Draft Minutes 5 14 2024
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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, May 14, 2024 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager Councilmember Baldenegro attended the meeting telephonically. PRAYER/INVOCATION The invocation was offered by Captain Raul Ochoa, Glendale Fire Services. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE APRIL 23, 2024 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the April 23, 2024 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - May 14, 2024 Page 2 of 10 PROCLAMATIONS AND AWARDS 2. PROCLAIM MAY 19 THROUGH MAY 25, 2024, AS PUBLIC WORKS WEEK IN THE CITY OF GLENDALE Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed May 19th through May 25th as Public Works Week in the City of Glendale. The proclamation was accepted by Field Operations Director Michelle Woytenko and Field Operations staff members. BOARDS, COMMISSIONS AND OTHER BODIES 3. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Ray Malnar A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to make the following appointments to the Risk Management and Workers Compenstation Trust Fund Board: Ray Malnar to a term expiring January 31, 2027 Vicki Rios to a term expiring January 31, 2027 Jeff Rosenberg to a term expiring January 31, 2025 AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT AGENDA 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000104-L12, ABACUS INN CHINESE CUISINE, 20329 N 59TH AVE STE A10 5. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000105-L12, EL CAMARON GIGANTE MEXICAN RESTAURANT, 6729 N 57TH DR 6. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR PUBLIC DEFENDER AND RATIFICATION OF PUBLIC DEFENDER AGREEMENT FOR LEGAL COUNSEL AND REPRESENTATION OF INDIGENT DEFENDANTS IN THE GLENDALE CITY COURT City Council Meeting Minutes - May 14, 2024 Page 3 of 10 7. AUTHORIZATION TO ENTER INTO AMENDMENT ONE OF THE PROFESSIONAL SERVICES AGREEMENT WITH ENTELLUS, INC., FOR CONSTRUCTION ADMINISTRATION SERVICES RELATED TO WATERLINE REPLACEMENT PACKAGE 2 - AT MARYLAND AND 54TH AVENUES 8. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CARDINAL INFRASTRUCTURE SERVICES LLC, FOR SANITARY SEWER FLUSH TANK MANHOLE REHABILITATION 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH VACTOR MANUFACTURING, LLC, FOR THE PURCHASE OF A SEWER CLEANING TRUCK 10. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LZ DELTA, LLC DOING BUSINESS AS GO AZ MOTORCYCLES FOR THE COOPERATIVE PURCHASE OF MOTORYCLES AND MISCELLANEOUS MOTORIZED VEHICLES AND RATIFICATION OF EXPENSES 11. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH UTILITY CONSTRUCTION COMPANY, INC., FOR ELECTRICAL PRODUCTS AND SERVICES 12. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE SERVICE AGREEMENT WITH ART OF MENTORING INC. FOR MENTORING PROGRAM SERVICES 13. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SHI, INTERNATIONAL CORP. FOR MICROSOFT UNIFIED SUPPORT 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PANASONIC CONNECT NORTH AMERICA AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF MOBILE COMPUTING SOLUTIONS AND RELATED TECHNOLOGY PRODUCTS AND SERVICES FOR THE GLENDALE POLICE DEPARTMENT 15. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TY LIN INTERNATIONAL, INC. FOR CONSULTING SERVICES TO DESIGN ROADWAYS RELATED TO THE SCALLOPED STREET PROGRAM 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WEST YOST & ASSOCIATES, INC. FOR SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) MASTER PLAN PROGRAM MANAGEMENT & IMPLEMENTATION SERVICES 17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAFETY & RISK MANAGEMENT GROUP, LLC FOR RISK ASSESSMENT SERVICES A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 4 through 17. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh City Council Meeting Minutes - May 14, 2024 Page 4 of 10 Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. 18. RESOLUTION NO. R24-31 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE ANNUAL ACTION PLAN FOR FISCAL YEAR 2024-2025 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND FOR ACCEPTING A COMMUNITY DEVELOPMENT BLOCK GRANT IN THE ESTIMATED AMOUNT OF $2,354,682, A HOME INVESTMENT PARTNERSHIPS PROGRAM ALLOCATION IN THE ESTIMATED AMOUNT OF $775,957 AND AN EMERGENCY SOLUTIONS GRANT FUNDING IN THE ESTIMATED AMOUNT OF $208,142 AND APPROVING AND AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2023-24 SUBSTANTIAL ANNUAL ACTION PLAN AMENDMENT. Presented by: Jean Moreno, Director, Community Services 19. RESOLUTION NO. R24-32 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE SUPERIOR COURT OF ARIZONA IN MARICOPA COUNTY FOR JURY SERVICES. Presented by: Nicholas C. DiPiazza, Presiding Judge, Glendale City Court 20. RESOLUTION NO. R24-33 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A CONTRACT AMENDMENT NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY (2022A004) FOR THE 103RD AVENUE LANDFILL DRAINAGE IMPROVEMENT PROJECT. Presented by: Don Bessler, Director of Engineering 21. RESOLUTION NO. R24-34 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A CONTRACT AMENDMENT NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY (2022A005) FOR THE APOLLO GARDENS DRAINAGE IMPROVEMENT PROJECT. Presented by: David Beard, P.E., City Engineer City Council Meeting Minutes - May 14, 2024 Page 5 of 10 A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Joyce Clark to adopt Consent Resolutions items 18 through 21. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed ORDINANCES 22. ORDINANCE NO. O24-11 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER TRANSMISSION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT AT 71ST AVENUE, SOUTH OF NORTHERN AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme Chapin, PE, Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would grant a Power Transmission Easement at 71st Avenue, south of Northern Avenue, in support of the Villa Dolce project to allow the relocation of transmission lines and the installation of a power pole. A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-11. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - May 14, 2024 Page 6 of 10 23. ORDINANCE NO. O24-12 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT AT SAHUARO RANCH PARK AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would grant a Power Distribution Easement at Sahuaro Ranch Park to upgrade facilities to include larger transformers. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O24-12. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 24. ORDINANCE NO. O24-13 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GLENDALE CITY CODE, CHAPTER 17 (FLOODPLAIN MANAGEMENT) AND SETTING FORTH AN EFFECTIVE DATE. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said the proposed changes to Chapter 17 - Floodplain Management included modifications to the definitions, minor revisions to the statutory language, and reorganizing the text to clarify and further align the ordinance with the State Model Ordinance and to meet the minimum requirements of the National Flood Insurance Program regulations. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-13. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff City Council Meeting Minutes - May 14, 2024 Page 7 of 10 Councilmember Bart Turner Passed 25. ORDINANCE NO. O24-14 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2023-2024 BUDGET. Presented by: Levi D. Gibson, Director, Budget and Finance Ms. Bower read the ordinance by title. Mr. Gibson said the proposed ordinance would approve certain Fiscal Year 2023-2024 (FY23-24) budget amendments. The City's FY23-24 total budget appropriation across all funds remained unchanged with the action. Exhibit A contained the requested cash and appropriation transfers between departments and funds consistent with Article VI, Section 11 of the City Code and consistent with Resolution No. 5038 supporting the Cash and Budget Appropriation Transfer Policy. Councilmember Tolmachoff thanked Mr. Gibson for the detailed explanation of the transfers. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-14. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed RESOLUTIONS 26. RESOLUTION NO. R24-35 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING A TENTATIVE BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2024-2025; SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES; ADOPTING CITY COUNCIL’S FINANCIAL POLICIES; AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR FIXING TAX LEVIES. Presented by: Levi D. Gibson, Director, Budget and Finance City Council Meeting Minutes - May 14, 2024 Page 8 of 10 Ms. Bower read the resolution by title. Mr. Gibson said the proposed resolution authorized the Adoption of the Fiscal Year 2024-25 (FY24-25) Tentative Budget, including the proposed Capital Improvement Plan (CIP). It also provided notice of the date for public hearings on the following items: The FY24-25 Final Budget adoption and the property tax levy on June 11, 2024 at 5:30 p.m. at the Glendale Civic Center The FY24-25 property tax levy adoption on June 25, 2024 at 5:30 p.m. at the Glendale Civic Center Mr. Gibson said the proposed Tentative Budget for FY24-25 was $1.48 billion and included an operating budget of $671 million, a capital improvement budget of $572 million, a debt service budget of $108 million, and a contingency appropriation of $129 million. The total revenue budget was $1.05 billion and the total transfer budget was $295 million. The budget did not include an increase to the primary property tax rate. Mayor Weiers asked how many years the property tax rate had remained the same. Mr. Gibson said it had remained the same for nine years. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adopt Resolution No. R24-35. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark invited everyone to attend the groundbreaking on Friday, May 17th at 9:00 a.m. for the Heroes Park Sports Complex. Councilmember Malnar reminded everyone of the ABCs of Water Safety: Adult supervision; Barrier pool fencing; and CPR training and Swimming lessons. Councilmember Tolmachoff thanked everyone who attended the Cholla Annual Spring Barbeque. Mayor Weiers reminded everyone that an Induction Ceremony would be held on May 17th at 6:00 p.m. at the Desert Diamond Arena for high school students who would be entering military service after high school graduation. City Council Meeting Minutes - May 14, 2024 Page 9 of 10 CITIZEN COMMENTS Ashley Simonds, Sahuaro District resident, commented on feral cat issues. Renee Lambeth, Sahuaro District resident, commented on feral cat issues. Tamara Milke, Ocotillo District resident, commented on substance abuse issues. James Deibler, Phoenix resident, commented on events at the Desert Diamond Arena. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:07 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 14th day of May, 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this __ day of ___, 2024. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - May 14, 2024 Page 10 of 10