to grant to the City, the exclusive ownership
of and all copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be
applicable ("Work Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.
(3)
In such case, City will also remove any seal and title block from the Work Product.
4.
Compensation.
4.1
Compensation. Consultant's compensation for the Services, including those furnished by its
Subconsultants or Subcontractors will not exceed $286,286 as specifically detailed in Exhibit B
("Compensation").
4.2
Change in Scope of Work. The Compensation may be equitably adjusted if the original SOW is
significantly modified, but only as provided below.
a.
Adjustments to the SOW, including adding any additional Services or any change in the
amount of Compensation available hereunder, require a written amendment to this
Agreement and may require City Council approval.
b.
Additional services which are outside the scope of the original SOW contained in this
Agreement may not be performed by the Consultant without prior written authorization
from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.
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4.3
Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred by
Consultant in connection with this Agreement, without mark-up (the “Reimbursable Expenses”),
including, but not limited to, document reproduction, materials for book preparation, postage,
courier and overnight delivery costs incurred with Federal Express or similar carriers, travel and car
mileage, subject to the following:
a.
Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies and
procedures for business travel expense reimbursement made available to Consultant for
review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;
b.
The Reimbursable Expenses in this section are approved in advance by City in writing; and
c.
The total of all Reimbursable Expenses paid to Consultant in connection with this
Agreement will not exceed the “not to exceed” amount identified in Section 4.1 above.
5.
Billings and Payment.
5.1
Applications.
a.
Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Consultant and its Subconsultants and
Subcontractors; and
(2)
Unconditional waivers and releases on final payment from all Subconsultants and
Subcontractors as City may reasonably request to assure the City will be free of
claims arising from required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the effective termination date, which may not be less than 15
days following the date of delivery.
a.
Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
b.
Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
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a.
Consultant will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Consultant for Services furnished, City will pay the amount due to
Consultant, less City's damages, in accordance with the provision of Sec. 5.
b.
If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject to
consequential damages more than $1,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain insurance
against claims for injuries to persons or damages to property which may arise from or in connection with the
performance of all tasks or work necessary to complete the Project as herein defined. Such insurance shall
cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.
8.1
Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a.
Commercial General Liability (CGL). Insurance Services Office Form CG 00 01, including
products and completed operations, with limits of no less than $1,000,000 per occurrence
for bodily injury, personal injury, and property damage. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
b.
Automobile Liability. Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.
c.
Professional Liability. Consultant must maintain a Professional Liability insurance covering
errors and omissions arising out of the work or services performed by Consultant, or anyone
employed by Consultant, or anyone for whose acts, mistakes, errors and omissions
Consultant is legally liability, with a liability insurance limit of $1,000,000 for each claim and
a $2,000,000 annual aggregate limit.
d.
Worker’s Compensation. Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.
8.2
Indemnification.
a.
To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties") for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense" collectively "Demands or Expenses") asserted by a
third-party (i.e. a person or entity other than City or Consultant) and that arises out of or
results from the breach of this Agreement by the Consultant or the Consultant’s negligent
actions, errors or omissions (including any Subconsultant or Subcontractor or other person
or firm employed by Consultant), whether sustained before or after completion of the SOW
and/or Services.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Consultant will be liable only to the extent the Demand or Expense results
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from the negligence or breach of a responsibility of Consultant or of any person or entity
for whom Consultant is responsible.
c.
Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
8.3
Other Insurance Provisions. The insurance policies required by the Section above must contain, or
be endorsed to contain the following insurance provisions:
a.
The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or in
connection with the performance of all tasks or work necessary to complete the Services as
herein defined. Such liability may arise, but is not limited to, liability for materials, parts or
equipment furnished in connection with any tasks, or work performed by Consultant or on
its behalf and for liability arising from automobiles owned, leased, hired or borrowed on
behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.
b.
For any claims related to the SOW and/or Services, the Consultant’s insurance coverage
shall be primary insurance with respect to the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
employees or volunteers shall be in excess of the Consultant’s insurance and shall not
contribute with it.
c.
Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.
8.4
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.
8.5
Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which any
insurer may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers’
Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant, its employees, agent(s) and subcontractor(s).
8.6
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to obtain,
submit or secure the City’s approval of the required insurance policies, certificates or endorsements
prior to the City’s agreement that work may commence shall not waive the Consultant’s obligations
to obtain and verify insurance coverage as otherwise provided in this Section. The City reserves the
right to require complete, certified copies of all required insurance policies, including any
endorsements or amendments, required by this Agreement at any time during the Term stated herein.
Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance policies,
certificates or endorsements shall not be considered a Force Majeure or defense for any failure by
the Consultant to comply with the terms and conditions of the Agreement, including any schedule
for performance or completion of the Project.
8.7
Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
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8.8
Special Risk or Circumstances. The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Consultant warrants
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Consultant or
subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Consultant and subconsultant warrant to keep their respective
papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Consultant certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the SOW and/or Services, and his or her address
for Notice delivery is:
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Lisa Jackson, PE
Black & Veatch Corporation
2231 E. Camelback Road - Suite 250
Phoenix, AZ 85016
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Marty Soma, PE
5850 West Glendale Avenue
Glendale, Arizona 85301
With required copy to:
City Manager
City Attorney
City of Glendale
City of Glendale
5850 West Glendale Avenue
5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by the City Manager and the City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the SOW or Services.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties regarding
the SOW or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
Inconsistencies between the solicitation, any addenda attached to the solicitation, the
response or any excerpts attached as Exhibit A, and this Agreement, will be resolved by the
terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
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b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the SOW, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
reformed to conform with applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.
16.1
Extensions. The term of this Agreement commences upon the effective date and continues for a 2
year initial period. The City may, at its option and with the approval of the Consultant, extend the
term of this Agreement an additional 2 years, on an annual basis. Consultant will be notified in
writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days prior
to the expiration of the original or any extension period. Price adjustments will only be reviewed
during the Agreement extension period and will be a determining factor for any extension. There
are no automatic extensions or renewals of this Agreement.
16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any extensions, at the City’s sole discretion, this Agreement may be extended on
a month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link:
http://www.mesaaz.gov/business/purchasing/save
19.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Scope of Work
EXHIBIT A
Professional Services Agreement
SCOPE OF WORK
The City of Glendale (City) entered into an intergovernmental agreement (IGA) with the City of Phoenix (Phoenix)
for Phoenix to provide up to five (5) million gallons per day (mgd) of potable water to the City’s Zone 3 in the event
of emergency conditions in the City in two locations. The City was selected by the Environmental Protection
Agency (EPA) to receive grant funding for this project.
Black & Veatch (Consultant) will assist in the preparation of contract documents for bidding the Glendale Phoenix
Water Supply Interconnect project at the first location: Pyramid Peak Parkway & Pinnacle Vista Drive (Pyramid &
Pinnacle). Once the contractor is selected, the Consultant will provide construction administration and inspection
(CA&I) services associated with this scope of work (at the Pyramid Peak Water Treatment Plant site).
Consultant will complete the following scope of services:
Phase 100 – Bid Preparation & Pre-Award Services
Phase 200 – Consulting Services During Construction
Phase 300 – Resident Services During Construction
Phase 400 – Project Management
CA & I services for the interconnect at the second location (51st Avenue and Tonopah Drive) will be part of a
future phase. See attached for furhter details.
COG-COP Water Supply Interconnects – Bid & Construction Phase Services Project | CITY OF GLENDALE
BLACK & VEATCH CORPORATION | City of Glendale – Water Supply Interconnects - Phoenix - Bid and
Construction Phase Services | 01/26/24
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EXHIBIT A – SCOPE OF SERVICES
PHASE 100 TASKS – BID PREPARATION SERVICES
TASK 110 – PROJECT DOCUMENT PREPARATION
Consultant will develop the following for the Owner’s use in preparation of the Request for Proposal for
the Glendale Phoenix Water Supply Inter-Connect project.
•
Schedule of Values – Pyramid & Pinnacle
•
Pyramid & Pinnacle 100% For Bid Drawings
•
Pyramid & Pinnacle 100% For Bid Technical Specifications
Associated with the 100% For Bid Drawings and Technical Specifications, the Consultant will review and
update the documents, as required, to comply with the requirements outlined in the EPA grant for the
most qualified bidder.
It is assumed that Glendale shall develop the required front ends including the instructions to bidders,
support the advertisement of the project, and create the schedule for bid submittals through award of
contract based on City standards.
As applicable, Consultant will incorporate Bid Clarification comment resolution items into final documents
to be utilized in the field. Final For Construction documents will be provided to selected bidder.
TASK 120 – BIDDING PROGRESS MEETINGS
Consultant will attend and support the in-person pre-bid conference and one (1) meeting with the City
and Phoenix as required for coordination. The pre-bid in-person conference will be at a date and time
selected by the Owner:
•
Lead the discussion on special project requirements regarding EPA funding and contract
documents in general.
•
Prepare minutes of conference and issue to the City for distribution.
•
Answer preliminary questions and create Bid Clarification Log to formalize questions and answers.
TASK 130 – BID SUPPORT AND EVALUATION
Consultant will evaluate all received bids for the project from the City. Consultant will evaluate bidder’s
qualifications, proposed construction timeline, and conformance to EPA’s grant requirements. Consultant
will provide the City with a recommended selected Contractor.
Consultant will review the selected Contractor’s bid in detail and meet with City to review comments and
agree upon resolution. Consultant will participate with the City in Contractor negotiations.
•
Consultant’s initial review comments on the Contractor’s bid will be provided to the City for City
coordination with the Contractor one (1) week prior to the cost negotiation and comment
resolution meeting.
•
Consultant anticipates up to one (1) hybrid (in person and virtual) meeting to discuss cost related
comments and led by Consultant’s Estimator Specialist.
Consultant will schedule and attend one (1) additional meeting with the City and City of Phoenix as needed
to discuss the bids received, evaluate the next steps, and continue to keep the project on schedule.
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PHASE 100 DELIVERABLES:
•
Schedule of Values – Pyramid & Pinnacle
•
Pyramid & Pinnacle 100% For Bid drawings
•
Pyramid & Pinnacle 100% For Bid Technical Specifications
•
For Construction Drawings and Technical Specifications, as required
•
Pre-Bid Conference Meeting Minutes
•
One PDF of the Bid Clarification Log
PHASE 200 TASKS – ENGINEERING SERVICES DURING CONSTRUCTION
Consultant will perform services during the construction phase of the project. By performing these
services, Consultant shall not have authority or responsibility to supervise, direct, or control the
Contractor’s work or the Contractor’s means, methods, techniques, or procedures of construction.
Consultant shall not have authority or responsibility for safety precautions and programs incident to the
Contractor’s work or for any failure of the Contractor to comply with laws, regulations, rules, ordinances,
codes, or orders applicable to the Contractor furnishing and performing the work. Specific services to be
performed by Consultant are as follows:
TASK 210 – SUBMITTAL REVIEW
Consultant will review the schedule of shop drawings submissions, drawings, submittal documents,
equipment operation and maintenance manuals, Contractor’s quality control documentation and other
data submitted by the Contractor as required by the construction contract documents. The Consultant
will receive, review, evaluate, and distribute shop drawings, samples, test results, and other data which
the Contractor is required to submit.
The Consultant will maintain a submittal log showing dates of submittal, transmittal action to other
subconsultants, dates of return and review action. Copies of the log shall be furnished to City and the
Contractor monthly.
The Consultant’s review shall be for general conformity to the construction contract documents and shall
not relieve the Contractor of any contractual responsibilities. Such reviews shall not extend to means,
methods, techniques, sequences, or procedures of construction or to safety precautions and programs
incident thereto. The Consultant will not approve any proposed substitution unless such substitution
conforms to the Project design concept and the Construction Contract Documents including the Contract
Price. Final approval of substitutions shall be at the discretion of the City’s Project Manager.
The Manufacturer’s Final O&M manuals received from the Contractor will be provided to the City in pdf
format and provided to the City. It is assumed the Contractor will provide the specified hardcopies and
bookmarked pdf format “character recognition” (OCR scanning) copies of approved O&M manuals per
specification section 01300. Bookmarks shall be provided for each tab in the hardcopy.
Submittal and substitution reviews efforts are based upon a maximum of two (2) reviews per submittal
and that no more than fifty percent (50%) of the total number of first submittals will require two (2)
reviews. Effort is based on reviewing thirty (30) anticipated number of submittals, including preliminary
and final vendor O&Ms and Contractor MOPOs. If additional shop drawings are received beyond the
assumed number of submittals, they will be reviewed as a supplemental service.
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TASK 220 – ISSUE INTERPRETATION AND CLARIFICATIONS
The Consultant will issue necessary interpretations and clarifications of the Construction Contract
Documents; function as initial interpreter of the requirements of the Construction Contract Documents
and make decisions on City and the Contractor questions relating to the acceptability of the work or the
interpretation of the requirements of the Construction Contract Documents pertaining to the execution
and progress of the work.
The Consultant will respond in writing to City’s representative and/or the Contractor to clarify and/or
interpret technical or design related questions. Routine technical interpretations will be responded to by
the Consultant’s Resident Project Representative (RPR). The Consultant will respond to issues raised
during construction regarding interpretation and clarification of the contractual administrative and
technical requirements of the Construction Contract Documents. The Consultant will serve as City’s
advisor in resolution of these issues.
A total of up to four (4) RFIs are estimated. If additional RFIs are received, they will be reviewed as a
supplemental service.
TASK 230 – ALLOWANCE / CHANGE ORDER REVIEWS
Review the Contractor’s documentation and assist the RPR with administering the processing of
allowances requests and change orders, including applications for extension of construction time.
Consultant together with its RPR will:
• Review documentation
• Prepare any additional documentation required
• Administer the processing of change orders
• Review applications for extension of construction time
• Evaluate the costs and schedule impacts
• Submit recommendations to City’s Project Manager for concurrence
• Assist City with Contractor negotiations
Work related to unusually complex or unreasonably out of scope or numerous change orders are
considered a Supplemental Service. A total of up to two (2) allowance / change order requests have been
assumed. If additional allowance / change orders are identified, they will be reviewed as a supplemental
service.
TASK 240 – REPRESENTATION ON BEHALF OF CITY
The Consultant will consult with and advise City and function as its representative during construction. All
City instructions to Contractor will be issued through Consultant and its RPR who will have authority to
act on behalf of City to the extent provided in this Scope of Services except as otherwise provided in
writing. Consultant’s team will participate in construction progress meetings virtually or at the Project Site
to observe, as an experienced and qualified professional, the progress and quality of the executed work
of the Contractor and to determine if such work is proceeding in accordance with the Contract Documents.
The construction progress meetings are anticipated to be approximately weekly through final completion
(anticipate up to eighteen (18) meetings).
The Consultant will coordinate with regulatory and approving agencies and utilities having jurisdiction at
the conclusion of construction to close out obtained permits as included herein. Any fees associated with
City permits will be paid directly by the City.
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TASK 250 – CONFORMED TO CONSTRUCTION RECORD DRAWINGS
At the completion of construction, the Consultant will review and incorporate construction as-built redline
drawings as provided by the Contractor into Conformed to Construction Record drawings. Contractor will
provide a paper and electronic pdf copy of their construction as-built redline drawings and specifications.
Upon completion of the construction, Consultant will finalize transfer of Contractor mark-ups to
permanent record digital files. Conformed to Construction Record documents will be prepared based
upon the information compiled and furnished by the Contractor. The RPR(s) will review Conformed to
Construction Drawings prior to submission to City.
The Consultant will submit one half size bond hard copy of the Conformed to Construction Record
drawings, one pdf copy and one copy of the 2D Auto-Cad, version 2018 or later, Conformed to
Construction drawings in native file and PDF format on thumb drive to City. Contractor redlined
specifications will be provided for record. Thirty (30) drawings are anticipated to be updated.
In addition, one electronic copy of project documents (submittals, O&M manuals, etc.) will also be
provided to City’s representative upon completion of the construction contract and coordinated with the
RPR.
TASK 260 – ASSET MANAGEMENT SYSTEM UPDATE
Consultant will create and update the asset information for this project for the City’s updated Enterprise
Asset Management System (EAMS). The Consultant will collect detailed asset attribute information for
twenty (20) common attribute data and on average up to four (4) asset specific attribute data. Fields not
readily available will be noted as not applicable (“n/a”). The level of effort is based on ten (10) new assets
using a combination of field investigation and/or submittal or O&M information. Additional attribute
information may be added to the spreadsheet as a supplemental service.
City will load the Consultant-provided Excel file into the EAMS environment after review and
acceptance.
TASK 270 – CONTRACTOR PAYMENT APPLICATION & SCHEDULE REVIEWS
Consultant will review the Contractor’s schedule of values as well as Contractor's initial construction
schedule and updated schedules monthly and advise the City whether they are consistent with the
construction to date, construction contract documents with emphasis on milestone dates, construction
sequencing constraints, and operation of existing plant during construction. Consultant will review and
process the Contractor's monthly payment requests. Consultant's review shall be for the purpose of
making a full independent mathematical check of the Contractor's payment request. Consultant, with its
RPR, will verify the quantities of work completed and materials on hand with proper storage which are
the basis of the payment requests.
PHASE 300 – RESIDENT SERVICES DURING CONSTRUCTION
Consultant will furnish a part-time Resident Project Representative (RPR) to observe the Contractor's work
and perform the services described herein. The Contractor shall have responsibility for the
superintendence of construction site conditions, safety, safe practices or unsafe practices or conditions,
operation, equipment, and personnel other than employees of the Consultant and the City. This service
will in no way relieve the Contractor of complete supervision and inspection of the work or the
Contractor's obligation for complete compliance with the drawings and specifications. The Contractor
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shall have sole responsibility for safety and for maintaining safe practices and avoiding unsafe practices
or conditions.
Minimal earthwork and concrete are planned to be poured with this project; therefore, materials testing
is not included. If quality control is required, it will be provided by the Contractor and reviewed by the
Consultant.
Specific services performed by the part-time RPR and others and durations of their services are as follows:
a. Resident Project Representative
8 Weeks (50% time on site)
b. E/I&C Resident Project Representative
4 Weeks (50% time on site)
TASK 310 – SITE OBSERVATIONS AND LIAISON WITH CITY AND CONTRACTOR
The Resident Project Representative (RPR) and/or Electrical, Instrumentation and Control Project
Representative will witness key tasks; duties and responsibilities include the following:
a.
Conduct onsite observations of the general progress of the work to assist Consultant in
determining if the work is proceeding in accordance with the Construction Contract Documents.
b.
Serve as Consultant's liaison with the Contractor, working principally through the Contractor's
superintendent, and assist Consultant in providing interpretation of the construction contract
documents. Transmit Consultant 's clarifications and interpretations of the construction contract
documents to the Contractor.
c.
Assist Consultant in serving as City's liaison with the Contractor when the Contractor's operations
affect City's onsite operation.
d.
Communicating to the Contractor and documenting observed defects or deficiencies in the
Contractor's work relating to compliance with the contract drawings, specifications, and design
intent.
e.
Advise Consultant and the Contractor / superintendent of the commencement of any work
requiring a shop drawing or sample submission if the submission has not been accepted by
Consultant.
f.
Monitor changes of apparent integrity of the site, such as differing subsurface (although not
anticipated as part of this project) and physical conditions, existing structures, and site-related
utilities when such utilities are exposed.
g.
Observe pertinent site conditions when the Contractor maintains that differing subsurface and
physical conditions have been encountered, and document actual site conditions. Review and
analyze the Contractor's claims for differing subsurface and physical conditions are supplemental
services.
h.
Review of Contractor construction schedules.
i.
Review and provide suggestions to the Contractors' construction sequence plans for all
construction work undertaken simultaneously.
j.
Visually inspect materials, equipment, and supplies delivered to the worksite. Reject materials,
equipment, and supplies that do not conform to the construction contract documents. These
inspections are exclusive of special inspection activities; no special inspections are anticipated or
included.
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k.
Coordinate and attend off-site materials testing services during construction. Copies of testing
results will be forwarded to City for review and information.
l.
Observe field tests of equipment, structures, and piping, and review the resulting reports,
commenting to Consultant, as appropriate.
m. Initiate appropriate communication(s) regarding matters relating to Contractor’s failure to
address contractual requirements.
n.
Review Contractor written verification that equipment installation and manufacturer startup
services have been provided prior to testing and start-up (manufacturer’s certificates of proper
installation and operation). The Contractor is responsible for providing all documentation
required for start-up, performance testing, commissioning and field testing as specified in the
Contractor Documents and Specifications.
o.
Review Contractor’s red-line contract drawings, submittals, point-to-point wiring interconnect
drawings, loop diagrams, equipment field wiring diagrams, panel schematics, and calibration
reports prior to start-up, commissioning, and field testing.
TASK 320 – MEETINGS, REPORTING & CONSTRUCTION DOCUMENTS MANAGEMENT
The Resident Project Representative (RPR) and/or Electrical, Instrumentation and Control Project
Representative will participate in the following:
a.
Prepare a preconstruction conference agenda including a discussion of the Contractor's
schedules, configuration services schedule coordination and responsibilities, procedures for
transmittal and review of the Contractor's submittals, processing payment applications, quality
control and QC verification, critical work sequencing, change orders, record documents, and the
Contractor's responsibilities for safety and first aid.
b.
Attend weekly construction meetings with Contractor’s field personnel, City and Consultant. The
Contractor shall be responsible for meeting minutes. The RPR will review draft minutes and
provide comments to the Contractor for inclusion in the final minutes.
c.
Provide weekly construction reports summarizing progress of Contractor's progress, changed
conditions, project schedule review comments status, general condition of the work, problems,
and resolutions or proposed resolutions to problems.
d.
Submit written monthly progress report to the City and the EPA during the entire construction
phase.
e.
Review the progress schedule, schedule of shop drawings submissions, and schedule of values
prepared by the Contractor, and consult with Consultant concerning their acceptability.
f.
Report to Consultant and City regarding work which is known to be defective, or which fails any
required inspections, tests, or approvals, or has been damaged prior to final payment; and advise
whether the work should be corrected or rejected, or should be uncovered for observation, or
requires additional testing, inspection, or approval. The responsibilities of any agent to report
deficiencies in accordance with the Jurisdiction Having Authority (JHA)is not to be amended or
altered.
g.
Review applications for payment with the Contractor for compliance with the established
procedure for their submission and forward them with recommendations to Consultant, noting
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particularly their relation to the schedule of values, work completed, and materials and
equipment delivered at the site, but not incorporated into the work.
h.
Record date of receipt of shop drawings and samples. Receive samples that are furnished at the
site by the Contractor and distribute shop drawings and samples to the Consultant and City
reviewers. Track review status and deliver submittal review comments to the Contractor.
i.
Review Contractor's training plan and instruction materials for compliance with Construction
Contract Documents. The Contractor will coordinate, schedule, and monitor manufacturer
training presentations with City personnel to confirm it meets City requirements and is consistent
with approved submittals.
j.
During the course of the work, verify that specified certificates, O&M manuals, and other data
required to be assembled and furnished by the Contractor are applicable to the items actually
installed; and deliver this material to Consultant for review and forwarding to City prior to final
acceptance of the work.
k.
Maintain a marked set of drawings and specifications based on data provided by the Contractor.
This information will be combined with information from the record documents maintained by
the Contractor to produce the final Conformed to Construction Records set that will be produced.
l. Review certificates of inspections, tests, and related approvals submitted by the Contractor as
required by laws, rules, regulations, ordinances, codes, orders, or the Contract Documents (but
only to verify that their content complies with the requirements of, and the results certified
indicate compliance with, the construction contract documents). This service is limited to a review
of items submitted by the Contractor and does not extend to a determination of whether the
Contractor has complied with all legal requirements. This is exclusive of items verified by others.
m. Maintain project records in Consultant’s electronic database including:
1)
Correspondence files / clarifications
2)
Reports of jobsite conferences, meetings, and discussions among the Consultant, City, and
Contractor
3)
Submittals of shop drawings, schedules, and samples (if required)
4)
Updates of original construction contract documents / specifications and control system
documentation
5)
Addenda
6)
Change / Field orders
7)
Payments
8)
Additional drawings issued subsequent to execution of the construction contract
documents
9)
Test and project data
10)
Meeting minutes / progress reports
11)
Maintain inspections records at the site for examination by City Inspectors, Contractor, and
Consultant including date(s) of inspections, inspection reports and test reports.
12)
Compile digital photographic records showing progress of construction (for Consultant’s
documentation/use; different from the Contractor’s photographic requirements)
n.
When on site, maintain a logbook of events at the jobsite. The logbook shall remain the
property of Consultant. It will include the following information:
1)
Days the Contractor worked on the jobsite
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2)
Contractor and subcontractor personnel on jobsite
3)
Consultant’s and equipment manufacturers personnel on the jobsite
4)
Construction equipment on the jobsite
5)
Observed delays and causes
6)
Weather conditions
7)
Data relative to claims for extras or deductions
8)
Contractor and Sub-Contractor daily activities
9)
Observations pertaining to the progress of the work
10)
Materials received on jobsite
11)
Maintenance of SWPPP condition
TASK 330 – FIELD CALIBRATION & LOOP CHECKOUT
Consultant will verify the Contractor’s field calibrations are coordinated with control system
programming. Consultant will witness loop checkout testing to verify successful completion by the
Contractor. Consultant will assist City with loop checkout associated with the Interconnects. Consultant
will coordinate with the City to support any additional programming associated with the City/Phoenix
Interconnect; PLC / SCADA programming shall be by the City but can be provided as a supplemental
service.
TASK 340 – FIELD PERFORMANCE TESTING ASSISTANCE
Once Task 430 is complete, the system will be coordinated with the City and Phoenix to start up and test
the system to confirm conformance with the specification requirements. Consultant will assist during
the testing to perform final inspections and provide troubleshooting assistance to City.
TASK 350 – SUBSTANTIAL & FINAL COMPLETION
The RPR in conjunction with City will prepare a punch list of work items that need to be completed. At
the end of the successful Process Checkout, if all the other contractual and permitting requirements
have been met, the Contractor will be given a letter of Conditional Substantial Completion by the
Consultant.
Upon completion or correction of the items of work on the work list, the RPR will conduct a final
inspection to determine if the work is completed. The Consultant, with input from the RPR, will provide
written recommendations to City concerning final payment to the Contractor, including a list of items, if
any, to be completed prior to making such payment.
PHASE 400 – PROJECT MANAGEMENT SERVICES
TASK 400 – PROJECT MANAGEMENT
Consultant will provide overall contract administration for the project services presented herein. Monthly
invoices will be prepared and submitted to City’s project manager. Additionally, Consultant will be the
primary contact with EPA and provide EPA with monthly reports that summarize the work and conformity
with grant requirements. As part of this effort, Consultant will oversee all of the Contractor’s material
purchases and labor. Status reports will be prepared and submitted along with each monthly invoice. The
status reports will identify what work has been performed during the billing period and the completion
status of major tasks.
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SCHEDULE
See attached Level of Effort in Exhibit.
BUDGET
See attached Level of Effort in Exhibit B.
SUPPLEMENTAL SERVICES
Owner’s Allowance (A-1)
Any additional work requested by City that is not included in this draft scope of services will be treated as
supplemental services. The scope and fee associated with these additional supplemental services shall be
agreed upon by City and the Consultant before the work is performed and includes, but is not limited to,
the following:
-
Requests by Consultant for additional equipment costs from manufacturers/vendors.
-
In person attendance by Estimator Specialist for a negotiation meeting.
-
Additional meetings and coordination.
-
Additional submittal review beyond that described herein
-
RFI responses beyond that described herein
-
Allowance / change order review beyond that described herein
-
Collection of additional asset management information beyond that described herein
-
Additional construction inspection if construction duration is extended
-
Sub-contractor for 3rd party quality control of concrete and earthwork re-compaction
-
Special inspections are not anticipated or included in this scope of service
-
Additional FAT testing at PLC panel builder’s shop
Programming Services (A-2)
Programming services requested by City are not included in this draft scope of services. Consultant may
provide programming support to implement the project modifications and perform the services
described herein. The scope and fee associated with these additional programming services shall be
agreed upon by City and the Consultant before the work is performed and includes, but is not limited to,
the following:
A-2.1: City of Glendale Valve Programming
Consultant will program the City of Glendale’s modulating control valve to control potable water to the
distribution while maintaining a maximum flow rate per the City’s IGA with Phoenix less flow potentially
being simultaneously used through the parallel fire flow interconnect pipeline.
Consultant will provide the following programming services:
a.
PLC Programming:
Existing PLC-7, Service and Potable Water Pumps PLC as indicated on P&ID I-0-602 will be
upgraded to include the following:
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1.
Configure application software to remove existing M340 controller and replace with
new M580 PLC into a 12 Slot Chassis.
i.
Existing modules and IO will be arranged to maintain continuity between
existing configuration and new configuration.
ii.
Schedule new IO modules.
iii.
Schedule new IO.
2.
Configure new logic as indicated in Section 40 6883 Paragraph 3.1, Paragraph 3.3 and
Paragraph 3.4. for the following major equipment:
i.
1 Motor operated valve – COG Plant
ii.
1 Solenoid operated flow control valve – Interconnect
iii.
2 Flow transmitters
3.
Import existing logic and merge with new logic.
i.
It is understood that existing logic is fully operational and the importation to the
new controller will have no effect on operation.
ii.
Consultant shall not be responsible for testing or verifying existing equipment
operation prior to or upon commissioning and shall be sole responsibility of the
Owner.
4.
PLC program will be developed using Schneider Electric EcoStruxure v12 PLC software for
Modicon PLCs. PLC control strategies will be completed in accordance with COG PLC
Programming Standards and Water Distribution Remote Facilities.
5.
Configuration will be done in accordance with COG standards and typical and/or
approved templates. Configuration will include point mapping, data synchronization logic
and communication watchdog logic. City of Glendale will be responsible for witnessing
the I/O at SCADA operations.
b.
SCADA Programming:
SCADA screens to include new equipment. Modifications to include the following:
1.
Modify existing IFix v6 SCADA application as indicated in Section 40 6883 Paragraph 3.2.
2.
New equipment and process information will be added to existing screens.
c.
Meetings and Submittals:
1.
Consultant’s programming professional will attend up to four (4) onsite or virtual
construction progress meetings to review progress status, programming modifications
prior to implementation, and implementation coordination.
2.
Submittals will be issued for review by Owner to include:
i.
PLC program configuration.
ii.
IFix SCADA modifications.
A-2.2: City of Phoenix Valve Programming
Consultant will program the City of Phoenix’s non-modulating isolation valve to give the City of Phoenix
the ability to isolate flow to the City of Glendale if Phoenix system pressure drops below an acceptable
level to support Phoenix system demands.
Consultant will provide the following programming services:
a.
PLC Programming:
1.
PLC programming for the following major elements:
i.
LCP-PLC-5EA-C10 (New M580)
ii.
1 Motor operated valve
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iii.
2 Flow transmitters
2.
Consultant will develop PLC program using Schneider Electric EcoStruxure v15 PLC
software for Modicon and M580 PLC’s. PLC control strategies will be completed in
accordance with COP PLC Programming Standards, Water Distribution Remote Facilities
and Section 17051. Control functionality will be implemented using existing City of
Phoenix templates for PRV station control. City of Phoenix will be responsible for
witnessing the I/O at SCADA operations.
b.
SCADA Programming: City of Phoenix will modify existing SCADA screens; not included in
Consultant’s scope of service.
c.
Meetings and Submittals:
1.
It is assumed meetings Consultant’s programming professional’s attends in Task 601 will
also include review progress status of City of Phoenix programming.
2.
Provide a PLC programming submittal per Section 17260 and 17262. Submittal will be
provided four (4) weeks after receipt of approved Control Panel submittal.
3.
Provide PLC programming per Section 17260 and 17262. Final submittal will include soft
copy of all PLC programs with complete annotated documentation and READ/WRITE
access to the PLC program following completion of commissioning.
d.
Factory Acceptance Testing:
1.
Participate in FAT (Factory Acceptance Testing) at the PLC panel builder’s shop. Testing
will consist of loading configuration and program files in the PLC’s and performing basic
I/O testing. This task is limited to one (1) day. Any additional time required as a result of
material or assembly issues may be supported as a supplement service.
A-2.3: Field Implementation of Programming
Consultant will work with the Contractor and the Cities of Glendale and Phoenix to implement and test
the programs for each City’s valve.
Consultant will provide the following field programming services:
a.
City of Glendale PLC-7, Service Water PLC & City of Phoenix LCP-PLC-5EA-C10 PLC:
1)
Perform system download of new configuration and verify system connectivity to
SCADA.
2)
Perform loop checks in a coordinated effort with the Contractor and Consultant.
3)
Perform Integrated System Field Test (ISFT) in a coordinated effort with the Contractor
and Consultant and SCADA.
ID
Task
Mode
Task Name
Duration
Start
Finish
Predecessors
1
NTP
4 days
Tue 2/20/24
Fri 2/23/24
2
Phase 100 - Bid Preparation & Pre-Award Services
50 days
Mon 2/26/24
Fri 5/3/24
3
110 - Bid Document Preparation
10 days
Mon 2/26/24
Fri 3/8/24
1
4
120 - Bidding Progress Meetings
30 days
Mon 2/26/24
Fri 4/5/24
1
5
130 - Bid Support & Evaluation
20 days
Mon 4/8/24
Fri 5/3/24
4
6
Phase 200 - Engineering Services During Construction
180 days Mon 7/29/24
Fri 4/4/25
7
210 - Submittal Review
120 days Mon 7/29/24
Fri 1/10/25
5FS+60 days
8
220 - Issue Interpretation & Clarifications
80 days
Mon 11/4/24
Fri 2/21/25
21FF
9
230 - Allowance / Change Order Review
75 days
Mon 11/11/24 Fri 2/21/25
21FF
10
240 - Representation on Behalf of the City
90 days
Mon 7/29/24
Fri 11/29/24 5FS+60 days
11
250 - Conformed to Construction Record Drawings
30 days
Mon 2/24/25
Fri 4/4/25
21
12
260 - Asset Management System Update
20 days
Mon 1/13/25
Fri 2/7/25
7
13
270 - JOC Pay Application & Schedule Reviews
75 days
Mon 11/11/24 Fri 2/21/25
21FF
14
Phase 300 - Resident Services During Construction
175 days Mon 7/29/24
Fri 3/28/25
15
310 - Site Observations & Liaison w/ City & JOC
65 days
Mon 11/25/24 Fri 2/21/25
21FF
16
320 - Meetings, Reporting & Construction Documents
Management
90 days
Mon 7/29/24
Fri 11/29/24 5FS+60 days
17
330 - Field Calibration & Loop Checkout
10 days
Mon 1/13/25
Fri 1/24/25
21FF-20 days
18
340 - Field Performance Testing Assistance
10 days
Mon 1/27/25
Fri 2/7/25
17
19
350 - Substantial & Final Completion
35 days
Mon 2/10/25
Fri 3/28/25
18
20
400 - Project Management Services
90 days
Mon 10/21/24 Fri 2/21/25
21FF
21
Construction (by JOC)
90 days
Mon 10/21/24 Fri 2/21/25
5FS+120 days
2/25 3/3 3/103/173/243/31 4/7 4/144/214/28 5/5 5/125/195/26 6/2 6/9 6/166/236/30 7/7 7/147/217/28 8/4 8/118/188/25 9/1 9/8 9/159/229/2910/610/1310/2010/2711/311/1011/1711/2412/112/812/1512/2212/291/5 1/121/191/26 2/2 2/9 2/162/23 3/2 3/9 3/163/233/30 4/6 4/1
March
April
May
June
July
August
September
October
November
December
January
February
March
April
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
SCHEDULE
Glendale - Phoenix Water Supply Inter-connect Construction Administration Services
City PN 212238.1
Page 1
Project: Baseline Schedule
Date: 2024-01-26
EXHIBIT B
Professional Services Agreement
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Method of payment is hourly, based on hourly rates and reimbursement for expenses.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Consultant for Services as defined herein during the entire term of the
Project must not exceed $286,286.
DETAILED PROJECT COMPENSATION
Detailed project compensation is included in the attached exhibit.
100
Bid Preparation & Pre-Award Services
$18,288
200
Engineering Services During Construction
$68,996
300
Resident Services During Construction
$60,944
400
Project Management
$20,744
500
Programming Support
$0
REIMBURSIBLE EXPENSES (permitting, misc. expenses, etc.)
$6,814
SUBCONSULTANTS
$10,500
BLACK & VEATCH SUBTOTAL w/ SUBS; w/o ALLOWANCES
$186,286
Supplemental Services Allowance
Owner's Allowance (A-1)
$50,000
Programming Support (A-2)
$50,000
BLACK & VEATCH TOTAL w/ ALLOWANCES
$286,286
Notes:
1. Expenses include delivery such as Courier, Fed Exp and UPS, travel costs, including meals, lodging, and travel mileage
at IRS approved rates, for any required subconsultants or reproduction (printing, reproduction of deliverable).
2. The level of effort estimate is based on data currently provided by the City. Unforseen conditions which require
additional Engineer and subconsultant services will be considered as supplemental services that will be performed
as part of the allowances identified requiring scope and level of effort negotiations and approval by the City.
Exhibit B Compensation Summary
City of Glendale
Glendale - Phoenix Water Supply Interconnects - Bid & Construction Phase Services
City PN 212238.1
Phase
Description
Total Fee
Black & Veatch Corporation
January 26, 2024