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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, April 2, 2024 9:00 A.M. Special Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Ocotillo District Vacant CALL TO ORDER Mayor Weiers called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 9:01 a.m. for discussion/consultation with the City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding the process to fill an open city council seat per A.R.S. 38-431.03(A)(3) A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - April 2, 2024 Page 2 of 3 Mayor Weiers adjourned the executive session at 9:27 a.m. ACTION ITEM CONSIDERATION AND ACTION TO DIRECT THE CITY ATTORNEY REGARDING THE PROCESS THE CITY WILL UTILIZE TO FILL THE COUNCIL VACANCY IN ACCORDANCE WITH THE LEGAL ADVICE PROVIDED IN EXECUTIVE SESSION Ms. Bower read the item by title. Mr. Bailey said there was a vacancy in the Ocotillo District and the City Charter provided that upon a majority vote, Council shall fill the vacancy for the unexpired term. The Ocotillo District term expired in 2026. The qualifications remained the same as if the appointee had been elected. Mr. Bailey said staff recommended that the City immediately post the vacancy and accept applications from interested individuals. The submission deadline would be April 8th at 5:00 p.m. The application would solicit all appropriate information regarding qualifications for the position. Council would review applications on April 9th and select finalists. Interviews with the finalists would be held on April 12th at 10:00 a.m. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to direct the City Attorney to act in the manner recommended. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers closed the special voting meeting at 9:37 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 2nd day of April, 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this __ day of ___, 2024. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - April 2, 2024 Page 3 of 3