March 13, 2024 Draft Minutes

D R A F T
MINUTES
AUDIT COMMITTEE
GLENDALE MUNICIPAL AIRPORT
2ND FLOOR CONFERENCE ROOM 
6801 N. GLEN HARBOR BLVD, AZ 85307
 MARCH 13, 2024
2:00 P.M.
1.
CALL TO ORDER
The meeting was called to order by Councilmember Aldama at 2:00
p.m.
Note: As Councilmember Malnar had an excused absence, Councilmember
Aldama performed chairperson duties in his stead.
2.
ROLL CALL
PRESENT - Jamie Aldama, Councilmember
PRESENT - Ian Hugh, Vice Mayor
PRESENT - Irene Avalos, Member
PRESENT - Kevin Phelps, City Manager
PRESENT - Levi Gibson, Budget & Finance Director
ABSENT - Raymond Malnar, Councilmember and Chairperson
VACANT - At-large member
   
3. 
CITIZEN COMMENTS
No comments were received.

4.
APPROVAL OF THE MINUTES
A motion was made by Vice Mayor Hugh and seconded by Member
Avalos with a vote of 3 - 0 to approve the minutes of the December 13,
2023, Audit Committee meeting.
a.
Audit Committee Minutes of December 13, 2023.
5.
MOTION TO CALL FOR AND ENTER INTO EXECUTIVE SESSION
A motion was made at 2:01 p.m. by Vice Mayor Hugh and seconded by
Member Avalos with a vote of 3 - 0 to enter into executive session.
6.
EXECUTIVE SESSION
Session was held.
7.
MOTION TO ADJOURN EXECUTIVE SESSION AND RECONVENE IN
OPEN SESSION
A motion was made at 2:16 p.m. by Vice Mayor Hugh and seconded by
Member Avalos with a vote of 3 - 0 to adjourn executive session and
reconvene in open session.
8.
CONSIDERATION/POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS
A motion was made by Vice Mayor Hugh and seconded by Member
Avalos with a vote of 3 - 0 to approve the Revitalization Compliance
and Performance Assessment audit report.
9.
UPDATE ON COMMITTEE GOALS
For information and discussion only; this item was not on the agenda
for action.
10.
UPDATE ON FY23 & FY24 AUDIT PLANS
For information and discussion only; this item was not on the agenda
for action.
11.
UPDATE ON RISK ASSESSMENT AND IIAP POLICY MANUAL
For information and discussion only; this item was not on the agenda
for action.
12.
COMMITTEE COMMENTS AND SUGGESTIONS
For information and discussion only; this item was not on the agenda
for action.
13.
NEXT MEETING
The next regular meeting of the Audit Committee will be held on June 5,
2024, at 2:00 p.m., at a location to be determined.

14.
ADJOURNMENT
With no further business, Councilmember Aldama adjourned the
meeting at 2:26 p.m.
The Audit Committee meeting minutes of March 13, 2024, were 
submitted and approved this 5th day of June, 2024.
____________________________________
Michael Kingery
Internal Audit Program Manager