Linking Agreement with West Yost & Associates
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10/05/2023
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
WEST YOST & ASSOCIATES, INC.
This Linking Agreement (“Agreement”) is entered into as of this day of , 2024, between the
City of Glendale, an Arizona municipal corporation (“City”), and West Yost & Associates, Inc., a California
Corporation, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”
RECITALS
A.
On April 21, 2023, City of Tempe, a member of the S.A.V.E Cooperative Purchasing Agreement,
entered into a contract with Contractor to purchase the goods and services described in Program
Management and Implementation Services to Operationize SCADA Master Plan, Contract No.
T23-107-01 (“Cooperative Agreement”), which is attached hereto as Exhibit A. The Cooperative
Agreement allows its cooperative use by other governmental agencies, including the City.
B.
Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.
C.
Section 2-149 also provides that the Materials Manager may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.
D.
The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1.
Term of Agreement.
A.
As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was April 21, 2023, until the date the contract terminates on
April 20, 2025, unless the term is extended by mutual agreement of the parties to the
Cooperative Agreement.
B.
The City may extend the term of this Agreement up to one 1-year term. if the Cooperative
Agreement is likewise extended and the City gives the Contractor notice that it is exercising
its option to extend this Agreement at least 30 days prior to the anniversary of the Effective
Date. Glendale extensions are not automatic and shall only occur if the City affirmatively
exercises its right to extend this Agreement.
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10/05/2023
Glendale extensions are not automatic and shall only occur if the City affirmatively exercises
its right to extend this Agreement.
2.
Scope of Work; Terms, Conditions, and Specifications.
A.
Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.
B.
Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
3.
Compensation.
A.
City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.
B.
The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed Eight hundred thousand dollars ($800,000) for the entire term of the
Agreement (initial term plus any extensions).
4.
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
5.
Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.
6.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.
7.
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
A.R.S. § 41-4401.
8.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
9.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
WEST YOST & ASSOCIATES, INC.
EXHIBIT A
PROGRAM MANAGEMENT AND IMPLEMENTATION SERVICES TO OPERATIONIZE
SCADA MASTER
REQUEST FOR PROPOSAL
RFP# 23-107
Program Management and Implementation Services
to Operationalize SCADA Master Plan
RFP ISSUE DATE:
December 2, 2022
DEADLINE FOR INQUIRIES/QUESTIONS:
December 16, 2022, AT 5:00 P.M. LOCAL ARIZONA TIME
RFP DUE DATE AND TIME:
December 29, 2022, 3:00 P.M. LOCAL ARIZONA TIME
ALL INQUIRIES MUST BE DIRECTED TO:
Michael Greene, C.P.M.
EMAIL: Michael_Greene@tempe.gov
PHONE: 480-350-8516
SUBMITTAL LOCATION: Submit electronic proposals to Bids@tempe.gov
No hard copy proposals will be accepted at this time.
Table of Contents
General Instructions .......................................................................................................................................... 3
Standard Terms and Conditions ........................................................................................................................ 8
Special Terms & Conditions and Instructions ................................................................................................... 17
Scope of Work ................................................................................................................................................. 21
Proposal Questionnaire ................................................................................................................................... 24
Evaluation Criteria ........................................................................................................................................... 27
Pricing Section ................................................................................................................................................ 29
Vendor’s Offer ................................................................................................................................................. 32
Anti-Discrimination Policy ................................................................................................................................ 33
Affidavit of Compliance with House Bill 2488 ................................................................................................... 35
Supplier Sustainability Questionnaire .............................................................................................................. 36
Checklist for Submittal ..................................................................................................................................... 38
Attachment A ................................................................................................................................................... 39
Attachment B ................................................................................................................................................... 40
General Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
3 | Page
General Instructions
Failure to follow these instructions may result in rejection of proposal for non-responsiveness or cancellation of any
Contract awarded.
1.
Preparation of Proposal:
A.
Proposals shall be submitted to the City of Tempe (“City”) in the sequence specified herein, on the forms
attached hereto, including Vendor’s Offer.
B.
All proposals shall be submitted on the forms provided in this Request for Proposal, signed by an
authorized signer and returned with the proposal response to the City.
C.
Completed and signed proposal forms for offer, acceptance and any solicitation addendums shall be
signed by an authorized individual. Such proposal constitutes an irrevocable Offer to sell the good and/or
service specified herein. Offeror shall submit all additional data, documentation, or information as
requested by the City, signifying its intent to be bound by the terms of the Request for Proposal.
D.
Negligence in preparation of a proposal confers no right of withdrawal. Offeror is solely responsible for
seeking clarification of any requirement and presenting accurate information in the proposal response.
The City shall not reimburse any costs for a proposal, or its submission, presentation or withdrawal, for
any reason. Failure to read, examine and understand the Solicitation and any of its addenda will not
excuse any failure to comply with the requirements of the Solicitation or any resulting contract, nor shall
such failure be a basis for claiming additional compensation.
E.
Offeror shall identify each subcontractor to be utilized in the services and/or work set forth herein, if
applicable.
2.
Definitions: For purposes of this Request for Proposal and resultant Contract, the following definitions apply:
A.
“City” means the municipal corporation of the City of Tempe, Arizona.
B.
“Code Governance” means unless otherwise specified herein, the provisions of the Tempe City Code,
Chapter 26A shall apply and govern this Request for Proposal.
C.
“Contract” means the agreement for the procurement of goods, equipment, materials, software,
maintenance, contracted services, professional services, or concessions.
D.
“Contractor” means an Offeror responding to a Request for Proposal who has been awarded a Contract
with the City.
E.
“Offer” means a written offer to furnish goods, equipment, materials, software, maintenance, contracted
services, professional services, or concessions to the City, in conformity with the standards,
specifications, delivery terms and conditions, and all other requirements established in a competitive
solicitation.
F.
“Offeror” means a business, entity or person who submits an Offer in response to a competitive
solicitation.
G.
“Public Record” means proposals and all other documents submitted in response to this solicitation shall
become the property of the City and shall be a matter of public record available for review following the
Contract award.
H.
“Purchase Order” means a document issued by the Procurement Office directing the Contractor to deliver
the goods, equipment, materials, software, maintenance, contracted services, professional services or
concessions. to the City.
I.
“Request for Proposal” means a competitive solicitation
General Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
4 | Page
J.
n issued by the City for the procurement of goods, equipment, materials, software, maintenance,
contracted services, professional services or concessions.
3.
Late, Unsigned and/or Incomplete Proposal: A late, unsigned and/or materially incomplete proposal will be
considered nonresponsive and rejected.
4.
Inquiries: Questions regarding this Request for Proposal shall be directed to the Procurement Officer identified
on the cover page of this document, unless another City contact is specifically named. Inquiries shall be
submitted in writing (preferably via e-mail), identifying the appropriate Request for Proposal’s number, page and
paragraph at issue. PLEASE NOTE: Offeror must not place the Request for Proposal’s number on the outside of
an envelope containing questions. Oral responses provided by the City shall have no binding effect or legal
effect. Inquiries should be submitted within the designated timeframe noted on the front page of the solicitation.
Those questions received after the designated date may be considered at the sole discretion of the Procurement
Officer. The City reserves the right to contact Offerors to obtain additional information for use in evaluating
proposal and solicitation requirements.
5.
Proposal Conference: If a proposal conference is scheduled, Offerors are strongly encouraged to attend to
seek clarification on any aspects of the documents that are not clear or questions that might pertain the
specifications or scope of work published. There are times when attendance at a proposal conference is
mandatory and those conferences shall be specially noted when applicable.
6.
Withdrawal of Proposal: At any time before the specified proposal due date and time, an Offeror may withdraw
its proposal by way of written correspondence from the Offeror or its authorized representative.
7.
Proposal Addenda: Receipt and acceptance of a Request for Proposal addendum shall be acknowledged by
signing and returning the document either with the vendor’s proposal response or by separate envelope prior to
proposal due date/time. Failure to sign and return an addendum prior to the proposal due date/time may result in
the proposal being considered nonresponsive to that portion of the Request for Proposal and may result in
rejection. For all addenda published, the City will send electronic notification to those companies who have
downloaded the solicitation from the City’s web site. If a company receives the solicitation via a third- party plan
holder organization, it will be the responsibility of the company to download the solicitation from the City’s web site
to ensure that their company is included on any forthcoming addenda notification.
8.
Compliance with City Solicitation Requirements: Unless stated otherwise in this Request for Proposal, the
City reserves the right to award by individual line item, by group of items, or as a total at the City’s discretion. The
City expressly reserves the right to waive any immaterial defect or informality, or reject any or all proposals, or
portions thereof, or reissue this Request for Proposal.
9.
Compliance of Proposal Offeror/Contractor Forms: Any documents or forms (including separate Contract,
maintenance agreement or training agreement) intended by the Offeror to be utilized in any resulting Contract,
must be submitted with proposal. Any documents inconsistent with or taking exception to the terms, conditions,
specifications and/or other requirements stated within this Request for Proposal may cause the proposal to be
considered as nonresponsive and rejected. No documents will be considered unless submitted with vendor’s
proposal Offer and approved by the Procurement Office.
10.
Responsiveness to Specifications: Performance or feature requirements which are designated as mandatory
or minimums are needed in order to satisfy an identified task or performance need. A description is given for
each designated feature. This description shall be used to determine if the Offeror's proposed product(s) and/or
service(s) is/are capable of performing the function(s) specified in the Request for Proposal.
It is recognized that more than one method may be used to accomplish the sought-after task functionality.
If Offeror has an alternate method of performing functional tasks, then Offeror shall list such method as an
"alternate" and described in full detail within the proposal. The City shall be the sole judge as to whether any
alternate methodology will be accepted.
General Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
5 | Page
"Must", "shall", "will", "minimum", "required" and/or "mandatory" performance/feature statements must be met or
exceeded by the Offeror. Should no Offeror be found responsive to all designated Request for Proposal
requirements, the City at its option, may either award the Contract to the most responsive Offeror or cancel the
Request for Proposal and issue another Request for Proposal for the need under revised specifications.
11.
Questionnaire: Offeror must complete the Questionnaire portion of this Request for Proposal and provide any
documentation required to support the answers. Questionnaire items, which are designated as mandatory, are
needed to satisfy a required task or performance criteria. Items, which may be listed as desirable, are not
required to be responsive to the Request for Proposal and will be relatively evaluated against other proposals in
making a final award decision.
If supporting documentation is required, Offeror shall provide the documentation in the sequence set forth in the
Request for Proposal and ensure all technical literature and/or narrative explanations fully address the specifics of
the question. Vague or disorganized responses that do not allow sufficient information for evaluation purposes
may result in rejection of a proposal.
12.
Clarifications and Negotiations with Offerors and Revisions to Proposal: Clarifications may be made with
any submitting firm at any time during the evaluation phase of this procurement. Clarifications are not
negotiations and may be utilized by the City to ensure thorough and complete understanding of, and
responsiveness to, the solicitation requirements. Negotiations may be conducted with responsible Offerors who
submit proposals determined to be reasonably susceptible of being selected for award. The purpose of
negotiations is to allow the City and the Offeror(s) to revise initial Offers through an exchange or series of
exchanges. Should the City elect to call for best and final offers, Offerors shall be accorded fair and equal
treatment with respect to any opportunity for negotiations and revision of proposals, and such revisions may be
permitted after submissions and prior to award. In conducting clarifications and negotiations there shall be no
disclosure of any information derived from proposals submitted by competing Offerors. The purposes of such
negotiations shall include but not be limited to:
A.
Determine in greater detail such Offeror's qualifications;
B.
Explore with the Offeror the scope and nature of the project, the Offeror's proposed method of
performance, and the relative utility of alternate methods of approach;
C.
Determine that the Offeror will make available the necessary personnel and facilities to perform within the
required time; and
D.
Agree upon compensation which is fair and reasonable, taking into account the estimated value of the
required services, and the scope, complexity and nature of such services.
13.
Proposal Opening: Proposals shall be opened at the time and place designated on the cover page of this
Request for Proposals. The name of each Offeror and the identity of the Request for Proposal for which the
proposal was submitted shall be publicly read and recorded in the presence of witnesses. Proposals,
modifications and all other information received in response to this Request for Proposal shall be shown only to
City personnel having a legitimate interest in its evaluation. Prices shall not be read. After Contract award, the
proposals and the evaluation documentation shall be open for public inspection, except where the City has
determined that specific portions of the proposal are confidential.
14.
Technical Proposal Opening: Technical proposals (as received in step one of a two-step bidding process) shall
be opened at the time and place designated on the cover page of this document. The name of each Offeror and
the identity of the Request for Proposal for which the proposal was submitted shall be publicly read and recorded
in the presence of witnesses. Proposals, modifications and all other information received in response to this
Request for Proposal shall be shown only to City personnel having a legitimate interest in the evaluation.
Evaluation documentation to substantiate technical proposal selection(s) shall be open for public inspection.
15.
Proposal Evaluation and Award: The City shall determine whether a proposal meets the specifications and
requirements of this Request for Proposal, at its sole discretion, and reject any proposals not meeting the intent or
requirements set forth herein. Award(s) shall be made to the responsible Offeror whose proposal is determined in
General Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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writing to be the most advantageous to the City, taking into consideration the evaluation factors set forth in the
Request for Proposal. The City shall be the sole judge as to the acceptability of the products and/or services
offered. The City reserves the right to reject any and all proposals.
16.
Award of Contract: A proposal shall constitute a binding Offer to Contract with the City based on the terms,
conditions and specifications contained in this Request for Proposal. An Offeror shall become a Contractor only
upon execution of a formal Contract from the Procurement Office. Unless this Request for Proposal includes
separate Contract document(s) or requires the Offeror to submit a Contract for review, a Contract shall be formed
when the Procurement Office provides a written notice of award or a purchase order to the successful Offeror. All
terms and conditions of the Contract are contained herein, unless modified by an amendment approved by the
City. Proposals that take exception to the terms, conditions, specifications and/or other requirements stated
within this Request for Proposal may cause the vendor’s Offer to be considered non-responsive and rejected.
Exceptions will be evaluated on an individual basis to determine compliance with the purpose and intent of the
terms and conditions stated within this solicitation. The City shall be the sole judge as to whether an exception
complies with the general purpose and intent of any term, condition and/or specification set forth herein.
17.
Proposal Results: Offerors may attend the scheduled proposal opening at which the name of each
Offeror will be publicly read. All other information contained in the proposals shall be kept confidential
until the Contract is awarded. After award of Contract, an appointment may be made with the Procurement
Officer to review proposal documents. Formal Contract award results shall be placed on the Procurement Office
web page (www.tempe.gov/procurement) and posted at the front counter of the Procurement Office at the time
the Contract award is approved by the City Council. Award recommendations may also be viewed via the
City Clerk’s web site normally up to five (5) days prior to the scheduled City Council meeting by visiting
(http://documents.tempe.gov/sirepub/?sort=meet_date .
18.
Protests: Any actual or prospective Offeror who is aggrieved in conjunction with this Request for Proposal or
award may protest the award to the Procurement Office. A protest based upon alleged improprieties in this
Request for Proposal that are apparent before the proposal opening shall be filed prior to the proposal due
date/time. A protest concerning an award recommendation must be filed within ten (10) business days after the
date of award. Up to five (5) days before award of a contract, the Procurement Office will post award
recommendations on the City Clerks website at (http://documents.tempe.gov/sirepub/?sort=meet_date) and at
the Procurement Office front counter and web site for public review (www.tempe.gov/procurement). A protest
shall be in writing and include the protester’s name, address and phone number, identification of the solicitation or
Contract being protested, a detailed statement of the legal and factual grounds of the protest, including copies of
all relevant documents and the form of relief requested. A protest is to be on the protester’s company letterhead
and signed by the protestor or its authorized representative.
19.
Delivery: All materials, equipment and/or products shall be delivered F.O.B. Destination to the City of Tempe Per
the location identified in the solicitation.
20.
Tax: Unless specified herein, sales, use or federal excise tax shall not be included in proposal pricing. The City
is exempt from payment of federal excise tax. For proposal evaluation, transaction (sales) privilege tax paid to
the City of Tempe (1.8%) is considered a pass-through cost, calculated as zero ($0) expense when comparing
pricing among competing companies that are not located in Tempe. For information on privilege (sales) tax,
please contact the City's Tax and License Office at (480) 350-2955 or visit their web site at salestax@tempe.gov
21.
Payment: For a single requirement purchase, the City will endeavor to remit payment within thirty (30) calendar
days from receipt and approval of acceptable products, materials and/or services and approval of correct invoice.
For ongoing term Contract purchases, the City will endeavor to remit payment within thirty (30) calendar days
from approval of invoice.
22.
Discounts: Payment discounts periods shall be computed from the date of receipt of acceptable products,
materials and/or services or correct invoice, whichever is later to the date payment is mailed. Discounts shall be
taken on the full amount of the invoice, unless otherwise indicated. The City shall be entitled to receive any
discounts offered by Offeror, if payment is made within the discount period.
General Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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23.
Payment by City Procurement Card: The Procurement Office may elect to remit payment through the use of a
City procurement card. Each Offeror may indicate on the Vendor’s Offer Page in this Request for Proposal its
ability to accept City procurement card payments. The inability to accept payment by City procurement card will
not disqualify a proposal.
24.
Code Governance: Unless otherwise specified herein, the provisions of the Tempe City Code, Chapter 26A
shall apply and govern this Request for Proposal.
25.
Public Record: Proposals and all other documents submitted in response to this solicitation shall become the
property of the City and shall be a matter of Public Record available for review following the Contract award.
Material portions of the recommended Offer(s) as determined by the City may be posted to the City’s web site up
to five (5) days prior to the City Council meeting.
26.
Late Responses: The Offeror assumes responsibility for having the Proposal submitted on time via e-mail to the
address shown on the front page of this RFP. Any Offers received after the Solicitation Due Date and Time shall
not be considered and will be returned to the Offeror. The Offeror assumes the risk of any delay in the electronic
processing of the supplier’s e-mail through both parties (Supplier and City) networks. Offerors must allow
adequate time to ensure that the e-mail is timely received by the City at the designated e-mail address. All times
referenced are Tempe, Arizona local times. Respondents agree to accept the time and date that is recorded on
the received e-mail as the official time. Any e-mail submissions that are timed at 3:01 or later on the schedule
due date will be considered late and not considered. It is critical to not wait until the last minute to press the
send button for your submittal
27.
Copying Responses: The Offeror hereby grants the City permission to copy all parts of its Offer including,
without limitation, any documents and/or materials copyrighted by the Offeror. The City’s right to copy shall be for
internal use in the evaluating the Offers.
28.
Confidential Information and Public Record: After award of a Contract, proposals shall be available for public
inspection, except to the extent that the withholding of information is required or permitted by law. Pursuant to
A.R.S. § 35-214, and 41-1330 et seq., all records relating to the Request for Proposal and Contract shall be
subject to inspection at all reasonable times by the City for five (5) years after completion of the Contract. Such
records shall be produced by Bidder or Contractor at the time and place designated by the City.
A.
If a person believes that an offer or specification contains information that should be withheld as
confidential, a statement advising the procurement officer of this fact shall accompany the submission
and the information shall be so identified wherever it appears. A general statement of confidentiality that
is not appropriately referenced to a specific section of the RFP will not be sufficient to warrant protection
by the City. The confidential portion of the submission must be clearly noted with accompanying
justification for treating the section confidential. Failure of the vendor to appropriately designate
confidential information in this manner will relieve the City of any obligation to protect this information as
confidential.
B.
The information identified by the person as confidential shall not be disclosed until the Procurement Office
makes a written determination pursuant to A.R.S. § 121, et seq.
C.
If the City determines to disclose the information, the Offeror shall be informed in writing of such
determination. Notwithstanding the foregoing, following an award of Contract, all proposal response
information shall be available for public inspection.
Standard Terms and Conditions
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Standard Terms and Conditions
Please note that these Standard Terms & Conditions shall be fully complied with by Offeror. Failure to comply with
these requirements may result in rejection of a proposal for non-responsiveness, or cancellation or termination of any
awarded Contract.
1.
Applicable Law: This Contract shall be governed by, and the City and Contractor shall have all remedies
afforded each by the Uniform Commercial Code as adopted in the State of Arizona, except as otherwise
provided in this Request for Proposal and resultant Contract, and all statutes, or ordinances pertaining
specifically to the City. This Contract shall be governed by State of Arizona law and suits pertaining to this
Contract may only be brought in courts located in Maricopa County, Arizona.
2.
Arizona Climate Action Compliance: Offeror shall comply with all applicable standards, laws, rules, orders
and regulations issued pursuant to A.R.S. §49-101, et seq., including but not limited to, Arizona Executive
Orders Nos. 2006-13, 2005-02, and 2010-14 with regard to reducing GHG emissions, increasing energy
efficiency, conserving natural resources and developing renewable energy sources.
3.
Availability of Funds for the Next Fiscal Year: The City's obligation for performance of the Contract is
contingent upon the availability of City, state and federal funds that are allocated or appropriated for payment
obligations of the Contract. If funds are not allocated by the City or available for the continued use or purchase
of services, work and/or materials set forth herein, the City may terminate the Contract. The City will use
reasonable efforts to notify Contractor of such non-allocation affecting the obligations of the Contractor and/or
City. The City shall not be penalized or adversely affected for exercise of its termination rights. Further, the
City shall in no way be obligated or liable for additional payments or other damages as a result of such
termination. No legal liability on the part of the City for any payment may arise for performance under this
Contract.
4.
Certification: By signing the “Vendor’s Offer”, the Offeror certifies:
A.
The submission of the vendor’s proposal Offer response did not involve collusion or other anti-
competitive practices.
B.
Offeror agrees that it will comply with section 2-603(5) of the Tempe City Code (“TCC”), and will not
refuse to hire or employ or bar or discharge from employment any person or discriminate against such
person in compensation, conditions, or privileges of employment because of race, color, gender,
gender identity, sexual orientation, religion, national origin, familial status, age, disability, or United
States military veteran status. Offeror further agrees to provide a copy of its antidiscrimination policy to
the Procurement Officer to demonstrate compliance with TCC section 2-603(5) or attest in writing to its
compliance in accordance with the attached Affidavit of Compliance.
C.
Offeror has not given, offered to give, nor intends to give at any time hereafter any economic
opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public
servant in connection with the submitted Offer. Failure to sign the “Vendor’s Offer” or signing it with a
false statement shall void the submitted proposal and any resulting Contract. In addition, the Offeror
may be barred from future proposal and bidding participation with the City and may be subject to such
further actions as permitted by law.
D.
The Offeror agrees to promote and offer to the City only those materials and/or services as stated and
allowed by this Request for Proposal and resultant Contract award. Violation of this condition shall be
grounds for Contract termination by the City.
E.
The Offeror expressly warrants that it has and will continue to comply in all respects with Arizona law
concerning employment practices and working conditions, pursuant to A.R.S. § 23-211, et seq., and all
laws, regulations, requirements and duties relating thereto. Offeror further warrants that to the extent
permitted by law, it will fully indemnify the City for any and all losses arising from or relating to any
violation thereof.
Standard Terms and Conditions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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F.
Contractor agrees and covenants that it will comply with any and all applicable governmental restrictions,
regulations and rules of duly constituted authorities having jurisdiction insofar as the performance of the
work and services pursuant to the Contract, and all applicable safety and employment laws, rules and
regulations, including but not limited to, the Fair Labor Standards Act, the Walsh-Healey Act, and the
Legal Arizona Workers Act (LAWA), and all amendments thereto, along with all attendant laws, rules and
regulations. Contractor acknowledges that a breach of this warranty is a material breach of this Contract
and Contractor is subject to penalties for violation(s) of this provision, including termination of this
Contract. City retains the right to inspect the documents of any and all contractors, subcontractors and
sub-subcontractors performing work and/or services relating to the Contract to ensure compliance with
this warranty. Any and all costs associated with City inspection are the sole responsibility of Contractor.
Contractor hereby agrees to indemnify, defend and hold City harmless for, from and against all losses
and liabilities arising from any and all violations thereof.
G.
If Contractor engages in for-profit activity and has 10 or more employees, and if this Agreement has a
value of $100,000 or more, Contractor certifies it is not currently engaged in, and agrees for the duration
of this Agreement to not engage in, a boycott of goods or services from Israel. This certification does not
apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. §
4842. Unless and until the U.S. District Court, District of Arizona’s injunction is lifted, A.R.S. § 35-393.01
is unenforceable.
H.
Compliance with A.R.S. § 35-394. Contractor hereby certifies that it does not currently, and agrees for
the duration of this Agreement, that Contractor will not, use: 1. The forced labor of ethnic Uyghurs in the
People’s Republic of China; 2. Any goods or services produced by the forced labor of ethnic Uyghurs in
the People’s Republic of China; or 3. Any contractors, subcontractors or suppliers that use the forced
labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China. Contractor hereby agrees to indemnify and hold harmless the Customer, its officials,
employees, and agents from any claims or causes of action relating to the Customer’s action based
upon reliance upon this representation, including the payment of all costs and attorney fees incurred by
the Customer in defending such as action. Curing the term of agreement, Contractor shall alert the City
within 5 days after becoming aware of its noncompliance with this statute and cure any noncompliance
within 180 days after initial notification of noncompliance. Failure to cure in accordance with the
provisions of this statute shall result in contract termination.
5.
Commencement of Work: Contractor is cautioned not to commence any work or provide any materials or
services under the Contract until and unless Contractor receives a purchase order, Notice to Proceed, or is
otherwise directed in writing to do so, by the City.
6.
Confidentiality of Records: The Contractor shall establish and maintain procedures and controls that are
acceptable to the City for the purpose of assuring that no information contained in its records or obtained from
the City or from others in carrying out its functions under the Contract shall be used by or disclosed by it, its
agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons
requesting such information should be referred to the City. Contractor also agrees that any information
pertaining to individual persons shall not be divulged other than to employees or officers of Contractor as needed
for the performance of duties under the Contract, unless otherwise agreed to in writing by the City.
7.
Termination for Conflict of Interest: This Contract is subject to the cancellation provisions of A.R.S. § 38-511.
The City may cancel this Contract within three (3) years after its execution, without penalty or further obligation, if
any person significantly involved in initiating, securing, drafting, or creating the Contract for the City becomes an
employee or agent of the Contractor.
8.
Contract Formation: This Contract shall consist of this Request for Proposal and the vendor’s proposal Offer
submitted, as may be found responsive and approved by the City. In the event of a conflict in language between
the documents, the provisions of the City’s Request for Proposal shall govern. The City’s Request for Proposal
shall govern in all other matters not otherwise specified by the Contract between the parties. All previous
contracts between the Offeror and the City are not applicable to this Contract or other resultant contracts. Any
contracted vendor documents that conflict with the language and requirements of the City's solicitation are not
acceptable and void the Contract.
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9.
Contract Modifications: This Request for Proposal and resultant Contact may only be modified by a written
Contract modification issued by the Procurement Office and counter-signed by the Contractor. Contractors are
not authorized to modify any portion of this solicitation or resulting Contract without the written approval of the
Procurement Office and issuance of an official modification notice.
10.
Contract Administration: Contractor must notify the designated Procurement Officer from the Procurement
Office for guidance or direction on matters of Contract interpretation or problems regarding the terms, conditions
or scope of this Contract. The Contract shall contain the entire agreement between the City and the Contractor
and the Contract shall prevail over any and all previous agreements, contracts, proposals, negotiations,
purchase orders or master agreements in any form.
11.
Cooperative Use of Contract: Any Contract resulting from this solicitation shall be for the use of the City of
Tempe.
In addition, public and nonprofit agencies that have entered into a Cooperative Purchasing Agreement with the
City of Tempe’s Department of Procurement are eligible to participate in any subsequent Contract. Additionally,
this Contract is eligible for use by the Strategic Alliance for Volume Expenditures (SAVE) cooperative.
See http://www.mesaaz.gov/business/purchasing/save for a listing of participating agencies. The parties agree that
these lists are subject to change. Any such usage by other municipalities and government agencies must be in
accord with the ordinance, charter and/or rules and regulations of the respective political entity.
Any orders placed to, or services required from, the successful Contractor(s) will be requested by each participating
agency. Payment for purchases made under this agreement will be the sole responsibility of each participating
agency. The City shall not be responsible for any disputes arising out of transactions made by others. Contractor
shall be responsible for correctly administering this Contract in accordance with all terms, conditions, requirements,
and approved pricing to any eligible procurement unit.
12.
Dispute Resolution: This Contract is subject to arbitration to the extent required by law. If arbitration is not
required by law, the City and the Contractor agree to negotiate with each other in good faith to resolve any
disputes arising out of the Contract. In the event of any legal action or proceeding arising out of this Contract,
the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs incurred with said fees
and costs to be included in any judgment rendered.
13.
Energy Efficient Products: The City may consider energy conservation factors including costs in the
evaluation of equipment and product purchases for the purpose of obtaining energy efficient products. In
addition, vendor proposal Offers may specify items that have been given an energy efficient classification by the
federal government for consideration by the City.
14.
Billing: All invoices submitted by Contractor for the City's review and approval shall be in itemized form to
identify the specific item(s) being billed. Items must be identified by the name, model number, and/or serial
number most applicable along with the correct unit cost. Any purchase/delivery order issued by the City shall
refer to the Contract number resulting from this Request for Proposal. Separate invoices are required on
individual contracts or purchase orders. Only invoices with items resulting from this Request for Proposal will
be accepted for review and approval by the City.
15.
Estimated Quantities: This Request for Proposal references quantities as a general indication of the City’s
needs. The City anticipates considerable activity resulting from Contracts that will be awarded as a result of this
Request for Proposal; however, the quantities shown are estimates only and the City reserves the right to
increase or decrease any quantities actually acquired, in its sole discretion. No commitment of any kind is made
concerning quantities and Offeror hereby acknowledges and accepts same.
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16.
Events of Default and Termination:
A.
In the event a party is in default then the other party may, at its option and at any time, provide written
notice to the defaulting party of the default. The defaulting party will have thirty (30) days from the
receipt of the written notice to cure the default; the thirty (30) day cure period may be extended by
mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will
be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such
default. Failure of the non-defaulting party to provide written notice of the default does not waive any
rights under the Agreement. The occurrence of any one or more of the following events shall constitute
a material breach of and default under the Contract.
i)
Any failure by Contractor to pay funds or furnish materials, services and/or goods that fail to
conform to any requirement of this Contract or provide personnel that do not meet Contract
requirements;
ii)
Any party’s failure to observe, perform or undertake any provision, covenant or condition of this
Contract to be observed or performed by Contractor or City herein, including but not limited to
failing to submit any report required herein;
iii)
Any failure to make progress in the performance required pursuant to the Contract and/or gives
either party reason to believe that the other party cannot or will not perform to the requirements
of the Contract; or,
iv)
Any failure of Contractor to commence construction, work or services within the time specified
herein, and to diligently undertake Contractor’s work to completion.
B.
In the event the default has not been corrected to the non-defaulting party’s satisfaction within the cure
time specified, the non-defaulting party, at its option and in addition to any other remedies available by
law or in equity, without further notice or demand of any kind to Contractor, may do the following:
i)
Terminate the Contract;
ii)
Pursue and/or reserve any and all rights for claims to damages for breach or default of the
Contract; and/or,
iii)
Recover any and all monies due from Contractor, including but not limited to, the detriment
proximately caused by Contractor’s failure to perform its obligations under the Contract, or which
in the ordinary course would likely result therefrom, including, any and all costs and expenses
incurred by the City in: (a) maintaining, repairing, altering and/or preserving the premises (if
any) of the project; (b) costs incurred in selecting and retaining a substitute Contractor for the
purchase of services, materials and/or work; and/or (c) attorneys’ fees and costs in pursuing any
remedies under the Contract and/or arising therefrom.
C.
The exercise of any one of the City’s remedies as set forth herein shall not preclude subsequent or
concurrent exercise of further or additional remedies. In addition, the City shall be entitled to terminate
this Contract at any time, in its discretion. The City may terminate this Contract for default, non-
performance, breach or convenience, or pursuant to A.R.S. § 38-511, or abandon any portion of the
project for which services have not been fully and/or properly performed by the Contractor.
D.
Termination shall be commenced by delivery of written notice to Contractor by the City personally or by
certified mail, return receipt requested. Upon notice of termination, Contractor shall immediately stop all
work, services and/or shipment of goods hereunder and cause its suppliers and/or subcontractors to
cease work pursuant to the Contract. Contractor shall not be paid for work or services performed or
costs incurred after receipt of notice of termination, nor for any costs incurred that Contractor could
reasonably have avoided.
E.
The City, in its sole discretion, may terminate or reduce the scope of this Contract if available funding is
reduced for any reason.
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F.
Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may
demand that Contractor give a written assurance of its intent and ability to perform. In the event that the
demand is made, and no written assurance is given within the time period required, the City may treat this
failure as an anticipatory repudiation of the Agreement.
17.
Termination for Convenience: The City at its sole discretion may terminate this Contract for convenience with
thirty (30) days advance notice to Contractor. Contractor shall be reimbursed for all appropriate costs as provided for
within the Contract up to the termination date specified.
18.
Force Majeure:
A.
Except for payment of sums due, neither party shall be liable to the other nor deemed in default under
the Contract only in the event that and to the extent that such party’s performance of the Contract is
prevented by reason of force majeure. Force majeure means an occurrence that is beyond the control
of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force
majeure includes acts of God, acts of the public enemy, war, riots, mobilization, labor disputes, civil
disorders, fire, floods, lockouts, injunctions, failures or refusal to act by government authority, and other
similar occurrences beyond the control of the party declaring force majeure which such party is unable to
prevent by exercising reasonable diligence.
B.
Force majeure shall not include the following occurrences:
i)
Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or
elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences.
ii)
Late performance by a subcontractor.
C.
If either party is delayed at any time in the progress of the work by force majeure, then the delayed party
shall notify the other party in writing of such delay within forty-eight (48) hours of the commencement
thereof and shall specify the causes of such delay in the notice. Such notice shall be hand delivered or
sent via certified mail and shall make a specific reference to this clause, thereby invoking its provisions.
The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party
in writing by hand delivery or certified mail when it has done so. The time of completion shall be
extended by Contract modification for a period of time equal to the time that the results or effects of such
delay prevent the delayed party from performing in accordance with the Contract.
19.
Gratuities: The City may elect to terminate any resultant Contract, if it is found that gratuities in any form were
offered or given by the Contractor or agent thereof, to any employee of the City or member of a City evaluation
committee with a view toward securing an order, securing favorable treatment with respect to awarding, amending
or making of any determinations with respect to performing such order.
20.
Indemnification: To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless
the City, its agents, officer, officials, and employees from and against all claims, damages, losses and expenses
(including but not limited to attorney's fees, court costs, and the costs of appellate proceedings), arising out of, or
alleged to have resulted from the acts, errors, mistakes, omissions, work, services, or professional services of the
Contractor, its agents, employees, or any other person (not the City) for whose acts, errors, mistakes, omissions,
work, services, or professional services the Contractor may be legally liable in the performance of this Contract.
Contractor’s duty to hold harmless and indemnify the City, its agents, officers, officials and employees shall arise in
connection with any claim for damage, loss or expense that is attributable to bodily injury, sickness, disease, death,
or injury to, impairment, or destruction of any person or property, including loss of use resulting from, or caused by
any acts, errors, mistakes, omissions, work, services, or professional services in the performance of this Contract by
Contractor or any employee of the Contractor or any other person (not the City) for whose acts, errors, mistakes,
omissions, work, or services the Contractor may be legally liable. The amount and type of insurance coverage
requirement set forth herein will in no way be construed as limiting the scope of indemnity in this paragraph. This
provision shall survive the term of this Contract.
21.
Interpretation of Parole Evidence: This Contract is intended as a final expression of the agreement between
the parties and as a complete and exclusive statement of the Contract, unless the signing of a subsequent
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Contract is specifically called for in this Request for Proposal. No course of prior dealings between the parties
and no usage of the trade shall be relevant to supplement or explain any term used in the Contract. Acceptance
or acquiescence in a course of performance rendered under this Contract shall not be relevant to determine the
meaning of the Contract, even though the accepting or acquiescing party has knowledge of the nature of the
performance and opportunity to object.
22.
Key Personnel: Contractor shall provide adequate experienced personnel, capable of and devoted to the
successful accomplishment of work to be performed under this Contract during the Contract term and any
renewal periods. The Contractor must agree to assign specific individuals to the key positions.
A.
The Contractor agrees that, once assigned to work under this Contract, key personnel shall not be
removed or replaced without prior written notice to the City.
B.
If key personnel are not available for work under this Contract for a continuous period exceeding thirty
(30) calendar days or are expected to devote substantially less effort to the work than initially anticipated,
the Contractor shall immediately notify the City, and shall replace each person with personnel of
substantially equal ability and qualifications upon prior City approval.
23.
Licenses and Permits: Contractor shall maintain in current status and at its sole expense, all federal, state and
local licenses and permits required for the operation of the business conducted by the Contractor and the
provision of the services to be provided under the Contract.
24.
No Assignment: No right or interest in this Contract shall be assigned by Contractor and no delegation of any
duty of Contractor shall be made without prior written permission of the City, which consent may be granted or
withheld in City’s unfettered discretion.
25.
Notices: All notices, requests, demands, consents, approvals, and other communications which may or are
required to be served or given hereunder (for the purposes of this provision collectively called "Notices"), shall be
in writing and shall be hand delivered or sent by registered or certified United States mail, return receipt
requested, postage prepaid, addressed to the party or parties to receive such notice as follows:
City of Tempe Procurement Office
Attn: Procurement Officer
20 E. 6th Street (Second Floor)
PO Box 5002
Tempe, Arizona 85280
[Contractor’s Name]
[Attn of Offeror Named in Contract]
[Address]
Or to such other address as either party may from time to time furnish in writing to the other by notice hereunder.
26.
No Waiver: No breach of default hereunder shall be deemed to have been waived by the City, except by written
instrument to that effect signed by an authorized agent of the City. No waiver of any such breach or default shall
operate as a waiver of any other succeeding or preceding breach or default or as a waiver of that breach or
default after demand by the City for strict performance of this Contract. Acceptance of partial or delinquent
payments or performance shall not constitute the waiver of any right of the City. Acceptance by the City for any
materials shall not bind the City to accept remaining materials, future shipments or deprive the City of the right to
return materials already accepted. Acceptance by the City of delinquent or late delivery shall not constitute a
waiver of a later claim for damages and/or bind the City for future or subsequent deliveries.
27.
Overcharges by Antitrust Violations: The City maintains that, in actual practice, overcharges resulting from
antitrust violations are borne by the City. Therefore, to the extent permitted by law, the Contractor hereby assigns
to the City any and all claims for such overcharges as to the goods and/or services used to fulfill the Contract.
28.
Performance Standards: Equipment shall operate in accordance with the performance criteria specified in the
Request for Proposal, including the manufacturer's published specifications applicable to the equipment involved.
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Equipment is expected to be available for productive use, as provided in the procurement documents.
Penalties and/or bonuses applicable to equipment and system performance, if any, shall be calculated as
specified in the Request for Proposal.
29.
Preparation of Specifications by Persons Other Than City Personnel: No person preparing specifications for
this Request for Proposal shall receive any direct or indirect benefit from the use of these specifications.
30.
Procurement of Recycled Materials: If the price of recycled material that conforms to specifications is within
five percent (5%) of the lower priced material that is not recycled and the recycled Offeror is otherwise the lowest
responsive and responsible Offeror, the proposal containing recycled material shall be considered more
advantageous; provided the item(s) to be obtained contains at least the minimum amount of recycled content
material as defined in the City’s solicitation and sufficient funds have been budgeted for the purchase.
31.
Provisions by Law: Each and every provision of law and any clause required by law to be in this Contract will be
read and enforced as though it were included herein, and if through mistake or otherwise any such provision is
not inserted, or is not correctly inserted, then upon the application of either party the Contract will forthwith be
physically amended to make such insertion or correction.
32.
Public Record: After award of Contract, proposal responses shall be considered Public Record and open for
public inspection except to the extent the withholding of information is permitted or required by law. If an Offeror
believes a specific section of its proposal response is confidential, the Offeror shall mark the page(s) confidential
and isolate the pages marked confidential in a specific and clearly labeled section of its proposal response. The
Offeror shall include a written statement as to the basis for considering the marked pages confidential and the
Procurement Office will review the material and make a determination, pursuant to A.R.S. §§ 39-121, et seq., and
41-151, et seq. A general statement of confidentiality (boiler plate statement) that is not appropriately referenced
to a specific section of the RFP will not be sufficient to warrant protection by the City. The confidential portion of
the submission must be clearly noted with accompanying justification for treating the section confidential. Failure
of the vendor to appropriately designate confidential information in this manner will relieve the City of any
obligation to protect this information as confidential.
33.
Records: Pursuant to provisions of Title 35, Chapter 1, Article 6 Arizona Revised Statutes §§ 35-214 and
36-215, Contractor shall retain, and shall contractually require each subcontractor to retain, all books, accounts,
reports, files and other records relating to the acquisition and performance of the Contract for a period of five (5)
years after the completion of the Contract. All such documents shall be subject to inspection and audit at
reasonable times. Upon request, a legible copy of any or all such documents shall be produced at the offices of
the City Attorney or Procurement Office.
34.
Relationship of Parties: It is clearly understood that each party to this Contract will act in its individual capacity
and not as an agent, employee, partner, joint venture, or associate of the other party. The Contractor is an
independent Contractor and shall be solely responsible for any unemployment or disability insurance payments,
or any social security, income tax or other withholdings, deductions or payments that may be required by federal,
state or local law with respect to any compensation paid to the Offeror. An employee or agent of one party shall
not be an employee or agent of the other party for any purpose whatsoever.
35.
Rights and Remedies: No provisions of this Request for Proposal or in the proposal shall be construed,
expressly or by implication, as a waiver by the City of any existing or future right and/or remedy available by law in
the event of any claim of default or breach of Contract. The failure of the City to insist upon strict performance of
any term or condition of the Contract or to exercise or delay the exercise of any right or remedy provided in the
Contract, or by law, shall not release the Contractor from any responsibilities or obligations imposed by the
Contract or by law, and shall not be deemed a waiver of any right of the City to insist upon the strict performance
of the Contract.
36.
Safety Standards: All items supplied on this Contract must comply with the current applicable Occupational
Safety and Health Standards of the State of Arizona Industrial Commission, the National Electric Code and the
National Fire Protection Association Standards.
37.
Serial Numbers: Proposals shall include equipment on which the original manufacturer's serial number has not
been altered in any way. The City reserves the right to reject any and all equipment.
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38.
Severability: The provisions of this Contract are severable to the extent that any provision or application held to
be invalid shall not affect any other provision or application of the Contract which may remain in effect without the
invalid provision or application.
39.
Specially Designated Nationals and Blocked Persons List: Contractor represents and warrants to the City
that neither Contractor nor any affiliate or representative of Contractor:
A.
Is listed on the Specially Designated Nationals and Blocked Persons List maintained by the Office of
Foreign Asset Control, Department of the Treasury (OFAC) pursuant to Executive Order no. 13224, 66
Fed. Reg. 49079 (“Order”);
B.
Is listed on any other list of terrorists or terrorist organizations maintained pursuant to the Order, the rules
and regulations of OFAC or any other applicable requirements contained in any enabling legislation or
other related Order(s);
C.
Is engaged in activities prohibited in the Order; or,
D.
Has been convicted, pleaded nolo contendre, indicted, arraigned or custodially detained on charges
involving money laundering or predicate crimes to money laundering.
40.
Time of the Essence: Time is and shall be of the essence in this Contract. If the delivery date(s) specified
herein cannot be met, Contractor shall notify the City using an acknowledgment of receipt of order and intent to
perform without delay, for instruction. The City reserves the right to terminate this Contract and to hold Contractor
liable for any cost of cover, excess cost(s) or damage(s) incurred as a result of delay.
41.
Unauthorized Firearms & Explosives: No person conducting business on City property is to carry a firearm or
explosive of any type. All Offerors, Contractors and subcontractors shall honor this requirement at all times and
failure to honor this requirement shall result in Contract termination and additional penalties. This requirement
also applies to any and all persons, including those who maintain a concealed weapons permit. In addition to
Contract termination, anyone carrying a firearm or explosive device will be subject to further legal action.
42.
Warranties: Contractor expressly warrants that all materials and/or goods delivered under the Contract shall
conform to the specifications of this Contract and be merchantable and free from defects in material and
workmanship, and of the quality, size and dimensions specified herein. This express warranty shall not be waived
by way of acceptance or payment by the City, or otherwise. Contractor expressly warrants the following:
A.
All workmanship shall be finest and first-class;
B.
All materials and goods utilized shall be new and of the highest suitable grade for its purpose; and
C.
All services will be performed in a good and workmanlike manner. Contractor’s warranties shall survive
inspection, acceptance and/or payment by the City, and shall apply to the City, its successors, agents and
assigns.
The Contractor agrees to make good by replacement and/or repair, at its sole expense and at no cost to the City,
any defects in materials or workmanship which may appear during the period ending on a date twelve (12)
months after acceptance by the City, unless otherwise specified herein. Should Contractor fail to perform said
replacement and/or repair to City’s satisfaction within a reasonable period of time, City may correct or replace
said defective or nonconforming materials and recover the costs thereof from Contractor. This warranty shall not
operate to reduce the statute of limitations period for breach of contract actions or otherwise, or reduce or
eliminate any legal or equitable remedies.
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43.
Work for Hire and Ownership of Deliverables: Contractor hereby agrees and covenants that all the results and
proceeds of Contractor’s work and/or services for the Project specified herein, for Contractor and all of its agents,
employees, officers and subcontractors, shall be owned by the City, including the copyright thereto, as work for
hire. In the event, for any reason such results and proceeds are not deemed work for hire, Contractor agrees and
covenants that it shall be deemed to have assigned to the City all of its right, title and interests in such results,
proceeds and content to the City, without limitation. Contractor agrees to indemnify and hold the City harmless
from and against all claims, liability, losses, damages and expenses, including without limitation, legal fees and
costs, arising from or due to any actual or claimed trademark, patent or copyright infringement and any litigation
based thereon, with respect to any work, services and/or materials contemplated in this Contract. Contractor
agrees to pay to defend any and all such actions brought against the City. Contractor’s obligations hereunder
shall survive acceptance by the City of all covenants herein as well as the term of the Contract itself.
44.
Non-exclusive Contract: Any Contract resulting from this Request for Proposal shall be awarded with the
understanding and agreement that it is non-exclusive and entered into for the sole convenience of the City. The
City reserves the right to obtain like goods or services from another source.
45.
Ordering Process: Upon award of a Contract by the Procurement Office, the City may procure the specific
material and/or service awarded by the issuance of a purchase order to the appropriate Contractor. Each
purchase order must cite the correct Contract number. Such purchase order is required for the City to order and
the Contractor to deliver the material and/or service.
46.
Shipping Terms: Prices shall be F.O.B. Destination to the delivery location(s) designated herein. Contractor
shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed.
All risk of transportation and all related charges shall be the responsibility of the Contractor. The City will notify
the Contractor promptly of any damaged materials and shall assist the Contractor in arranging for inspection.
Shipments under reservation are prohibited. No tender of a bill of lading shall operate as a tender of the materials.
47.
Delegated Awards: In the event this Contract is administratively awarded via delegated authority as provided for
in Section 26A-5 of the Procurement Ordinance, the Contractor acknowledges that a final Contract with the City of
Tempe requires City Council approval and possibly the signature of the Mayor. Should this Contract be rejected
by the City Council, Contractor agrees that it is immediately void and unenforceable against any party. The
awarded firm(s) will be compensated only for any and all costs incurred up to the date of notification of such
termination.
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Special Terms & Conditions and Instructions
Proposals taking exception to Special Terms & Conditions and Instructions stated within this Request for Proposal may
cause the Proposal to be considered nonresponsive and rejected.
1.
City Procurement Document: This Request for Proposal is issued by the City. No alteration of any portion of
this Request for Proposal by an Offeror is permitted and any attempt to do so shall result in vendor’s proposal
Offer being considered nonresponsive and rejected. No alteration of any portion of a resultant Contract is
permitted without the written approval of the Procurement Office and any attempt to do so shall be considered a
breach of the Contract. Any such action is subject to the legal and contractual remedies available to the City
inclusive of, but not limited to, Contract termination and/or suspension of the Contractor.
2.
Offer Acceptance Period: To allow for an adequate evaluation, the City requires the vendor’s proposal Offer in
response to this Request for Proposal to be valid and irrevocable for 90 days after the proposal due time and
date.
3.
Contract Type: Term with justifiable price adjustments allowed, indefinite quantity.
4.
Term of Contract: The term of the Contract shall commence on the date of award and shall continue for a period
of two years (2) thereafter, unless terminated, canceled or extended as otherwise provided herein.
5.
Contract Renewal: The City reserves the right to unilaterally extend the period of any resultant Contract for
ninety (120) days beyond the stated term. In addition, the City at its option may renew for supplemental terms of
up to a maximum of six (6) additional years. The period for any single renewal increment shall be determined by
the Procurement Office. Such increment shall not be for more than a period of two (2) years each, unless the City
is eligible to obtain a significant cost and/or supply advantage by a longer Contract renewal period.
6.
Price Adjustment:
A.
The Procurement Office will review fully documented requests for price increases after the Contract has
been in effect for two (2) years. The requested price increase must be based upon a cost increase that
was clearly unpredictable at the time of the Proposal and can be shown to directly affect the price of the
item concerned. The Procurement Office will determine whether the requested price increase, or an
alternative option, is in the best interest of the City. Advanced thirty (30) day written notification by
Contractor is required for any price changes. All price adjustments will be effective on the first day of the
month following approval or acceptance by the Procurement Office. After the City approves a price
increase the Contractor shall not be eligible to receive an additional increase until two (2) years from the
date of the last approved price increase.
B.
Price increase requests must be acknowledged in writing by the Procurement Office before becoming
effective. If not acknowledged within thirty (30) days, Contractor shall contact the Procurement Office to
ensure the price increase request was received.
C.
The Contractor shall offer any published price reduction or if applicable to the Contract, profit sharing
price advantage to the City concurrent with its announcement to other customers. A price reduction or
profit-sharing price advantage may be offered at any time during the term of an awarded Contract and
shall become effective upon notice and acceptance. The City shall likewise be given any special sales
discounts offered to the general public, which exceed contracted price discounts extended to the City by
the Contractor.
7.
Multiple Awards: The City has a large number and variety of potential customer departments. In order to
ensure that any ensuing Contracts will allow the City to fulfill current and future requirements, the City reserves
the right to award Contracts to multiple companies. The actual utilization of any Contract will be at the sole
discretion of the City. The fact that the City may make multiple awards should be taken into consideration by
each Offeror.
Special Terms & Conditions and Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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8.
Insurance:
A.
Insurance Required: Prior to commencing services under this Contract, Contractor shall procure and
maintain for the duration of the Contract insurance against claims for injuries (including death) to persons
and damages to property, which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees, subcontractors, or sub-
subcontractors. For Offerors with self-insurance, proof of self-insurance with minimum limits expressed
below must be submitted on proper forms for evaluation prior to award of Contract.
A Contract Award Notice or Purchase Order will not be issued to the Contractor until receipt of all required
insurance documents by the Procurement Office with such documents meeting all requirements herein.
In addition, before any Contract renewal, all required insurance must be on file with the Procurement
Office. Contractor must submit required insurance within ten (10) calendar days after request by the
Procurement Office or the award may be rescinded and another Offeror selected for award.
B.
Minimum Limits of Coverage: Without limiting any obligations or liabilities, the Contractor, at its sole
expense, shall purchase and maintain the minimum insurance specified below with companies duly
licensed or otherwise approved by the State of Arizona, Department of Insurance and with forms
satisfactory to the City. Each insurer shall have a current A.M. Best Company, Inc., rating of not less than
A-VII. Use of alternative insurers requires prior approval from the City.
i.
Minimum Limits of Insurance. Contractor shall maintain the following minimum limits:
a.
Commercial General Liability
Commercial general liability insurance limit of not less than $1,000,000 for each occurrence, with
a $2,000,000 general aggregate limit. The general aggregate limit shall apply separately to the
services under this Contract or the general aggregate shall be twice the required per occurrence
limit. The policy shall be primary and include coverage for bodily injury, property damage,
personal injury, products, completed operations, and blanket contractual coverage, including but
not limited to the liability assumed under the indemnification provisions of this Contract which
coverage will be at least as broad as Insurance Service Office policy form CG0001 or its
equivalent.
In the event the general liability policy is written on a "claims made" basis, coverage shall extend
for two (2) years past completion and acceptance of the services as evidenced by annual
certificates of insurance. In addition, the retro date shall be no later than the start date of the
contract. The retro date shall be disclosed on the certificate of insurance.
Such policy shall contain a "severability of interests" provision.
b.
Worker’s Compensation
The Contractor shall carry worker’s compensation insurance to cover obligations imposed by
federal and state statutes having jurisdiction of Contractor employees engaged in the
performance of services; and employer’s liability insurance of not less than $100,000 for each
accident, $100,000 disease for each employee and $500,000 disease policy limit.
In cases when services are subcontracted, the Contractor will require the subcontractor to
provide worker’s compensation and employer’s liability to at least the same extent as provided by
Contractor.
Special Terms & Conditions and Instructions
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c.
Automobile Liability
Commercial business automobile liability insurance with a combined single life or bodily injury
and property damages of not less than $1,000,000 per accident regarding any owned, hired, and
non-owned vehicles assigned to or used in performance of the Contractor services. Coverage
will be at least as broad as coverage Code 1 "any auto". Insurance Service Office policy form
CA0001 Y87 or any replacements thereof. Such coverage shall include coverage for loading and
unloading hazards.
C.
Additional Insured: The insurance coverage, except for workers compensation and professional liability
coverage, required by this Contract, shall name the City, its agents, representatives, directors, officials,
employees, and officers, as additional insureds, and shall specify that insurance afforded the Contractor
shall be primary insurance. The additional insured wording on the commercial general liability policy will
be at least as broad as Insurance Services Office policy forms CG2010 04/13 edition and CG2037 04/13
edition or their equivalent. The additional insured wording on the automobile liability policy will be at least
as broad as Insurance Services Office policy form CA 20 48 or its equivalent. This provision and the
naming of the city as an additional insured shall in no way be construed as giving rise to responsibility or
liability of the City for applicable deductible amounts under such policy(s).
D.
Coverage Term: All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily completed and formally
accepted by the City. Failure to do so shall constitute a material breach of this Contract.
E.
Primary Coverage: Contractor’s insurance shall be primary insurance to the City, and any insurance or
self-insurance maintained by the City shall not contribute to it.
F.
Claim Reporting: Any failure to comply with the claim reporting provisions of the policies or any breach of
a policy warranty shall not affect coverage afforded under the policy to protect the City.
G.
Waiver: The policies, including workers’ compensation, shall contain a waiver of transfer rights of
recovery (subrogation) against the City, its agents, representatives, directors, officers, and employees for
any claims arising out of the work or services of the Contractor.
H.
Deductible/Retention: The policies may provide coverage which contain deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall be disclosed by the contractor and shall
not be applicable with respect to the coverage provided to the City under such policies. Contractor shall
be solely responsible for deductible and/or self-insurance retention and the City, at its option, may require
Contractor to secure the payment of such deductible or self-insured retentions by a surety bond or an
irrevocable and unconditional letter of credit.
I.
Certificates of Insurance: Prior to commencing work or services under this Contract, Contractor shall
furnish the City with certificates of insurance, or formal endorsements as required by the Contract, issued
by the Contractor’s insurer(s), as evidence that policies providing the required coverages, conditions, and
limits required by this Contract are in full force and effect. Such certificates shall identify this Contract
number or name and shall provide for not less than thirty (30) days advance notice of cancellation,
termination, or material alteration. Such certificates shall be sent directly to: Contract Administrator, City
of Tempe, P. O. Box 5002, Tempe, AZ 85280.
J.
Copies of Policies: The City reserves the right to request and to receive, within ten (10) working days,
certified copies of any or all of the above policies and/or endorsements. The City shall not be obligated,
however, to review same or to advise Contractor of any deficiencies in such policies and endorsements,
and such receipt shall not relieve Contractor from, or be deemed a waiver of, the City’s right to insist on
strict fulfillment of Contractor’s obligations under this Contract.
Special Terms & Conditions and Instructions
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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9.
Professional Liability: The Contractor shall maintain professional liability insurance covering errors and
omissions arising out of the services performed by the Contractor and/or any person(s) employed by it, with an
unimpaired limit of not less than $1,000,000 each claim and $1,000,000 all claims. In the event the insurance
policy is written on a "claims made" basis, coverage shall extend for two years past completion and acceptance of
services as evidenced by annual certificates of insurance provided by Contractor to the City. In addition,
Contractor shall maintain property coverage on an all-risk, replacement cost basis in an amount established by
the City with valuable papers ins:urance sufficient to assure the restoration of any documents, memoranda,
reports, or other similar data relating to the services of the Contractor used in the completion of this Contract.
10. Liability and Criminal Disclosure of Contractor and Subcontractor Personnel: Prior to assignment to a City
facility, Contractor shall declare any knowledge of employee criminal history status involving the following:
▪
Any drug offense
▪
Any felony offense
▪
Any offense involving assault or threats of violence
▪
Any theft, fraud or financial crimes offense
▪
Any arson offense
▪
Any sexual misconduct offense
▪
Any offense of misconduct involving a deadly weapon
If information is developed that an employee has been convicted of any of the previously stated offenses, or is the
subject of an outstanding arrest warrant, the Contractor shall remove the employee from performing work for the
City. Contractors or their subcontractors may be liable for their employees’ misconduct if they were negligent in
selecting or retaining the employee. Contractors or their subcontractors may be liable if the tasks assigned to an
employee are non-delegable.
Scope of Work
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Scope of Work
Program Management and Implementation Services to Operationalize SCADA Master Plan
Purpose:
The purpose of this Request for Proposal (RFP) is to develop long-term agreements with a short list of qualified firms to
provide Program Management and Implementation Services to operationalize the Municipal Utilities Department, Water
utilities Division’s (City) Supervisory Control and Data Acquisition (SCADA) Master Plan. The City anticipates this work to
be accomplished over several phases covering an eight-year timeframe that will allow the City to plan, fund and
implement the identified SCADA Master Plan projects. The short-listed consultants will lead this effort by providing the
necessary expertise, experience, and resources to perform these services that will operationalize the SCADA Master
Plan.
Background:
The City of Tempe municipal water system established in 1902 has provided water and wastewater services for more than
a century. In that time the Water Utility’s focus was centered on assuring Tempe rate payers safe and reliable water and
wastewater services. Through this commitment the City has proven to continually advance operational control, system
resiliency and regulatory oversight. For the past 30 years the City has utilized an electronic Supervisory Control and Data
Acquisition (SCADA) program to improve distribution system and treatment facility automation while increasing monitoring
capabilities for compliance reporting. The City’s obligation to provide effectual services to our rate payers requires
continual development of improved control and oversight platforms. Over the past two decades the City has developed
multiple long-term Master Plans to address new and increasing environmental compliance standards and meet user
expectations for water service. These plans have also led to continual improvements in conveyance system capability,
safety, monitoring, control communications, data acquisition and reporting. The current SCADA Master Plan was
developed for the City within the past 2 years and provided a baseline study of physical resources and the Utility’s cyber
security risk. This plan also included a series of in-depth workshops to develop immediate needs, cyber-resiliency, and a
direction for continual SCADA improvements. This RFP intends to obtain an on-call list of qualified consultants to assist
with program management and implementation of the ongoing SCADA Master Plan.
Program Manager Scope:
From this RFP process, the City will select a firm to provide Program Management services throughout the eight year
planned implementation time frame. The purpose of the Program Management services is to provide technical and
management support to the City for the implementation of the Master Plan projects. The initial phase after contract
award, will include the implementation of five of the 30 Master Plan projects as identified on Attachment A titled SCADA
Master Plan Projects and shown below:
•
Project ID 6 – Industrial DMZ Implementation
•
Project ID 7 – Cellular Design and Implementation (4G Design and Implementation of Remote Sites)
•
Project ID 9 – Data Sharing Design/Implementation
•
Project ID 16 – Network Improvements Design/Implementation (JGMWTP)
•
Project ID 17 – Network Improvements Design/Implementation (STWTP)
The Program Manager will be responsible for the coordination and management of the implementation of all projects
including those listed above.
The Program Manager will be responsible for the following tasks:
1. Program Kickoff Meeting – The Firm will prepare and coordinate a kickoff meeting to initiate the project. This
meeting will include review of the project approach, scope, and project schedule with City stakeholders including
staff from Water Utilities, Information Technology, and Procurement.
Scope of Work
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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a. Prior to the formal kickoff meeting, the Firm will prepare content and materials to be used throughout the
Program for City review and feedback.
b. The Firm will develop a detailed plan for program execution. This will include regular deliverables,
expectations for the program, alignment with City approval workflows, and communication protocols.
2. Conduct Biweekly Program Progress Meetings – The Firm will facilitate bi-weekly progress meetings with key City
staff. During these progress meetings, the team will:
a. Discuss program progress and determine the short (24 months) and long (8 years) term needs of the program
to achieve objectives on schedule. This will include such things as procurement, RFP development,
contractor/consultant outreach, and technical advisory services as described below.
b. Meet in person or virtually to review project status, including work completed during the latest report period,
work anticipated to be completed during the next reporting period, identified problems/issues that could affect
project budget/expenditures and/or schedule, outstanding issues to be resolved, and outstanding action
items.
c. Addition of milestones and expected compliance efforts for review processes including forms required for
obtaining support from the City Information Technology Department (GAPP (Gap Analysis Project Proposal);
TISC (Technology and Innovation Steering Committee) and CAB (?) documents).
d. Review of previously submitted GAPPs as needed
i.
This work will be conducted in partnership with a City IT Solutions Architect and key City staff as identified
in the Kickoff Meeting.
ii.
The Firm will support City leadership with preparation for internal review meetings.
3. Developing Program Progress Reports – The Firm will develop templates for program progress reports. Reports
will be provided with each progress meeting. The team will review the status of current and upcoming projects.
This will include a summary of design milestones and related review of submittals, requests for information, and
design documents. This includes presentations on the program to City leadership.
4. Monitoring and Managing the Program Budget and Schedule – The firm will review the program wide budget and
schedule and provide updates during each progress meeting.
5. Technical Advisory Services – Provide technical review and support during project re-scoping sessions to address
technical challenges and maintain alignment with strategic directives and NIST Cybersecurity Framework (CSF)
framework.
6. Quality Control – Internal QA/QC will be performed for program deliverables prior to final submission to the City.
7. Program Closeout – the Firm will conduct final project closeout activities, including final document delivery and
final progress report. The Firm will provide a comprehensive review of program accomplishments and high-level
plans for future implementation of the program.
Implementation Services Scope:
The City shall select a short list of qualified firms to be available for Implementation Services for any of the identified 30
SCADA Master Plan Projects. The firm selected to be the Program Manager may also be available to perform
Implementation Services for any of these projects as determined by the City. As indicated above, over the initial 18 to 24
months, the City plans to initiate five specific projects from this list for implementation. The balance of the projects will be
Scope of Work
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
23 | Page
prioritized and approved over the remaining 6 to 8 years of the contract. The City reserves the right to seek proposals
from more than one short listed provider for any specific implementation project.
Consultant’s Qualifications:
The consultant team shall possess the necessary education, credentials, certifications, and general experience to support
the successful completion of the City’s scope of services. It is preferred that the Offeror shall have been engaged for at
least the past five (5) years in providing services as listed in this RFP. Offeror shall demonstrate a high level of
knowledge and expertise within the SCADA industry including Program Management and Implementation Services.
Experience having completed similar SCADA Master Plan Program Management and Implementation Services work is
preferred.
Proposal Questionnaire
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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Proposal Questionnaire
Questionnaire responses and supporting documentation provided will be used to evaluate the proposal. In order to
evaluate an Offeror’s overall experience and competence to perform the Scope of Services described herein, the City may
rely on additional resources beyond the information provided. Please utilize the response tables as provided below. The
tables will expand as content is inputted. The firm may opt to develop this section within a traditional narrative format with
the caveat that it must follow in the same sequence as noted below with each question listed as a header.
Question
Response
1.
Provide narrative on the firm’s background
include date of origin, business formation,
location of office(s), number of employees,
description of the services provided,
specializations, industry recognitions, etc.
2.
Provide the name and contact information
for the key contact person for this proposal.
3.
Identify what category of service your firm
is offering – Program Manager or
Implementation Services provider or both
4.
Provide a detailed experience profile of your
firm dealing with SCADA services to include
the number of years performing similar
SCADA Master Plan services, total number
of similar type of projects completed or in
process to be completed, etc. Please
identify if these services were related to
Program Management or Implementation
Services.
5.
Provide three references where you have
provided similar SCADA Master Plan
services to include client name, contact
person, phone number, E-mail, date work
was started and completed; and brief
description of work performed.
Reference 1:
Reference 2:
Reference 3:
6.
Identify the person who will assume the role
of Project Manager for this work who will be
responsible for managing all aspects of work
provided by the firm. Please submit
background information on this person to
include summary of qualifications and
Proposal Questionnaire
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
25 | Page
experience (resume may also be included).
Include the following:
•
Project Manager Name
•
Office Phone Number
•
Cell Phone Number
•
E-mail Address
7.
Identify all other key personnel who will be
involved on this project including any sub-
consultants and identify the specific
responsibilities they will perform as part of
this project. Also, provide brief narrative on
each of these individuals to include
professional credentials/qualification and
experience performing similar services and
any specialized expertise they possess, etc.
8.
Provide a statement specifically addressing
the firm’s ability and willingness to commit
and maintain the staffing proposed above to
successfully complete the project
9.
For the Program Manager role, please
describe the method of approach proposed
to include how the firm will perform the
Scope of Services section along with any
suggestions for modifications to the scope
that will add value to the delivered project.
10.
For the Implementation Services role,
describe the typical method of approach to
be utilized in executing Master Plan
projects.
11.
Does the firm agree with all terms and
conditions of this RFP? If no, please
describe any specific exceptions.
Yes _____ No _____
12.
Does the firm agree to provide the insurance
coverages as stated in Special Terms and
Conditions, Paragraph 10 and 11?
Yes _____ No _____
13.
Describe any additional qualifications,
expertise, or value-added services that your
firm will provide under resultant contract.
14.
Has your company ever defaulted on a
similar type of contract?
Yes ____ No ____
If yes, please explain:
15.
Has your company declared any form of
bankruptcy within the last five (5) years?
Yes ____ No ____
If yes, please explain:
16.
Has there been any recent (within the past
three (3) years) or current legal (criminal or
civil) action against your company regarding
the furnishing of similar services?
Yes ____ No ____
If yes, explain nature of the legal action (attachment may
be used).
Proposal Questionnaire
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
26 | Page
17.
Describe any requirements or support that
you will expect from City staff to ensure
success.
18.
Describe any specific SCADA Program
Management and SCADA Project
Management that your firm has expertise in
developing and discuss other projects where
this service was utilized.
19.
Describe your experience managing and
implementing Consequence-driven, Cyber-
informed Engineering (CCE) projects.
20.
Please explain why your firm is best suited
to be selected as Program Manager and/or
Implementation Services provider for the
operationalization of the City’s SCADA
Master Plan.
Evaluation Criteria
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Evaluation Criteria
Proposals will be reviewed by an Evaluation Committee consisting of City staff using the criteria and process outlined
below.
Evaluation Process
1. The Procurement Office will verify that all proposals meet the requirements to be considered responsive.
Responses that do not comply with any mandatory requirements will be considered non-susceptible for award
and not forwarded to the Evaluation Committee for scoring.
2. The Evaluation Committee will review and score all responsive proposals and rank them based on the
committee’s scores. Any proposals determined to score outside of the competitive range may be removed for
non-susceptibility. Remaining Offerors may be invited for interviews, negotiations, site visits and best and final
offers as determined at the sole discretion of the City.
It is important to note that firms may be removed for non-susceptibility anytime during the evaluation process and not just
at the specific points noted above.
Award Criteria
Weight
X
Rating
=
Points
1.
Qualifications of Key Personnel - Qualifications and credentials of key
personnel and sub-consultants to include education, certifications,
licenses, professional affiliations, and related experience, etc.
20
X
_____
=
______
2.
Experience of Firm – The overall experience of the firm in performing
similar services and ability to demonstrate a level of competency in
performing similar projects to include reference reviews.
35
X
_____
=
______
3.
Pricing – The overall pricing (hourly rates) offered to perform services.
20
X
_____
=
______
4.
Method of Approach - The ability of the firm to provide a
comprehensive and quality-based method of approach that identifies
the scope of services elements and creates confidence in the ability of
the firm to successfully perform services.
20
X
_____
=
______
5.
Responsiveness – The overall quality of submittal and ability of firm to
provide all information requested as well as compliance with RFP
terms and conditions
5
X
_____
=
______
Sub Total
=
______
6.
Interviews, if conducted
250 points
This proposal will be evaluated on a cumulative point system using the rating scale shown below (fractional points may be
selected within this range).
Scoring
Outstanding
9 - 10
Good
6 - 8
Average
4 - 5
Poor
1 - 3
Not Addressed or Unacceptable
0
Evaluation Criteria
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
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To evaluate the cost portion of the above criteria, the City may elect to evaluate each firm on a percentage basis of the
lowest cost offer. The formula would be: (Lowest Priced Offer/Evaluated Firm’s Price) x Points Possible = Evaluation
Points.
Pricing Section
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
29 | Page
Pricing Section
Firms shall provide the hourly rates for the various personnel who will be assigned to this project. The City reserves the
right to convert the hourly rates to a lump sum fee once the parties discuss and agree on specific scope of services
phases. Hourly rate fees shall be inclusive of all costs including services and travel related expenses:
ITEM
NO.
Indicate the Various Positions to be Utilized on this Project
Hourly Rate
1.
$
2.
$
3.
$
4.
$
5.
$
6.
$
7.
$
8.
$
9.
$
10.
$
Detail any other fees or expenses that would be related to the
scope of services.
* Applicable Tax %
* State correct jurisdiction to receive sales tax on the Vendor's Offer, included in this Request for Proposal.
Pricing Section
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
30 | Page
Less prompt payments discount terms of % days/ or net thirty (30) days. (To apply after receipt and acceptance of
an itemized monthly statement.) For evaluation purposes, the City cannot utilize pricing discounts based upon payments
being made in less than thirty (30) days from receipt of statement.
Ordering and Invoice Instructions
Invoices shall be issued directly to the ordering department. Invoices shall be accurate and complete including the
information shown below. Failure to provide a properly documented invoice may cause a delay in receipt of payment.
The City will not process an invoice for payment until it has been approved by the ordering department and forwarded to
Accounts Payable. The City endeavors to process invoices within 30 days after receipt of an accurate and complete
document.
Invoices shall include:
1.
Line item listing of all ordered items to include description of items;
2.
Unit cost and extended cost for each line item;
3.
Applicable Tax;
4.
Payment Terms;
5.
Purchase Order Number;
6.
Name of selling organization clearly stated on invoice along with address;
7.
Phone number and or e-mail address for contact person to clarify invoicing questions;
Invoices that do not follow the above minimum invoicing requirements will not be paid. Payment must be applied to only
invoices referenced on check/payment stub. The City reserves the right to process payments via check or P-Card.
Accounting Contacts:
Carey Alf
Letters A – H and Numbers
Carlene Foster
Letters I – Z
Yesenia Loredo Flores
General AP Inquiries and AP Checks
Point of Contact Pre-Award – Any and all questions from RFP issuance to RFP award shall be as
follows:
Michael Greene
Procurement Administrator
480-350-8516
Michael_Greene@tempe.gov
Point of Contact Post Award for Scheduling, Invoice, Site Visits and Questions
Greg Humphries
Control Center Supervisor
(480) 350-2628 Office
(480) 797-4190 Cell
Greg_Humphries@tempe.gov
Erich Bonz PE
Senior Civil Engineer
480 350 5827 Office
Pricing Section
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
31 | Page
480 518 3529 Cell
Erich_Bonz@tempe.gov
Vendor’s Offer
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
32 | Page
Vendor’s Offer
Offeror must complete, sign and submit this form to the Procurement Office with the proposal response. An unsigned
“Vendor’s Offer”, late proposal response, and/or a materially incomplete response will be considered nonresponsive and
rejected. Offeror is to type or legibly write in ink all information required below. A scanned copy of this page is acceptable.
Company Name:
Company Purchase Order Mailing Address:
Street Address:
City, State, Zip:
Contact Person:
Phone Number:
E-mail Address:
Cell Number:
Remit to Information
Company Name (as it appears on invoice):
Company Payment Remit to Address:
Street Address:
City, State, Zip:
Company Tax Information
If a Tempe-based firm, provide Tempe Transaction Privilege (Sales) Tax No.:
Payment Options
Will your company accept the City’s Master Card for payment?
Yes
No
Will your company accept Payment via ACH (Automated Clearing House) for payment?
Yes
No
THIS PROPOSAL IS OFFERED BY
REQUIRED SIGNATURE OF AUTHORIZED OFFEROR
By signing this Vendor’s Offer, Offeror acknowledges acceptance of all terms and conditions contained herein and that
prices offered were independently developed without consultation with any other Offeror or potential Offeror. Failure to
sign and return this form with proposal response will be considered nonresponsive and rejected.
Signature of Authorized Offer
Date
Print or Type Name of Authorized Individual
Title of Authorized Individual
Anti-Discrimination Policy
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RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
33 | Page
Anti-Discrimination Policy
COMPLIANCE WITH CITY’S ANTIDISCRIMINATION
ORDINANCE NO. 02016.25
_________________________________________________
The Tempe City Council approved Ordinance No. 02016.25 that requires vendors who are being recommended for
award to provide evidence of their compliance with the City’s antidiscrimination policy as shown below:
Sec. 2-601. Policy.
It is declared to be the policy for the citizens of Tempe, Arizona, to be free from discrimination in public
accommodations, employment, and housing, and contrary to public policy and unlawful to discriminate against any
person on the basis of race, color, gender, gender identify, sexual orientation, religion, national origin, familial
status, age, disability, or United States military veteran status, in places of public accommodation, employment,
and housing; and contrary to the policy of the city and unlawful for vendors and contractors doing business with the
city to discriminate, as set forth in this article.
Sec. 2-603. Unlawful Practices.
The following shall constitute a violation of this article:
For a city vendor or city contractor, because of race, color, gender, gender identify, sexual orientation, religion,
national origin, familial status, age, disability, or United States military veteran status, to refuse to hire or employ or
bar or discharge from employment any person, or to discriminate against such person in compensation, conditions,
or privileges or employment. City vendors and contractors of fifteen (15) or more employees shall provide a copy
of its antidiscrimination policy to the Procurement Officer to confirm compliance with this article. Employers having
fourteen (14) or less employees may attest in writing to compliance with this article.
Vendor Requirements
Vendors who have fifteen (15) or more employees shall include with their bid/proposal submittal a copy of its
antidiscrimination policy that must mirror the City’s policy as stated above. Suppliers who have fourteen (14) or
less employees may include their antidiscrimination policy or complete a written affidavit of compliance per the
attached.
To be completed by responding company and returned with submittal:
_____
Our company has 15 or more employees and has included its antidiscrimination policy that mirrors the
City’s policy;
_____
Our company has fourteen (14) or less employees and is attaching the signed AFFIDAVIT OF
COMPLIANCE WITH TEMPE CITY CODE CHAPTER 2 ARTICLE VIII SECTION 2-603(5).
Please include this document along with the company’s antidiscrimination policy or the completed affidavit with offer
submittal
Anti-Discrimination Policy
“Return this Section with your Response”
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
34 | Page
Only complete this document if you have 14 or less employees.
AFFIDAVIT OF COMPLIANCE WITH TEMPE CITY CODE
CHAPTER 2 ARTICLE VIII SECTION 2-603(5)
_________________________________________________
Per Tempe City Code Chapter 2 Article VIII Section 2-603(5), it is unlawful for a City vendor or City
contractor, because of race, color, gender, gender identity, sexual orientation, religion, national origin,
familial status, age, disability, or United States military veteran status, to refuse to hire or employ or bar or
discharge from employment any person, or to discriminate against such person in compensation,
conditions, or privileges of employment.
City vendors and contractors shall provide a copy of their antidiscrimination policy to City to confirm
compliance with this requirement or attest in writing to compliance.
▪
CONTRACTOR means any person who has a contract with the City.
▪
VENDOR means a person or firm in the business of selling or otherwise providing products,
materials, or services.
CONTRACTOR/VENDOR, select one:
_____ Current copy of antidiscrimination policy attached
OR
_____ I hereby certify _________________________________ (contractor/vendor) to be in compliance with
Tempe City Code Chapter 2 Article VIII Section 2-603(5).
____________________________________
Date: _____________________
Signature
____________________________________
__________________________
Print Name
Title
____________________________________
Company
Affidavit of Compliance with House Bill 2488
“Return this Section with your Response”
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
35 | Page
Affidavit of Compliance with House Bill 2488
AFFIDAVIT OF COMPLIANCE WITH HOUSE BILL 2488
SUPPLIER AGREES TO NOT USE THE FORCED LABOR OF ETHNIC UYGHURS IN THE
PEOPLE’S REPUBLIC OF CHINA
_________________________________________________
Per House Bill 2488 approved by the Arizona Legislature, this law stipulates that a public entity may not enter into
or renew a contract with a company for the acquisition or disposition of supplies, services, goods, information
technology or construction unless the contract includes written certification that the company does not currently,
and agrees for the duration of the contract that it will not, use:
•
The forced labor of ethnic Uyghurs in the People’s Republic of China;
•
Any services or goods produced by the forced labor of ethnic Uyghurs in the People’s Republic of China;
and
•
Any suppliers, contractors or sub-contractors that use the forced labor of any services or goods produce
by the forced labor of ethnic Uyghurs in the People’s Republic of China
Based on the above, the supplier certifies:
I hereby certify _________________________________ (contractor/vendor) to be in compliance with Arizona
House Bill 2488
____________________________________
__________________________
Signature Date
____________________________________
__________________________
Print Name
Title
____________________________________
Company
Supplier Sustainability Questionnaire
“Return this Section with your Response”
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
36 | Page
Supplier Sustainability Questionnaire
The City of Tempe is strongly committed to sustainable practices and programs that help build a vibrant and resilient
community. The City accomplishes this through a variety of innovative programs, including water and energy
conservation, recycling, composting, alternative transportation, sustainable business practices and environmental
stewardship. Tempe recently established its 2019 Climate Action Plan (CAP) that provides a guideline for how the City
will take local action on global climate change by reducing its greenhouse gas (GHG) emissions and adapting to the
changing climate. The Climate Action Plan serves as a guideline for the City’s path toward a sustainable and resilient
future that will benefit the entire City. The City has strengthened its commitment to sustainability by adopting a new
carbon neutrality goal by 2050 and a strategy of sourcing 100 percent of its electricity from renewable sources by 2035.
To learn more about the City’s commitment to sustainability, please visit https://www.tempe.gov/government/sustainable-
tempe.
To further this commitment, the City has developed a Sustainable Procurement Policy that provides specific guidelines for
how these important sustainable practices and programs will be reflected in contract award decisions. By partnering with
companies who share these sustainability goals, the City will be able to significantly enhance sustainable outcomes.
To support these efforts, the following Supplier Sustainability Questionnaire has been developed that will allow the City to
better understand your company’s efforts and commitments regarding sustainable practices and initiatives. This
questionnaire has two sections – a section to understand what your company is doing regarding sustainable actions and a
section to understand the specific sustainable attributes of the product or service that you are offering.
Item
Question
Response
Corporate Sustainable Actions
1.
What sustainability guidelines or environmental statement does
your company have to guide the company as a whole? Please
include a link.
2.
What is your company doing to be more energy efficient?
3.
What is your company doing to reduce greenhouse gas
emissions?
4.
What is your company doing to reduce waste transferred to
landfills?
5.
What is your company doing to reduce water waste?
6.
What kind of effort does your company make to reduce the use
of environmentally harmful materials (such as cleaning products,
etc.)?
7.
Does your company take any actions to manage the
sustainability of your supply chain? If yes, please explain.
8.
Has your company received any environmental or sustainability
related independent certifications or recognitions? If yes, please
explain.
Supplier Sustainability Questionnaire
“Return this Section with your Response”
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
37 | Page
Please find some helpful links below that will provide additional information, tools and resources regarding
sustainable practices:
Greenhouse Gas Calculators:
https://www.epa.gov/energy/greenhouse-gases-equivalencies-calculator-calculations-and-references
Sustainable Packaging:
https://www.epa.gov/smm/sustainable-packaging
https://www.epa.gov/facts-and-figures-about-materials-waste-and-recycling/containers-and-packaging-product-specific-
data
Cleaning Products:
https://www.epa.gov/saferchoice
Tool to Measure and Track your Waste and Recycling:
http://www.epa.gov/smm/wastewise/measure-progress.htm
Water Conservation:
http://water.epa.gov/polwaste/nps/chap3.cfm
Item
Question
Response
Product Sustainable Attributes
1.
Has your company performed an environmental life cycle
analysis on the product being offered the City? If yes, please
provide documentation
2.
Can the product being offered be refurbished, recycled, or
composted at the end of its life? If yes, please elaborate
3.
Does the product being offered include any recycled materials?
If yes, please explain.
4.
What measures have been taken to reduce unnecessary
packaging materials associated with the product being offered?
5.
What kind of reusable, recyclable, and/or compostable packaging
materials does your company use?
6.
Has the product being offered been rated or certified by a third-
party organization such as Energy Star, Green Seal, Leadership
in Energy and Environmental Design (LEED), Forest
Stewardship Council, etc.? If yes, please provide certification
documentation.
7.
Please provide any additional information you would like to share
regarding your product’s sustainable attributes.
Checklist for Submittal
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
38 | Page
Checklist for Submittal
The following checklist has been provided to assist you in submission of your offer.
This list should not be considered complete, other information or documents may be necessary as part of your
submission.
The items listed are the primary documents and information that must be completed and/or included with your proposal.
Please include any additional information or documents that will clarify your submittals.
This document has been issued in Word format to allow the responding firm the ability to provide requested information,
answer questions and provide pricing within the actual document.
Description
Included
√
1.
One signed and completed copy of the Proposal response – only
sections marked “Return this Section with your Response” are
required but you may include supplemental materials you believe
necessary to clarify your submittal.
a.
Signed and Completed Vendor’s Offer Form
2.
Due to the COVID Virus, please submit a single e-copy of the signed
and completed proposal. The City’s e-mail is capable of accepting
up to a 10MB attachment. Please try and keep the proposal under
this size limit. However, if you need to exceed 10MB, please break
the proposal up into two sections and e-mail in two separate
messages clearly indicating the solicitation number on the subject
line and denoting Part 1 and Part 2 response. We will be unable to
accept any hard copies of the proposal so please e-mail the
response as noted above. It is critical to not wait until the last
minute to press the send button for your submittal
3.
Proposal Questionnaire
4.
Pricing Section
5.
If company has 14 or less employees include a signed and
completed Affidavit of Compliance with Tempe City Code Chapter 2
Article VII Section 2-603(5) (form attached)
6.
If company has 15 or more employees include a copy of its anti-
discrimination policy
7.
Affidavit of Compliance with House Bill 2488
8.
Signed Addenda (if applicable)
9.
Supplier Sustainability Questionnaire
Alert – If you received this solicitation via a third-party plan-holder company and did not
directly download it from the City of Tempe’s Procurement home page you might not
have received any addendums that were published during the bidding period. To ensure
you are notified of addendums it is critical that you download this solicitation from the
City’s web site per the below link:
https://bids.tempe.gov/
Attachment A
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
39 | Page
Attachment A
Attachment A – SCADA MP Project List
Attachment A
SCADA MP Project Li
Attachment B
RFP# 23-107 Program Management and Implementation Services to Operationalize SCADA Master Plan
40 | Page
Attachment B
Attachment B - SCADA Master Plan Project List without Budget or Duration Estimates
Attachment B
SCADA Master Plan
City Procurement Office/City of Tempe • PO Box 5002 • 20 East 6th Street • Tempe, AZ 85280 • (480) 350-8324 • www.tempe.gov/procurement
Issue Date:
12/28/2022
This addendum will modify and/or clarify:
Solicitation No.:
23-107
and is
Addendum No.:
1
Procurement Description:
Program Management and Implementation
Services to Operationalize SCADA Master
Plan
The RFP Due Date and Time is extended from December 29, 2022, to January 6, 2023. The Proposal Opening
Time remains unchanged at 3:00 P.M. Local Arizona Time.
The following questions have been submitted with the City’s response in italics:
1. Has an automation platform already been chosen for the SCADA hardware and software? If so, what is
the chosen automation hardware and software platform?
The City of Tempe is currently using CITECT as their SCADA Human Machine Interface (HMI) and is
standardized on Allen Bradley equipment for their PLC. As part of the SCADA Master Plan 2021, there
was a recommendation of Inductive Automation Ignition, but not final decision or RFP for software
purchase has been made.
2. Can we receive a copy of the City of Tempe SCADA Master plan dated December 2021?
We can provide a printed copy of the SCADA Master plan to be reviewed in person at COT facilities,
due to the sensitive information found with the SCADA MP an electronic copy cannot be provided. If
interested, please contact Michael Greene at 480-350-8516 or e-mail at Michael_Greene@tempe.gov.
to arrange a time for viewing.
3. Is there a requirement to be a manufacture certified Integrator for any of the implementation phases for
any of the automation platforms?
Resumes of staff providing integrator services detailing experience should be included in the proposal
response including any available certifications, and prior to work being performed applicable
Manufacturer Certified Integrator certifications will be requested to be in place.
4. Because the list of projects are heavy on the OT side, is there a requirement to have Cisco Network
certifications as well as Cyber security certifications?
Resumes of staff providing Network or Cyber security related services detailing experience should be
included in the response including any available certifications, and prior to work being performed
applicable Cisco Network Certifications and applicable Cyber Security Certifications will be requested to
be in place.
There are no other changes at this time.
Addendum to Solicitation
Please ensure that you sign and submit this addendum by the revised solicitation due date.
The balance of the specifications and bid solicitation instructions to remain the same. Bidders/Proposal Offerors are to
acknowledge receipt and acceptance of this addendum by returning of signed addendum with bid/proposal response. Failure
to sign and return an addendum prior to bid/proposal opening time and date may make the bid/proposal response non-
responsive to that portion of the solicitation as materially affected by the respective addendum.
___________________________________
___________________________________
Name of Company
By – Name and Title (Please Print)
___________________________________
___________________________________
Email Address
Telephone
___________________________________
___________________________________
City State Zip
Authorized Signature
City Procurement Office/City of Tempe • PO Box 5002 • 20 East 6th Street • Tempe, AZ 85280 • (480) 350-8324 • www.tempe.gov/procurement
Issue Date:
01/06/2023
This addendum will modify and/or clarify:
Solicitation No.:
23-107
and is
Addendum No.:
2
Procurement Description:
Program Management and Implementation
Services to Operationalize SCADA Master
Plan
The RFP Due Date and Time is extended from January 6, 2023, to January 13, 2023. The Proposal Opening Time
remains unchanged at 3:00 P.M. Local Arizona Time.
There are no other changes at this time.
Please ensure that you sign and submit this addendum by the revised solicitation due date.
The balance of the specifications and bid solicitation instructions to remain the same. Bidders/Proposal Offerors are to
acknowledge receipt and acceptance of this addendum by returning of signed addendum with bid/proposal response. Failure
to sign and return an addendum prior to bid/proposal opening time and date may make the bid/proposal response non-
responsive to that portion of the solicitation as materially affected by the respective addendum.
___________________________________
___________________________________
Name of Company
By – Name and Title (Please Print)
___________________________________
___________________________________
Email Address
Telephone
___________________________________
___________________________________
City State Zip
Authorized Signature
Addendum to Solicitation
4505 E Chandler Boulevard
Suite 230
Phoenix AZ 85048
602.337.6110 phone
530.756.5991 fax
westyost.com
April 4, 2023
SENT VIA: EMAIL
Michael Greene
City of Tempe
Financial Services Department
Mail Stop 02-5
PO Box 5002
Tempe, AZ 85280-5002
SUBJECT: Second (2ND) Best and Final Offer to RFP 23-107 for SCADA Master Plan Implementation
Program Management Services
Dear Mr. Greene:
West Yost is pleased to submit this second (2nd) best and final offer to RFP 23-107 to the City of Tempe
Municipal Utilities Department, Water Utilities Division (City) for SCADA Master Plan Implementation
Program Management Services. Our team (OTCR) is looking forward to assisting the City with planning and
implementation of this important Program.
BACKGROUND
The recently completed SCADA Master Plan developed for the City utility systems includes program
management for the duration of the SCADA Master Plan implementation. The purpose of Program
Management services is to provide technical and management support to the City for the implementation
of the Master Plan projects.
The eight-year Implementation program presented in the SCADA Master Plan included a recommended
program management budget. This scope includes services for the first 18 months of the program, after
which the City will determine if additional support is required. The focus of the program management for
this effort will focus on the coordinating and managing the implementation of the following projects as
identified in the SCADA Master Plan.
•
Project ID 6 - Industrial DMZ Implementation
•
Project ID 7 – Cellular Design and Implementation (4G Design and Implementation of Remote
Sites)
•
Project ID 9 - Data Sharing Design/Implementation
•
Project ID 16 - Network Improvements Design/Implementation (JGMWTP)
•
Project ID 17 - Network Improvements Design/Implementation (STWTP)
Mr. Michael Greene
April 4, 2023
Page 2
oct\m\c\CofTempe\2022-PrgrmMngmnt\LP-Draft-220805nm
Task 1 – Program Management is the key task necessary to perform this proposed Scope of Services and
is further described below:
SCOPE OF SERVICES
Task 1. Program Management
The implementation of the SCADA Master Plan is a complex engagement that requires technical and
project management capabilities. West Yost staff will kick off the program and manage the program,
including:
Task 1 Program Management Work Activities:
•
Program Kickoff Meeting – West Yost will prepare and coordinate a kickoff meeting to
initiate the project. This meeting will include review of the project approach, scope, and
project schedule with key City leadership.
— Prior to the formal kickoff meeting, the project team will prepare content and materials
to be used throughout the Program for City review and feedback. City in this context
includes Water Utilities Department staff and Information Technology (Network Ops,
Security staff, Project Management, Purchasing).
— The project team will develop a detailed plan for program execution. This will include
regular deliverables, expectations for the program, alignment with City approval
workflows, and communication protocols.
•
Conduct Biweekly Program Progress Meetings – West Yost will facilitate bi-weekly progress
meetings with key City staff. During these progress meetings, the team will:
— Discuss program progress and determine the short (18 months) and long (7 years) term
needs of the program to achieve objectives on schedule. This will include such things as
procurement, RFP development, contractor/consultant outreach, and technical advisory
services as described below.
— Meet in person or virtually to review project status, including work completed during
the latest report period, work anticipated to be completed during the next reporting
period, identified problems/issues that could affect project budget/expenditures and/or
schedule, outstanding issues to be resolved, and outstanding action items.
— Addition of milestones and expected compliance efforts for review processes including
forms required for obtaining support from the City Information Technology Department
(GAPP, TISC, and CAB documents)
— Review of previously submitted GAPPs as needed
▪
This work will be conducted in partnership with a City Solutions Architect and key
City staff as identified in the Kickoff Meeting.
▪
The project team will support City leadership with preparation for internal review
meetings.
•
Developing Program Progress Reports – West Yost will develop templates for program
progress reports. Reports will be provided with each progress meeting. The team will review
the status of current and upcoming projects. This will include a summary of design
milestones and related review of submittals, requests for information, and design
documents. This includes presentations on the program to City leadership.
Mr. Michael Greene
April 4, 2023
Page 3
oct\m\c\CofTempe\2022-PrgrmMngmnt\LP-Draft-220805nm
•
Monitoring and Managing the Program Budget and Schedule – West Yost will review the
program wide budget and schedule and provide updates during each progress meeting.
•
Technical Advisory Services – Provide technical review and support during project re-
scoping sessions to address technical challenges and maintain alignment with strategic
directives and NIST Cybersecurity Framework (CSF) framework.
•
Quality Control – Internal QA/QC will be performed for program deliverables prior to final
submission to the City.
•
Program Closeout – West Yost will conduct final project closeout activities, including final
document delivery and final progress report. The project team will provide a
comprehensive review of program accomplishments and high level plans for future
implementation of the program.
Task 1 Project Management Work Activities:
This task includes routine project management activities to monitor and control the contract between
West Yost and the City. The objective of these activities is to track work progress and expenditures through
proactive communications.
Task 1 Assumptions
•
Project update meetings will be held biweekly with key project team members.
•
A West Yost staff member will be available to join the biweekly meeting in person, as needed.
•
The kickoff meeting will be conducted in-person and will be up to two hours in duration.
•
The City will provide a list of current and proposed projects with key City staff (e.g. project
managers) identified.
•
City staff will be available to attend meetings.
•
All City stakeholders will be available for a quarterly progress meeting held at the normal weekly time.
Task 1 Deliverables
•
Kickoff meeting facilitation materials.
•
Weekly progress meeting facilitation materials.
•
Program Update
Mr. Michael Greene
April 4, 2023
Page 4
oct\m\c\CofTempe\2022-PrgrmMngmnt\LP-Draft-220805nm
PROJECT BUDGET AND SCHEDULE
West Yost’s proposed budget for the task described above is shown in Table 1. West Yost will perform the
Scope of Services described above on a time and expenses basis with a not-to-exceed budget as shown
below in Table 1, billed at rates according to the attached 2023 Billing Rate Schedule (Attachment A). Any
additional services not included in this Scope of Services will be performed only after receiving written
authorization and a corresponding budget adjustment. Please see Attachment B - Project schedule.
Table 1. Estimated Project Hours and Budget
Task
Level of Effort,
hours
Estimated Budget,
dollars
Task 1. Program Management
1,305 hrs
$385,888.96
Total
1,305 hrs
$385,888.96
Thank you for providing West Yost with the opportunity to support the City Water Utilities Division. We look
forward to working with you and your team on this important project. Please call if you have any questions.
Sincerely,
WEST YOST
Dan Groves
Greg Smith, PE
Engineering Manager
Project Manager
Attachments:
A. West Yost 2023 Billing Rate Schedule
B. Project Schedule
West Yost’s 2023 Billing Rate Schedule
Attachment A
(Effective January 1, 2023 through December 31, 2023)*
POSITIONS
ENGINEERING
Principal/Vice President
$338
Engineer/Scientist/Geologist Manager I / II
$319 / $334
Principal Engineer/Scientist/Geologist I / II
$288 / $307
Senior Engineer/Scientist/Geologist I / II
$259 / $272
Associate Engineer/Scientist/Geologist I / II
$215 / $231
Engineer/Scientist/Geologist I / II
$173 / $201
Engineering Aide
$101
Field Monitoring Services
$125
Administrative I / II / III / IV
$92 / $115 /
$138 / $152
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$332 / $334
Principal Tech Specialist I / II
$305 / $315
Senior Tech Specialist I / II
$279 / $291
Senior GIS Analyst
$252
GIS Analyst
$239
Technical Specialist I / II / III / IV
$178 / $203 /
$228 / $254
Technical Analyst I / II
$128 / $152
Technical Analyst Intern
$103
Cross-Connection Control Specialist I / II / III / IV
$133 / $144 /
$162 / $180
CAD Manager
$201
CAD Designer I / II
$156 / $176
CONSTRUCTION MANAGEMENT
Senior Construction Manager
$322
Construction Manager I / II / III / IV
$197 / $211 /
$224 / $283
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)
$172 / $191 /
$213 / $221
Apprentice Inspector
$156
CM Administrative I / II
$83 / $112
Field Services
$221
2023 Billing Rate Schedule
LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software,
telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses.
■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as
Engineering Supplies, etc. will be billed at actual cost plus 15%.
■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to
when the mileage costs were incurred. Travel other than mileage will be billed at cost.
■ Subconsultants will be billed at actual cost plus 10%.
■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert
witness testimony and depositions billed at 200% of standard hourly rates.
■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts
if not paid within 45 days from the date of the invoice.
* This schedule is updated annually
Page 1 of 1
Project Schedule
Attachment B
ID
Task
Mode
Task Name
Duration
Start
Finish
Cost
Work
1
City of Tempe - Program Management
378 days
Mon 6/26/23
Fri 12/20/24
$385,888.96
1,304.17 hrs
2
Key Milestones
0 days
Mon 6/26/23
Mon 6/26/23
$0.00
0 hrs
3
Notice to Proceed
0 days
Mon 6/26/23
Mon 6/26/23
$0.00
0 hrs
4
Task 1 - Program Management
378 days
Mon 6/26/23
Fri 12/20/24
$385,888.96
1,304.17 hrs
5
Program KO and Proj Mgmt
362.5 days
Mon 6/26/23
Wed 11/27/24
$55,647.79
197.6 hrs
6
Program Management Start
0 days
Mon 6/26/23
Mon 6/26/23
$0.00
0 hrs
7
Establish Program
44.37 days
Mon 6/26/23
Mon 8/28/23
$35,867.39
129.6 hrs
8
Kickoff Meeting
12 hrs
Mon 6/26/23
Tue 6/27/23
$7,654.00
28 hrs
9
Close Out
8 hrs
Tue 11/26/24
Wed 11/27/24
$12,126.40
40 hrs
10
Program Management
378 days
Mon 6/26/23
Fri 12/20/24
$330,241.17
1,106.57 hrs
11
Weekly Effort
18.9 mons
Mon 6/26/23
Fri 12/20/24
$114,529.55
439.47 hrs
12
Weekly Meetings & Technical Advisory
18 mons
Mon 6/26/23
Fri 11/22/24
$215,711.62
667.11 hrs
6/26
6/26
6/26
Mar Apr May Jun
Jul
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Jul
Aug Sep Oct Nov Dec Jan
23
Qtr 4, 2023
Qtr 1, 2024
Qtr 2, 2024
Qtr 3, 2024
Qtr 4, 2024
Qtr 1, 2025
Qtr 2, 2025
Qtr 3
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Page 1
Project: City of Tempe - Progra
Date: Tue 4/4/23
ID
Task Mode Task Name
Work
Duration
Start
Finish
Cost
1
City of Tempe - Program Management
1,304.17 hrs378 days
Mon 6/26/23
Fri 12/20/24
$385,888.96
2
Key Milestones
0 hrs0 days
Mon 6/26/23
Mon 6/26/23
$0.00
3
Notice to Proceed
0 hrs0 days
Mon 6/26/23
Mon 6/26/23
$0.00
4
Task 1 - Program Management
1,304.17 hrs378 days
Mon 6/26/23
Fri 12/20/24
$385,888.96
5
Program KO and Proj Mgmt
197.6 hrs362.5 days
Mon 6/26/23 Wed 11/27/24
$55,647.79
6
Program Management Start
0 hrs0 days
Mon 6/26/23
Mon 6/26/23
$0.00
7
Establish Program
129.6 hrs44.37 days
Mon 6/26/23
Mon 8/28/23
$35,867.39
Bailey Bartolucci
42.99 hrs
Mon 6/26/23
Wed 8/23/23
$9,801.73
Daniel Groves
19.68 hrs
Mon 6/26/23
Mon 8/28/23
$6,574.48
Greg Smith
39.37 hrs
Mon 6/26/23
Mon 8/21/23
$10,983.72
Joel Cox
7.87 hrs
Mon 6/26/23
Mon 8/21/23
$2,614.05
Tara Mertz
7.87 hrs
Mon 6/26/23
Mon 8/21/23
$2,291.23
Jeremy Smith
11.81 hrs
Mon 6/26/23
Mon 8/21/23
$3,602.19
8
Kickoff Meeting
28 hrs12 hrs
Mon 6/26/23
Tue 6/27/23
$7,654.00
Bailey Bartolucci
12 hrs
Mon 6/26/23
Tue 6/27/23
$2,736.00
Daniel Groves
4 hrs
Mon 6/26/23
Mon 6/26/23
$1,336.00
Greg Smith
4 hrs
Mon 6/26/23
Mon 6/26/23
$1,116.00
Joel Cox
2 hrs
Mon 6/26/23
Mon 6/26/23
$664.00
Tara Mertz
2 hrs
Mon 6/26/23
Mon 6/26/23
$582.00
Andrew Ohrt
2 hrs
Mon 6/26/23
Mon 6/26/23
$610.00
Jeremy Smith
2 hrs
Mon 6/26/23
Mon 6/26/23
$610.00
9
Close Out
40 hrs8 hrs
Tue 11/26/24 Wed 11/27/24
$12,126.40
Bailey Bartolucci
8 hrs
Tue 11/26/24 Wed 11/27/24
$1,896.96
Daniel Groves
8 hrs
Tue 11/26/24 Wed 11/27/24
$2,778.88
Greg Smith
8 hrs
Tue 11/26/24 Wed 11/27/24
$2,321.28
Joel Cox
4 hrs
Tue 11/26/24 Wed 11/27/24
$1,381.12
Tara Mertz
4 hrs
Tue 11/26/24 Wed 11/27/24
$1,210.56
Andrew Ohrt
4 hrs
Tue 11/26/24 Wed 11/27/24
$1,268.80
Jeremy Smith
4 hrs
Tue 11/26/24 Wed 11/27/24
$1,268.80
10
Program Management
1,106.57 hrs378 days
Mon 6/26/23
Fri 12/20/24
$330,241.17
11
Weekly Effort
439.47 hrs18.9 mons
Mon 6/26/23
Fri 12/20/24
$114,529.55
Bailey Bartolucci
144.53 hrs
Mon 6/26/23
Tue 11/26/24
$33,797.27
Greg Smith
151.2 hrs
Mon 6/26/23
Fri 12/20/24
$43,291.87
Sarah Walsh
143.73 hrs
Mon 6/26/23
Fri 11/22/24
$37,440.41
12
Weekly Meetings & Technical Advisory
667.11 hrs18 mons
Mon 6/26/23
Fri 11/22/24
$215,711.62
Daniel Groves
162 hrs
Mon 6/26/23 Mon 11/18/24
$55,501.55
Joel Cox
166.15 hrs
Mon 6/26/23
Fri 11/22/24
$56,572.80
Tara Mertz
166.15 hrs
Mon 6/26/23
Fri 11/22/24
$49,586.40
Jeremy Smith
172.8 hrs
Mon 6/26/23
Fri 11/22/24
$54,050.88
Details
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Qtr 4
Qtr 1
Qtr 2
Qtr 3
Qtr 4
Qtr 1
Qtr 2
Qtr 3
Qtr 4
Qtr 1
2024
2025
2026
59.52h
304.16h
190.01h
193.07h
196.14h
196.14h
165.14h
59.52h
304.16h
190.01h
193.07h
196.14h
196.14h
165.14h
44.2h
113.4h
40h
16.2h
113.4h
5.2h
37.79h
2.5h
17.18h
5h
34.37h
1h
6.87h
1h
6.87h
1.5h
10.31h
28h
12h
4h
4h
2h
2h
2h
2h
40h
8h
8h
8h
4h
4h
4h
4h
15.32h
190.76h
190.01h
193.07h
196.14h
196.14h
125.14h
6h
75.6h
74.4h
75.6h
76.8h
76.8h
54.27h
2h
25.2h
24.8h
25.2h
25.6h
25.6h
16.13h
2h
25.2h
24.8h
25.2h
25.6h
25.6h
22.8h
2h
25.2h
24.8h
25.2h
25.6h
25.6h
15.33h
9.32h
115.16h
115.61h
117.47h
119.34h
119.34h
70.87h
2.31h
26.77h
28.62h
29.08h
29.54h
29.54h
16.15h
2.31h
29.08h
28.62h
29.08h
29.54h
29.54h
18h
2.31h
29.08h
28.62h
29.08h
29.54h
29.54h
18h
2.4h
30.24h
29.76h
30.24h
30.72h
30.72h
18.72h
City of Tempe - Program Management
Page 1
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
WEST YOST & ASSOCIATES, INC.
EXHIBIT B
Scope of Work
Consultant will preform program management services to implement the 2023 City of Glendale Supervisory
Control and Data Acquisition (SCADA). Additional scope of work will be determined as this project
progresses over the next several years additional scope of work phases will be defined. As the phase
of the project is planned staff will present to City Council.
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
WEST YOST & ASSOCIATES, INC.
EXHIBIT C
METHOD AND AMOUNT OF COMPENSATION
Consultant will be compensated for work completed per attached proprosal.
NOT TO EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Statement of Work must not exceed $800,000 for the entire term of the Agreement.
DETAILED PROJECT COMPENSATION
Consultant will be compensated for work completed per attached proposal.
1001 Galaxy Way
Suite 310
Concord CA 94520
925.949.5800 phone
530.756.5991 fax
westyost.com
January 10, 2024
SENT VIA: EMAIL
Mark Roye
Assistant Director of Water Services
City of Glendale Water Services Department
Glendale, AZ 85303
SUBJECT: Proposal for SCADA Master Plan Implementation Program Management Services
Dear Mr. Roye:
West Yost is pleased to submit this proposal to the City of Glendale Water Services Department (City) for
SCADA Master Plan Implementation Program Management Services. Our team (OTCR) is looking forward
to assisting the City with the planning and implementation of this important Program.
BACKGROUND
The recently completed SCADA Master Plan developed for the City utility systems includes program
management for the duration of the SCADA Master Plan implementation. The purpose of Program
Management services is to provide technical and management support to the City for the
implementation of the Master Plan projects.
The 9 year implementation program presented in the SCADA Master Plan included a recommended
program management budget. This scope includes services for the first 48 months of the program, after
which the City will determine if additional support is required. The program management for this effort
will focus on the coordination and management of the implementation of the following projects as
identified in the SCADA Master Plan:
•
Project ID 3 – Organizational Change Management Transition Support
•
Project ID 5 – Service Level Agreement Development
•
Project ID 9 – SCADA Standards Development
Mr. Mark Roye
January 10, 2024
Page 2
X-X-XXX-XXX-XXX
SCOPE OF SERVICES
Task 1 – Program Management is the key task necessary to perform this proposed scope of services and
is further described below:
Task 1. Program Management
The implementation of the SCADA Master Plan is a complex engagement that requires technical and project
management capabilities. West Yost staff will kick off the program and manage the program, including:
Task 1.1 Program Management Work Activities
•
Program Kickoff Meeting – West Yost will prepare and coordinate a kickoff meeting to
initiate the project. This meeting will include review of the project approach, scope, and
project schedule with key City leadership.
— Prior to the formal kickoff meeting, the project team will prepare content and materials
to be used throughout the Program for City review and feedback.
— The project team will develop a detailed plan for program execution. This will include
regular deliverables, expectations for the program, alignment with City approval
workflows, and communication protocols.
•
Conduct Biweekly Program Progress Meetings – West Yost will facilitate bi-weekly progress
meetings with key City staff. During these progress meetings, the team will:
— Discuss program progress and determine the short and long term needs of the program
to achieve objectives on schedule. This will include such things as procurement, RFP
development, contractor/consultant outreach, and technical advisory services as
described below.
— Meet in person or virtually to review project status, including work completed during
the latest report period, work anticipated to be completed during the next reporting
period, identified problems/issues that could affect project budget/expenditures and/or
schedule, outstanding issues to be resolved, and outstanding action items.
— Addition of milestones and expected compliance efforts for review processes including
forms required for obtaining support from the City Information Technology Department
•
Developing Program Progress Reports – West Yost will develop templates for program
progress reports. Reports will be provided with each progress meeting. The team will review
the status of current and upcoming projects. This will include a summary of design
milestones and related review of submittals, requests for information, and design
documents. This includes presentations on the program to City leadership.
•
Monitoring and Managing the Program Budget and Schedule – West Yost will review the
program wide budget and schedule and provide updates during each progress meeting.
•
Technical Advisory Services – Provide technical review and support during project re-
scoping sessions to address technical challenges and maintain alignment with strategic
directives and NIST Cybersecurity Framework (CSF).
Mr. Mark Roye
January 10, 2024
Page 3
X-X-XXX-XXX-XXX
•
Quality Control – Internal QA/QC will be performed for program deliverables prior to final
submission to the City.
•
Program Closeout – West Yost will conduct final project closeout activities, including final
document delivery and final progress report. The project team will provide a
comprehensive review of program accomplishments and high level plans for future
implementation of the program.
Task 1.2 Project Management and Implementation Work Activities
This task includes routine project management activities to monitor and control the contract between
West Yost and the City. The objective of these activities is to track work progress and expenditures
through proactive communications.
West Yost will be available to perform Implementation Services for any of the projects identified in this
scope of work as determined by the City.
As-needed services will be conducted upon approval by the City. The goal of this task is to provide the
City with general and technical support to maintain performance and the schedule as summarized in the
SCADA Master Plan. These services will be provided by a task-by-task basis as defined in the SCADA
Master Plan. For each task an additional scope may be necessary for West Yost staff. Any additional
scope will be approved by the City.
Task 1 Assumptions
•
Project update meetings will be held biweekly with key project team members.
•
A West Yost staff member will be available to join the biweekly meeting in person, as needed.
•
The kickoff meeting will be conducted in-person and will be up to two hours in duration.
•
The City will provide a list of current and proposed projects with key City staff (e.g., project
managers) identified.
•
City staff will be available to attend meetings.
•
All City stakeholders will be available for a quarterly progress meeting held at the normal weekly time.
Task 1 Deliverables
•
West Yost will provide kickoff meeting facilitation materials.
•
West Yost will provide weekly progress meeting facilitation materials.
•
West Yost will provide Program Updates.
Mr. Mark Roye
January 10, 2024
Page 4
X-X-XXX-XXX-XXX
PROJECT BUDGET
West Yost’s proposed budget for each of the tasks described above is shown in Table 1. West Yost will
perform the Scope of Services described above on a time and expenses basis with a not-to-exceed
budget as shown below in Table 1, billed at rates according to the attached 2024 Billing Rate Schedule
(Attachment A). Any additional services not included in this Scope of Services will be performed only
after receiving written authorization and a corresponding budget adjustment.
Table 1. Estimated Project Hours and Budget
Task
Level of Effort,
hours
Estimated Budget,
dollars
Task 1. Program Management
3,478
$800,000
Total Project Hours and Budget
3,478
$800,000
Thank you for providing West Yost with the opportunity to support the City of Glendale Water Services
Department. We look forward to working with you and your team on this important project. Please call if
you have any questions.
Sincerely,
WEST YOST
Daniel Groves, PE
Engineering Manager
RCSE #45679
Attachment(s): A. West Yost 2024 Billing Rate Schedule
B. Program Schedule
West Yost 2024 Billing Rate Schedule
Attachment A
(Effective January 1, 2024, through December 31, 2024)*
POSITIONS
ENGINEERING
Principal/Vice President
$355
Engineer/Scientist/Geologist Manager I / II
$335 /
$351
Principal Engineer/Scientist/Geologist I / II
$302 /
$322
Senior Engineer/Scientist/Geologist I / II
$272 /
$286
Associate Engineer/Scientist/Geologist I / II
$226 /
$243
Engineer/Scientist/Geologist I / II
$176 /
$205
Engineering Aide
$106
Field Monitoring Services
$131
Administrative I / II / III / IV
$97 /
$121 /
$145 /
$160
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$349 /
$351
Principal Tech Specialist I / II
$320 /
$331
Senior Tech Specialist I / II
$293 /
$306
Senior GIS Analyst
$265
GIS Analyst
$251
Technical Specialist I / II / III / IV
$187 /
$213 /
$239 /
$267
Technical Analyst I / II
$134 /
$160
Technical Analyst Intern
$108
Cross-Connection Control Specialist I / II / III / IV
$140 /
$151 /
$170 /
$189
CAD Manager
$211
CAD Designer I / II
$164 /
$185
CONSTRUCTION MANAGEMENT
Senior Construction Manager
$338
Construction Manager I / II / III / IV
$201 /
$215 /
$228 /
$289
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)
$181 /
$201 /
$224 /
$232
Apprentice Inspector
$164
CM Administrative I / II
$87 /
$118
Field Services
$232
2024 Billing Rate Schedule
LABOR CHARGES (DOLLARS PER HOUR)
■ Hourly rates include charges for technology and communication, such as general and CAD computer software,
telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses.
■ Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as
engineering supplies, etc., will be billed at the actual cost plus 15%.
■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to
when the mileage costs were incurred. Travel other than mileage will be billed at cost.
■ Subconsultants will be billed at actual cost plus 10%.
■ Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly
rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates.
■ A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts
if not paid within 45 days from the date of the invoice.
* This schedule is updated annually
Page 1 of 2
(Effective January 1, 2024, through December 31, 2024)*
Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box
$300 / day
Aquacalc / Pygmy or AA Flow Meter
$28 / day
Emergency SCADA System
$35 / day
Field Vehicles (Groundwater)
$1.02 / mile
Gas Detector
$80 / day
Generator
$60 / day
Hydrant Pressure Gauge
$10 / day
Hydrant Pressure Recorder, Impulse (Transient)
$55 / day
Hydrant Pressure Recorder, Standard
$40 / day
Low Flow Pump Back Pack
$135 / day
Low Flow Pump Controller
$200 / day
Powers Water Level Meter
$32 / day
Precision Water Level Meter 300ft
$30 / day
Precision Water Level Meter 500ft
$40 / day
Precision Water Level Meter 700ft
$45 / day
QED Sample Pro Bladder Pump
$65 / day
Storage Tank
$20 / day
Sump Pump
$24 / day
Transducer Communications Cable
$10 / day
Transducer Components (per installation)
$23 / day
Trimble GPS – Geo 7x
$220 / day
Tube Length Counter
$22 / day
Turbidity Meter
$30 / day
Turbidity Meter (2100Q Portable)
$35 / day
Vehicle (Construction Management)
$10 / hour
Water Flow Probe Meter
$20 / day
Water Quality Meter
$50 / day
Water Quality Multimeter
$185 / day
Well Sounder
$30 / day
BILLING RATES
2024 Billing Rate Schedule
* This schedule is updated annually
Page 2 of 2
Program Schedule
Attachment B
ID
Project ID Task Name
Duration
Start
Finish
1
City of Glendale - SCADA Master Plan Implementation
22.15 mons Mon 1/1/24
Tue 9/30/25
2
Key Milestones
22.15 mons Mon 1/1/24
Tue 9/30/25
54
1
Program Management and Implementation
13.78 mons Mon 4/29/24
Fri 5/30/25
55
PgM Start
0 days
Mon 4/29/24
Mon 4/29/24
56
Kickoff Meeting
4 hrs
Mon 5/20/24
Mon 5/20/24
57
Project Closeout
1 mon
Thu 5/1/25
Fri 5/30/25
58
PgM End
0 days
Fri 5/30/25
Fri 5/30/25
59
3
Organizational Change Management Transition Support
4 mons
Mon 5/20/24
Thu 9/12/24
60
Develop transition plan
1 mon
Mon 5/20/24
Tue 6/18/24
61
Review plan with WSD and IT Leadership
2 wks
Tue 6/18/24
Tue 7/2/24
62
Present plan to technical staff
10 wks
Tue 7/2/24
Thu 9/12/24
63
5
Service Level Agreement Development
2 mons
Thu 9/12/24
Thu 11/7/24
64
Audit Existing SLA & Related Access Control
1 mon
Thu 9/12/24
Thu 10/10/24
65
Implement Necessary SLA & Related Access Control
1 mon
Thu 10/10/24
Thu 11/7/24
66
9
SCADA Standards Development
6 mons
Thu 11/7/24
Thu 5/1/25
67
Graphical Standards
3.13 mons
Thu 11/7/24
Fri 2/7/25
68
Controller Programming Standards
6 mons
Thu 11/7/24
Thu 5/1/25
69
Tagging Standards
1.02 mons
Thu 11/7/24
Mon 12/9/24
70
Alarming Philosophy and Management
4.3 mons
Thu 11/7/24
Fri 3/14/25
4/29
5/30
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
, 2024
Qtr 3, 2024
Qtr 4, 2024
Qtr 1, 2025
Qtr 2, 2025
Qtr 3, 2025
Qtr 4, 2025
Qtr 1, 2026
Page 1