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C23-0275
AMENDMENT NO. 1
STATION AUTOMATION, INC. DBA PSTRAX
(Master Agreement, Contract No. C23-0275)
This Amendment No. 1 (‘Amendment’) to the Master (“Agreement”) is made this day of
, 2024, (“Effective Date’), by and between the City of Glendale, an Arizona municipal
corporation (“City”) and Station Automation, Inc. dba PSTrax, a Colorado corporation, authorized
to do business in Arizona (“Contractor”).
RECITALS
A. City and Station Automation, Inc. dba PSTrax (“Contractor”) previously entered into a Master
agreement, Contract No. C23-0275, dated March 16, 2023 (“Agreement”); and
B. City and Contractor wish to modify and amend the Agreement subject to and strictly in
accordance with the terms of this Amendment.
AGREEMENT
In consideration of the mutual promises set forth herein and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the City and Contractor hereby agree
as follows:
1. Recitals. The recitals set forth above are not merely recitals, but form an integral part of this
Amendment.
2. Term. The term of the Agreement is unchanged and shall expire on March 16, 2026.
3. Scope of Work. The Scope of Work shall be amended to add the following modules to the
existing software 1. Controlled Substance and 2. Supplies. See attached proposals in Exhibit
A.
4. Compensation. The total amount of compensation for this contract will increase by $25,000
with a new not to exceed amount of $74,000.00 for the entire term of the Agreement.
5. Insurance Certificate. Current certificate will expire on March 1, 2025 and a new certificate
applying to the extended term must be provided prior to this date to Materials Management
and the Contract Administrator.
6. Non-discrimination. Contractor must not discriminate against any employee or applicant
for employment on the basis of race, color, religion, sex, national origin, age, marital status,
sexual orientation, gender identity or expression, genetic characteristics, familial status, U.S.
military veteran status or any disability. Contractor will require any Sub-contractor to be bound
to the same requirements as stated within this section. Contractor, and on behalf of any
subcontractors, warrants compliance with this section.
7. No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the
patties hereby certify that they are not currently engaged in, and agree for the duration of the
1
05/10/2023
10.
Agreement to not engage in, a boycott of goods or services from Israel, as that term is defined
in A.R.S § 35-393.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not
currently, and during the term of this Agreement, will not use:
(a) the forced labor of ethnic Uyghurs in the People’s Republic of China;
(b) any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
(c) any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of
China.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City
annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of
compliance certificate signed by an officer of Contractor with oversight responsibility.
Ratification of Agreement. City and Contractor hereby agree that except as expressly
provided herein, the provisions of the Agreement shall be, and remain in full force and effect
and that if any provision of this Amendment conflicts with the Agreement, then the provisions
of this Amendment shall prevail.
[Signatures on the following page.]
05/10/2023
ATTEST:
CITY OF GLENDALE, an Arizona
municipal corporation
Kevin R. Phelps, City Manager
Julie K. Bower, City Clerk
APPROVED AS TO FORM:
(SEAL)
Michael D. Bailey, City Attorney
Station Automation, Inc.dba PSTrax
a Colorado corporation
=
r By? Sti Bergeron
“ Its: President
05/10/2023
Purpose-built software for
checklists and inventory
management.
fi
= Station 1 (Change) Q &-
Alerts {2} Journal (9 >
SCHEDULE & Fleet Status ~
Checks that are currently due
Controlled Substances
Perform Controlled Substances
Check
8 As-Needed 1
PPE items due Check PPE alerts
Glendale Fire Department
R. Adam Ellis, Division Chief - EMS
6829 N 58th Dr
27 10 3 1
Glend ale, AZ 8 5301 Vehicle SCBA checks Asset checks seine
checks
Engine 1 | #2526
As-Needed As-Needed As As-Needed
Medic 1 | #17 Actions ~
18 6 1
Vehicle SCBAchecks Asset checks —_ Inventory
checks checks
Prepared By:
Dave Zachau
Station Automation, Inc. (DBA PSTrax) PS »b» [ RAX
06.03.24
EXHIBIT A
MODULES OVERVIEW
The PSTrax system consists of seven modules. Simply select the modules your agency would like
to start with. You may add additional modules at any time.
The Vehicle Module automates vehicle maintenance checks
and all tools and equipment carried on each vehicle. Each
apparatus can be customized based on its checklists
(daily/weekly/monthly/PMs) and inventories, with unlimited
check scheduling options - any frequency. Track inventory
transfers and complete as-needed checks for fuel logs, PMs,
and post-call inventories. Easily manage your entire fleet, see
the location of each vehicle, and make status updates for in-
service, out-of-service, and reserve units.
The Station Module schedules building maintenance inspections,
chore schedules, safety inspections, specialty equipment
inspections, and basic EMS and station supply checks. Each station,
building, training facility, or headquarters checklist can be
customized based on its individual desired inspections or checks,
(daily/weekly/monthly/quarterly, etc.), with unlimited check
scheduling options - any frequency.
The SCBA Module tracks the full history for each piece of SCBA gear
from purchase to retirement. Document any type of event -
inspections, hydrostat tests, flow tests, air fills, repairs, contaminant
exposures, and more. Convenient, easy to access reports can be
pulled in real time, or pushed to you as requested. View expiration
dates and maintenance costs for better forecasting and justification
for replacement as needed. Includes all SCBA inventories across
your agency.
The PPE Module tracks the full history for each piece of PPE gear
from purchase to retirement. Manage gear assignments and
PS D>TRAX
=A
G2
CRITICAL
ASSETS
ine Te
INVENTORY
Toe” eh
be debby:
CONTROLLED
SUBSTANCE
document any type of event - routine inspections, advanced
inspections, cleanings, repairs, contaminant exposures, and more.
View expiration dates and maintenance costs for better forecasting
and justification for replacement as needed. Includes all PPE
inventories - including multiple sets and unassigned gear.
The Critical Asset Module tracks the full history for each critical, or
high dollar asset from purchase to retirement. Track grant-funded
equipment, manage assignments and document any type of event -
inspections, testing, repairs, and more. Create custom events for
anything you would like to track, such as hydrant flow tests, annual
hose testing, and radio software updates. View expiration dates and
maintenance costs for better forecasting and justification for
replacement as needed.
The Supplies Module provides visibility and tracking of all
consumable supplies (EMS supplies, station supplies, and repair
parts) across every location in your agency. Real time reporting on
below par, expirations, and usage trends. Save time and money
with streamlined inventory processes that reduce stock issues,
manage expiration dates, and restock supplies that need refilled.
The Controlled Substance Module tracks every vial handoff for DEA
Schedule Il, Ill and IV controlled substances such as
arriving/departing checks, usage events, restocks, and inventory
checks. Track and document each vial by its control number, lot
number and expiration date. Electronic signature and dual
authentication provide even more secure verification.
PS D>TRAX
EXHIBIT A: PRICING & MODULES
The PSTrax system consists of seven modules. You may add additional modules at any time.
Each module has an annual software license fee and a one-time implementation fee that is
based on the scope of work.
The Fees below include:
¢ Software License
¢ Setup & Implementation (includes project management, data import, configuration,
training, rollout)
¢ Hosting
¢ Unlimited Support (includes training, ongoing changes)
Pricing is valid for 90 days. Please contact your PSTrax Representative for adjustments to the
modules priced below.
Module | Scopelof Work | Price Total
Annual Software License Fees (includes software, hosting, support, training, ongoing changes)
Vehicle 0 Vehicles $225 $0
Station 0 Stations / Buildings $250 $0
SCBA 0 Stations / Buildings $350 $0
PPE 0 Stations / Buildings $350 $0
Critical Asset 0 Stations / Buildings $350 $0
Supplies 0 Stations / Buildings $450 $0
Controlled Substance 26 Managed Locations $250 $6,500
Single Sign On 0 SSO Users $10 $0
PS D>TRAX
First Arriving Integration 0 Stations / Buildings $50 $0
$6,500
One-Time Implementation Fees (includes project management, data import, configuration, training, rollout)
Vehicle 0 Vehicles $70 $0
Station 0 Stations / Buildings $75 $0
SCBA 0 Stations / Buildings $70 $0
PPE 0 Stations / Buildings $70 $0
Critical Asset 0 Stations / Buildings $70 $0
Supplies 0 Stations / Buildings $90 $0
Controlled Substance 26 Managed Locations $50 $1,300
$1,300
Year 1 Total (USD): $7,800
Estimated Annual Renewal License Fee - CS module (USD)*: $6500
Average License Fee Per Day Per Station - CS module (USD)*: $1.97
* Annual Fees Total does NOT include any amortized one-time implementation fees or pricing adjustments resulting
from the agreement terms such as annual increases or scope of work increases.
** Stations/Buildings is the pricing metric to determine agency size.
Other Special Instructions: None
PS D>TRAX
EXHIBIT B: FINANCING TERMS
Annual Software License Fees
Check a payment preference for the Annual Software License Fees:
C] Prorate the 1st year's Annual License Fees to sync with the renewal date of the
module(s) already purchased in the original Master Agreement (most popular - consolidates
all purchased items into one annual renewal invoice)
CO Pay the entire 1st year's Annual Software License Fees now (does not consolidate all
purchased items, will have separate annual renewal invoices)
Other instructions (optional):
Prorated Add on term for CS module will begin as of July 1, 2024 and invoicing for
the CS module add-on will be sent out after July 1, 2024. And then the full annual
license fee for the CS module will be added on to the renewal agreement in 2025
along with the other existing module fees.
One-Time Implementation Fees
Check a payment preference for the One-Time Implementation Fees:
Pay the entire one-time implementation fees now.
LC] Other instructions (optional):
Invoice full build fee on or after July 1st, 2024.
PS D>TRAX
AMENDMENT 10 MASTER AGREEMENT
This Amendment is entered into by and between Station Automation, Inc. dba PSTrax, a
Delaware corporation ("PSTrax") with a place of business at 5837 S. Gallup St., Suite 140,
Littleton, CO 80120, and Glendale Fire Department (“CLIENT”). PSTrax and CLIENT are
sometimes referred to jointly as the “Parties” or singularly as a “Party.”
This Amendment shall be effective on the date mutually executed by the Parties. It amends and
supplements the most recent Master Agreement executed by and between the Parties.
WHEREAS, CLIENT is currently using one or more PSTrax modules with respect to automate its
operations and wishes to obtain access to additional modules; and PSTrax wishes to provide the
additional modules to CLIENT.
NOW, THEREFORE, in consideration of the mutual terms and promises set forth herein, the
Parties agree as follows:
1. TERMS. All terms and conditions of the original Master Agreement will continue to be in
effect and the same terms shall apply to this Amendment.
2. ADDITIONAL LICENSED MODULES. PSTrax is a hosted "software as a service" that
consists of several modules. This Amendment grants CLIENT a license to use one or more
additional modules. CLIENT has selected the additional modules it wants to license in Exhibit A:
Pricing & Modules and its payment preferences in Exhibit B: Financing Terms. CLIENT has the
right to use the modules for the duration the original Master Agreement remains in effect.
INVOICING
Please provide the best billing contact information for your agency. This should be the
person/department that is responsible for receiving and processing invoices.
PS D>TRAX
R. Adam Ellis
Name:
Title: Division Chief
Email: REllis@glendaleaz.com
Phone: 623-930-4447
Address: 11550 W. Glendale Ave., Glendale, AZ 85310
ACCEPTANCE
By signing below, CLIENT and PSTrax agree to the pricing, terms and conditions of this
Agreement. CLIENT certifies that the signer is an authorized purchaser.
Glendale Fire Department
Signature:
Name: R. Adam Ellis
Title: Divison Chief
Email: REllis@glendaleaz.com
Phone: 623-930-4447
Date: 6/20/2024
Station Automation, Inc. (dba PSTrax)
Signature: Us {
PA
Name: Scott Bergeron
Title: President
Email: scott@pstrax.com
Phone: 888-330-6006
Date: 06.03.24
PS D>TRAX
If signed electronically, a copy of the executed Amendment will be automatically emailed to the
Parties. If printed and signed with pen, please email ALL PAGES of this Amendment to
sales@pstrax.com.
PS D>TRAX
Purpose-built software for
checklists and inventory
management.
fi
= Station 1 (Change) Q &-
Alerts {2} Journal (9 >
SCHEDULE & Fleet Status ~
Checks that are currently due
Controlled Substances
Perform Controlled Substances
Check
8 As-Needed 1
PPE items due Check PPE alerts
Glendale Fire Department
R. Adam Ellis, Division Chief - EMS
6829 N 58th Dr
27 10 3 1
Glend ale, AZ 8 5301 Vehicle SCBA checks Asset checks seine
checks
Engine 1 | #2526
As-Needed As-Needed As As-Needed
Medic 1 | #17 Actions ~
18 6 1
Vehicle SCBAchecks Asset checks —_ Inventory
checks checks
Prepared By:
Dave Zachau
Station Automation, Inc. (DBA PSTrax) PS »b» [ RAX
06.10.24
EXHIBIT A
MODULES OVERVIEW
The PSTrax system consists of seven modules. Simply select the modules your agency would like
to start with. You may add additional modules at any time.
The Vehicle Module automates vehicle maintenance checks
and all tools and equipment carried on each vehicle. Each
apparatus can be customized based on its checklists
(daily/weekly/monthly/PMs) and inventories, with unlimited
check scheduling options - any frequency. Track inventory
transfers and complete as-needed checks for fuel logs, PMs,
and post-call inventories. Easily manage your entire fleet, see
the location of each vehicle, and make status updates for in-
service, out-of-service, and reserve units.
The Station Module schedules building maintenance inspections,
chore schedules, safety inspections, specialty equipment
inspections, and basic EMS and station supply checks. Each station,
building, training facility, or headquarters checklist can be
customized based on its individual desired inspections or checks,
(daily/weekly/monthly/quarterly, etc.), with unlimited check
scheduling options - any frequency.
The SCBA Module tracks the full history for each piece of SCBA gear
from purchase to retirement. Document any type of event -
inspections, hydrostat tests, flow tests, air fills, repairs, contaminant
exposures, and more. Convenient, easy to access reports can be
pulled in real time, or pushed to you as requested. View expiration
dates and maintenance costs for better forecasting and justification
for replacement as needed. Includes all SCBA inventories across
your agency.
The PPE Module tracks the full history for each piece of PPE gear
from purchase to retirement. Manage gear assignments and
PS D>TRAX
=A
G2
CRITICAL
ASSETS
ine Te
INVENTORY
Toe” eh
be debby:
CONTROLLED
SUBSTANCE
document any type of event - routine inspections, advanced
inspections, cleanings, repairs, contaminant exposures, and more.
View expiration dates and maintenance costs for better forecasting
and justification for replacement as needed. Includes all PPE
inventories - including multiple sets and unassigned gear.
The Critical Asset Module tracks the full history for each critical, or
high dollar asset from purchase to retirement. Track grant-funded
equipment, manage assignments and document any type of event -
inspections, testing, repairs, and more. Create custom events for
anything you would like to track, such as hydrant flow tests, annual
hose testing, and radio software updates. View expiration dates and
maintenance costs for better forecasting and justification for
replacement as needed.
The Supplies Module provides visibility and tracking of all
consumable supplies (EMS supplies, station supplies, and repair
parts) across every location in your agency. Real time reporting on
below par, expirations, and usage trends. Save time and money
with streamlined inventory processes that reduce stock issues,
manage expiration dates, and restock supplies that need refilled.
The Controlled Substance Module tracks every vial handoff for DEA
Schedule Il, Ill and IV controlled substances such as
arriving/departing checks, usage events, restocks, and inventory
checks. Track and document each vial by its control number, lot
number and expiration date. Electronic signature and dual
authentication provide even more secure verification.
PS D>TRAX
EXHIBIT A: PRICING & MODULES
The PSTrax system consists of seven modules. You may add additional modules at any time.
Each module has an annual software license fee and a one-time implementation fee that is
based on the scope of work.
The Fees below include:
¢ Software License
¢ Setup & Implementation (includes project management, data import, configuration,
training, rollout)
¢ Hosting
¢ Unlimited Support (includes training, ongoing changes)
Pricing is valid for 90 days. Please contact your PSTrax Representative for adjustments to the
modules priced below.
Module | Scopelof Work | Price|_— Total
Annual Software License Fees (includes software, hosting, support, training, ongoing changes)
Vehicle 0 Vehicles $225 $0
Station 0 Stations / Buildings $250 $0
SCBA 0 Stations / Buildings $350 $0
PPE 0 Stations / Buildings $350 $0
Critical Asset 0 Stations / Buildings $350 $0
Supplies 9 Stations / Buildings $450 $4,050
Controlled Substance 0 Managed Locations $250 $0
Single Sign On 0 SSO Users $10 $0
PS D>TRAX
First Arriving Integration 0 Stations / Buildings $50 $0
$4,050
One-Time Implementation Fees (includes project management, data import, configuration, training, rollout)
Vehicle 0 Vehicles $70 $0
Station 0 Stations / Buildings $75 $0
SCBA 0 Stations / Buildings $70 $0
PPE 0 Stations / Buildings $70 $0
Critical Asset 0 Stations / Buildings $70 $0
Supplies 9 Stations / Buildings $90 $810
Controlled Substance 0 Managed Locations $50 $0
$810
Year 1 Total(USD): $4,860
Estimated Annual Renewal License Fee - Supplies module (USD)*: $4050
Average License Fee Per Day Per Station - Supplies module (USD)*: $1.23
* Annual Fees Total does NOT include any amortized one-time implementation fees or pricing adjustments resulting
from the agreement terms such as annual increases or scope of work increases.
** Stations/Buildings is the pricing metric to determine agency size.
Other Special Instructions: None
PS D>TRAX
EXHIBIT B: FINANCING TERMS
Annual Software License Fees
Check a payment preference for the Annual Software License Fees:
C] Prorate the 1st year's Annual License Fees to sync with the renewal date of the
module(s) already purchased in the original Master Agreement (most popular - consolidates
all purchased items into one annual renewal invoice)
CO Pay the entire 1st year's Annual Software License Fees now (does not consolidate all
purchased items, will have separate annual renewal invoices)
C] Other instructions (optional):
One-Time Implementation Fees
Check a payment preference for the One-Time Implementation Fees:
Pay the entire one-time implementation fees now.
LC] Other instructions (optional):
PS D>TRAX
AMENDMENT 10 MASTER AGREEMENT
This Amendment is entered into by and between Station Automation, Inc. dba PSTrax, a
Delaware corporation ("PSTrax") with a place of business at 5837 S. Gallup St., Suite 140,
Littleton, CO 80120, and Glendale Fire Department (“CLIENT”). PSTrax and CLIENT are
sometimes referred to jointly as the “Parties” or singularly as a “Party.”
This Amendment shall be effective on the date mutually executed by the Parties. It amends and
supplements the most recent Master Agreement executed by and between the Parties.
WHEREAS, CLIENT is currently using one or more PSTrax modules with respect to automate its
operations and wishes to obtain access to additional modules; and PSTrax wishes to provide the
additional modules to CLIENT.
NOW, THEREFORE, in consideration of the mutual terms and promises set forth herein, the
Parties agree as follows:
1. TERMS. All terms and conditions of the original Master Agreement will continue to be in
effect and the same terms shall apply to this Amendment.
2. ADDITIONAL LICENSED MODULES. PSTrax is a hosted "software as a service" that
consists of several modules. This Amendment grants CLIENT a license to use one or more
additional modules. CLIENT has selected the additional modules it wants to license in Exhibit A:
Pricing & Modules and its payment preferences in Exhibit B: Financing Terms. CLIENT has the
right to use the modules for the duration the original Master Agreement remains in effect.
INVOICING
Please provide the best billing contact information for your agency. This should be the
person/department that is responsible for receiving and processing invoices.
PS D>TRAX
Name:
Title:
Email:
Phone:
Address:
R. Adam Ellis
Division Chief
REllis@glendaleaz.com
623-930-4447
11550 W. Glendale Ave, Glendale, AZ 85307
ACCEPTANCE
By signing below, CLIENT and PSTrax agree to the pricing, terms and conditions of this
Agreement. CLIENT certifies that the signer is an authorized purchaser.
Glendale Fire Department
Signature:
Name:
Title:
Email:
Phone:
Date:
R. Adam Ellis
Division Chief
REllis@glendaleaz.com
623-930-4447
6/20/2024
Station Automation, Inc. (dba PSTrax)
Signature: 4, {
PA
Name: Scott Bergeron
Title: President
Email: scott@pstrax.com
Phone: 888-330-6006
Date: 06.10.24
PS D>TRAX