Extracted text (via ocr_local)
11791 characters
ot.
G
Glendale
Procurement Sole Source and Special Procurement Request
REQUESTOR INFORMATION:
Requestor: Amy Handlong Date: 09/04/2024 Department: City Manager's Office
Phone Number: 623-930-2870 Email Address: ahandlong@glendaleaz.com
Return To:Amy Handlong
PROPOSED VENDOR INFORMATION:
svat Proposed Vendor Contact:
Proposed Vendor: Weti YETI Corporate Sales corporatesales@tx.yeti.com
Proposed Vendor Address: 7601 Southwest Parkway
City, State and Zip Code: Austin, TX 78735
Vendor Phone: 1-512-394-9384 Vendor Fax:
Procurement method requested: L] Sole Source
KX] Special Procurement
PURCHASE INFORMATION:
One time purchase: Yes X] No []
Total Cost of this Order: $99,820 Federal Money: Yes [_] No K]
If yes, explain funding source:
Org #: 10002310 / Object #: 521110/
Description of the product or service requested: Custom Glendale branded 360z Rambler Water Bottle
In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of available
sources and determine that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached.
REQUESTOR CERTIFICATION: , 0
/
Requestor Amy Handlong AaANeeeg Manager's Office Date 09/04/24
DEPARTMENT DIRECTOR APPROVAL:
Director Vicki Rios Division City Manager's Office Date 09/04/34
MATERIALS MANAGER APPROVAL:
In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of this
request and agree that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached.
Levi D. Gibson, CPA, M.Acc.
Materials Manager Z awe D. four Date 09/04/24 09-04-2024
Procurement requires reevaluation and resubmission of a Sole Source Request for this procurement:
Single Use Only: CL] Annually: O
End of first term of Contract: (J End of Contract, including any extensions: []
Rev. 9/28/2022
oe.
G
Glendale
Procurement Sole Source and Special Procurement Request
Check the reason(s) below to identify why you have determined the purchase is a Sole Source or Special
Procurement and attach supporting documentation. Use only column. A purchase cannot be BOTH a sole source
and a special procurement
SOLE SOURCE SPECIAL PROCURMENT
Oo Compatibility. Indicate system, make, model and hs Presents such limited competition that a competitive bid
function or proposal process cannot reasonably be used
Unique repair/replacement item. Identify item to Discourages the use of a competitive bid or proposal as
(be used with previous PO number item purchased, | DX) it will result in a substantially higher cost to the city, or
and warranty period will otherwise impair the city’s financial interests
oO Sancti. ldentily 2 owee cauipment oO Substantially impede the city’s administrative functions
. . or the delivery of services to the public
and use with existing system
(1 Unique Item ed Does not qualify as a sole source or emergency
oO Unique Service oO Has only one provider with the experience and
capability to successfully perform the contract
Proprietary Specifications (Copyright, patented, Presents a significant time constraint as the need was not
CI etc.) XX] known in sufficient time to allow for competitive
procurement and time is of the essence
(] Other reasons, if not above. Explain in detail (1 Other reasons, if not above. Explain in detail
JUSTIFICATION:
Use the Guidelines for Justification of the selected reason(s) above, and provide a full explanation of your
reason that the product/service is a sole source or special procurement: The purchase of these Glendale
branded YETI water bottles supports the annual employee gratitude month event and aligns with our
citywide weliness initiatives. Purchasing directly from the manufacturer allows us to receive a discounted
unit price and not incur shipping charges. Additionally, they are able to guarantee product availability and
meet our shipping/delivery deadline.
MANDATORY RESEARCH DOCUMENTATION REQUIREMENT:
Provide a detailed explanation of efforts made to determine the availability of the product or service from
any other vendor, including other distributors: Customearthpromos.com and Pinnacle Promotions
PREPARER NOTE: If this is a vehicle or technology purchase, concurrence of the Fleet Director or the IT
Director will be required.
ADDITIONAL APPROVAL:
IT Director Fleet Director
Date
Approval of a vendor as a sole source or a special procurement only determines the procurement method.
Council approval and a signed contract may also be required.
Rev. 9/28/2022
8/30/24, 11:36 AM Quote Detail
Quote |
QUOTE DETAIL
QUOTE: 0-538328 QUOTE STATUS
Pending Art Approval
CREATED: Aug 30, 2024 EXPIRES: Sep 9, 2024
PREPARED BY: Norma R.
N
NOTE FROM YETI
Hi Amy Handlong
Below is your requested quote information. Our current estimated production timelines are list at the bottom of the page. Ready to
book? Approve your art by pressing “Approve All Art on the right. Once artwork is approved, approve your quote to provide your
payment details. We'll confirm inventory before we place your order. Need a change? Let us know by pressing “Request Changes” on
the line and send us a note from here.
SHIPPING BILLING & PAYMENT
SHIPPING AODRESS City of Glendale
Ship To: City of Glendale 5850 W Glendale Ave
Attn To: Amy Handlong 6239302870 Glendale, AZ, 85301-2599
9494 W Maryland Ave ahandlong@glendaleaz.com
Glendale, AZ, 85305-3114 6239302870
6239302870 EDIT
EDIT
Your Items (1)
https://yeti.my.site.com/QuoteStatus/s/?recordUUID=6125635a-3fe9-b67f-ba89-2cb9b44b126a 1/3
8/30/24, 11:36 AM
Rambler 36 oz Bottle
Chug Custom Black
COLOR: Black
QTY: 2300
PRICE: USD $50.00
QUOTE SUMMARY
Subtotal
Discount
Shipping
Sales Tax
TOTAL
AVERAGE PRODUCTION TIMELINES:
(EXCLUDE WEEKENDS)
Custom Drinkware: 15-20 Business Days.
Custom Soft Coolers: 3-4 Weeks.
Custom Hard Coolers: 8-10 Weeks.
Shipping averages 5 business days.
*Timelines are estimated
PAYMENT
For all customers not on terms, 100% payment is
required prior to customization.
SHIPPING METHOD
If applicable, shipping fees are located at the top of
the quote next to the "shipping" field. All products will
ship according to availability and production time.
Quote Detail
049
9
T&C
USD $115000.00
USD $11500.00
Item(s) Subtotal:
Front Embellishment:
Discount: USD -$34500.00
Subtotal: usegeacsescoa
Total: USD $92000.00
Cost per unit: USD $40.00
USD $126500.00
USD $34500.00
USD $0.00
USD $7820.00
INVENTORY
This quote is not a guarantee of available product as
inventory levels can change quickly. We will confirm
inventory for you prior to placing your order,
DROP SHIPPING
All product must be shipped to one location. We're
unable to drop-ship to individual locations.
CORPORATE PURCHASING TERMS &
CONDITIONS
By requesting a Corporate Quote, you acknowledge
and agree to our Corporate Purchasing Terms and
Conditions (https://www.yeti.com/corporate-
purchasing-terms-and-conditions.html). YETI's offer
to sell products to you is expressly conditioned upon
your acceptance of YETI's terms and conditions.
https://yeti.my.site.com/QuoteStatus/s/?recordUUID=6125635a-3fe9-b67f-ba89-2cb9b44b126a 2/3
Zit
S9/nog ILAA ‘ZOgs WoIsND < SUOH
| moa |{ wos | ~ —6769-7S7-998"1
243 OL SN IIED
Mog paztteuosied | semog 113A "ZO gg Wo}sND
JwyY"sa;joq-NeA-zo-g¢-wWo}sno/wWoo sowodypeawojsno‘AawMy/:sdyy
2 AME)
Wd LO ‘pz/e/6
JwyY"senjog-neh-Zo-g¢E-Wo}sno/Woo' sowoldyeewojsno MwWy//:sd}]y
MOISE INOK PPV | SMSIASTS 2K KK
LXAN
— Oo'6ss'zZI$ | £7'E5$ oorz _
sadaid 90¢'Z : Auquen®d sno, asooyuD Z
oN
OOO00D
yoe|g : JOJOD JONpolg esooyD L
9T9SF sy'est 66'6S$ LOYV9OS SLLOF LE'SL$ 6y7'Z9$ Wwio}snd
oy'sst 1S'Ss$ 669S$ SLLO$ LLE9$ OO LL$ 6y7'7OF yuelg
+096 +07L +087 +097 +021 +87 ajduues NO
d SHBEM 9-7
aidues F 4903S-ul Ang
Zo 9¢ :8ZIS | WLLLA:NYS
(_ SAR RaS: YO 9¢ Wo\snD
a
aMog pezijeuosied | Sayog 115A "ZO gE WoIsND Wd 10° 'pZ/e/6
Le
Salva 149
*2P09 diz
«AMUeND
Joyewysy Buiddiyus
S| BBesaABg INO, PjOD JO JOH MOH JaneW
ON Alq spueH ino, sdaay uBisag }eaMS ON e
Hal'S
XM. agellery BulAes6uq sase7 yoeg pue jUdI4
ajes waUSeMUSIG «
afog qwe\sIsay ainJouNd pue IsNYy ZO9S «
J2aIS SSaJUIEIS ePe1D USYOIY YUM SpeW
JBea1S SsajuleIS «
sainjyes, A>
eMlog pezijeuosied | sajyog 113A ‘20 9g Wo\snD
[wyY"seI}0qG-eA-Z0-g¢-Wo}sno/Woo'sowoJdyLeeWo}sno MMMy//:Sd}yy
S dv Aq mainay 26 KK KE
“|Njesn si doo}
PU 00} YOO] ||24BAO UY} SACI] OF YONO} SdIU e S| Pl] @YY ‘aZIS ay} BuLSp|suoD
Aaeay 00} Bujeg ynoyw aiqeunp s| jaa}s ssajuleys BY ‘ajWOg peuBisap AjaoIN
Vv eneuuy Aq malnay 2K KK KE
PaAleM
IGEIIEAY ION
yee Oz L$
HowlSX Mat
SpIS
uo uo BulaeiBug
4903S-U]
sae q dnjes
yuu] 190]05 [INF
Sdo|OD |eUCPpY
azis quduy|
uoljeZIWOYsND sai
quiduy|
smalAey 9 sHuljey
Hwl'S X Mak
ZO 9¢
whl X H Zh
XM ul ‘8215 xOG
xog 18d Sq| 96°82
xog
48d S3|/Nog OL
SUUM
»B [eaI1S ssajuleis
‘UueO} 28S
‘ania Anen ‘49e|g
VILLA
Rady Jud]
8ZIS
BulBeyoeq
SJOJOD
ns
sj1e39q
$9/110g [LAA WOSND ‘Zo 9¢ |EUONOWOld
Wd L0-€ ‘pz/e/6
Liv
JwAY"sey}0q-heh-Zo-g¢E-Wo}sno/WWOo soWOdypeeWo}sNo MMMy/:SayY
Onc
iAqeNnb uo asiwiosdu0d ON *8ZIS
Siy} 7 peuUBisap ||9M S14 5,1eU} B[7]0q ajqesnai e PUls OF JeAID jSA/WOq ese) dAC7]
W Aeyd Aq MalAay 2 2K KK
‘yonpoid salu Ajjeas e pue AJaAljap 3Se4 jS2|0q
onsejd ueU Japeq YOnuW - ayes JA@YSeMUSIP aie Bsa} Jey} passeiduul Ajjeay
> AajAeg Aq Maingy 2 2 KK
jpa}uem am se A}JDeXxa JNO aed |e Ady PUe SUONdO JUSJayIP Ma} & PAJEPsJO a
‘1]M Ajjeas payud pue ajqeinp ‘Ayjenb yeep ‘Buizewe si aBues nak ajOym SIUL
g@ ueqnay Aq Mmalnay KK KK
“JEPsO
Jayyoue pacejd Apeauje aA,| ‘seaj dnjas paniem pue jnjdjay Alea sem dai sajes 84}
‘uosisd Uj Jayeq USNS SI JONPoOd ay ‘|}248A0 Japso AW YIM JaIddey aq 7,uUpjnoD
smog pezijeuosied | Samog 113A "20 ge Wo}sND Wd 10: ‘yZ/e/6
vit
“"16o08=20unos“wyng||e-esp=uBjedwes Wing=wue) W)Ng=WWey WNgI||e-esp=UBbjedWeo Unngodo=WNIpeW _W)Mge|GooB=eosn0s WANZ|WIY'Z0-gE-eIOq-J8|qUUeJ-1}eA/WO9"sUoOWOAde|peUUId: MMMy/:sdy1y
£8TZL-Sly-88s “)
~
a 6
lo
SNOILOWO'Nd
“jonpold Joajed ay} pul4 3 7 eh: / N N I d &
SUOT NOS URASO1g au ee
VCAVQUHORVT SPOd YUM YOL sAes S AONE)
"ZO 9€ - BIO Je|QUeY @ILAA Wd LL€ ‘pz/e/6
vie *{GooB=soinos”wyng|le-esp=uBjedwes WyNg=uwWe} WINZ=WWEy WINg||e-esp=ubyedwes UyNgodo=WNIpaLWNge|HooB=eoinos UANZ|W}Y'Z0-9E-8]1}0q-18|qUUeI-1}@A/WIOo"SUoHOWOde;oeUUId- mmmy/:sdyY
a7yeWysy YOINO [ JOOjJd JENUIA Sds4 e ISaNbay | | ajdwes ae14 e ysanbay
d e MM
4apio ulbeg
4U89$ ~@YCL$ ZOEL$ sErS$ Wal 19d 89d
+087 +0ZL +89 +ZL Ayquend
‘Burdalys 9 x0} apnjaus Jou seoq Ajddp Apu sebipys jouolsppy
21 Ab win 008 *M0/QOO'LEL'OSLE
LOGYGNId #33)
re) ma &
S8ZL-Sly-888 “\ A mL O JIDVNNId
URISO1d Xaeduio y JDVNNid
¥ZAVGUOGV' @Po? YUM %OL anes
"ZO OE - BfHOg JaQuUeY @1L3A Wd LL:€ ‘pZ/e/6
vie **"|BooB=eounos “Wyngije-esp=ubjedwes wyng=uue) WINE=WE} WINg||e-esp=uBledwWes Wyngodo=WNIpewU WyNge|boob=eDun0s _WyNZ|WY'Z0-gE-e]jOq-1e|qQUUeJ-eA/WO"sUO}OWOJda}aeUUId“MMny/:sdyy
3) Aq pasamod
SMdIAZY
QW] UONONPold
9¢da-lLaA JeqUINN Wea
ING GulBeyxded
JeeaI1S ssajuleis jeuazeW
(H).SZLOL X (M)uSZ'E X (1). SLE aZIS
sto Quun sad sq}) 2yB1IEM
sjieqed
re) ma = &
SBZL-Sly-988 \ SS mL re) JIDVNNId &
suonnyos BISVNNid &
YCAVQUOSV SPod YUM YOL Saes
“ZO 9€ - aIWOg Ja\quiey @AA Wd Lb€ ‘pZ/€/6
Tid *|BooB=eounos“ujngi|e-esp=uBjedwies WyNg=Wey WIN'g=LWey WINg||e-esp=uBledWeD WyNgodo=WNipeUl_WNge|GooB=eoJNos WNg|WIY'Z0-gE-afOq-Je|qUUeI-HaA/Wios'sUOH}OWOJda}eUUId- MMwy/:sdyyy
N
Buiddiys
saqueseny
601g
ajoeuulg ~4a9se7,
ABojouyoay Sesealay
Dvd
uoneonpy
saLysnpuj jeuocinowoid Auedwiop
SNO!'ILOWOSd
87L-sly-s88) 2 te) JIOVNNId
SUOTFNIOS WRASOIg sat} Laeduro:) auld JIDWVNNId
YTAVAYORVT Spo? YUM %OL sAes
"ZO 9€ - aIHOg Jajquiey @LLAA Wd LL:€ ‘pZ/e/e