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SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 3 1. INTRODUCTION The City of Glendale has critical infrastructure in water and wastewater facilities that are required to run uninterrupted 24 hours a day, 7 days a week, 365 days a year. An interruption in water delivery, water treatment, sewage treatment, or other functions of the Water Services Department could occur if these facilities do not have a consistent source of power, potentially affecting numerous citizens of Glendale. The City is responsible for the operation and maintenance of three drinking water plants, two wastewater treatment plants, and numerous wells and lift stations that provide water and wastewater services to its residents. The City of Glendale is seeking qualified contractors to provide emergency repair and periodic maintenance of generators located throughout the City of Glendale’s water service area. Rental of generator or related equipment may be needed on a as needed basis. The contractor shall be available for emergency repair 24 hours per day 365 days per year including holidays. Additional services needed on as needed basis may be rental of generator or related equipment until required repairs are completed by contractor. 2. REQUIRED SPECIFICATIONS A. Contractor must have been in business for at least three years. B. Contractor has all certifications, licenses, permits required by federal, state, and local agencies. C. There may be no unsatisfied judgement or liens against the Contractor. D. Contractor must have sufficient experienced and licensed technicians, equipment, parts, materials, labor, and transportation to be able to repair, replace and perform periodic maintenance, and emergency repairs, including availability of equipment for rental, on all components of the City of Glendale Generators 24 hours per day, 365 days per year. E. The Contractor may Not use a subcontractor under this contract. 3. MAINTENANCE SPECIFICATIONS A. The Contractor will perform periodic maintenance and emergency repairs to Generators in a timely manner, ensuring that reliable standby power will be available when needed. If the duration of repairs to not acceptable, the Contractor is to arrange for equal or greater than the existing power generation temporary power generation. B. The Contractor shall perform all services in accordance with the manufacturer’s recommended specifications and with best standards and practices of the trade(s) involved in installing, inspecting, maintaining, and repairing generators and components. C. The Contractor will be responsible for sourcing out new original equipment from the manufacturer or equivalent, replacement components and parts. This includes maintaining sufficient inventory of repair parts and equipment to perform routine emergency generator service and repairs to brand, types and sizes of generators on the attached equipment list (Section 1.4). SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 4 D. The Contractor will warrant all installation, repairs and workmanship for a minimum of one year. Warranty certificates shall be provided by the Contractor. Any bid received without warranty certificates will be deemed unresponsive. E. The Contractor will adhere to City policies pertaining to security and protection of City-owned equipment while performing the work. F. The Contractor will keep the areas involved with the Generator and its surrounding facilities in clean order, ensuring the removal and disposal of debris/waste and recycling of used oil associated with the emergency repairs or periodic maintenance. G. The Contractor will provide a comprehensive report entailing detailed equipment status on the below list of categories after every periodic maintenance and emergency repair occurrence containing the following information: i. Generator location ii. Date of Inspection iii. Technician’s Name and phone number iv. Generator’s Model No. v. Generator’s Serial No. vi. Engine Model and Serial No. vii. Transfer Switch Model and Serial No. H. The Contractor will provide a report after every periodic maintenance and emergency repair occurrence for the following: i. Cooling System ii. Engine Lubrication System iii. Fuel Delivery System iv. Air Induction/Exhaust v. Electrical System (includes gauges, switches and battery and charging) vi. Transfer Switch I. The Contractor will perform an annual maintenance event that will occur in the month of September. The contractor will provide a written report, per generator, within 30 days. This annual event will include the following: i. Perform oil quality testing ii. Replacement of engine oil iii. Replacement of oil filter iv. Replacement of spark plugs (except diesel) v. Replace ignition points and condenser vi. Inspect radiator, hoses (etc.) for leakage and pliability vii. Inspect anti-freeze and add if low (up to 1 gallon) viii. Clean sediment bowl or replace fuel filters ix. Check fuel capacity x. Check entire equipment for any fluid/lubricant/fuel leaks xi. Check and adjust belts and pulleys xii. Service the battery, add water, clean terminals and check specific gravity xiii. Service or replace air filter if needed xiv. Check all brushes for setting and wear xv. Clean slip rings and commutator SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 5 xvi. Wipe down outside of generator and motor xvii. Conduct safety shutdown checks, oil pressure, over-speed, high temperature, etc. xviii. Inspect transfer switch for proper operation, check connections and settings xix. Simulate power failure. For quarterly visits load should be at 30% test only xx. Check charging rate of battery charger xxi. Power washing xxii. Switch Gear Breaker Inspection and Testing per O&M specs with the approval and supervision of City Staff Representative(s) xxiii. Two-Hour Load Banking Test at 100% for all generators located throughout the City per manufacturer O&M specifications. Testing will be scheduled with the Maintenance Planner Scheduler. J. The Contractor will perform three (3) regular maintenance events. These events will entail regular inspections and testing, and will occur in the months of March, June and December. These events will include the following: i. Full inspection of systems, including cooling, air intake, fuel, exhaust and electrical ii. Active check while generator is running iii. Check oil level and top off (up to three (3) liters) iv. Check for leaks v. Check fuel capacity vi. Check air filter vii. Check for air filter leaks viii. Check and top off coolant/anti-freeze (up to one (1) gallon) ix. Check battery conditions and top off distilled water level. x. Simulate power failure K. The Contractor shall proactively change the batteries in each Water Services unit every two years, with exception to the West Area Water Reclamation Facility (WAWRF). The WAWRF generators have NiCad batteries and do not need to be changed as frequently. The battery changing service should be done in “even years” during the regularly scheduled quarterly service. L. The Contractor will perform fuel quality testing annually. Testing will comply with NFPA 110 annual requirement and ASTN standards for long term fuel storage issues. Contractor shall provide report of test. Contractor shall provide an analysis report example with proposal package. M. The Contractor will perform fuel polishing as requested by the City Representative. 4. WORK SCHEDULE Contractor will work with the Water Services Department to schedule the specific dates and sites of the four maintenance events in September, December, March, and June upon awarding of the contract. For emergency repairs, the Contractor must provide at least one phone number to call. A. Regular hours 6:00 AM to 6:00 PM M-F, (regular/emergency requests) SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 6 B. After hours 6:01 PM to 5:59 AM Weekends and City Holidays (emergency requests) Contractor is required to respond to emergency calls within one hour and be on site within two hours. All work is expected to be completed in a timely manner, posing no impediments to the City of Glendale facilities. Contractor must contact City Representative upon arrival and upon completion of each service request. Hourly rate will apply to that time. A trip charge, service call fee or travel time charges will not be allowed under this Contract. 5. GENERATOR INFORMATION AND LOCATIONS (25 units in total) Generator Fuel Capacity Gallons Address Facility Name Contact 1500 KW Caterpillar (two units) 5,200 5901 N Glen Harbor Boulevard West Area Water Reclamation Facility Maintenance Planner Scheduler 623.930.4579 1000 KW Onan 600 9802 West Camelback Road LS #4 - Raw Sewage Pump Station Maintenance Planner Scheduler 623.930.4579 125 KW Onan 300 5901 N Glen Harbor Blvd Portable - West Area Water Reclamation Facility Maintenance Planner Scheduler 623.930.4579 515.2 KW Caterpillar 869 6893 N Glen Harbor Boulevard LS #3 - Airport Lift Station Maintenance Planner Scheduler 623.930.4579 200KW Cummins 351 14904 N 67th Avenue LS #2 - 67th and AC/DC Lift station Maintenance Planner Scheduler 623.930.4579 40 KW Kohler 75 12995 N 55th Avenue LS #1 - 55th and Dahlia Lift Station Maintenance Planner Scheduler 623.930.4579 50 KW GenTech 54 5503 N. 91st Avenue LS #6 - Stonehaven Lift Station Maintenance Planner Scheduler 623.930.4579 80 KW Cummins 256 9431 W. Northern Avenue LS #5 - Desert Diamond Lift Station Maintenance Planner Scheduler 623.930.4579 300 KW Cummins 600 17500 North 83rd Avenue Ls #9 - 83rd Avenue Lift Station Maintenance Planner Scheduler 623.930.4579 300 KW Caterpillar 1,000 7211 N El Mirage Road LS #8 - Luke AFB Lift Station Maintenance Planner Scheduler 623.930.4579 SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 7 175KW Caterpillar 400 6821 N Ballpark Blvd LS #7 – Vision 2 Lift Station Maintenance Planner Scheduler 623-930-4579 100 KW Onan NA 5175 West Arrowhead Lakes Drive Arrowhead Manor Booster Station Maintenance Planner Scheduler 623.930.4579 350 KW Onan 250 6970 West Deer Valley Road Hillcrest Ranch Booster Station Maintenance Planner Scheduler 623.930.4579 1100 KW Caterpillar 500 7970 West Bethany Home Road Zone Four Reservoir Maintenance Planner Scheduler 623.930.4579 750 KW Onan 700 4805 West Cholla Street Zone One Booster Station 1 Maintenance Planner Scheduler 623.930.4579 2500 KW Cummins 4,750 4805 West Cholla Street Zone One Booster Station 2 Maintenance Planner Scheduler 623.930.4579 300 KW Onan 225 4805 West Cholla Street Cholla Admin Maintenance Planner Scheduler 623.930.4579 50 KW Onan 75 4805 West Cholla Street Cholla Chlorine Scrubber Maintenance Planner Scheduler 623.930.4579 1250 KW Spectrum Diesel (two units) 5,000 8180 West Union Hills Arrowhead Ranch Water Reclamation Facility Maintenance Planner Scheduler 623.930.4579 230 KW Generac 250 19600 North79th Avenue Oasis Recharge Site Maintenance Planner Scheduler 623.930.4579 1250 KW Kohler 2264 28101 North 63rd Avenue Pyramid Peak Maintenance Planner Scheduler 623.930.4579 350 KW Kohler 774 28101 North 63rd Avenue Pyramid Peak Fire Pump Maintenance Planner Scheduler 623.930.4579 1750 KW Cummins (two units) 2,000 7070 West Northern Avenue Oasis Water Treatment Plant Maintenance Planner Scheduler 623.930.4579 6. OTHER REQUIREMENTS A. Term. The term of the resultant contract shall be for a one (1) year initial term. B Option to Extend. Based on satisfactory Bidder performance, the City, may at its option and upon mutual agreement with the Bidder, extend the term of this SOLICITATION NUMBER: IFB 24-61/ 42400077 GENERATOR MAINTENANCE AND REPAIR CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 8 agreement for an additional three (3) years renewable on an annual basis. Bidder shall be notified in writing by the City Materials Manager of the City's intention to extend the contract period at least ninety (90) calendar days prior to the expiration of the original contract period. C. Invoices. Contractor must submit itemized invoices to the City for all work performed under this contract with itemized materials and labor listed separately and clearly. 7. SUSPENSION AND DEBARMENT. (APPLIES TO ALL PURCHASES.) A. This contract is a covered transaction for purposes of 2 CFR pt. 180 and 2 CFR pt. 3000. As such, the Contractor is required to verify that none of Contractor’s principals (defined at 2 CFR § 180.995) or its affiliates (defined at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935). B. The Contractor must comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. C. This certification is a material representation of fact relied upon by the City of Glendale. If it is later determined that the contractor did not comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. D. The Contractor agrees to comply with the requirements of 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 9 - 1/29/18 EXHIBIT 1: SPECIAL NOTICES By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offerors are certifying that they understand the following notices and agree to comply with all required terms and conditions. 1. RETURN OF OFFER The Offeror shall submit the Response Workbook electronically in Vendor Self Service (VSS) Offeror is required to register in VSS prior to submitting a proposal if they have not already registered. You can register at: https://glendaleazvendors.munisselfservice.com/Vendors/default.aspx Please see Guide to Register as a new vendor, if needed: https://www.glendaleaz.com/your_government/city_finances/procurement/vendor_self_service__ _v_s_s_ (This is a PDF document. “Vendor Registration Instructions” at the bottom of page.) a. The Offeror shall complete all sections of the solicitation in the format given and the spaces provided. Proposals that do not conform to the above format may be rejected. b. The Offeror shall bear all costs associated with submitting the proposal, including proposal preparation, site visitation or any travel connected with submission of the proposal. The City shall have no liability whatsoever for such costs. 2. PREPARATION OF BID PACKAGE The following items shall be completed and returned. Failure to include all the items may result in a bid being rejected. Bid packages shall be submitted in the following order: a. BIDDER SHEET b. PRICING WORKBOOK c. ADDENDUM, Return all addenda (if applicable). 3. NO CONTACT, NO INFLUENCE DURING THE IFB PROCESS The City is conducting a competitive IFB process for the contract, free from improper influence or lobbying. There shall be no contact concerning this IFB from Offerors submitting a Bid with any member of the City Council, IFB Evaluation Committee Members, or anyone connected with the process for or on behalf of the City. Contact includes direct or indirect contact by the Offeror, its employees, attorneys, lobbyists, surrogates, etc. in an attempt to influence the IFB process. From the time the IFB is issued until the expiration of the protest period or the resolution of any protest, whichever is later (the “Silent Period”), Offerors, directly or indirectly through others, are restricted from attempting to influence in any manner the decision making process through, including but not limited to, the use of paid media; contacting or lobbying the City Council or City Manager or any other City employee (other than Procurement employees); the use of any media for the purpose of influencing the outcome; or in any other way that could be construed to influence any part of the decision-making process about this IFB. This provision shall not prohibit an Offeror from petitioning an elected official or engaging in any other protected first amendment activity after the protest period has run or any protest has been resolved, whichever is later. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 10 - 1/29/18 Violation of this provision will cause the proposal or offer of the Bidder to be found in violation and to be rejected. 4. CONFLICT OF INTEREST Contractor shall disclose the following: 1) the name(s) and position(s) of each Contractor’s employee or subcontractor that participated in the preparation of the submittal or who will be involved, directly or indirectly, with performing the contract, if awarded; 2) the name(s) of any City of Glendale employee who is a relative of persons identified pursuant to No. 1; 3) the name(s) and position(s) of Contractor’s personnel that have a financial or proprietary interest in the contract; 4) the name(s) of any City of Glendale employee who is a relative of persons identified pursuant to No. 3. Providing such disclosure will not necessarily disqualify a Contractor. Failure to disclose the requested information or any potential conflict of interest pursuant to A.R.S. § 38-511 et seq. may result in rejection of the proposal or bid or any contract being void or terminated. For purposes of this provision, the following definitions apply: “Employee” means all persons who are employed on a full-time, part-time or contract basis by the City of Glendale. “Relative” means the spouse, child, child’s child, parent, grandparent, brother or sister of the whole or half blood and their spouses and the parent, brother, sister or child of a spouse. 5. INQUIRIES Any question related to the Invitation to Bid shall be directed to the Contract Analyst whose name appears above. An Offeror shall not contact or ask questions of the department for whom the requirement is being procured. The Contract Officer may require any and all questions be submitted in writing. Offerors are encouraged to submit written questions via electronic mail or facsimile, no later than FIVE days prior to the proposal due date. Any correspondence related to a solicitation should refer to the appropriate Invitation to Bid number, page and paragraph number. An envelope containing questions should be identified as such; otherwise, it may not be opened until after the official proposal due date and time. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written amendment to the Invitation to Bid will be binding. 6. PUBLIC RECORD REQUIREMENTS Offeror acknowledges that the City is a public agency and must comply with all Public Records laws and proposals submitted become the property of the City and are subject to public disclosure requirements in accordance with Arizona Public Records Law. Any portion of the proposal that the bidder deems confidential or proprietary must be clearly labeled as such. Labeling material does not automatically preclude the material from public disclosure, as the City is required to make an appropriate determination as to the confidentiality of the material in accordance with Arizona Public Records Law. It is the offeror’s sole responsibility and cost to take action, including legal actions, to protect such material. Price is not confidential and will not be withheld. 7. PERMITS AND LICENSES It is the offeror’s sole responsibility to determine and secure any and all licenses and permits the contractor needs to operate the facility, from any regulatory body having jurisdiction related to the services being provided. Such costs are the exclusive responsibility of the operator, operator must also ensure appropriate City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 11 - 1/29/18 licensing of any sub-contractors, operator shall notify the City in writing within two (2) working days of any suspension, revocation or renewal. 8. NO COLLUSION OR ANTI-COMPETITIVE PRACTICES The submission of the offer did not involve collusion, and without any agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition or other anti- competitive practices. 9. NON-DISCRIMINATION Contractor agrees not to discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran status or any disability. Contractor will require any Sub-contractor to by bound to the same requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this section. 10. NO CONSIDERATIONS The Contractor has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer. 11. AUTHORIZED AGENT The individual signing the submittal is an authorized agent and has the authority to bind the Offeror to the proposal and subsequent contract if awarded. 12. KEY PERSONNEL If awarded, Offeror shall assign a specific individual as the key point of contact for the management of the contract, subject to specific notification requirements to be included in the final contract. 13. SITE INSPECTION It is the responsibility of the Offeror to become familiar with any conditions which may affect the performance and cost of providing the service and this submission will serve as evidence that the Offeror did, in fact, make a site inspection and is aware of all conditions. 14. OFFICIAL TIME CLOCK The official time clock used to verify the date and time an offer is received is in the online bid system. 15. DEFINITIONS For purposes of this Invitation to Bid and Resultant contract, the following definitions apply: a. “City” means the municipal corporation of the City of Glendale, Arizona b. “Contract” means the agreement for the procurement of goods, services and work. c. “Contractor” means an Offeror responding to a Invitation to Bid who has been awarded a Contract with the City. d. “Invitation for Bid” means a competitive solicitation issued by the City for the procurement of goods, services, work, materials and/or construction. e. “Offer” means a written offer to furnish goods, services, work, materials and/or construction to the City, in conformity with the standards, specifications, delivery terms and conditions, and all other requirements established in a competitive solicitation. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 12 - 1/29/18 f. “Offeror” means the business, entity or person who submits an Offer in response to a competitive solicitation. g. “Public Record” means proposals and all other documents submitted in response to this solicitation shall become the property of the City and shall be a matter of public record available for review following the Contract award. h. “Purchase Order” means a document issued by the City Procurement Office directing the Contractor to deliver goods, services, work, materials and/or construction. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 13 - 1/29/18 EXHIBIT 2: SPECIAL TERMS AND CONDITIONS By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offerors are certifying that they understand the following notices and agree to comply with all required terms and conditions. Standard Terms and Conditions 1. TYPE OF AWARDS The City reserves the right to make multiple awards or to award by individual line items, by group of line items, or to make an aggregate award, whichever is deemed most advantageous to the City. If the City determines that an aggregate award to one offeror is not in the City's best interest, "all or none" offers shall be rejected. 2. ALTERNATE OFFERS Offers submitted as alternates or based on exceptions to specific conditions of purchase and/or required specifications must be submitted as an attachment referencing the specific paragraph number(s) and adequately defining the alternate or exception submitted. Detailed product brochures and/or technical literature, suitable for evaluation, must be submitted with the offer. If no exceptions are taken, City will expect and require complete compliance with the specifications and all Conditions of Purchase. 3. EFFECTIVE PERIOD OF OFFER Offers shall be valid for a minimum of 120 days following the deadline for submitting offers. If an award is not made during that period, all offers shall be automatically extended for another 120 days. Offers will be automatically renewed until such time as either an award is made or proper Notice is given to the Procurement Officer of Offeror’s intent to withdraw its offer. Offers may only be withdrawn by submitting Notice at least 15 days before the expiration of the then current 120-day period. 4. PAYMENT TERMS If payment terms are not indicated, terms of NET 30 days shall be applied by the City. Payment terms to apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms offering less than 20 days for payment will not be considered. 5. UNIT PRICE TO PREVAIL In the event of a price disparity between the unit and extended price, the unit price shall prevail unless judged obviously in error by the City. 6. OFFER ERRORS OMISSIONS AND CORRECTIONS The City will not be responsible for any offeror errors or omissions. All prices and notations shall be written in ink or typed. Changes or corrections made on the offer form must be initialed in ink by the individual signing the offer. No corrections will be permitted after the offers have been opened. 7. BRAND NAME REFERENCES AND TECHNICAL SPECIFICATIONS Brand names or manufacturer's references shall be construed as a quality or performance level and does not indicate the item cited is mandatory. Technical specifications define the acceptable standard. 8. RESTRICTIVE OFFER PROVISIONS If specifications preclude an otherwise qualified offeror from submitting an offer, a written request for modification must be received by the Buyer at least seven (7) calendar days prior to the proposal due date. All offerors will be notified by a written addendum to the solicitation of any approved changes. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 14 - 1/29/18 9. DEFAULT In case of default by the contractor, the City may, by written notice, cancel this contract and repurchase from another source and may recover the excess costs by (1) deduction from an unpaid balance due; (2) collection against the bid and/or performance bond; or (3) a combination of the aforementioned remedies or other remedies as provided by law. 10. TERMINATION FOR CONVENIENCE The City reserves the right to terminate any order or contract upon thirty days written notice. The City will be responsible only for those standard items which have been delivered and accepted. If the items are unique and not saleable or useable for any other application, the City will reimburse the Seller for actual labor, material, and burden costs, plus a profit not to exceed 8%. Title to all materials, work-in-process, and completed but undelivered goods will pass to the City after costs are claimed and allowed. 11. SUB-CONTRACTING The contract or any portion thereof, shall not be sub-contracted without the prior written approval of the Materials Manager. No such approval will be construed as making the City a party of or to such sub-contract or subjecting the City to liability of any kind to any sub-contractor. No sub-contract shall, under any circumstances, relieve the contractor of liability and obligation under this contract; and despite any such subletting the City shall deal through the contractor. Sub-contractors will be dealt with as workmen and representatives of the contractor. 12. SAFETY DATA SHEETS (SDS). Contractor is to supply SDS) in accordance with Federal requirements for The Globally Harmonized System of Classification and Labeling of Chemicals (GHS). Contractor entering the City workplace with hazardous materials will supply the City with a Safety Data Sheets (SDS) covering those particular products the contractor may expose City employees or the general public to while working at the site. 13. GENERAL INDEMNIFICATION: Contractor shall indemnify, defend, save and hold harmless the City of Glendale and its officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of or recovered under the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any Federal, State or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the City, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the City. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 15 - 1/29/18 14. RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The offeror's products, services, and facilities shall be in full compliance with all applicable Federal, State, and local health, environmental, and safety laws, regulations, standards, and ordinances, regardless of whether or not they are referred to by the City. 15. RESPONSIBILITY FOR CORRECTION It is agreed that the offeror shall be fully responsible for making any correction, replacement, or modification necessary for specification or legal compliance. In the event of a call back, Offeror agrees to give the City first priority. Offeror agrees that if the product or service offered does not comply with the written specification, the Materials Manager has the right to cancel the sale at any time with full refund within thirty (30) calendar days after notice of noncompliance and offeror further agrees to be fully responsible for any consequential damages suffered by the City. 16. WARRANTY Unless otherwise specified, all items shall be guaranteed for a minimum period of one year against defects in material and workmanship. During the period, if a defect should occur, that item shall be repaired or replaced by the Seller at no obligation to the City, except where it be shown that the defect was caused by misuse and not by faulty manufacture. The offeror expressly warrants all items to be new, free from defects in design, materials, and workmanship, and to be fit and sufficient for their intended purpose. Any sample submitted shall create an expressed warranty that the whole of the goods shall conform to the sample or model. 17. REJECTION OF OFFERS The City reserves the right to reject any or all offers, or any part thereof; to accept any offer or any part thereof; or to waive any informalities when it is deemed to be in the City's best interest. 18. DELAY IN EXERCISING CONTRACT REMEDY Failure or delay by the City to exercise any right, power, or privilege shall not be deemed a waiver thereof. 19. ORDER OF PRECEDENCE In the event of conflict, the following precedence shall prevail: (1) Special Terms and Conditions incorporated by attachment; (2) Special Terms and Conditions; (3) Drawings and Specifications; (4) referenced documents; and (5) the Standard Terms and Conditions. 20. CHANGES The City reserves the right to make changes in any of the following: (a) specifications; (b) methods of shipment; (c) place of delivery; (d) time of delivery; (e) quantities. If any change causes an increase or decrease in the cost of or the time required for performance, an equitable adjustment may be made in the price or delivery schedule, or both. Any claim for adjustment shall be deemed waived unless asserted in writing within thirty days from receipt of the change. Price increases or extensions of delivery time shall not be binding on the City unless in writing and approved by the Materials Manager prior to the institution of the change. 21. PRICE ADJUSTMENTS Price adjustments shall be addressed a minimum of ninety (90) days prior to the contract renewal date, shall be in writing and include supportive justification for the proposed increase. Supportive justification means that the request shall include detailed information and calculations that make it clear how the claimed increase has an impact on the contract unit prices. The requested price increase must be City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 16 - 1/29/18 based upon a cost increase that was clearly unpredictable at the time of the offer and can be shown to directly affect price of the item concerned. The rate increase shall only be considered at time of contract extension. The City will review the request and shall determine if the increase shall be granted or if an alternate option is in the best interest of the City. The price increase adjustment, if approved, will be effective and executed via a contract amendment. 22. LATE SUBMISSION OF CLAIM The City will not honor any invoices or claims which are tendered one year after the last item of the account accrued. 23. PROTEST OF AWARD Any person who has an objection to the awarding of a solicitation by the City, pursuant to competitive solicitation procedures, shall lodge that protest, in writing, with the Materials Manager. The protest should specifically identify the objection to the award, pursuant to the formal purchase procedure. The protest must be submitted no later than seven (7) calendar days after the notice of intent to award is posted on the City's Procurement Internet home page at: https://www.glendaleaz.com/your_government/city_finances/procurement/notice_of_intent_to_a ward. Untimely protests will not be considered. 24. REMEDIES City shall have, in addition to the remedies provided herein, all remedies afforded by the Uniform Commercial Code as adopted by the State of Arizona. Contractor shall have, subject to the limitation imposed by the terms of this agreement, all remedies afforded by the Uniform Commercial Code as adopted by the State of Arizona. 25. ASSIGNMENT Neither an order nor monies due thereunder shall be assigned in whole or in part without the City's prior written consent. 26. ADDENDA Any change to the solicitation will be in the form of a numbered addendum issued by the Procurement Division. The addendum will be furnished to all who received the solicitation. The City will not be responsible for any oral or written instructions made by any employees, officers, contracted consultant or agent of the City in regard to the solicitation. The City will not be responsible for offerors adjusting their offer based on oral or written instructions. 27. SPECIAL ACCOMMODATIONS Please contact Procurement at 930-2862 at least 3 days prior to the meeting for special accommodation. Hearing impaired persons, please use the Arizona Relay Service (1-800-367-8939). 28. OFFER IDENTIFICATION The City is not responsible for the pre-opening of, post-opening of, or the failure to open, an offer not properly addressed or identified. 29. OFFER TABULATION An electronic copy of the scoring may be requested by e-mailing the Procurement office at procurement@glendaleaz.com and referencing the solicitation title and number. The information will be available for distribution when the City has completed its evaluation process of the offers received. 30. LIABILITY Except for the sole negligence of the City, its officers, managers, employees, or agents, Contractor shall be liable to the City for any physical damage to City property or City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 17 - 1/29/18 for the death of, or personal injury to, City personnel arising out of Contractor's occupancy, maintenance, repair, replacement, installation and/or any other work performed pursuant to the contract. Contractor agrees to indemnify, defend and hold the City harmless from any claim or loss arising from such damage or injury. 31. OSHA GUIDELINES The contractor shall be familiar with and operate within the guidelines set forth by the Occupational Safety and Health Act. 32. PATENTS Seller agrees to defend City at seller's own expense, in all suit, actions, or proceedings in which City is made a defendant for actual or alleged infringement of any United States of America or foreign letters patent resulting from City’s use of the goods purchased as a result of this IFB. Seller further agrees to pay and discharge any and all judgments or decrees, which may be rendered in any such suit, action or proceedings against City. Seller agrees to indemnify and hold harmless the City from any and all license, royalty and proprietary fees or costs, including legal costs, which may arise out of City’s purchase and use of goods supplied by the seller. It is expressly agreed by seller, that these covenants are irrevocable and perpetual. 33. VENDOR PERFORMANCE Prior offeror performance in regard to product, service, or representation of/from the offeror may be used in evaluation of this offer. Unsatisfactory performance to the City may be considered sufficient grounds for rejection of this offer. No offer will be awarded to any offeror who is in default on any contract with the City. 34. PERFORMANCE SURETY REQUIREMENTS The performance sureties shall be in the form of a bond, cashier's check, certified check or money order. Personal or company checks are not acceptable unless certified. Letters of credit are not acceptable. Individual sureties are not acceptable. PERFORMANCE SURETY The successful proposer shall, at the time of entering into the contract, furnish a performance surety in the form of a bond, money order or certified or cashier's check, in the amount of 10 percent of the contract amount guaranteeing the faithful performance of the contract by the proposer. If a bond is submitted, it shall be written on the form provided by the City as an attachment to the proposal documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney. The bond must be written by a surety with a Best Rating no less than an A and must be authorized and licensed to do business in this State by the Arizona Department of Insurance. Individual sureties and letters of credit are not acceptable. 35. FUND APPROPRIATION CONTINGENCY The Contractor and the City recognize that the continuation of any contract after the close of any given fiscal year of the City, which ends on June 30, shall be subject to the approval of the budget of the City providing the contract item is an expenditure therein. The City does not guarantee that the budget item will be actually adopted, as it is the determination of the City Council at the time of the adoption of the budget. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 18 - 1/29/18 36. NOTIFICATION OF AWARD The successful offeror(s) will be notified that their offer has been accepted by the City Council as recommended for award. 37. NON-EXCLUSIVITY The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are included in this Agreement. 38. COOPERATIVE USE OF CONTRACT This agreement may be extended for use by other governmental agencies and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save 39. PROHIBITIONS - Contractor, and on behalf any subcontractor, certifies, to the extent applicable under A.R.S. §§ 35-391 et seq and 35-393 et seq, that neither has "scrutinized" business operations, as defined in the proceeding statutes, in the countries of Sudan or Iran. 40. IMMIGRATION LAW COMPLIANCE Contractor, and on behalf any subcontractor, warrants, to the extent applicable under A.R.S. § 41-4401, compliance with all federal immigration laws and regulations that relate to their employees as well as compliance with A.R.S. § 23- 214(A) which requires registration and participation with the E-Verify Program. Any breach of warranty described above is considered a material breach of this Agreement and is subject to penalties up to and including termination of this Agreement. City of Glendale (“City”) retains the legal right to inspect the papers of Contractor or subcontractor employee who performs work under this Agreement to ensure that Contractor or any subcontractor is compliant with the warranty described above. City may conduct random inspections, and upon request of the City, Contractor shall provide copies of papers and records demonstrating continued compliance with the warranty described above. Contractor agrees to keep papers and records available for inspection by the City during normal business hours and will cooperate with City in exercise of its statutory duties and not deny access to its business premises or applicable papers or records for the purposes of enforcement of this Section. Contractor agrees to incorporate into any subcontracts under this Agreement the same obligations imposed upon itself and expressly accrue those obligations directly to the benefit of the City. Contractor also agrees to require any subcontractor to incorporate into each of its own subcontracts under this Agreement the same obligations above and expressly accrue those obligations to the benefit of the City. Contractor’s warranty and obligations under this Section I to the City is continuing throughout the term of this Agreement or until such time as the City determines, in its sole discretion, that Arizona law has been modified in that compliance with this section is no longer a requirement. The “E-Verify Program” above means the employment verification program administered by the United States Department of Homeland Security, the Social Security Administration, or any successor program. 41. CONTRACT ADMINISTRATOR The staff member identified as the Contract Administrator for a solicitation serves as the liaison between Procurement, the city and the successful contractor. The Contract Administrator manages the contract, overseeing the daily City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 19 - 1/29/18 operations, scheduling, performance and compliance of the agreement by all parties. The Contract Administrator is responsible for: a. Establishing and maintaining records and documentation b. Monitoring the contractor’s performance c. Handling issues and disputes d. Exercising extension options e. Initiating contract modifications f. Initiating rebids or new solicitations 42. FORCE MAJEURE a. Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this contract if and to the extent that such party’s performance of this Contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the part affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders, fire; flood; lockouts; injunctions-interventions-acts; or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. b. Force majeure shall not include the following circumstances: i. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere, or an oversold condition of the market. ii. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in accordance with this force majeure term and condition; or iii. Inability of either the Contractor or any subcontractor to acquire or maintain any required insurance, bonds, licenses or permits. 43. SUSPENSION AND DEBARMENT. (APPLIES TO ALL PURCHASES.) E. This contract is a covered transaction for purposes of 2 CFR pt. 180 and 2 CFR pt. 3000. As such, the Contractor is required to verify that none of Contractor’s principals (defined at 2 CFR § 180.995) or its affiliates (defined at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935). F. The Contractor must comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. G. This certification is a material representation of fact relied upon by the City of Glendale. If it is later determined that the contractor did not comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, in addition to remedies available to the City, the City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 20 - 1/29/18 Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. H. The Contractor agrees to comply with the requirements of 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions. City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 21 - 1/29/18 EXHIBIT 3: INSURANCE REQUIREMENTS By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offerors are certifying that they understand the following notices and agree to comply with all required terms and conditions. 1) INSURANCE REQUIREMENTS. Offeror shall procure and maintain until all their obligations have been discharged, insurance against claims for injury to persons or damage to property that may arise from or in connection with this Solicitation. The insurance requirements herein are minimum requirements for this Solicitation and in no way limit the indemnity covenants contained herein. The City of Glendale in no way warrants that the minimum limits contained herein is sufficient to protect the OFFEROR from liabilities that might arise. OFFEROR is free to purchase such additional insurance as OFFEROR determines necessary. a) Minimum Scope and Limits of Insurance: OFFEROR shall provide coverage with limits of liability not less than those stated below. i) Commercial General Liability – Occurrence Form Policy shall include bodily injury, property damage, personal and advertising injury and broad form contractual liability coverage. General Aggregate $2,000,000 Products – Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000 (1) The policy shall be endorsed to include the following additional insured language: “The City of Glendale, and its departments, officers, officials, agents, employees and volunteers shall be named as additional insureds with respect to liability arising out of the solicitation. Such additional insured shall be covered to the full limits of liability purchased by the OFFEROR, even if those limits of liability are in excess of those required herein. (2) Policy shall contain a waiver of subrogation endorsement in favor of the “City of Glendale, and its departments, officers, officials, agents, employees and volunteers”. This provision applies regardless of whether or not the City of Glendale has received a waiver of subrogation endorsement from the insurer. ii) Business Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Agreement. Combined Single Limit (CSL) $1,000,000. (1) The policy shall be endorsed to include the following additional insured language: “The City of Glendale, and its departments, officers, officials, agents, employees and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the OFFEROR, involving automobiles owned, Licensed, hired or borrowed by the OFFEROR." Such additional insured shall be covered to the full limits of liability purchased by the City of Glendale Solicitation Number: IFB 24-61 /42400077 GENERATOR MAINTENANCE AND REPAIRS EXHIBITS PACKAGE CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 22 - 1/29/18 OFFEROR, even if those limits of liability are in excess of those required by this License. (2) Policy shall contain a waiver of subrogation endorsement in favor of the “City of Glendale, and its departments, officers, officials, agents, employees and volunteers” for losses arising from work performed by or on behalf of the OFFEROR. This provision applies regardless of whether or not the City of Glendale has received a waiver of subrogation endorsement from the insurer. iii) Worker's Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability Each Accident $1,000,000 Disease – Each Employee $1,000,000 Disease – Policy Limit $1,000,000 (1) Policy shall contain a waiver of subrogation endorsement in favor of the “City of Glendale, and its departments, officers, officials, agents, employees and volunteers” for losses arising from OFFEROR activities. This provision applies regardless of whether or not the City of Glendale has received a waiver of subrogation endorsement from the insurer. iv) Additional Insurance Requirements: The policies shall include, or be endorsed to include the following provisions: (1) Policies shall stipulate that the insurance afforded by the organization shall be primary insurance and that any insurance carried by the City of Glendale shall be excess and not contributory insurance. (2) Coverage provided by the organization shall not be limited to the liability assumed under the indemnification provisions of the license or contract. (3) If the Vendor maintains broader coverage and/or higher limits than the minimum shown, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum of insurance and coverage shall be available to the City. (4) Vendor shall require and verify that all subcontractors (subconsultants) maintain insurance meeting all the requirements stated herein, and Vendor shall ensure that City is an additional insured on insurance required from subcontractors (subconsultants). (5) If the Vendor is awarded the solicitation, the Vendor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements before the work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies including endorsements required by these specifications, at any time. City of Glendale Solicitation Number: IFB 24-XX /424000 XXXXXXXXXXXX ONLINE SUBMITTAL CHECKLIST CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 23 - 1/29/18 This checklist is for your use to ensure you have successfully submitted your offer. Register as a vendor in the Vendor Self Service portal. https://glendaleazvendors.munisselfservice.com/Vendors/default.aspx Vendor Registration instructions are located on the City’s website. https://www.glendaleaz.com/cms/One.aspx?portalId=15209085&pageId=16366 196 Once registration is complete, find the solicitation you wish to submit an offer on and select “Create Bid”. The number next to Attachments shows the number of documents that are attached for the vendor. Download each one. You will be required to upload one or more of the documents as your offer. Click on “Create Bid” The next screen is a page created by the system. You must enter a dollar amount in each place that says, “Unit Price.” City of Glendale Solicitation Number: IFB 24-XX /424000 XXXXXXXXXXXX ONLINE SUBMITTAL CHECKLIST CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 24 - 1/29/18 Once you enter a dollar amount (can be $1.00 or $1,000 – it doesn’t matter; this is not your offer). Click on Save then Continue. Under attachment type, vendor will see the attachments that are required by the City. Until requested documents have been attached, it will say (0) for the number of attachments. City of Glendale Solicitation Number: IFB 24-XX /424000 XXXXXXXXXXXX ONLINE SUBMITTAL CHECKLIST CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 25 - 1/29/18 After required attachments have been uploaded, the number of documents files attached with show ex. (1), (2), (3), etc. If you need to upload other documents for your offer, you can upload them to an existing line (ex: you could attach another document to either Vendor Pricing Workbook or Vendor Response Workbook). After selecting Save and Continue, vendor will see a “Submit Bid” button. This must be clicked in order for the proposal to be submitted. After selecting submit bid, the vendor will receive a message that states, “Response submitted successfully.” City of Glendale Solicitation Number: IFB 24-XX /424000 XXXXXXXXXXXX ONLINE SUBMITTAL CHECKLIST CITY OF GLENDALE Procurement Division 5970 West Brown Street, Suite 210 Glendale, Arizona 85302 - 26 - 1/29/18 After selecting “Ok,” vendor can verify submittal status by going back to Bids and selecting “Return to My Bids” to verify submittal. A green thumbs up will be displayed under the “Submitted” status. This signifies successful submittal of proposal. G City of Glendale CITY OF GLENDALE Solicitation Number: RFP 24-61 / 42300077 Procurement Department 5850 West Glendale GENERATOR MAINTENANCE AND REPAIRS Avenue, Suite 317 Glendale PRICING WORKBOOK Glendale, Arizona 85301 ARIZONA 1. PRICING WORKBOOK Contractor must complete the Price Schedule below: PRICE SCHEDULE Generator Fuel Address Regular Maintenance Capacity Cost Per Unit Per Annual Gallons Event (March, June, Maintenance December) Cost Per Unit 1500 KW 5,200 5901 N Glen Harbor $ 240.00 $3,018.78 Caterpillar Boulevard 1000 KW 600 9802 W Camelback $ 240.00 $2,405.72 Onan Rd 125 KW Onan 300 5901 N Glen Harbor $ 240.00 $ 1,138.76 Boulevard 500 KW 600 6893 N Glen Harbor $ 240.00 $2,030.11 Caternillar Boulevard 225KW 550 14904 N 67th Ave $ 240.00 $ 1,561.76 Cummins 40 KW Kohler 75 12995 N 55th Ave $ 240.00 $1,272.76 50 KW 54 5503 N. 9l51 Ave $ 240.00 $ 1,096.13 GenTech 80 KW 256 9431 W. Northern $ 240.00 $1,135.02 Cummins Ave 300 KW 600 17500 North 83rd $ 240.00 $1,275.50 Cummins Ave 300 KW 1,000 7211 N El Mirage Rd $ 240.00 $ 1357.02 Caternillar 100 KW Onan NA 5175 West $ 240.00 $ 1,042.40 Arrowhead Lakes Dr 350 KW Onan 250 6970 West Deer $ 240.00 $1,357.02 Vallev Rd 1100 KW 500 7970 West Bethany $ 240.00 $4,216.13 Caternillar Home Rd 750 KW Onan 700 4805 West Cholla St $ 240.00 $2,050.31 2500 KW 4,750 4805 West Cholla St $ 240.00 $4,640.65 Cummins 300 KW Onan 225 4805 West Cholla St $ 240.00 $1,275.50 50 KW Onan 75 4805 West Cholla St $ 240.00 $ 1,082.61 1250 KW 5,000 8180 West Union $ 240.00 $3,304.89 Spectrum Hills Diesel . 230 KW 250 19600 North79th $ 240.00 $ 1,320.00 Generac Ave 1250 KW 2264 28101 North 63rd $ 240.00 $3,074.12 Kohler Ave City of Glendale Glendale Solicitation Number: RFP 24-61 / 42300077 GENERATOR MAINTENANCE AND REPAIRS PRICING WORKBOOK ARIZONA 350 KW 774 28101 North 63rd $ 240.00 Kohler Avenue 1750 KW 2,000 7070 West Northern $ 240.00 Cummins Ave Battery 21 $ 243.00 each Fuel Polishing $ per gallon Repair Rate 6:00 am- 5:59 pm Emergency 6:01 pm - $175.00perhour Rate 2. Item No. 1. 2. 3. 4. 5. 6. 7. 5:59 am COMPLY C t ontrac or must complete y es/No for t Specifications h e following: The Contractor has been in business for a minimum ot three years performing maintenance and emergency repairs to the Generators listed herein prior to award ot this contract. Contractor has all certifications, licenses, permits required by federal, state and local agencies. Copies ot required documentation shall be attached with the Response Workbook There shall be no unsatisfied judgement or liens against the contractor. Contractor shall have sufficient experienced and licensed technicians, equipment, parts, materials, labor and transportation to be able to repair, replace and perform periodic maintenance, and emergency repairs, including availability ot equipment for rental, on all components ot the City ot Glendale Generators 24 hours per day, 365 days per year. Names and phone numbers ot appropriate technicians will be provided by the Contractor to the Contract Administrator. The Contractor may Not use a subcontractor under this Contract. Contractor will provide a list ot generators (w/Kw size) for suoplv ot stand-bv power generation (it needed) Contractor shall submit itemized invoices to the City for all work performed under this contract with itemized materials and labor listed separately and clearly. Hourly rate shall commence upon the contractor's arrival at the City jobsite. A flat rate trip charge, service call tee or travel time charges will not be allowed under this Contract. Contractor shall contact City Administrator by phone upon arrival and upon completion ot each service request. Contractor shall submit sample invoice with descriptive information as outlined. CITY OF GLENDALE Procurement Department 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301 $1,515.94 $4,025.11 Comply YesĩNo □ YesĪ No □ Yes'l1;J No □ Yes'¢! No □ Yes"q] No □ Yes'¢No □ Yespl]No □