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LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE, ARIZONA AND SONSRAY MACHINERY LLC This Linking Agreement (“Agreement”) is entered into as of this day of , 20 , between the City of Glendale, an Arizona municipal corporation (“City”), and Sonsray Machinery LLC, a California limited liability company, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.” RECITALS A. On October 1, 2022, the Arizona Department of Transportation (ADOT), entered into a contract with Contractor to purchase the goods and services described in Landscape and Utility Vehicles, Trailers and Equipment Contract No. CTR069929 (“Cooperative Agreement”), which is attached hereto as Exhibit A. The Cooperative Agreement allows its cooperative use by other governmental agencies, including the City. B. Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods and services by participating with other governmental units in cooperative purchasing agreements when the best interests of the City would be served. Cc. Section 2-149 also provides that the Materials Manager may enter into such cooperative agreements without meeting the formal or informal solicitation and bid requirements of Glendale City Code Sections 2-145 and 2-146. D. The City wishes to contract with Contractor for supplies or services identical to those being provided to other units of government under the Cooperative Agreement. Contractor consents to the City’s cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide the supplies and services set forth in the Statement of Work appended hereto as Exhibit B. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and the covenants and promises contained in this Linking Agreement, the parties agree as follows: 1. Term of Agreement. A. As provided in the Cooperative Agreement, purchases can be made by governmental entities from its effective date, which was October 1, 2022, until the date the contract terminates on September 30, 2025, unless the term is extended by mutual agreement of the parties to the Cooperative Agreement. The Cooperative Agreement, however, may not be extended beyond September 30, 2027. The initial period of this Agreement is the period from the Effective Date of this Agreement until September 30, 2025. B. The City may extend the term of this Agreement for two (2) one-year periods if the Cooperative Agreement is likewise extended and the City gives the Contractor notice that it is exercising its option to extend at least 30 days prior to the anniversary of the Effective Date. Glendale extensions are not automatic and shall only occur if the City affirmatively exetcises its right to extend this Agreement. 1 10/05/2023 Scope of Work: Terms, Conditions, and Specifications. A. Contractor shall provide City the supplies and/or services identified in the Scope of Work attached as Exhibit B. B. Contractor agrees to comply with all the terms, conditions and specifications of the Cooperative Purchasing Agreement. Such terms, conditions and specifications are specifically incorporated into and are an enforceable part of this Agreement. Compensation. A. City shall pay Contractor compensation at the same rate and on the same schedule as provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C. B. The total purchase price for the supplies and/or services purchased under this Agreement shall not exceed two million dollars ($2,000,000) for the entire term of the Agreement (initial term plus any extensions). Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511. Non-discrimination. Contractor must not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran status or any disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this section. Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the City prior to the Effective Date. E-verify. Contractor complies with A.RS. § 23-214 and agrees to comply with the requirements of A.RS. § 41-4401. No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393. Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during the term of this Agreement, will not use: the forced labor of ethnic Uyghurs in the People’s Republic of China; b. any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; and c. any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 10/05/2023 10. 11. Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an officer of Contractor with oversight responsibility, Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’ respective authotized fepresentatives at the address listed below: City of Glendale c/o Sandy Ressler, Contract Monitor 6210 W. Myrtle Avenue, #111 Glendale, AZ 85301 and Sonstay Machinery LI.C c/o Chris Ritter 91411 N. 27" Avenue Phoenix, AZ 85009 IN WITNESS WHEREOF, the parties hercto have executed this Agreement as of the date and year set forth above. “City” “Contractor” City of Glendale, an Arizona Sonsray Machinery LLC, muoicipal corporation a California limited liability company By: ee By: ars oe a Kevin R. Phelps Name: Chas Riuer ZL City Manager Tide: General Man iger ATTEST: JulieK Bower (SEAL) City Clerk APPROVED AS TO FORM: Michael D. Bailey City Attorney 3 10/05/2023 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE, ARIZONA AND SONSRAY MACHINERY LLC EXHIBIT A STATE OF ARIZONA-ADOT CONTRACT NO CTR069929 LANDSCAPE AND UTILITY VEHICLES, TRAILERS AND EQUIPMENT ARIZONA DEPARTMENT OF TRANSPORTATION ADOT 1739 W. Jackson Street, MD 100P Procurement Phoenix, AZ 85007 602.712.7211 Contract Amendment Summary CONTRACTOR: Sonsray Machinery LLC AMENDMENT NO.: Three (3) CTRO69929 DESCRIPTION: Landscape and Utility Vehicles, Trailers and Equipment Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows: 1. Amendment Three (3) to mutually extend this contract from October 1, 2024 through September — 30, 2025 unless terminated, canceled or extended as otherwise provided in the contract. 2. All other terms, conditions and provisions of this contract remain unchanged. Rev. 04/2020 ARIZONA DEPARTMENT OF TRANSPORTATION ADOT 1739 W. Jackson Street, MD 100P Procurement Phoenix, AZ 85007 602.712.7211 Contract Amendment Summary CONTRACTOR: Ttian Machinery CTRO62318 | AMENDMENT NO.: Two (2) DESCRIPTION: Landscape and Utility Vehicles, Trailers and Equipment Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows: 1. In accordance with Uniform Terms and Conditions, Section 5.3, Assignment and Delegation, effective February 6, 2024, the Department hereby assigns the above referenced contract to Sonsray Machinery LLC Inc. Attn: Robert Armenta, 1411 N. 27" Ave, Phoenix, AZ 85009 3. All other terms, conditions and provisions of this contract remain unchanged. Rev. 04/2020 DocuSign Envelope ID: D9741782-98EC-453E-A43C-C6C38FA2579A ADOT Our True North: Safely Home Procurement Katie Hobbs, Governor Jennifer Toth, Director Consent to Assignment CTRO62318 Landscape & Utility Vehicles, Trailers & Equipment Titan Machinery Inc, hereinafter referred to as the "ASSIGNOR," hereby represents and warrants that the ASSIGNOR desires to assign CTRO62318 for Landscape & Utility Vehicles, Trailers & Equipment , hereinafter the “CONTRACT” to Sonsray Machinery LLC, hereinafter referred to as the "ASSIGNEE ASSIGNOR warrants and represents ASSIGNOR has full right and authority to transfer the CONTRACT and the contract rights upon execution of this document. THEREFORE, essential to the DEPARTMENT consenting to the assignment of the Contract from ASSIGNOR to ASSIGNEE, ASSIGNOR and ASSIGNEE represent, warrant, and agree with the DEPARTMENT to the following statements: 1. ASSIGNEE represents and warrants that: (a) it has read and understands the terms and conditions of the Contract; (b) it has thorough knowledge of all work performed by ASSIGNOR under the Contract; and (c) any remaining work under the Contract can and shall be performed in a timely and satisfactory manner for the remaining Term of the Contract. ASSIGNOR warrants and represents that the CONTRACT is in full force and effect and is fully assignable. ASSIGNOR and ASSIGNEE hereby acknowledge and agree with the DEPARTMENT that upon the date of signatures that neither ASSIGNOR nor ASSIGNEE have basis for filing any claim against the DEPARTMENT in connection with the CONTRACT; and that no event has occurred which itself constitutes or would in the future constitute a default under the terms of the CONTRACT. ASSIGNEE understands and agrees that it shall assume and be responsible for all obligations of ASSIGNOR under the CONTRACT, including but not limited to those pertaining to the quality and workmanship of all work performed by ASSIGNOR, and shall fully warrant such work in accordance with the requirements of the CONTRACT. ASSIGNOR hereby releases and discharges the DEPARTMENT from any and all claims and liabilities relating to or arising out of the CONTRACT. Further, ASSIGNOR understands and agrees that this consent shall not relieve ASSIGNOR of any of the obligations to be observed and performed by ASSIGNOR under the CONTRACT and that this consent shall not be construed as a waiver or limitation of any right the DEPARTMENT has or may have against ASSIGNOR, and all rights of the DEPARTMENT under the CONTRACT and/or under the law are expressly reserved. As witnessed below the ASSIGNOR and ASSIGNEE have executed this Agreement. ASSIGNOR: Titan Machinery Inc ASSIGNEE: Sonsray Machinery LLC ‘DocuSigned by: ‘DocuSigned by: . Andres T Bethel 2/6/2024 : Koburt Armunta. 2/6/2024 ry: y: SETARDOSEEIR46: Authorized Representative Signature Date Authorized Representative Signature Date Andrew T Bethel Sr. Manager CE GovernmenRo§gTésArmenta Account Manager Printed Name / Title Printed Name / Title 6th February 24 The DEPARTMENT hereby consents to this Assignment, effective as of this Day of , 20 7 THE DEPARTMENT OF TRANSPORTATION, DocuSigned by: [ Pare Veal By: Pamela Veal, Procurement Manager ARIZONA DEPARTMENT OF TRANSPORTATION 1739 W. Jackson St. | Suite A, MD 100P | Phoenix, AZ 85007 | azdot.gov Rev. 04/2020 => SONSRAY MACHINERY February, 2, 2024 To Whom it May Concern: On January 25, 2021, Sonsray Machinery LLC purchased the assets of Titan Machinery’s two Arizona locations. The following Contract that will need to be transfered: - CTR062318 Landscape & Utility Vehicles, Trailers & Equipment Transfer From: Titan Machinery Supplier ID TV0000006227 Transfer To: Sonsray Machinery LLC Supplier ID 1V0000046196 Regards, f° Robert Aaron Armenta Account Manager Sonsray Machinery LLC Cell: 602-5015062 Sonsray Machinery LLC * 1411 N 27th Ave, Phoenix AZ 85009 * 602-269-3221 ARIZONA DEPARTMENT OF TRANSPORTATION ADOT 1739 W. Jackson Street, MD 100P Procurement Phoenix, AZ 85007 602.712.7211 Contract Amendment Summary CONTRACTOR: Titan Machinery Inc CTRO62318 | AMENDMENT NO.: One (1) DESCRIPTION: Landscape and Utility Vehicles, Trailers and Equipment Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows: 1. Amendment One (1) to mutually extend this contract from October 1, 2023 through September 30, 2024 unless terminated, canceled or extended as otherwise provided in the contract. 2. The executed SPO205 Forced Labor of Ethnic Uyghurs Ban form is hereby included with this amendment. 3. All other terms, conditions and provisions of this contract remain unchanged. Rev. 04/2020 ADOT Annual Forced Labor of Ethnic Uyghurs Ban Certification Procurement for Off-Contract Purchases Pursuant to A.R.S. § 35-394, written certification is required to show that the company entering into a contract with a public entity does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China. The purpose of this certification is to cover instances in which state agencies have multiple off-contract purchases from the same supplier over the course of a single fiscal year. Instead of asking suppliers to sign a certification each time there is an off- contract purchase, this form may be signed once, but cover the whole fiscal year. To comply with this law, a copy of the current year’s certification must be included with the documentation for each off-contract purchase with the Purchase Order Terms and Conditions. To remain compliant with the law, this form must be completed by the supplier prior to each fiscal ear. Please note that if any of the following apply to the Contractor, then the Offeror shall select the “Exempt Contractor” option below: e Contractor is a sole proprietorship; e Contractor has fewer than ten (10) employees; OR e = Contractor is a non-profit organization. In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following: The Company submitting this Offer does not use, and agrees not to use during the term of the contract, any of the following: e — Forced labor of ethnic Uyghurs in the People’s Republic of China; bs e — Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or ¢ Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. gO The Company submitting this Offer does participate in use of Forced Uyghurs Labor in the People’s Republic of China as described in A.R.S. § 35-394. Exempt Contractor Indicate which of the following statements applies to this Contractor (may be more than one): OQ | Ccontractoris a sole proprietorship; O Contractor has fewer than ten (10) employees; and/or D Contractor is a non-profit organization. Certification is valid until the end of the current fiscal year (June 30) after the date of signature. SONSRAY MACHINERY, LLC Kabert Haron Fementa Company Name Signature of Person Authorized to Sign 1411 N 27" AVE ROBERT AARON ARMENTA Address Printed Name and Title PHOENIX ARIZONA 85009 rarmenta@sonsray.com City State Zip Contact Email Address 5/2/2023 602-501-5062 Date Contact Phone Number SPO Form 205A — Annual Forced Labor of Ethnic Uyghurs Ban Certification | Revision No.1 | Revised 11-22 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE, ARIZONA AND SONSRAY MACHINERY LLC EXHIBIT B Scope of Work With this Agreement, the City is authorizing purchases of Landscape and Utility Vehicles, Trailers and Equipment to be ordered to meet the City's specifications. These vehicles and equipment will be ordered on an as-needed basis. The City is not guaranteeing any minimum quantity but may order vehicles and equipment with a maximum aggregate of $2,000,000. DocuSign Envelope ID; 402CD1C8-EE56-4E15-9374-EBB5477C0481 Procurement OFFER AND ACCEPTANCE OFFER TO THE STATE OF ARIZONA: The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents. SONSRAY MACHINERY, LLC t =< > Offeror (Company) Name Signature of Person Adthorized to Sign Offer 1411 N 27™ AVE ROBERT AARON ARMENTA 7/8/2022 Address Printed Name Date- PHOENIX, ARIZONA, 85009 ACCOUNT MANAGER City State Zip Title farmenta@sonsray.com 602-501-5062 Email Address Phone Number Company Email Address Fax Number By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices. ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY) cTRO62318 The Contractor is now bound to perform based upon Contract Number including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state. The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document. State of Arizona ist October 22 Effective this day of 20. ‘DocuSigned by: Christine Fruita 9/23/2022 icér Awarded Date Procuremen Solicitation No: BPMO04560 Available online at Page 1of1 https: .2Z.20V Sev 04/2020 STATE OF ARIZONA ADOT ARIZONA DEPARTMENT OF TRANSPORTATION 1739 W. Jackson St., Ste. A Procurement Phoenix, AZ 85007 REQUEST FOR PROPOSAL SOLICITATION NUMBER: BPM004560 DESCRIPTION: Landscape and Utility Vehicles, Trailers and Equipment QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab. OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION. Patrick Breazeale Procurement Officer Phone: 602-712-8504 Email: PBreazeale@azdot.gov This solicitation is issued in accordance with A.R.S. §41-2534 and A.A.C. R2-7-C301 et seq., Competitive Sealed Proposals. “An Equal Opportunity Agency” The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712-2089, Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation. Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-2089. Rev, 04/2020 ADOT TABLE OF CONTENTS Procurement SECTION PAGE Notice 1 Table of Contents 2 Scope of Work 3 Special Terms and Conditions 9 Uniform Terms and Conditions 20 EXHIBITS 1- Title VI/Non-Discrimination Assurances Appendix A 30 2- Title VI/Non-Discrimination Assurances Appendix E 31 3- ADOT Quarterly Usage Report 32 Solicitation No: BPM# BPM004560 Available online at Page 2 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement 1. Statement of Need 1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the State of Arizona Department of Transportation (Department), has a requirement for Landscaping and Utility vehicles, Trailers and Equipment. 2. Introduction and Background 2.1. The State of Arizona Department of Transportation (Department) is seeking to contract with a qualified vendor(s) who can provide various landscaping equipment and vehicles which includes but is not limited to, utility vehicles, tractors, trailers, all-terrain vehicles, grounds maintenance vehicles, lawn and garden equipment, in addition to other related products, parts and accessories for the State of Arizona and participating Eligible Agencies. This equipment will be used to support official organizational goals. 3. General Requirements 3.1. The contractor shall provide a comprehensive selection of products at anticipated volumes available through manufacturer’s current published price lists. Products offered shall be the newest product model available from the manufacturer. No prototype, demo products, rebuilt or reconditioned products shall be accepted. 3.2. Contractors shall have the ability to create and process numerous individual accounts for order placement, billing and reporting purposes and have inventory and transportation capacities sufficient to meet customer demand and contract delivery requirements. 3.3. For vehicles or equipment requiring up-fit/modifications, all applicable cost may be included in quotation or as a separate quotation. 3.4. The contractor may assign a representative(s) to the State to act as a liaison between the Eligible Agencies and the contractor. 3.5. The contractor shall provide general help and ordering assistance including toll-free phone and web-based support. 3.6. The contractor shall have a return process in place to accommodate for any defective or damaged product. Any item that is received in error or in a defective or damaged condition shall be replaced or returned within thirty (30) days at no cost to the Eligible Agency. Any defects noted after thirty (30) days of acceptance, the eligible agencies will utilize the (1) year manufacturer's warranty. 3.7. The contractor shall have local Arizona authorized service and repair facilities capable of servicing, repairing and or warranty work on any equipment sold to the State of Arizona. Solicitation No: BPM# BPM004560 Available online at Page 3 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement 3.8. Once a purchase order has been issued, the contractor shall notify the Eligible Agency of any delivery date delays or changes as early as possible. 4. Specific Requirements 4.1. Product Categories Equipment offered in the following categories shall be considered for award. These categories shall be defined by similar types of products and include all related types of powered equipment (i.e. gasoline, E85, bio-diesel, diesel, alternative fuels, battery and electric), parts and accessories. The Contractor shall provide the goods described in any or all of the following categories: 1. Lawn and garden equipment: To include but not limited to; edger’s, shrub trimmers, chain saws, stump grinders, wood splitters, weed eaters, portable pumps, portable generators and leaf blowers. Mowers: To include but not limited to; walk-behind, reel, rotary, flail, zero turn, ride on, commercial front and wide-area mowers, commercial boom or side-arm mowers, three point hitch type, pull behind, and trim (edge). Athletic Field_and Turf Equipment: To include but not limited to; aerators, ball field and bunker rakes, scrapers, stripers, rollers and edgers. Sprayers: To include but not limited to; backpack sprayers, spot sprayers, electric or gas- powered towable or mounted sprayers (encompassing cart, trailer, truck or vehicle mounted) and self-standing mix tanks, including all applicable parts, attachments and accessories. Stock and custom rigs are included. Brush or wood chippers: To include but not limited to; hydraulic fed, power take off (PTO) driven, skid mount or upright chippers, gas-powered capable of processing up to 3” diameter material, diesel-powered capable of chipping material up to 18” x 24”, including all attachments and accessories. Tractors: To include but not limited to; compact utility, utility, tow tractors and agriculture tractors, including all applicable implements and attachments. Compact Excavators: (Max operational weight of 20,000 Ibs.) To include but not limited to; skid steers, loader backhoes, tractor loaders and mini hydraulic excavators, including all applicable implements and attachments. Utility Trailers: (Max Gross Vehicle Weight Rating (GVWR) 25,900 Ibs and electric brakes only.) Full line and sizes of Fifth wheel, Ball Hitch, Lunette Eye Pintle Hook, enclosed, open, tilt, tandem axle, single axle, carry-on dump trailers, off-road vehicle trailers. Semi-trailers are not included. Solicitation No: BPM# BPM004560 Available online at Page 4 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement 9. — Utility Boxes: (Maximum capacity 70 cu. ft.) To include but not limited to; steel, aluminum or plastic construction, truck toolbox, construction site storage box (job box), storage drawer boxes for van and truck bed mounting. 10. Utility Vehicles: To include but not limited to; three or four wheelers, quads, work/utility ATVs, Battery electric vehicles, burden carriers and personnel carriers including all attachments and accessories. Sand Rail and Dune Buggy ATVs and side by sides are not included. 11. Towable: To include but not limited to; towable light towers, trailer mounted centrifugal pumps, pull behind generators and air compressors. 4.2. Training 1. If requested by the Eligible Agency, the contractor shall provide, at no additional cost, on- site training to ensure proper use of equipment. 2. In lieu of face-to-face training, the Eligible Agency may request the contractor to provide copies of any existing training materials, which cover the inspection, service, and operation of purchased equipment. 3. Training shall be conducted by qualified representative(s) that have a high level of knowledge and experience relating to the type of equipment offered or purchased and experience in performing such training. 4. Scheduling Training: The Eligible agency shall be responsible for scheduling training. When an Eligible Agency places an order and training will be required, the Agency may designate a point of contact for any training coordination. 5. The training shall contain the following information: ° Technical Manuals ° Vehicle/Equipment Familiarization e Engine e Transmission e Brakes And Air Supply System ° Body And Components ° Hydraulic Systems Solicitation No: BPM# BPM004560 Available online at Page 5 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement e Complete Electrical Components e Calibration Systems 6. Operator and Mechanic Training: Operator training shall focus on the operation of equipment, daily inspections, as well as, minor adjustments and shall be conducted at the location requested by Eligible Agency. Mechanic training shall focus on the operations, routine/preventive maintenance and repair troubleshooting of equipment and shall be conducted at the location requested by Eligible Agency. The contractor will be notified of these locations when the Eligible Agency schedules the training. 6.1 Operator Training. At completion of training session the attending equipment operators shall be able to: ° Describe the operating capabilities and any special features present on the equipment. ° Identify all control devices to the equipment model. Describe the proper/safe techniques to use for transporting the equipment including loading and tie-down. Use the Operator’s Manual to identify: ° Special safety considerations that include cautions and warnings applicable to the operation of the equipment : e Manufacturer's recommended preventive maintenance service intervals and procedures including pre- and post-operational inspection and service requirements. Demonstrate on the equipment: ° The ability to identify inspection and service points. Proper/safe start-up and shutdown procedures. ° Proper/safe use of all controls. 6.2 Mechanic Training. At the completion of these training sessions, the attending technicians will be able to: 1. Describe the primary equipment systems design features, function and capabilities. Identify the primary equipment systems component location and function. Use manufacturer's reference literature and materials to identify. Manufacturer’s Preventive Maintenance service intervals and procedures. Recommended system diagnostic procedures and repair processes. Representative component part numbers and nomenclature. AuPpwun Solicitation No: BPM# BPM004560 Available online at Page 6 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement 7. Demonstrate on the equipment, the use of specified diagnostic procedures and appropriate tools/devices to diagnose the most likely primary equipment system failures and describe the procedures that would be required to repair these failures. 4.3. Manuals: A digital version or hard copy of all manuals may be provided for an additional fee to the eligible agencies if requested. The manual fee(s) will be quoted at the time of the estimate. The contractor shall provide either electronic or hard copy manual(s) as requested by the eligible agency: e Operator’s Manuals, per unit ordered. ° Parts Manual, per unit ordered. e Service and Repair Manual, per unit ordered. ° Overhaul Manual, per unit ordered. ° Cross reference guide from manufactures (part numbers to their suppliers part numbers), per unit ordered. 4.3.1. If Applicable, the Contractor shall include wiring diagrams, Hydraulic / Pneumatic Schematics (for basic machine and engine) as part of the manual documentation and must be delivered to the Eligible Agency if requested. 4.4. Up-fit / Modifications 4.4.1. The Eligible Agency may request the Contractor(s) to up-fit/modify any vehicle or equipment for specific organizational needs. Other vehicles or equipment may require interior and/or exterior modifications per the individual Eligible Agency. 4.4.2. The Eligible Agency will supply all up-fit/modification requests to the Contractor. The Contractor shall identify any conditions that apply to the up-fit/modification on a quotation to the Eligible Agency for review before any work commences. 4.5. Estimates: All products shall be quoted from the most current product line offered on manufactured website. 4.5.1 Awritten or electronic quote that includes parts, materials, and estimated delivery time shall be provided to the eligible agency prior to commencement of delivery of goods. Quote shall contain the following at a minimum: e Manufacturer Part number e Description e MSRP e Contracted Price (Showing Discount) Solicitation No: BPM# BPM004560 Available online at Page 7 of 32 https://app.az.gov, ADOT SCOPE OF WORK Procurement 4.6. Pricing Structure 4.6.1. 4.6.2. 4.6.3. Contract prices shall be in the form of a fixed percentage of discounts off the most recent Manufacturers Suggested Retail Price (MSRP) part of the contract. The published price list may be in the form of an Internet website. The internet website shall include at a minimum, part numbers and descriptions (Photos Optional) of all contracted products or groups of products, Real-time MSRP may be used at the time that the estimate is issued as long as the MSRP is published and available for the eligible agency to review. The contractor shall honor the quoted MSRP with applicable discounts for a minimum of 30 days. Economic Surcharges: Any manufacturer imposed surcharges shall be listed on the estimate and acceptance of charges shall be determined by the eligible agency. 4.7. Warranty 4.7.1. 4.7.2. 4.7.3. Contractor shall be responsible for all warranty work. In addition, the Contractor shall have an authorized repair dealer located in Arizona that will accomplish or coordinate any necessary warranty work. The minimum warranty shall be One (1) year or manufacture/industry standard warranty whichever is greater. The warranty period on workmanship and materials shall be based on a minimum of twelve (12) months from the time of acceptance by the eligible agency unless otherwise agreed to in writing. 5. Contractor’s Responsibilities 5.1. Contractor's Best Pricing. Supplier warrants that, for the term of the Contract, the prices and discounts awarded will be equal to or better than the lowest prices the contractor sells to an equivalent entity. 6. Department’s Responsibilities 6.1. Inspection & Acceptance: The eligible agency shall have ten (10) business days (excluding any state holidays) to complete the inspection and acceptance of equipment. The eligible agency shall not unreasonably withhold acceptance. Solicitation No: BPM# BPM004560 Available online at Page 8 of 32 https://app.az.gov,