Draft Minutes 8 13 2024
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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, August 13, 2024 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Lydia Hernandex, National Governors Prayer Team. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JUNE 25, 2024 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the June 25, 2024 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS City Council Meeting Minutes - August 13, 2024 Page 2 of 20 2. PROCLAMATION DECLARING AUGUST 11 - 17, 2024, AS PLANNING SERVICES WEEK Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed August 11th through the 17th, as Planning Services Week in the City of Glendale. The proclamatin was accepted by employees of the Development Services Department. CONSENT AGENDA 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000055-L10, MARKET AND SMOKE, 6530 W GLENDALE AVE STE 100 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000037-L06, STINGERS, 10040 N 43RD AVE STE 1H 5. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000054-L10, MARYVALE MARKET & DELI, 5510 W CAMELBACK RD #1 6. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000112-L12, LITTLE RAY'S PIZZERIA, 20329 N 59TH AVE STE A9 7. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000053-L10, GRAB N GO 9920, 9920 W GLENDALE AVE 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE AGREEMENT FOR CITYWIDE DUPLICATING SERVICES WITH EXELA ENTERPRISE SOLUTIONS, INC. (C17-1169) WHICH EXTENDS THE AGREEMENT FOR AN ADDITIONAL TWO YEARS 9. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE AGREEMENT FOR CITYWIDE MAILING SERVICES WITH EXELA ENTERPRISE SOLUTIONS, INC. WHICH EXTENDS THE AGREEMENT (C17-1170) FOR AN ADDITIONAL TWO YEARS 10. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LIBRARY TECHNOLOGY PROCUREMENT AND SERVICES AGREEMENT WITH BIBLIOTHECA, LLC. (NO. C20-1006) AND TO RATIFY EXPENSES 11. APPROVAL OF MOUNTAIN PARK HEALTH CENTER FINAL PLAT (FP23-13) EAST OF THE SOUTHEAST CORNER OF 71ST AVENUE AND GLENDALE AVENUE 12. AUTHORIZATION OF EXPENDITURE OF FUNDS TO COSTAR INFORMATION, INC. 13. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BALLET ARIZONA FOR BALLET UNDER THE STARS 14. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH CERTIFIED FOLDER DISPLAY SERVICES, INC. FOR DISTRIBUTION OF PROMOTIONAL MATERIALS City Council Meeting Minutes - August 13, 2024 Page 3 of 20 15. AUTHORIZATION TO ENTER INTO A CHANGE ORDER TO THE CONSTRUCTION AGREEMENT WITH VISUS ENGINEERING CONSTRUCTION, INC. FOR THE CITYWIDE BUS PULLOUT PROJECT 16. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH YOUR PROJECT MARKETING & OUTREACH, LLC., FOR PUBLIC RELATIONS CONSULTING SERVICES 17. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GUNN COMMUNICATIONS, INC., DBA THE BARNHART COMPANY, FOR PUBLIC RELATIONS CONSULTING SERVICES 18. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAKPRO SERVICES, LLC, FOR PUBLIC RELATIONS CONSULTING SERVICES 19. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP1) WITH B & F CONTRACTING INC., FOR THE SEWER AND MANHOLE REHABILITATION PHASE VI - SEGMENT C PROJECT 20. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ARIZONA MACHINERY, LLC DOING BUSINESS AS STOTZ EQUIPMENT FOR THE COOPERATIVE PURCHASE OF LANDSCAPE AND UTILITY VEHICLES AND RATIFICATION OF EXPENSES 21. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH SOUTHERN TIRE MART, LLC 22. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FREIGHTLINER OF ARIZONA, LLC., FOR THE COOPERATIVE PURCHASE OF VEHICLES 23. AUTHORIZATION TO INCREASE EXPENDITURE AUTHORITY TO THE LINKING AGREEMENT WITH STATION AUTOMATION INC. DOING BUSINESS AS PS TRAX, FOR ADDITIONAL COSTS AND AN ADDITION TO SCOPE OF WORK 24. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO ENVISAGE TECHNOLOGIES, LLC. (VECTOR SOLUTIONS) FOR ONLINE TRAINING & RECORDS SERVICES FOR FIRE DEPARTMENT PERSONNEL 25. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CARAHSOFT TECHNOLOGY CORPORATION FOR PAYSCALE DATA SERVICES 26. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT FOR LIFE AND AD&D INSURANCE WITH SECURIAN LIFE INSURANCE COMPANY FOR EMPLOYEE BASIC LIFE, ACCIDENTAL DEATH AND DISMEMBERMENT, AND SUPPLEMENTAL LIFE INSURANCE City Council Meeting Minutes - August 13, 2024 Page 4 of 20 27. AUTHORIZATION TO RENEW FY 2024-2025 PROPERTY, LIABILITY & WORKERS' COMPENSATION INSURANCE/EXCESS INSURANCE PROGRAMS 28. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT C24-0035 WITH IDEMIA IDENTITY & SECURITY USA LLC FOR THE MAINTENANCE AND SUPPORT FOR LIVESCAN FINGERPRINTING, MORPHOBIS WORKSTATION, AND PRINTERS FOR THE POLICE DEPARTMENT 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PROFORCE MARKETING, INC DOING BUSINESS AS PROFORCE LAW ENFORCEMENT FOR PURCHASE OF WEAPONS AND WEAPON ACCESSORIES FOR THE POLICE DEPARTMENT 30. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DOOLEY ENTERPRISES, INC. FOR THE PURCHASE OF AMMUNITION FOR THE POLICE DEPARTMENT 31. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH COVERTTRACK GROUP, INC. FOR THE CONTINUED USE OF TECHNICAL SURVEILLANCE EQUIPMENT 32. AWARD OF REQUEST FOR PROPOSAL 24-63 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. TO PROVIDE FINANCIAL PLANNING AND RATE STUDY SERVICES 33. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GRAY MATTER SYSTEMS, LLC FOR THINMANAGER SOFTWARE MAINTENANCE 34. AWARD OF INVITATION FOR BID 24-61 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CENTRAL POWER SYSTEMS & SERVICES FOR ELECTRIC GENERATOR SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Joyce Clark to approve Consent Agenda items 3 through 34. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. City Council Meeting Minutes - August 13, 2024 Page 5 of 20 35. RESOLUTION NO. R24-59 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO A FUNDING AGREEMENT WITH THE ARIZONA DEPARTMENT OF HOUSING FOR THE GLENDALE WORKS PROGRAM. 36. RESOLUTION NO. R24-60 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A WAIVER WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION PURSUANT TO ARS §28-7209, ALLOWING FOR THE VACATION OF CERTAIN AREAS ON NORTHERN AVENUE AT THE BOB STUMP MEMORIAL PARKWAY, STATE ROUTE 303 LOOP (LOOP 303) TRAFFIC INTERCHANGE. 37. RESOLUTION NO. R24-61 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A WAIVER WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION PURSUANT TO ARS §28-7209, ALLOWING FOR THE ABANDONMENT OF CERTAIN AREAS ON GLENDALE AVENUE AT THE BOB STUMP MEMORIAL PARKWAY, STATE ROUTE 303 LOOP (LOOP 303) TRAFFIC INTERCHANGE. 38. RESOLUTION NO. R24-62 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF LAND RIGHTS FOR A UTILITY AND ACCESS EASEMENT AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO COMPLETE SAID ACQUISITION. 39. RESOLUTION NO. R24-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF LAND FOR RIGHT-OF-WAY PURPOSES FOR INTERSECTION IMPROVEMENTS AT 83RD AVENUE AND BETHANY HOME ROAD AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO COMPLETE SAID ACQUISITION. 40. RESOLUTION NO. R24-64 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH MOUNTAIN STATES CONTRACTING, INC. FOR USE OF 147TH AVENUE AND 143RD AVENUE DRAINAGE CHANNEL FOR TWO RAILROAD CROSSINGS. City Council Meeting Minutes - August 13, 2024 Page 6 of 20 41. RESOLUTION NO. R24-65 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR LANDFILL DISPOSAL SERVICES WITH THE CITY OF AVONDALE. Presented by: Michael Carr, Deputy Director, Field Operations Mr. Carr said the proposed resolution authorized the City Manager to enter into an intergovernmental agreement (IGA) with the city of Avondale for landfill disposal services of approximately 35,000 tons per year. The initial term of the agreement was effective through June 30, 2027, and had one additional renewal term of three years. The annual tonnage would have no significant impact on the annual operating costs or the life of the landfill. Councilmember Tolmachoff said it was not something new. It replaced an existing IGA with Avondale that recently ended. IGAs for similar services had existed since 1997. It was not a new opportunity. 42. RESOLUTION NO. R24-66 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADJUSTING SOLID WASTE FEES PURSUANT TO GLENDALE CITY CODE; AND SETTING FORTH EFFECTIVE DATES. A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to adopt Resolution No. R24-66. Councilmember Clark said the resolution adjusted solid waste fees and had relevance to fuel costs. Fuel costs were reviewed annually by staff. She did not think that was sensitive enough to the fluctuation of fuel prices. The prices should be reviewed and adjusted accordingly several times per year. It would be more flexible and fairer to the citizens. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed City Council Meeting Minutes - August 13, 2024 Page 7 of 20 43. RESOLUTION NO. R24-67 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A LICENSE AND USE AGREEMENT WITH “HEART FOR THE CITY” FOR USE OF CITY REAL PROPERTY LOCATED AT APPROXIMATELY 6850 WEST BETHANY HOME ROAD FOR THE PURPOSE OF A COMMUNITY GARDEN IN GLENDALE, ARIZONA. 44. RESOLUTION NO. R24-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE RENAMING OF EL BARRIO PARK, LOCATED AT 54TH AVENUE AND OCOTILLO ROAD, TO VETERANOS PARK. 45. RESOLUTION NO. R24-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF BUCKEYE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE STATE FARM STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 46. RESOLUTION NO. R24-70 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH GLENDALE ELEMENTARY SCHOOL DISTRICT REGARDING A CAMPUS MONITORING SYSTEMS ACCESS AGREEMENT. 47. RESOLUTION NO. R24-71 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF EL MIRAGE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE STATE FARM STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 48. RESOLUTION NO. R24-72 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH PEORIA UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER AT CACTUS HIGH SCHOOL, IRONWOOD HIGH SCHOOL, AND RAYMOND S. KELLIS HIGH SCHOOL DURING THE 2024-25 SCHOOL YEAR. 49. RESOLUTION NO. R24-73 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES AND THE GLENDALE City Council Meeting Minutes - August 13, 2024 Page 8 of 20 POLICE DEPARTMENT FOR PARTNERSHIP IN THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK (NIBIN), NIBIN ENFORCEMENT SUPPORT SYSTEM (NESS). 50. RESOLUTION NO. R24-74 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING ENTITLED, “STATE PLAN OF OPERATION” WITH THE STATE OF ARIZONA FOR GLENDALE POLICE DEPARTMENT PARTICIPATION IN THE LAW ENFORCEMENT SUPPORT OFFICE PROGRAM. 51. RESOLUTION NO. R24-75 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS (AGREEMENT NO. 1137A-0P TASK ORDER 26) FOR THE ARTERIAL PEDESTRIAN SAFETY IMPROVEMENTS - NORTH DESIGN ASSISTANCE STUDY. 52. RESOLUTION NO. R24-76 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF GOODYEAR FOR WATER EXCHANGE. A motion was made by Councilmember Leandro Baldenegro, seconded by Councilmember Lauren Tolmachoff to adopt Consent Resolutions items 35 through 41 and 43 through 52. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 53. AWARD OF IFB 24-57 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR PRINTING SERVICES WITH MULTIPLE VENDORS City Council Meeting Minutes - August 13, 2024 Page 9 of 20 A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to approve item 53. Councilmember Clark said Council’s terms were shorter than the length of the 5-year contracts. Most private sector businesses would only enter 2- or 3-year contracts. The City entered 5-year contracts often and there were amendments that raised prices. Because the contracts were too long and not sensitive to market rates, she would be voting no. Councilmember Turner said it was a 1-year contract with the option of 4, 1-year renewals. It gave sufficient flexibility for the City Manager to be responsive to changes in market conditions. If Councilmembers wanted, they had the opportunity to review a contract the next year. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 54. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LIFE-ASSIST, LLC. FOR THE COOPERATIVE PURCHASING OF EMERGENCY MEDICAL SUPPLIES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 54. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 55. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH DIBBLE & ASSOCIATES CONSULTING ENGINEERS, INC., FOR ON-CALL AIRPORT ENGINEERING AND ARCHITECTURAL SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 55. City Council Meeting Minutes - August 13, 2024 Page 10 of 20 AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 56. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RS&H, INC., FOR ON-CALL AIRPORT ENGINEERING AND ARCHITECTURAL SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 56. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 57. AWARD OF RFP 24-30 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH AZ CENTER FOR CHANGE, LLC FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER A motion was made by Councilmember Leandro Baldenegro, seconded by Vice Mayor Ian Hugh to approve item 57. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 58. AWARD OF RFP 24-30 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LIFELINE PROFESSIONAL COUNSELING SERVICES, INC FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER City Council Meeting Minutes - August 13, 2024 Page 11 of 20 A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 58. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 59. AWARD OF RFP 24-30 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DAWN INSTITUTE, LLC FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 59. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 60. AWARD OF IFB 24-48 AND AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR MATERIALS FOR SIGNS AND MARKINGS A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve 60. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 61. AWARD OF RFP 24-10 AND AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR TREE PRUNING, REMOVAL, AND RELATED SERVICES City Council Meeting Minutes - August 13, 2024 Page 12 of 20 A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 61. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 62. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH T.Y. LIN INTERNATIONAL, INC. FOR THE DEVELOPMENT OF GEOMETRIC ALTERNATIVES TOWARDS EVALUATING THE FEASIBILITY OF IMPLEMENTING CAPACITY IMPROVEMENTS TO NORTHBOUND 67TH AVENUE FROM BEARDSLEY ROAD TO DEER VALLEY ROAD A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve item 62. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed LAND DEVELOPMENT ACTIONS 63. CROW 303 AZ (LUKE LOGISTICS), AN261, ANNEXATION OF NINE ACRES LOCATED AT THE SOUTHEAST CORNER OF WEST OCOTILLO ROAD AND NORTH ALSUP AVENUE (PUBLIC HEARING REQUIRED) Presented by: Tabitha Perry, Deputy Director, Development Services Ms. Bower read the item by title. Mayor Weiers opened the public hearing. Ms. Perry said the subject parcel was approximately 9 acres in size with a current County zoning of RU-43. Upon annexation, the City would apply the most compatible zoning which would be RR-45. The applicant intended to rezone the property to PAD (Planned Area Development) by amending the existing Crow 303 PAD to include the subject property. No one wished to speak on the matter. City Council Meeting Minutes - August 13, 2024 Page 13 of 20 Mayor Weiers closed the public hearing. 64. RESOLUTION NO. R24-77 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA24-01 FOR PROPERTY LOCATED EAST OF THE SOUTHEAST CORNER OF GLENDALE AVENUE AND EL MIRAGE ROAD. AND ORDINANCE NO. O24-25 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED EAST OF THE SOUTHEAST CORNER OF GLENDALE AVENUE AND EL MIRAGE ROAD FROM A-1 (AGRICULTURAL), R-6 (SINGLE RESIDENCE) AND SR-30 (SUBURBAN RESIDENCE) TO M-2 (HEAVY INDUSTRIAL) WITH A SPECIAL USE DISTRICT TITLED, “MR TANNER THREE ROCKS MINING” AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. Presented by: Tabitha Perry, Deputy Director, Development Services Ms. Bower read the resolution and ordinance by title. Mayor Weiers opened the public hearing. Ms. Perry said the Minor General Plan Amendment would change the designation from POS (Public Open Space) and LDR 2.5 (Low-Density Residential) to HI (Heavy Industrial). The rezoning request was for a change from A-1 (Agricultural), SR-30 (Suburban Residential and R-16 (Single Residential) to M-2 (Heavy Industrial) as required for a sand and gravel mine to excavate and crush materials. Ms. Perry said it would expand the existing mining operation. The proposal was compatible to other surrounding mining operations. The proposal was consistent with General Plan goals and policies. The Planning Commission recommended approval at its June 27, 2024 meeting. No one wished to speak on the matter. Mayor Weiers closed the public hearing. A motion was made by Councilmember Bart Turner, seconded by Councilmember Joyce Clark to adopt Resolution No. R24-77. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff City Council Meeting Minutes - August 13, 2024 Page 14 of 20 Councilmember Bart Turner Passed A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O24-25. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed ORDINANCES 65. ORDINANCE NO. O24 26 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A PORTION OF THE COSTS OF CERTAIN PROJECTS OF THE CITY AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE SALE OF SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR AND PAYING AGENT AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE. Presented by: Levi D. Gibson, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLP Ms. Bower read the ordinance by title. Mr. Gibson said the proposed ordinance would authorize the issuance and sale of City of Glendale, Arizona General Obligation Bonds in one or more series and authorized the City Manager, Assistant City Manager or Director of Budget and Finance to execute all necessary documents in connection with the bond issuance. A motion was made by Councilmember Leandro Baldenegro, seconded by Councilmember Joyce Clark to adopt Ordinance No. O24-26. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark City Council Meeting Minutes - August 13, 2024 Page 15 of 20 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 66. ORDINANCE NO. O24-27 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING CHAPTER 29.1 (RESIDENTIAL RENTAL PROPERTY) ARTICLE IV (SHORT-TERM RENTALS) ADDING CERTAIN DEFINITIONS, OCCUPANCY RATES, AND NEIGHBOR NOTIFICATION REQUIREMENTS AND SETTING FORTH AN EFFECTIVE DATE. Presented by: Rick St. John, Deputy City Manager Ms. Bower read the ordinance by title. Mr. St. John said the proposed ordinance would amend the Short Term Rental Code by adding definitions, a prohibition against pop-up stores, occupancy rates and neighbor notification requirements. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-27. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 67. ORDINANCE NO. O24-28 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT AT THE DESERT DIAMOND ARENA AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would grant SRP an easement across a small portion of the arena parcel to bring power to the Thirsty Lion Restaurant currently under construction. City Council Meeting Minutes - August 13, 2024 Page 16 of 20 A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O24-28. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 68. ORDINANCE NO. O24-29 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF CERTAIN RIGHTS-OF-WAY IN THE CITY OF GLENDALE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would authorize the abandonment of public rights-of-way for water and roadway purposes. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adopt Ordinance No. O24-29. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed RESOLUTIONS 69. RESOLUTION NO. R24-79 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM PENSION FUNDING POLICY AND FORMALLY ACCEPTING THE EMPLOYER’S SHARE OF THE ASSETS AND LIABILITIES UNDER THE SYSTEM, BASED ON THE SYSTEM’S ACTUARIAL VALUATION REPORT. Presented by: Levi D. Gibson, Director, Budget and Finance Megan Ellgen, Controller, Budget and Finance City Council Meeting Minutes - August 13, 2024 Page 17 of 20 Ms. Bower read the resolution by title. Mr. Gibson said the proposed resolution would adopt the Public Safety Personnel Retirement System pension funding policy and the employer's share of the assets and liabilities under the system based on the system's June 30, 2023 actuarial valuation report as required by statute. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh adopt Resolution No. R24-79. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 70. RESOLUTION NO. R24-78 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DECLARING THE OFFICIAL CANVASS OF VOTES CAST IN THE CITY OF GLENDALE PRIMARY ELECTION HELD JULY 30, 2024; DECLARING THE ELECTION OF MAYOR AND THREE COUNCIL MEMBERS; AND ORDERING THAT A CERTIFIED COPY OF THE RESOLUTION BE RECORDED. (Updated 8/9/2024) Presented by: Julie K. Bower, City Clerk Ms. Bower read the resolution by title. She said the proposed resolution would declare and adopt the results of the July 30, 2024 primary election. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to adopt Resolution No. R24-78. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed NEW BUSINESS City Council Meeting Minutes - August 13, 2024 Page 18 of 20 71. AUTHORIZATION TO DIRECT THE CITY ATTORNEY TO FILE AN APPEAL IN WORKER POWER PAC, ET AL V. CITY OF GLENDALE, ET AL., SUPERIOR COURT CASE NO.: CV2024-019115 AND RATIFY PREVIOUS ACTIONS OF THE CITY ATTORNEY RELATED TO THIS MATTER Presented by: Michael Bailey, City Attorney Ms. Bower read the item by title. Mr. Bailey said the referenced case dealt with Arizona constitutional questions related to initiative INT-2023-01. The City Attorney’s Office had taken the necessary steps to preserve the appeal. He requested Council ratify and authorize an appeal on the matter. Morningstar Bloom, Worker Power PAC, Phoenix, Arizona, spoke in opposition to the item. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve item 71. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Leandro Baldenegro Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark congratulated Mayor Weiers, Councilmember Malnar and Councilmember-elect Guzman on their victories in the recent election. Councilmember Tolmachoff had requested a donation in memory of Ron Short to the Glendale Historical Society at a previous Council workshop. Mr. Phelps provided a City donation of $4,900 to the Historical Society. She planned on adding to the donation and invited Council and residents to also make a donation in memory of Ron Short. CITIZEN COMMENTS James Deibler, Phoenix resident, commented on homelessness and thanked Vice Mayor Hugh for his service on the City Council. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:27 p.m. City Council Meeting Minutes - August 13, 2024 Page 19 of 20 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 13th day of August, 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 14th day of August, 2024. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - August 13, 2024 Page 20 of 20