Linking Agreement with Vermeer Manufacturing Co.
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10/05/2023
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
VERMEER MANUFACTURING COMPANY DBA VERMEER CORPORATION
This Linking Agreement (“Agreement”) is entered into as of this day of , 2024, between the
City of Glendale, an Arizona municipal corporation (“City”), and Vermeer Manufacturing Company dba
Vermeer Corporation, an Iowa corporation, authorized to do business in Arizona (“Contractor”),
collectively, the “Parties.”
RECITALS
A. On May 11, 2021, Contractor entered into a contract under the Sourcewell Cooperative Purchasing
Program so that members could cooperatively purchase the goods and services described in the Tree
Maintenance Equipment, Attachments, and Accessories, Contract No. 031721-VRM. All all
transactions shall go through the “Contractor’s Authorized Dealers” (“Cooperative Agreement”),
which is attached hereto as Exhibit A. The Cooperative Agreement allows its cooperative use by
other governmental agencies, including the City.
B.
Contractor relies on authorized independent local dealers as subcontractors to perform and meet all
terms and conditions of the Cooperative Agreement. On November 22, 2023, Contractor advised
the City that Vermeer Mountain West ("VMW") is the sole source provider and authorized dealer
of Vermeer Corporation equipment, parts and service in Arizona. Notwithstanding VMW
providing these goods and services as Contractor’s subcontractor, Contractor acknowledges and
agrees that it remains fully responsible for VMW’s performance and all obligations due to the City
hereunder.
C.
Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods and
services by participating with other governmental units in cooperative purchasing agreements
when the best interests of the City would be served.
D.
Section 2-149 also provides that the Materials Manager may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.
D.
The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1.
Term of Agreement.
A.
As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was May 11, 2021, until the date the contract terminates on
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May 7, 2025, unless the term is extended by mutual agreement of the parties to the
Cooperative Agreement. The Cooperative Agreement, however, may not be extended
beyond May 7, 2026. The initial period of this Agreement is the period from the Effective
Date of this Agreement until May 7, 2025..
B.
The City may extend the term of this Agreement for one (1) year period if the Cooperative
Agreement is likewise extended and the City gives the Contractor notice that it is exercising
its option to extend this Agreement 30 days prior to the anniversary of the Effective Date.
Glendale extensions are not automatic and shall only occur if the City affirmatively exercises
its right to extend this Agreement.
2.
Scope of Work; Terms, Conditions, and Specifications.
A.
Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.
B.
Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
3.
Compensation.
A.
City shall pay VMW compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.
B.
The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed one hundred sixteen thousand seven hundred thirteen dollars ($116,713.00)
for the entire term of the Agreement (initial term plus any extensions).
4.
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
5.
Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military
veteran status or any disability. Contractor will require any Sub-contractor to be bound to
the same requirements as stated within this section. Contractor, and on behalf of any
subcontractors, warrants compliance with this section.
6.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.
7.
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
A.R.S. § 41-4401.
8.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement
to not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S §
35-393.
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9.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
10.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with
a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate
signed by an officer of Contractor with oversight responsibility.
11.
Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’
respective authorized representatives at the address listed below:
City of Glendale
c/oSandy Ressler, Contract Monitor
6210 W. Myrtle Avenue, #111
Glendale, AZ 85301
and
Vermeer Corporation
Attn: Legal Department
1210 Vermeer Road East
Pella, Iowa 50219
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year set
forth above.
“City”
“Contractor”
City of Glendale, an Arizona
Vermeer Corporation,
municipal corporation
an Iowa corporation
By:
____________________________
By:
____________________________
Kevin R. Phelps
Name: Chad Tousey
City Manager
Title: Corporate Account Manager
ATTEST:
___________________________
Julie K. Bower
(SEAL)
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City Clerk
APPROVED AS TO FORM:
___________________________
Michael D. Bailey
City Attorney
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
VERMEER MANUFACTURING COMPANY DBA VERMEER CORPORATION
EXHIBIT A
SOURCEWELL
CONTRACT NO. 031721-VRM
TREE MAINTENANCE EQUIPMENT, ATTACHMENTS, AND ACCESS
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
VERMEER MANUFACTURING COMPANY DBA VERMEER CORPORATION
EXHIBIT B
Scope of Work
For the purchase of one (1) 2024 Vermeer BC1800XL36VP Gas Chipper for the Transportation
Department..
Vermeer·
y
1210 VERMEER ROAD EA.ST
P.O. BOX200
PELLA, IA 50219 USA
PHONE (641) 628-3141
November 22, 2023
City of Glendale
Sandy Ressler
6210 W. Myrtle Avenue, #111
Glendale, AZ 85301
Sandy,
This is to advise you that the Vermeer Mountain is the sole source provider and
authorized dealer of Vermeer Corporation equipment, parts, and service in Arizona.
This includes the BC1800XL Brush Chipper
Additionally, Vermeer Corporation, located at 1210 Vermeer Road East, Pella,
Iowa, is the sole source manufacturer of Vermeer equipment and parts which
are distributed throughout the world by dealers who are assigned exclusive
territories.
Please do not hesitate to contact me if you have any additional questions regarding our
relationship and distribution with Vermeer Mountain West.
Sincerely,
{!hut7i7
Vermeer Corporation
Chad Tousey
Corporate Account Manager
E-mail: ctousey@vermeer.com
Telephone: 641-629-6903
EQUIPPED TO DO MORE:
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031721-VRM
Sourcewell :".:
Solicitation Number: RFP #031721
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Vermeer Manufacturing Company dba Vermeer Corporation, 1210
Vermeer Road East, Pella, IA 50219 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Tree Maintenance Equipment, Attachments, and
Accessories from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires May 7, 2025, unless it is cancelled
sooner pursuant to Article 22. This Contract may be extended up to one additional one-year
period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C.
DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot list at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change}; and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees may be required to perform work at government-
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for 0.75% multiplied by the total sales of all
Equipment, Products, and Services purchased by Participating Entities under this Contract
during each calendar quarter. Payments should note the Vendor's name and Sourcewell-
assigned contract number in the memo; and must be mailed to the address above "Attn:
Accounts Receivable" or remitted electronically to Sourcewell's banking institution per
Sourcewell's Finance department instructions. Payments must be received no later than 45
calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F.
RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person{s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark{s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents {collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
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a.
Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b.
Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c.
Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1.
Nonperformance of contractual requirements, or
2.
A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
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•
Exercise any remedy provided by law or equity, or
•
Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company{ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1.
Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2.
Commercial General liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG000l (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non-owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5.
Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data - including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E.
UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
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references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity'' (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
8. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT {33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F.
DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I.
ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J.
BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L.
PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon·discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell
By: _________
_
Jeremy Schwartz
Title: Chief Procurement Officer
5/10/2021
I 7:52 PM CDT
Date: _ _________ _
Approved:
Cf~-...
By: ___
Out
_1_E"_2e_sFB
_~_1A_~ _c_c._ .. ____
_
Chad Coauette
Title: Executive Director/CEO
5/11/2021 I 8:36 AM CDT
Date: -----------
Rev.10/2020
Vermeer Manufacturing Company dba
Vermeer Corporation
By: _________
_
Chad Tousey
Title: Corporate Accounts Manager
5/11/2021
I 6:31 AM PDT
Date: __________ _
17
DocuSign Envelope ID: D562F230-A9164F29-89D0-7A917E595372
RFP 031721 -Tree Maintenance Equipment, Attachments, and
Accessories
Vendor Details
Company Name:
Venneer Corporation
Does your company conduct
business under any other name? If ?
yes, please state:
1210 E Venneer Road
Address:
Contact:
Email:
Phone:
Fax:
HST#:
Submission Details
Created On:
Submitted On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address:
Bid Number: RFP 031721
Pella, Iowa 50219
Chad Tousey
ctousey@venneer.com
641-629-6903
641-629-6903
42-0663191
Friday February 19, 2021 13:29:53
Wednesday March 17, 2021 13:29:36
Chad Tousey
ctousey@venneer.com
6d5985b8-3f2c-4e6b-a826-6870a 780d097
75.162.12.76
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "NA" if
the question does not apply to you (preferably with an explanation).
Line Question
Response
Item
1
Proposer Legal Name (and
Vermeer Manufacturing Company (dba Vermeer Corporation)
applicable d/b/a, if any):
Tax ID: 42-0663191
.
Phone: (641) 628-3141
Email: salesinfo@vermeer.com
2
Proposer Address:
1210 Vermeer Road East, Pella, IA 50219 U.SA
'-;
3
Proposer website address:
www.vermeer.com
.
4
Proposer's Authorized
Chad Tousey
Representative (name, title,
Corporate Accounts Manager
address, email address & phone)
ctousey@vermeer.com
(The representative must have
641-629-6903
authority to sign the "Proposer's
'
Assurance of Compliance" on
bahalf of the Proposer and, in the
event of award, will ba expected
to execute the resulting contract):
5
Proposer's primary contact for this
Chad Tousey
proposal (name, title, address,
Corporate Accounts Manager
.
email address & phone):
ctousey@vermeer.com
641-629-6903
6
Proposer's other contacts for this
Samantha Van Wyk
proposal, if any (name, title,
Corporate Accounts Specialist
address, email address & phone):
samanthavanwyk@vermeer.com
641-621-7548
Table 2: Company Information and Financial Strength
!Response
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
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7
8
9
10
11
12
Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
What are your company's expectations in the
event of an award?
Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
What Is your US market share for the
solutions that you are proposing?
What Is your Canadian market share for the
solutions that you are proposing?
Has your business ever petitioned for
bankruptcy protection? If so, explain In detail.
Bid Number: RFP 031721
Since Its inception in 1948, Vermeer Corporation has grown from a one-person
Iowa operation, to an international organization that manufactures agricultural,
construction, environmental, and Industrial equipment. Vermeer Corporation has been
in the industry since it was founded in Pella, Iowa, in 1948. Gary Vermeer once
said, "Find a need. Fill that need with a product built to last. And simply build the
best!" This Is a guiding principle for Vermeer. Stemming from this philosophy,
Vermeer provides its customers with equipment through a dedicated independent,
authorized dealer network offering sales, support, service, and parts. Vermeer is
committed to its vision of "Equipped To Do More"
In the early years and shortly thereafter, Vermeer developed many "firsts" including
the world's first large round hay baler, tree spade, and stump cutter. Now more than
6 decades later, Vermeer Corporation is still developing new products and is an
industry market leader in brush chippers, tub and horizontal grinding equipment,
composting equipment, trammel screens, trenchers, directional drills and mini skid
steers. ·As a leading trencher equipment manufacturer, Vermeer trenching equipment
has been utilized on road construction and mining projects, within the equipment
rental industry, and various other job appDcations.
Vermeer corporate offices and manufacturing facilities are in Pella, Iowa, U.S.A., and
have 194 dealerships located worldwide. This includes 127 dealerships covering all
the United States and 16 dealerships that cover all of Canada. The Vermeer
philosophy strongly reflects the Company's character, which encompasses the solid
foundation built from decisions made in the past and planning for the organization's
present and future. Vermeer's 4P philosophy, Principles, People, Products and Profit,
is at the forefront of Vermeer. These principles steer the hub for Vermeer. Now,
Vermeer is recognized within our industry as the company that "sets• the standards
for quality and customer support.
In the event the Sourcewell evaluation team determines that Vermeer is a company
that can provide great value to its members and because we believe Sourcewell
has its own unique attributes, we would like to continue our efforts in promoting the
overall program. This would include continuing our efforts to design, enhance and
build quality products that offers the most value over the life cycle of any given
product. We plan to enhance our efforts to promote the Sourcewell program, which
we feel also provides great value to any existing or potential member. Vermeer
would put a strong focus on training; utilizlng Sourcewell's assets (web training,
promotional literature, and contract administrators) and our assets (internal training
links, education of sales representatives on the street, and attending trade shows
promoting the Sourcewell Contract). The use of periodicals, mass mailings,
newsletters and web presence will also be utilized.
See document: Company Information and Financial Strength
Brush Chippers -
Stump Cutters -
Compact Utility Loaders-
Trenchers -
Brush Chippers -
Stump Cutters -
Compact Utility Loaders-
Trenchers -
No
Greater Than 50%
Greater Than 50%
Greater than 15%
Greater than 10%
Greater Than 50%
Greater Than 50%
Greater than 15%
Greater than 10%
Vendor Name: Vermeer Corporation
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13
14
15
How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a)
If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b)
If your company is best described as
a manufacturer or service provider, describe
your relationship with your sates and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
If appficable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
Provide all "Suspension or Debarmenr
information that has applied to your
organization during the past ten years.
Vermeer Corporation is a manufacturer with production facilities in Pella, Iowa, and
wholly owned manufacturing subsidaries in Freeman, SD, Greenville, SC and
Okahumpka, FL. Vermeer products are sold, distributed, and supported by an
independent, dedicated and authorized dealer network, a true extension of
Vermeer's ideals and sates efforts.
Vermeer's dealers are dedicated to Vermeer and Vermeer's full Product Line. This
contrasts with most dealerships in our industry which represent multiple products
from multiple manufacturers. Having "dedicated" dealerships provides greater benefits
to the end users and to the members of Sourcewell. Each Dealer has multiple field
sales personnel and technicians that specialize in this complicated machinery
industry. Each dealer provides complete parts and service capabilities for all
Vermeer equipment they sell. Each Dealership maintains an inventory of various
units that are ready for delivery allowing for shorter delivery times. This is extremely
beneficial when immediate needs arise, such as storm cleanup.
The sales and service specialists are trained by Vermeer annually and network with
each other, so all operate as one group, providing consistent value to our customers
and Sourcewell members.
The entire Vermeer dealership network has a limited number of independent
principle owners and works directly with Vermeer Corporation. Vermeer Corporation
and Vermeer dealers work together with professionalism and shared values.
Vermeer holds a certificate of existence to do business in the state of Iowa, along
with a certificate of insurance. See the following document:
Company Information and Financial Strength
None
Table 3: Industry Recognition & Marketplace Success
Line
Question
Response
Item
16
Describe any relevant industry awards or
January 1, 2014 - present (March 2021)
recognition that your company has received
in the past five years
Best Place to Work in Marion County (2014, 2015, 2016, 2017)
Named Best Place to Work (250+ employees) and Best Supporter of Community
Projects (250+ employees) in the Best of Red Rock Awards (2018, 2019, 2020)
401(k) Plansponsor of the Year Finalist by Plansponsor Magazine (2017)
Plansponsor Magazine's Best in Class 401(k) plans
Plansponsor of the Year Award from ABG (2019)
2nd place in the Special Projects Category of Pension and Investments Eddy
Awards (2021)
North American Equipment Dealer Association's Dealer Choice Award (2013, 2014,
2015, 2016)
Equipment Dealer's Association Dealer Choice Award (2019, 2020)
Des Moines Register's Top 100 Workplaces in Iowa (2014, 2015)
Business of the Year Award by Habitat for Humanity
Private Board of the Year Award for serving the business, team members and
community with best practices in structure and performance (2019)
Chair Emeritus Bob Vermeer inducted into the Association of Equipment
Manufacturers Hall of Fame (2016)
Founder Gary Vermeer inducted into the Association of Equipment Manufacturers
Hall of Fame (1996)
Founder Gary Vermeer induction into Power and Communication Contractors
Association (PCCA) Hall of Fame (2015)
Chair Emeritus Mary Andringa inducted into the Association of Equipment
Manufacturers Hall of Fame (2019)
Chair Emeritus Mary Andringa was Inducted into the Power and Communication
Contractors Association (PCCA) Hall of Fame (2019)
Chair Emeritus Mary Andringa was Iowa Business Record's Women of Influence
honoree (2020)
Chair Emeritus Mary Andringa receives the National Association of Women
Business Owners Iowa Legacy Award and inducted into NAWBO Hall of Fame
Chair Emeritus Mary Andringa commissioned as Honorary Iowa Colonel of the
Militia for contribution to community service
Third-Generation Shareholder Mindi Vanden Bosch receives the Red Rock Area Top
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A9164F29-89D0-7A917E595372
10 Young Professionals Award
Vermeer Corporation awarded 2021 Trade & Industry Magazine's CiCi (Corporate
Investment/Corporate Impact) Award in the Community Impact category for work
following 2018 tornado
Habitat for Humanity Service Above Self Award to Kevin Glesener
2017 Trenchless Technology Person of the Year to Jim Rankin
STEP Awards to Mary Andringa, Wanti Muchtar, Alicia Kuhlman and Eileen Eick
Red Rock Area Top 10 Under 40 Awards to Liz Sporrer (2018), Dan Huitink
(2019) and Seth Williams (2020)
National Certified Welding Inspector (CWI) of the Year Award received by Jeff
Redding at FABTECH Metal Manufacturing Conference (2019)
Vermeer security team members along with local first responders were honored with
the American Heart Association's HeartSaver Hero Award for saving the life of
Product Specialist II Kyle Newendorp (2020)
Todd Atchison and Seth Howard awarded Patriot Award by the Iowa Employer
Support of the Guard and Reserve (ESGR)
Two Bronze Telly Awards in the Branded Content: Promotional category and one
Silver Telly Award in the Non-Broadcast: Corporate Image category (2019)
Public Relations Society of America (PRSA) Award of Excellence in Crisis
Communications category (2019)
Ames Economic Impact Award by Ames Economic Development Commission
Vermeer invited to National Governors' Association Showcase
Association of Equipment Manufacturers Pillar of Industry Award (2015, 2016)
Vermeer FT100 receives 2015 Contractors' Top 50 New Products from Equipment
Today
STEM Culture of Excellence Award
Vermeer inducted into International Mining Technology Hall of Fame
Vermeer MC Series Mower Conditioner receives 2015 FinOvation Award from
Farm Industry News
Vermeer Freeman receives the Meritorious Achievement Award for better-than-
industry-average incident rates
Vermeer MV Solutions - South Carolina received Workplace Safety Award from
McGriff Insurance Services for excellent 2019 safety performance
BC1000XL receives top new products in 2014 by Arbor Age
Legends of Manufacturing Award from the Iowa Association of Business and
Industry
Association of Equipment Manufacturers Pillar of Industry Award
Association of Equipment Manufacturers I Make America Legacy Award
Vermeer ZR5 self-propelled round baler on the top 10 stories list for
Agriculture.com
Named Manufacturing Technology Company of the Year at the Technology
Association of Iowa (TAI) Awards (2019)
Manufacturing Leadership Award winner in Operational Excellence Leadership for
our work with digital instructions (DI) and the role it played in quickly recovering
after the tornado (2019)
Awarded the Pella Area Community & Economic Alliance (PACE) Impact award
(2019)
17
What percentage of your sales are to the
2018: 4.1 % of total sales are to the government sector
governmental sector in the past three years
2019: 4.4% of total sales are to the government sector
2020: 4.3% of total sales are to the government sector
18
What percentage of your sales are to the
2018: 0.09% of total sales are to education sector
education sector in the past three years
2019: 0.08% of total sales are to education sector
2020: 0.09% of total sales are to education sector
19
List any state, provincial, or cooperative
Vermeer Corporation holds contract STS515 with the State of Ohio that indudes a
purchasing contracts that you hold. What Is
select group of equipment.
the annual sales volume for each of these
contracts over the past three years?
2018: $918,473
2019: $983,552
2020: $720,263
Vermeer holds contract GSS13673-GRND MAINT with the State of Delaware. The
State of Delaware adopted Vermeer Corporation's Sourcewell contract #062117-VRM
2018: $121,124
2019: $0
2020: $0
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
20
List any GSA contracts or Standing Offers
None
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
.
each of these contracts over the past three
years?
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name
Phone Number
Columbia County
Glenn O'Steen
706-868-3305
.
City of Chesapeake
William "Bud" Cartwright
757- 382-6923
.
City of Ventura
Frank Palmer
805-652-4573
.
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name Is optional),
including entity type, the state or province the entity Is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type
State/
Scope of Work
Size of Transactions
Dollar Volume Past Thraa
Province
Years
City
Government
Carrfomia - CA
Brush Chippers Tremmel
$118,000
$1,885,000
Screens, Vacuums and Stump
.
Cutters
City
Govemment
Georgia-GA
Brush Chippers
$180,000
$600,000
City
Government
Iowa-IA
Brush Chippers, Vacuums and
$246,000
$1,229,000
.
Horizontal Grinder
City
Government
South Dakota -
Horizontal Grinder and Transport
$453,000
$905,000
SD
Sanitation
Government
California - CA
Horizontal Grinders
$673,000
$1,344,000
.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees {or employees of a third
party), and any over1ap between the sales and service functions.
Lina
Question
Response
Item
23
Sales force.
Factory product specialists and our dealership network consists over 500 sales
reps. Vermeer and its dealers can sell and support our products across the globe. .
This entire group focuses on Vermeer products such as those included in this RFP
and overall customer support.
24
Dealer network or other distribution
Vermeer has 127 dealership locations in the United States and 16 dealership
methods.
locations in Canada, each with numerous sales people. With this dealership group,
we can sell and support Vermeer's entire product line and our customers throughout
all North America and Hawaii. Vermeer has an additional 74 offices and dealerships
outside of North America that enables us to sell and support our products throughout
the rest of the wor1cl. The entire group in North America focuses their efforts on
Vermeer products such as those included in this RFP and overall customer support.
Between Vermeer Corporation and the Vermeer dealership network we have a sales
force of over 450 individuals in the United States.
See Document: Ability to Sell and DeUver Service
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSlgn Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
25
26
27
28
29
30
31
Service force.
Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response-time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.
Describe your ability and willingness to
provide your products and services to
Sourcewell participating enlltles in the
United States.
Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities In Canada.
Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.
Identify any Sourcewell participating entity
sectors (i.e., government, educallon, not-for-
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
Define any specific contract requirements
or restricllons that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.
Table 7: Marketing Plan
Bid Number: RFP 031721
Vermeer Corporation has approximately 75 service technicians and product
specialists that work directly with customers and with our dealership network.
Between this group of individuals and our dealership network of 566 in the United
States, and just under 50 in Canada, we can service and support our products
across the globe. This entire group focuses their efforts on Vermeer products and
related services such as those included In this RFP. Additionally, each of these
dealerships has multiple equipped service trucks that allow us to provide support and
service for our products and customers in the field or at the customer's facilities.
All Vermeer personnel are trained, in their respective roles, so they can offer the
best services and ultimately, the most value to our customers. Customers often ten us
our exceptional service and on-going support is one thing that differentiates us in the
industries we serve. Vermeer construction equipment parts have stood the test of
time on work sites throughout the world. Serious contractors choose Vermeer tooling
and accessories for good reason: Using quality Vermeer tooling helps increase
production, job completion and efficiencies. From compact utility loader and brush
chipper parts to construction equipment parts, Vermeer parts are backed by a proven
distribution and service network. Vermeer is committed to building reliable equipment
and backing it with an exclusive, worldwide network of knowledgeable service
personnel. Vermeer dealer service technicians can participate in Vermeer University
training programs -
an industry leading, field-proven educational training program
•
Any Sourcewell member or customer can contact any Vermeer dealership for
warranty, service or support.
•
Typically, a service representative is available at the point of contact to discuss
a service concern or issue.
•
Response times to begin service work can vary depending on seasons and
daily work load, but often service work itself can be done within hours or shortly
thereafter.
•
Vermeer equipment parts are readily available to meet your service needs. To
benefit our customers, each of our dealerships has a wide array of parts in stock
around North America and the world.
•
Vermeer equipment parts and accessories are precision engineered and
manufactured to exacting tolerances to provide rugged, longer-lasting service in the
field.
•
Since 1948, our product support service teams have provided a level of
experience and expertise that goes far beyond product knowledge, sales training and
financing programs.
•
Vermeer is the only tree-equipment manufacturer that backs its products with an
exclusive worldwide dealer organization.
•
Vermeer service technicians are a group of dedicated experts who believe In
lasting relationships and take the time to understand your working conditions and
stand ready to provide service, parts or equipment maintenance on your job site,
your facilities or at our dealerships.
•
Vermeer is recognized as having one of the industry's best response time and
overall product support.
Vermeer is honored to be a currently-awarded Sourcewell vendor.
In the event of an
award through this RFP, Vermeer will continue to eagerly place priority on serving,
and selling our quality tree maintenance products to, the Sourcewell membership.
Vermeer has a very robust dealer presence throughout Canada. Through our
dealers, Vermeer is capable and willing to provide products to all Sourcewell
participallng entities in Canada.
Vermeer is capable of serving all geographic areas of the United States and Canada.
With 127 store locations owned by 18 Independent dealers throughout the United
States, Vermeer Manufacturing Company's Industrial Distribution Network is well
equipped to support all Sourcewell needs. Each store locallon includes either
immediate parts inventory accessibility or the ability to order parts on short lead-
times. In addition, the service technicians located at each location can access
Vermeer's vast service library to help ensure equipment issues are addressed in an
efficient manner.
With store locations in both Anchorage, Alaska and Waipahu, Hawaii Oust outside
Honolulu), Vermeer Manufacturing Company is ready to serve the needs of customers
working in these locations. Additionally, a store is in San Juan, Puerto Rico and the
remainder of the Caribbean US Territories are easily supported via our Vermeer
Industrial Dealer in Boynton Beach, Florida. The island of Guam is served via our
Industrial Dealer that headquarters in Singapore but regularly does business on the
island.
.
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A9164F29-89D(J...7A917E595372
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Item
Question
Response
1-----1------------ ------------------------------ - ------1-
32
33
Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
Bid Number: RFP 031721
Vermeer's priority for marketing this contract will be to enable and empower our dealer
sales force, our "feet on the street'', through education and awareness. Our dealers will
be the primary source to build customers' awareness of this Sourcewell contract and
procurement method. We have very intentional training and support efforts in place to
continually improve our dealers' understanding, embracement, and success of our
Sourcewell contracts.
Digital marketing is also a priority for Vermeer. Since 2016, Vermeer has proudly
included a section within our website dedicated to describing the benefits of (NJPA)
Sourcewell, cooperative purchasing and promoting Vermeer's inclusion in the Sourcewell
family of awarded vendors. We reference resources directly from Sourcewell to support
this content, induding the "Toe Sourcewell Advantage" video to quickly describe the
benefits and to build awareness and comfort for the viewers.
In developing the page content for Vermeer.com, we utilized strategic keywords based on
common terminology around the cooperative buying process. By induding this in our page
copy, it will help to capture the audience searching for cooperative buying solutions on
equipment buying and drive that search traffic to this page.
https://www.vermeer.com/NA/en/N/support/cooperative _ buying
In addition to the dedicated page currently on Vermeer.com for Sourcewell information,
Vermeer will be adding information on each specific product page for applicable models
to direct customers back to the Sourcewell page on Vermeer.com. This will increase
awareness of not only Sourcewell, but let customers know during their research phase that
the model can be purchased through a Sourcewell contract.
As mentioned above, we have a significant Sourcewell presence on Vermeer.com and will
continually monitor our effectiveness in driving traffic to our pages through search engine
optimization. We are continually Increasing our search engine marketing efforts, and will
begin adding more Sourcewell and public sector cooperative purchasing terms into our ad
sets moving forward to further increase awareness. In addition, we will also use our
primary social channels (Vermeer Tree Care Facebook page with over 46,000 followers
TreeViews.com blog) to further drive awareness of our Sourcewell contract.
We will continue to share customer's stories highlighting those customers that have utilized
Sourcewell contracts to purchase their Vermeer equipment We are also actively working
on better aligning with our sales team to be alerted of products purchased through the
Sourcewell contract so we can look for more opportunities to share more stories
throughout the year. Within our. biogs, we can tag these customer stories with Sourcewell
terminology to make it easier to search for and raise awareness; then link to these
stories to our informational page on Vermeer.com enhance credibility.
As an example, Vermeer featured a customer story on our blog and shared to our
Facebook page about the purchase of a horizontal grinder using a formerly NJPA, now
Sourcewell contract. This post reached over 12,000 people, received over 130 likes and
was shared 17 times. As we continue to hear of customers who take advantage of the
Sourcewell opportunity with Vermeer, we will continue to endorse those stories on our
social channels and utilize them as testimonials to the value of purchasing Vermeer
equipment through Sourcewell.
Vendor Name: Vermeer Corporation
DocuSlgn Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
34
35
In your view, what Is Sourcewell's role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Are your products or services
available through an a-procurement
ordering process? If so, describe your
a-procurement system and how
governmental and educational
customers have used it.
We view SourceweD as the Industry leader within the Cooperative Purchasing Industry,
which is the role we desire Sourcewell to maintain. We look to Sourcewell to continue to
build awareness and acceptance among publlc procurement professionals, and we
appreciate the tradeshow presence that Sourcewell has been committed to providing. We
also look to Sourcewell to keep the vendor community Informed on pending legislation, as
well as any legal challenges relating to cooperative purchasing across US and Canada.
The information provided on sourcewell-mn.gov is a helpful resource for both members and
vendors, and to promote our contract and display current information on a Vermeer
landing page.
The contract administrator and contract administration specialist roles at Sourcewell are
Invaluable to the vendor from the Contract Launch and VBM to the report requests and
weekly membership updates. We look to the contract administrator for assistance when
we need govemment-to-govemment conversations, additional training whether it be a GTKU
event or a vendor training event, in additional to an the support provided through trade
shows and overall passion for Sourcewell. Vermeer will do its part through utilizing these
great people resources and building upon existing relationships. We will promote the
services that they provide to our dealership network. We will utilize the Sourcewell
marketing materials at applicable trade shows.
At Vermeer, our Sourcewell contracts are placed as our main go-to-market strategy in the
public sector. We have integrated Sourcewell into our company culture, and continue to
invest in training and support resources available to and for our dealers. Along with a
dedicated internal governmental department, Vermeer recently added GST - Government
Solutions Team, LLC to our support resources. GST specializes in providing factory
sponsored, focused efforts to increase dealers' confidence and competency related to
Sourcewell, and travels out in territories to encourage and mentor sales people and
governmental fleet customers about Sourcewell. GST helps our dealers overcome
customers' objections to using Sourcewell as a buying method. Our investment in GST is
another example of Vermeer's commitment to doing all we can to make our Sourcewell
contracts successful.
Vermeer is currently considering the feasibility of implementing an E-procurement and E-
marketplace system.
Table 8: Value-Added Attributes
Line
Question
Response
Item
36
Describe any product, equipment,
Vermeer provides product training for operation and maintenance on our entire product line.
maintenance, or operator training
The training is standard and is induded with each new product delivered. Local dealers will
programs that you offer to
conduct overview sessions or one-on-one reviews with operators. New product introductions
Sourcewell participating entities.
and training programs are performed on a regular basis, for both existing and prospective
Include details, such as whether
customers. Offering localized ongoing training and support is another benefit of having long
training is standard or optional,
term dedicated dealers and specialists throughout the United States.
who provides training, and any
costs that apply.
37
Describe any technological
Vermeer is considered to be the innovator within the industry creating newer, more efficient
advances that your proposed
products.
products or services offer.
We are continuously developing environmental and economic features in our products.
Each product has its own features and benefits.
Life cycle costs and safety are the key drivers used during the engineering and
enhancement of all our products.
Vermeer has designed many safety features into our products and makes them standard,
not optional, features in all our products.
The Vermeer website provides extensive product information and can be cross referenced
by equipment type, i.e. construction or environmental and by industry (gas, electric, etc).
This provides the members with Information that is specific to their application and helps
make the purchasing decision more efficient.
A local Vermeer dealer can be located using the 'Deafer Locator" feature on the website.
38
Describe any "green" initiatives
Vermeer has developed and Implemented an Environmental Management System (EMS) that
that relate to your company or to
has been recognized by the U.S. EPA, the IDNR, and the Governor's office as an industry
your products or services, and
model for environmental excellence.
include a list of the certifying
Key elements of our Environmental Management System Include:
.
agency for each.
.
Corporate Vision - Following the ·stewardship Principle" of our "4-P Philosophy" we
are committed to being good stewards of our resources by being "Resource Smart." Our
desire is more than just being compliant; it's going above and beyond compliance to
ensure that our activities and products have a positive impact on the global environment we
.
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Bid Number: RFP 031721
all share. That's not only in our company efforts but also what our company is developing
as a part of our products.
Energy Reduction - Vermeer has committed to reduce our energy footprint by 25% by
2025 by partnering with the US Department of Energy's Better Plants Program.
o
A 870kW solar field was installed and in operation in 2016 which will provide
approximately 5% of Vermeer's total electrical usage
o
Lighting technology has been upgraded in several locations to energy efficient LEDs
as well as motion sensors and variable lighting depending on the time of day and natural
light.
o
Resource Conservation is achieved in three ways ... Reduction ... Reuse ... and ...
Recycling. Multiple resource conservation initiatives have been implemented both intemaDy
and externally to positively impact each of these conservation mechanisms.
o
In 2020, 76% of our waste was recycled.
o
About 3000 pounds of organic waste is composted every month.
o
Since a 2006 baseline year, Vermeer has reduced water usage by 40 percent.
Pollution Prevention - Vermeer has implemented multiple layers of pollution prevention
mechanisms across our campus to minimize risk of environmental pollution from our
operations. Recent additions include:
o
Our manufacturing and assembly factories have been upgraded with stat~f-the-art
steel cutting laser equipment and emission filtration devices which have resulted in a 42
percent decrease in particulate air emissions.
o
All shot blasting of parts and machines is done in an enclosed area and controlled
with pollution control equipment.
Vermeer utilizes LEAN manufacturing principles and promotes Kaizen training and
events to reduce waste and build efficiencies in the manufacturing process.
Community Outreach - is the very essence of what environmental stewardship is
about. Examples of Vermeer's Community outreach efforts include:
o
Annual waste collection days during Earth Day for the local community
o
Environmental education grants
o
Environmental Educational Tours and Programs (Teachers / Students / Community)
o
Support volunteerism for disaster clean-up and recovery efforts
o
Environmental Internships
o
Partnerships with colleges for technical educational programs that benefit the
environment
Product Innovation - Vermeer is driven to support our customers, local communities,
and global nations, with exciting new products that enable them to be successful in the
current and newly emerging recycling and resource conservation markets such as:
o
Bio-waste conversion to energy and ethanol
o
Geothermal applications
o
Wind energy
o
Water quality
o
Waste processing and composting
Vermeer products are currently being used to install and maintain emerging alternative
energy sources which reduce our reliance on fossil fuel power. The Vermeer line of organic
recycling equipment - including brush chippers, whole tree chippers, horizontal and tub
grinders, and compost tuners - process organic waste quickly and efficiently, so that it can
be turned into useful end product, and our utility installation products help bring energy
sources to the grid.
o
Brush chippers, whole tree chippers and horizontal and tub grinders are being used to
process wood waste into biomass for power generation facilities.
o
From soil amendment to erosion control, compost is utilized in a variety of
applications and plays an important role in today's wor1d. Vermeer compost turners
introduce oxygen into the compost pile, helping speed the decomposition process.
o
Horizontal directional drills are being used to help install loops for residential
geothermal heat pump systems, while trenchers and directional drills are helping to bring
wind energy from the farm to the grid. For the installation of commercial solar fields,
Vermeer offers a solution in the PD10 pile driver for fast, easy installation of solar panels.
Innovations in Vermeer products help reduce environmental impact, with features such
as EcoldleTM engine control system on select brush chippers that monitors engine inactivity
to help reduce fuel consumption and noise.
Vermeer is puts environmental stewardship Into the design and manufacturing of its
products. Some recycled steel is being used in our products, and we're exploring ways to
integrate more recycled plastics and rubber components. We've also made a conscious
effort to begin incorporating engine hoods and shields made from recycled ABS plastic into
some of our product designs. In addition, our manufacturing and assembly factories have
been upgraded with state-of-the-art steel cutting laser equipment and emission filtration
devices which have resulted in a 42 percent decrease in particulate air emissions.
Future Goals - Our continued efforts to minimize waste and conserve natural resources
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A9164F29-89D0-7A917E595372
39
40
will ensure our operations remain environmentally sustainable. The focus will be:
o
Continue to focus on energy improvements to meet or exceed our 25% goal for
reduction in electrical usage
o
Complete a water usage analysis and set new goals for reductions and reuse
o
Develop a longer-term sustainability process by reviewing and selecting a sustainability
partner or tool to help plan and drive our next steps.
Identify any third-party issued eco-
Not Applicable
labels, ratings or certifications that
your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life-cycle design
(cradle-t<H:radle), or other
green/sustainability factors.
Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
Vermeer has a small business partner who is certified HUBZone, certified Service-Disabled
Veteran Owned Small Business (SDVOSB). With this program, agencies can purchase
equipment for their underground/specialty excavation needs within the small business set-
aside parameters. This program will incorporate a third party and any fees associated with
that third party.
Mary Andringa, daughter of Vermeer's founder Gary Vermeer has been involved in the
business since 1982. Mary has served in many leadership roles including CEO and
currently Chair of the Board. Mary has been a passionate ambassador for manufacturing,
continuous improvement and global trade. One of 18 private sector members of President
Obama's Export Council, representing manufacturing on important trade matters. Served two-
year term as chair of the National Association of Manufacturers (NAM), the nation's largest
manufacturing association, leading efforts to promote a stronger manufacturing industry. Past
member of the Export-Import Bank Advisory Committee. Inducted into Industry Week's
Manufacturing HaU of Fame.
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
41
What unique attributes does your
Brush Chippers
company, your products, or your
services offer to Sourcewell
Bottom feed stop bar Is strategically located to make It possible for the operator's leg to
participating entities? What makes strike the bar and shut off the feed mechanism either Intentionally or automatlcaNy In an
your proposed solutions unique in
emergency situation.
your industry as it applies to
Sourcewell participating entities?
SmartFeed feed-sensing control enhances productivity by optimizing efficient hardwood
processing
Ecoldle™ engine control system Is adjustable, saves fuel and reduces noise by
automatically reducing engine speed after one or five minutes of inactivity.
Direct electronic pressure regulator that allows for greater control of fuel delivery, fuel
economy and optimum combustion.
Stump Cutters
Vermeer exclusive AutoSweep® system, tree stumps are simply swept away, one pass after
another. The proprietary Vermeer cutter systems are both designed to provide faster, easier
serviceability, as weH as extended tooth life.
Control handle for the boom swing and boom raise/lower is equipped with operator
presence capacitance-sensing handle. This system is intended to help protect the operator. .
Exclusive SmartSweep ™ control system monitors engine load and provides continuous
feedback, resulting in a smooth and consistent cutter wheel sweep rate
Compact Utility Loaders
Universal mounting plate for quick hookup
Industry-leading safety features help protect the operator
Strategic alliances with key attachments manufacturers
3-year/3000-hour limited warranty on the loader arms.
Compact Articulated Loaders
Features a telescopic boom aHowing customers great reach on the jobsite.
Multi-tool attachment plate, the compact articulated loaders are able to complete diverse
jobs such as snow removal, tree care work, landscaping projects and other various
applications.
Multifunction joystick utilizes electric-over-hydraulic toggles for ease of access to machine
functions like the telescopic boom, auxiliary hydraulic controls and the DBS
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response In addition to responding to the questions below.
Line
Question
Response
Item
42
Do your warranties cover all products, parts, and
All materials and labor are covered as described in manufacturer Warranty
labor?
Statements.
.
See document: Warranty
43
Do your warranties impose usage restrictions or
Standard Warranty is subject to one full year or 1,000 hours, whichever
other limitations that adversely affect coverage?
comes first as described in Manufacturer Warranty Statements. Extended
.
warranties for parts and/or labor are available for a variety of terms and
hours.
44
Do your warranties cover the expense of
The Standard warranty repair or replacement must be made at the dealer
technicians' travel time and mileage to perform
location as described in manufacturer Warranty Statements. Extended
.
warranty repairs?
warranties and preventative maintenance programs are available that would
include some travel time.
45
Are there any geographic regions of the United
We have the facilities and technicians available to perform warranty
States or Canada (as applicable) for which you
throughout the entire United States and Canada. Sourcewell entities will be
cannot provide a certified technician to perform
provided service/warranty repair in our dealer's shops or on the job site
.
warranty repairs? How will Sourcewell
when applicable.
participating entities in these regions be provided
service for warranty repair?
46
Will you cover warranty service for items made by Warranties will be passed on to the original equipment manufacturer.
other manufacturers that are part of your proposal,
.
or are these warranties issues typically passed on
to the original equipment manufacturer?
47
What are your proposed exchange and return
Vermeer routinely accepts trade-ins for new equipment. The value for a
programs and policies?
specific piece can be discussed with a member and their local Vermeer
representative. With the warranty we provide combined with a member's
.
ability to try and/or see a piece of equipment operate In their local area,
the need for simply returning or exchanging a product is not generally
applicable to the type of equipment we deliver.
48
Describe any service contract options for the
Service contracts are available for purchase. It is marketed as Confidence
items included in your proposal.
Plus® with standard, base, and premium coverage options.
.
See document: Warranty
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Table 10: Payment Terms and Financing Options
.Line
Question
Item
49
What are your payment terms (e.g., net 10, net 30)?
50
Do you provide leasing or financing options, especially
those options that schools and governmental entities may
need to use in order to make certain acquisitions?
51
Briefly describe your proposed order process. Include
enough detail to support your ability to report quarterly
sales to Sourcewell as described in the Contract template.
For example, indicate whether your dealer network is
included in your response and whether each dealer (or
some other entity) will process the Sourcewell participating
entities' purchase orders.
52
Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Table 11: Pricing and Delivery
Response
Payment Terms are Net 30.
.
A variety of leasing programs are available. This includes standard
leases as well as leases with different purchase options at the end
of the term. Purchase Options using predetermined or fair marnet
values can be used to tailor monthly payments to a member's
budget. Rates and terms can vary and be tailored to the members
needs and based on their application.
Because Vermeer relies on its network of authorized independent
dealers to worn closely with Sourcewen members to execute the
terms of this Agreement, Vermeer wishes to clarify that it may
assign to those dealers certain of Vermeer's obligations under this
Agreement and/or engage those dealers as subcontractors to fulfill
the same.
Vermeer acknowledges and agrees that It will remain fully
responsible for the performance of its authorized dealers with
respect to all obligations assigned or subcontracted hereunder."
Vermeer Corporation will utilize a Business-tc>Govemment order
process and funds flow.
The Process Flow for Sourcewell orders will be structured to
minimize the impact for both the sales team and our customers as
Indicated below:
Customer contacts the local dealer or factory for Sourcewell for a
contract purchase
.
Determine if local agency is Sourcewell member
If member - proceed
If not a current member - assist agency with online membership
application
Dealer determines product specifications and supplies quote
Pricing - percentage discount from catalog pricing
Develop quote with:
Machine pricing
Freight - based on zoned freight matrix
Quote presented to local agency
Accepted - proceed to order process
Denied - Dealer does not proceed, seeks possible assistance;
Vermeer Corporate & Sourcewell
Dealer will use machine from current inventory or places an order
and delivers when available
If the P-card is associated with one of the major charge card
issuers, then the P-card can be used for parts and service at
multiple dealerships.
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
I
Response
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
53
54
55
56
57
Describe your pricing model (e.g., line-item discounts or
product-category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
Quantify the pricing discount represented by the pricing
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
Describe any quantity or volume discounts or rebate
programs that you offer.
Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
market" items or "nonstandard options". For example, you
may supply such items ·at cost" or •at cost plus a
percentage," or you may supply a quote for each such
request.
Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly Identified as freight or
shipping charges. For example, list costs for items like pre-
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
Bid Number: RFP 031721
Vermeer Is offering percentage discounts from our stated list prices.
For the equipment in the Tree Maintenance Equipment RFP, the
discounts are up to 14%. This Includes 14% discount on Brush
Chippers, Stump Cutters and Mini-Skid Steers. Compact
Articulated Loaders have a 2% discount. There is a pricing
template for each model that Incorporates the appropriate and
stated discount for each unit and options for each model. The
pricing templates utilize model numbers and sales codes rather than
SKU numbers.
Each pricing template includes a line item for freight. A Freight
Matrix is included with our pricing files. The Freight Matrix is
broken out by Zone and Machine for each Vermeer product. The
Freight Matrix shows the maximum amount that can be charged to
a Sourcewell member. In most cases the location allows the freight
•
to be much lower than is Dsted on the matrix. In order to determine
total price, the Vermeer dealer will utilize the discounted list price
on the pricing template and the freight matrix. By supplying both
product price and freight as part of the "contract price", the member
will be able to have full assurance of contracted pricing eliminating
all the potential "gray area" for the Purchasing Officer
This is the same system that has been used, and refined, for the
past ten years. To date, feedback from our contract administrator,
the use of these templates works well for Sourcewell and their
members. We will continue to work with Sourcewell to refine this
method if needed.
See document: Pricing and Delivery
For equipment related to this RFP, discount is up to 14%. It is
important to note that Vermeer utilizes one pricing system which is
not inflated. Vermeer does not have a separate list price which
includes higher prices for government entities or for discounting
purposes. We have used the same process for establishing list
prices for many decades.
Our dealership network have the authority to consider volume
discounts, member loyalty and may offer additional discounts at their
discretion. Please contact the appropriate Vermeer Dealer or the
Vermeer Corporate Accounts Department to discuss.
Sourced goods will be provided through the Vermeer dealership
with the following pricing maximums:
Cost Plus up to 18% trailers
Cost Plus up to 35% all other items
Equipment Parts-Vermeer Corporation at 1210 Vermeer Road East
in Pella, Iowa is the sole source manufacturer of Vermeer Genuine
Parts. The Vermeer dealership network Is the sole source distributor
for genuine Vermeer parts that are recommended for use on all
equipment. The pricing should not exceed the suggested list
price. There are some specific local and state taxes that might be
included In the acquisition price from the dealer. A few examples
are the following:
RDO Pacific in Oregon has a state privilege tax of 0.5% on all
towable equipment
RDO Vermeer Pacific in California, which Is part of the Vermeer
dealership network includes the following additional charges:
CARS registration fee for any unit with a 50 hp engine and over.
CARS Is California Air Resources Board. This is government
mandated. The dealership begins the registration process as soon
as they can because the machine must sit until the registration
process is complete or there Is risk of being issued a citation.
Tire tax of $1.75 per tire. This is required for anything with tires.
Registration fee for units that must be licensed and plated. This is
done as a courtesy to the customer. If a customer prefers to take
responsibility for this on -their own, then the dealer does not charge
a registration fee.
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
58
If freight, delivery, or shipping is an additional cost to the
We have provided a freight matrix which includes any applicable
Sourcewell participating entity, describe in detail the
freight costs. We Included a maximum freight rate to provide the
complete freight, shipping, and delivery program.
Sourcewell member with a check point and a not to exceed
amount. The total price for each piece of equipment is determined .
by using the discounted model price in conjunction with the zone-
based freight matrix. Delivery is included in this total price for each
unit
59
Specifically describe freight, shipping, and delivery terms or
We have Vermeer dealerships covering Alaska, Hawaii, Canada, as
programs available for Alaska, Hawaii, Canada, or any
well as throughout the globe. The Vermeer dealer works with
offshore delivery.
Vermeer Corporation's logistics team to ship the product from the
..
manufacturing plant to their location. The dealer then preps and
delivers the equipment to the customer.
60
Describe any unique distribution and/or delivery methods or
Due to the nature of our product and business model, Vermeer is
options offered in your proposal.
set up to distribute and deliver through the Vermeer dealership
network. The service, longevity, and expertise of this dealership
.
network along with the relationship with Vermeer Corporation is
what makes it a unique distribution channel. Having a zoned freight
matrix is something Vermeer does specific for Sourcewell.
Table 12: Pricing Offered
Line The Pricing Offered In this Proposal Is: •
Comments
Item
61
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Table 13: Audit and Administrative Fee
Lina
Question
Response
Item
62
Specifically describe any self-audit process or program that you
Each dealer receives funding from Vermeer Corporation for
plan to employ to verify compliance with your proposed Contract
products sold and delivered to Sourcewell members. To
with Sourcewell. This process includes ensuring that Sourcewell
receive this funding the dealer must submit paperwork to the
participating entities obtain the proper pricing, that the Vendor
Vermeer Corporate Accounts Department, stating the
reports all sales under the Contract each quarter, and that the
Sourcewell program was utilized and who the purchasing
Vendor remits the proper administrative fee to Sourcewell.
member is. This paperwork along with submitted equipment .
registration is used as an accounting tool and in our audit
process. Vermeer Corporation supplies marketing materials
and schedules training sessions, allowing Vermeer to
educate the Vermeer Dealers in the proper use and
promotion of the Sourcewell program
63
Identify a proposed administrative fee that you will pay to
Vermeer Corporation is proposing a 0.75% administrative
Sourcewell for facilitating, managing, and promoting the Sourcewell
fee to be paid to Sourcewell when reporting monthly
Contract in the event that you are awarded a Contract. This fee
equipment sales. Vermeer Corporation assumes this fee and
is typically calculated as a percentage of Vendor's sales under the
will not ask dealers or members to pay any additional costs.
Contract or as a per-unit fee: it is not a line-item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Question
Response
Item
64
Provide a detailed description of the
Brush Chippers
equipment, products, and services that you
are offering in your proposal.
Built to withstand the daily grind, Vermeer brush chippers are engineered with
exclusive features that promote easy operation, high efficiency and operator safety.
These brush chippers are for crews looking to capitalize the process of clearing
wood debris and logs or limbs with small to medium diameters.
The SmartFeed feed-sensing control enhances productivity by optimizing efficient
hardwood processing. The Ecoldle™ engine control system is adjustable, saves fuel
and reduces noise by automatically reducing engine speed after one or five minutes
of inactivity.
Each is engineered with exclusive features that promote easy operation, high
efficiency and operator safety. They are also easy to maintain and transport, making
them a great value for municipalities, parks, recreation areas and other government
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Bid Number: RFP 031721
entities who need to get rid of slash and other wood waste.
Proposed Brush Chipper Models:
AX19
BC700XL
BC900XL
BC1 000XL-49hp
BC1000XL-74hp
BC1000XL-89hp
BC1200XL
BC1500
BC1800XL
BC2100XL
Stump Cutters
Since Venneer invented the stump grinder in the 1950s, stump removal is no longer
the back-breaking, time-consuming chore it used to be. With a combination of
power, ranging from 25-74 hp (18.6-55.2 kW), agility and toughness, Vermeer stump
cutters are ready to take on almost any tree stump.
With the Vermeer exclusive AutoSweep® system, tree stumps are simply swept
away, one pass after another. The proprietary Vermeer cutter systems are both
designed to provide faster, easier serviceability, as well as extended tooth life. Plus,
specific stump grinder models have tracks and provide low ground bearing pressure,
which helps reduce the possibility of turf damage.
Proposed Stump Cutter Models:
SC30tx
SC70tx
SC292
SC362
SC382
SC552
SC802
SC852
Compact Utility Loaders
Vermeer mini skid steers (or compact utility loaders) fit Into small spaces and are
lightweight. With a wide variety of attachments available - and a universal mounting
plate for quick hookup - these mini skid steers are ready to tackle your Jobsite
tasks.
The Venneer mini skid steer lineup has an operating capacity range from 500 lb -
1600 lb (226.8 kg - 725.7 kg), and several Industry-leading safety features help
protect the operator. These highly productive mini skid steers maneuver easily
around tough worksites and reduce workloads in the process.
Proposed Compact Utility Loader Models:
CTX50
CTX100
CTX160
S450tx
S925tx
MSSA-Compact Utility Loader Attachments
Compact Articulated Loaders
The Vermeer compact articulated loaders (ATX) are designed to meet the need for
a highly maneuverable, versatile machine while having an added benefit of low turf
disturbance. These ATX machines also feature a telescopic boom allowing
customers great reach on the jobsite. With the multi-tool attachment plate, the
compact articulated loaders are able to complete diverse jobs such as snow
removal, tree care work, landscaping projects and other various applications.
Proposed Compact Articulated Loader Models:
ATX530
ATX720
ATX850
Compact Articulated Loader Attachments
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A9164F29-89D0-7 A917E595372
65
Within this RFP category there may be
There are no subcategories under Brush Chippers, Stump Cutters, Compact Utility
subcategories of solutions. List subcategory
Loaders and Compact Articulated Loaders.
titles that best describe your products and
services.
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line
category or Type
Offered
Comments
Item
66
PurposEH>uilt tree cutting, trimming and
r.- Yes
Designed with professional landscapers and tree care
removal equipment
i No
contractors in mind, Vermeer mini skid steers (or compact utility
loaders) fit into small spaces and are lightweight.
67
Stump cutters and grinders
r. Yes
With a combination of power, ranging from 25-74 hp (18.6-552
i No
kW), agility and toughness, Vermeer stump cutters are ready to
take on almost any tree stump.
68
PurposEH>uilt portable tree and brush
i Yes
Vermeer does not supply incineration equipment, but brush
incineration equipment
r. No
chippers tum logs and limbs into wood chips
69
Brush and limb chippers
r. Yes
Built to withstand the daily grind, Vermeer brush chippers are
i No
engineered with exclusive features that promote easy operation,
high efficiency and operator safety. These brush chippers are for
arborists, contractors and tree care crews looking to capitalize
the process of clearing wood debris and logs or limbs with
small to medium diameters.
70
Arborist equipment, apparel and supplies
i Yes
The contract does not include arborist equipment, apparel and
r. No
supplies, but these can be acquired through our dealership
locations
71
Vehicle and equipment attachments
r. Yes
With a wide variety of attachments available - and a universal
designed for tree maintenance
i No
mounting plate for quick hookup - Vermeer mini skid steers are
ready to tackle your jobsite tasks.
72
Tree Maintenance Equipment supplies and
r. Yes
A wide variety of mini skid steer attachments are available
accessories
i No
along with sourced goods that are compatible with these
machines
73
Tree maintenance equipment related services i Yes
Vermeer offers the tree maintenance equipment, but not related
r. No
services to complete the work. Vermeer does know of
contractors that can provide equipment related services when
needed.
.
.
.
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Table 15: Industry Specific Questions
Line
Item
74
75
76
QueaOon
If you are awarded a contract, provide a
few examples of internal metrics that will
be tracked to measure whether you are
having success with the contract.
Describe the serviceability of the products
Included in your proposal (parts availability,
warranty and technical support, etc.).
Describe advancements reflected in the
equipment or products offered in your
proposal, such as safety, longevity or fife
cycle cost measures.
Response
Vermeer has a ten-year history of sales through NJPA and Sourcewell contracts.
Each year, we like to see incremental growth with overall sales and sales per
dealership location. As we assess the needs and training opportunities with each
dealership, we focus our efforts not only on the high-volume locations, but also other
•
dealerships that may have less volume, but opportunity for growth with Sourcewell
purchases. We try to share best practices among the dealerships to drive success
for all sales reps.
All products in our proposal can be maintained/repaired at our local dealership
service centers or on the job site when applicable. Our dealership service centers
stock a large range of Inventory parts along with our factory part center that Is able
to ship parts overnight when needed.
The top three differentiators for Vermeer are Cost of Ownership, Safety &Green
Initiatives, and the Dealership Network.
Cost of Ownership Is determined by Initial and long term quality and strength of a
product, actual cost to operate and maintain a piece of equipment and the related
safety built Into a piece of equipment. We design our products with Gary Vermeer's
original motto which is to "Find a need. Fill that need with a product built to last,
and simply build the best!" Building the best includes overall reliability and cost of
operation. Building equipment with the lowest life cycle costs Is different, and
ultimately not as economical, from building the cheapest Initially. Our engineers
design equipment to be the most rellable, cost efficient and safest equipment a
member can own. In the Industries we serve, Vermeer Is known for providing this
strong reliable equipment. We are also known for providing Industry leading support
over the life of a piece of equipment. This is done through our unusual dedicated
dealership network. Building Safety into all our products, not only provides more
safety for the individuals working with our equipment, it again plays a key role in the
overall cost of ownership.
Safety & Green plays a large role in our company. Green is used not only to
reduce waste and build efficiencies in our manufacturing process; it also is designed
into our equipment as much as possible. Examples Include Eco-idle on our brush
chipper products, remote controls to efficiently run our grinders and other products,
cooling features (hydraulic and engine systems) used in a variety of products and
the products themselves can all be used to reduce waste and build efficiencies. The
safety enhancements of Vermeer Products have "set the standards• within our Industry.
Our dedicated dealership network is very unusual in the industries we serve. Most
dealers in our industry represent many different products and manufacturers and can
change often. Vermeer dealers are dedicated to Vermeer products. This dedicated
service and support provides our customers and Sourcewell members with personnel
and technicians that are well trained and focused on supporting them and work daily
in their respective areas. This allows them to be close to actual Sourcewell
Members and fully understand the conditions they are working on daily. Having a
nationwide distribution network; facilitating local spending by the agencies, in lieu of
sending purchases out of the state, help make Vermeer/Sourcewell a positive solution.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 77. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Fonn immediately below. The
contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail.
Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract SecOon Term, CondiOon, or Specification
Exception or Proposed Modification
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury goy/ofac/downloads/sdnlist,pdf;
b. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https:/Jsam gov/SAM/: or
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
DocuSign Envelope ID: D562F230-A916-4F29-89D0-7A917E595372
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
P-
By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used In its formation. - Chad Tousey, Corporate Accounts Manager, Vermeer Corporation
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
c Yes
t; No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
FIie Name
Addendum_2_ Tree_Maintenance_Equlpment_RFP _031721
Tue March 9 2021 09:32 PM
Addendum_1_ Tree_Maintenance_Equipment_RFP _031721
Mon February 22 2021 02:14 PM
I havi, reviewed the
below addendum and
attachments (if
applicable)
Pages
Bid Number: RFP 031721
Vendor Name: Vermeer Corporation
Sourcewell ~
Vermeer #031721-VRM
Pricing for contract #031721-VRM offers Sourcewell participating agencies the following discounts:
•
Up to a 14% discount off list price
•
In addition to the discount off MSRP, Vermeer's dealership network has the authority to consider volume
discounts, member loyalty, and additional discounts at their discretion. Please contact the appropriate
Vermeer Dealer or the Vermeer Corporate Accounts Department to discuss.
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
VERMEER MANUFACTURING COMPANY DBA VERMEER CORPORATION
EXHIBIT C
METHOD AND AMOUNT OF COMPENSATION
Contractor will be paid within 30 days of submission of its invoices to City at the rates attached hereto..
NOT TO EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Statement of Work must not exceed $116,713.00 for the entire term of the Agreement.
DETAILED PROJECT COMPENSATION
For the purchase of one (1) 2024 Vermeer BC1800XL36VP Gas Chipper for the Transportation
Department (per Quote No. 11891 dated November 17, 2023), for a not to exceed amount of $116,713.00
for the entire term of the Agreement. This includes a 15% contingency of $15,223.37, which may only be
utilized with the approval by the City..
,..Vermeer·
T
Mountain West
Quote Number
Quote Date
Expiration Date
00011891
11/17/2023
1/17/2024
Prepared By
Email
Phone
Address
Scott Smith
scott.smith@vermeermw.com
(480) 785-4800
17019 S. Weber Dr.
Chandler, AZ 85226
USA
Address Information
Bill To Name
Bill To
Quote Line Items
City of Glendale
6210 W. Myrtle, Suite #111
Glendale, AZ 85301
Ship To Name
Ship To
City of Glendale
6210 W. Myrtle, Suite #111
Glendale, AZ 85301
Product
Line Item Description
Quantity Total Price
BC1800XL36VP
(BC1800XL)
BC1800XL DOM. VALUE PKG. GASOLINE (PSI 5.7L) (lndudes-146, -131, -139, -135, -155,
-040, -156, -015)
BC1800XLCP3
(BC1800XL)
CONFIDENCE PLUS 3 YRS (BC1800XL)-PREMIUM COV W/MNT 250, 500, 750, 1000
HOUR SERVICES
Additional Tax
Additional Tax
$0.00
Additional Comments
BC1800XL WITH PSI 5.7L GASOLINE 19" capacity drum style brush chipper includes a 165HP psi 5.71 EFI Industrial
Gas Engine, high coolant temperature and low oil pressure automatic shutdown; precleaner; spring loaded clutch; live
hydraulics; variable speed dual vertical feed rollers; selectable SmartFeed; pintle hitch; lockable battery box; lockable
control panel; lockable engine doors; lockable toolbox; infeed curtain; dual-edged knives; selectable ECOldle.
Sourcewell Member# 110342
031721-VRM
••**Pricing includes a potential 4% increase. If unit is delivered and there is not rate increase, quote will be updated to
reflect that. ••••
Terms
Customer Signature: _ _________ _
Subtotal
Vermeer Signature: ___________ _
Factory FRT & Prep
Sales Tax
PURCHASE TOTAL
Net Payable
1.00 $81,677.34
1.00 $10,296.91
$91,974.25
$3,500.00
$6,014.88
$101 ,489.13
$101,489.13
Terms and
Conditions
The new equipment warranty for Vermeer Industrial Products is attached to this Sales Order and is part of this contract.
Please read it carefully before signing. No express warranty is made unless identified on this Sales Order. YOUR RIGHTS
AND REMEDIES PERTAINING TO THIS PURCHASE ARE LIMITED AS INDICATED ON BOTH SIDES OF THIS
PURCHASE ORDER. WHERE PERMITTED BY LAW, NO IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS
IS MADE.