Draft Minutes 3 26 2024
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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, March 26, 2024 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Pam Prine, Community Relations Director, Phoenix Metro Area Church of Jesus Christ of Latter-day Saints. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE FEBRUARY 27, 2024 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Joyce Clark to approve the minutes of the February 27, 2024 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 2. APPROVAL OF THE MINUTES OF THE MARCH 5, 2024 SPECIAL VOTING MEETING Presented by: Julie K. Bower, City Clerk City Council Meeting Minutes - March 26, 2024 Page 2 of 11 A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the March 5, 2024 special voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS 3. PROCLAIM APRIL 2024 AS WATER AWARENESS MONTH IN THE CITY OF GLENDALE Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed April as Water Awareness Month in the City of Glendale. The proclamation was accepted by boardmembers from Marshall Ranch and West Glen Estates Homeowners' Associations and engineers from Honeywell International. CONSENT AGENDA 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000099-L12, MAMA LUPITA'S BAR & GRILL/MEXOLOGY, 5702 W GLENDALE AVE 5. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE SPONSORSHIP AGREEMENT WITH THE ARIZONA BASKETBALL COACHES ASSOCIATION 6. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COMBS CONSTRUCTION COMPANY, INC. FOR THE BUS PULLOUT LOCATED AT 59TH AVENUE AND BELL ROAD 7. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH VISUS ENGINEERING CONSTRUCTION, INC. FOR THE BUS PULLOUT LOCATED AT 59TH AVENUE AND BETHANY HOME ROAD 8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TIERRA RIGHT OF WAY SERVICES, LTD. FOR ACQUISITION SERVICES FOR THE RECONSTRUCTION OF 83RD AVENUE FROM GLENDALE AVENUE TO NORTHERN AVENUE 9. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP1) WITH WILLMENG CONSTRUCTION, INC., FOR THE HEROES REGIONAL PARK BALL FIELDS PROJECT City Council Meeting Minutes - March 26, 2024 Page 3 of 11 10. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH LARRY H. MILLER TOYOTA FOR NEW VEHICLE PURCHASES 11. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH ARIZONA RECREATION/JP & SONS, (CONTRACT NO. C22-0046) FOR PLAYGROUND, SPLASH PAD, OUTDOOR FITNESS, AND RELATED EQUIPMENT AND SERVICES FOR CITYWIDE PARKS, RECREATIONAL FACILITIES, AQUATICS CENTERS, AND SPLASH PADS 12. APPROVAL OF FINAL PLAT FP23-14 – IRONWOOD HOMES AT THE ROSE FIELD – SEC OF NORTHERN PARKWAY AND SARIVAL AVENUE 13. AUTHORIZATION TO AMEND AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC FOR CITY REWRITE SERVICES TO AUTHORIZE AN INCREASE TO THE ORIGINAL COMPENSATION AMOUNT FOR ADDITIONAL SERVICES WITHIN THE SCOPE OF WORK 14. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 6 TO THE CDW GOVERNMENT AGREEMENT AND RATIFICATION OF EXPENSES 15. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT C23-0424 WITH PROFORCE MARKETING, INC., DOING BUSINESS AS PROFORCE LAW ENFORCEMENT 16. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC. FOR PROFESSIONAL CONSULTING ENGINEERING SERVICES FOR THE DEVELOPMENT OF STRUCTURAL CALCULATIONS AND TRAFFIC SIGNAL POLE STANDARDS 17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GEOLOGIC ASSOCIATES, INC., DOING BUSINESS AS CLEAR CREEK ASSOCIATES, LLC FOR HYDROLOGIC STUDY & UNDERGROUND STORAGE FACILITY PERMIT RENEWAL AT ARROWHEAD RANCH RECHARGE FACILITY 18. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH STRATEGY MANAGEMENT GROUP, INC DBA BALANCED SCORECARD INSTITUTE 19. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CLIFFCO, LLC FOR MACHINE SHOP SERVICES AND AWARD OF RSOQ 24-28 20. AWARD OF RSOQ 24-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DEVICE DEVELOPMENT, LLC FOR MACHINE SHOP SERVICES 21. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE GLENDALE-PHOENIX WATER SUPPLY INTER-CONNECTS City Council Meeting Minutes - March 26, 2024 Page 4 of 11 A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 4 through 21. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions items by title. 22. RESOLUTION NO. R24-12 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY PUBLIC HEALTH DEPARTMENT FOR HEAT RELIEF RESPITE CENTERS. 23. RESOLUTION NO. R24-14 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT AGREEMENT WITH MARICOPA COUNTY, DEPARTMENT OF EMERGENCY MANAGEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE SECURING THE CITIES GRANT AWARD IN THE APPROXIMATE AMOUNT OF $37,952 FOR THE GLENDALE POLICE AND FIRE DEPARTMENTS FOR PERSONNEL EXPENSES RELATED TO CERTAIN TRAINING, DRILLS, AND EXERCISES. 24. RESOLUTION NO. R24-15 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN MARICOPA COUNTY, ARIZONA AND THE CITY OF GLENDALE, ARIZONA. 25. RESOLUTION NO. R24-16 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DESIGNATING THE CITY’S EMERGENCY MANAGER AS AUTHORIZED REPRESENTATIVE AND AUTHORIZING THE REPRESENTATIVE TO EXECUTE APPLICATIONS WITH THE ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS, DIVISION OF EMERGENCY MANAGEMENT AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR THE PURPOSE OF OBTAINING FINANCIAL ASSISTANCE UNDER THE DISASTER RELIEF ACT. City Council Meeting Minutes - March 26, 2024 Page 5 of 11 26. RESOLUTION NO. R24-17 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SETTING FORTH LIBRARY USAGE FEES; AND ESTABLISHING AN EFFECTIVE DATE. 27. RESOLUTION NO. R24-18 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING ACCEPTANCE AND DIRECTING THE ENTERING INTO OF THE GRANT-IN-AID AWARD OF $40,000 FROM THE TOHONO O’ODHAM NATION FOR THE NEW LIFE COMMUNITY CHURCH. 28. RESOLUTION NO. R24-19 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LICENSE AGREEMENT WITH RAINBOW INVESTMENTS, FOR USE OF CITY-OWNED REAL PROPERTY TO SUPPORT DOWNTOWN RESTAURANT OPERATIONS ADJACENT TO 6729 N. 57TH DRIVE, GLENDALE, AZ 85301. 29. RESOLUTION NO. R24-20 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF AN AGREEMENT WITH BRYCER, LLC FOR A FIRE PROTECTION SYSTEM INSPECTION, TEST, AND MAINTENANCE DATABASE AND FEE COLLECTION FOR THE CITY OF GLENDALE. 30. RESOLUTION NO. R24-21 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE CHILD AND FAMILY ADVOCACY CENTER FUND GRANT (PROJECT# AG24-0005-003), IN THE APPROXIMATE AMOUNT OF $70,515.25, FROM THE OFFICE OF THE ARIZONA ATTORNEY GENERAL. 31. RESOLUTION NO. R24-22 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND FILE A MODIFICATION OF DESIGNATION OF ASSURED WATER SUPPLY APPLICATION WITH THE ARIZONA DEPARTMENT OF WATER RESOURCES. A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to adopt Consent Resolutions items 22 through 31. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama City Council Meeting Minutes - March 26, 2024 Page 6 of 11 Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 32. AWARD OF RFP 24-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH QUESTICA, LTD. FOR PURCHASE OF A BUDGET AND PLANNING SOFTWARE SOLUTION A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to approve item 32. Councilmember Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 33. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ABBCO SIGN GROUP INC., FOR THE CITYWIDE SIGN REPLACEMENT PROJECT A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 33. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed City Council Meeting Minutes - March 26, 2024 Page 7 of 11 34. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH PERENNIAL ENERGY, LLC, FOR THE LANDFILL FLARE SYSTEM PREVENTATIVE MAINTENANCE PARTS AND SERVICES A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Ian Hugh to approve item 34. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed LAND DEVELOPMENT ACTIONS 35. PUDA PROPERTY ANNEXATION, AN-260 ANNEXATION OF 2.9 ACRES LOCATED AT THE SOUTHWEST CORNER OF NORTHERN AVENUE AND ALSUP AVENUE (PUBLIC HEARING) Presented by: Tabitha Perry, Development Services, Deputy Director Ms. Bower read the item by title. Mayor Weiers opened the public hearing. Ms. Perry said the subject property was approximately 2.9 acres located at the southwest corner of West Northern and Alsup Avenues. It was currently zoned RU-43 (Rural Zoning District) in Maricopa County. If annexed, an RR-45 (Rural Residence–45) zoning would be applied. The applicant proposed to rezone the property to C-2 (General Commercial District), to allow for commercial uses on the site. The applicant did not have a tenant user at the current time. Cathy Brink Jordan, Litchfield Park, expressed concerns about what type of business would be located on the property. Councilmember Turner said the staff report indicated the intent was to accommodate either integrated or freestanding commercial uses and services that served at both the neighborhood and community levels, and might attract regional shoppers. He asked if it was anticipated the use would be retail. Ms. Perry said the report referenced the types of permitted uses, such as retail, restaurant or office uses. Councilmember Tolmachoff asked if Ms. Brink Jordan's business would be within the notification area. Ms. Perry said it was. The next step in the process was a public hearing before the Planning City Council Meeting Minutes - March 26, 2024 Page 8 of 11 Commission on April 25th. Councilmember Clark asked if the annexation would create a county island. Ms. Perry said it would not create a county island. Mayor Weiers closed the public hearing. ORDINANCES 36. ORDINANCE NO. O24-06 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 20, AND SETTING FORTH AN EFFECTIVE DATE. Presented by: Jean Moreno, Director, Community Services Ms. Bower read the ordinance by title. Ms. Moreno said the proposed ordinance would amend the City Code relating to library operations. It would align language, remove unnecessary or obsolete language, update the section on failure to return library property, and refresh Library Advisory Board powers and duties to reflect contemporary operations. Councilmember Clark asked what changes the ordinance made to library fines. Ms. Moreno said the fines were adopted by resolution. Council had just adopted a resolution that eliminated fines for overdue items which was a significant barrier to library services for patrons. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-06. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 37. ORDINANCE NO. O24-07 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF DEEDS AND DEDICATION AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer City Council Meeting Minutes - March 26, 2024 Page 9 of 11 Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would accept right-of-way at three locations so the City could operate and maintain the associated roadway improvements. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce Clark to adopt Ordinance No. O24-07. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Councilmember Malnar left the meeting at 6:04 p.m. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said it was his last official meeting as the Councilmember for the Ocotillo District. He was vacating his seat effective April 1, 2024 to be a candidate for Glendale mayor in the 2024 election. It had been an honor to serve the residents of Glendale as Councilmember and Vice Mayor. His dedication to the betterment of the community and the City remained steadfast. He thanked City staff for its support and expertise. Councilmember Aldama also thanked the members of City Council and his family. Councilmember Clark said the Yucca District meeting was scheduled for Wednesday, April 17th at Desert Diamond Arena at 6:00 p.m. Councilmember Tolmachoff said the Cholla District Spring Mixer was scheduled for Thursday, May 2nd at the Foothills Recreation and Aquatics Center at 5:30 p.m. Councilmember Turner thanked Councilmember Aldama for his service over the past ten years. He wished him luck in his future endeavors. Vice Mayor Hugh invited people to attend the Easter Egg Hunt being held at Glendale Community College (GCC) on March 30th at 11:00 a.m. Vice Mayor Hugh said the next Cactus District meeting was scheduled for March 28th at Manistee Ranch. Mayor Weiers said the Easter Egg Hunt would be held at the GCC football field. City Council Meeting Minutes - March 26, 2024 Page 10 of 11 CITIZEN COMMENTS Warren Wilfong, Ocotillo District resident, commented on code enforcement. Joyce Capson, Sahuaro District resident, commented on code enforcement. Rory Gorec, Ocotillo District resident, thanked Councilmember Aldama for his service on the Council. ADJOURNMENT I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of March, 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this __ day of ___, 2024. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - March 26, 2024 Page 11 of 11