Agreement with Community Support Services, Inc.
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C
PROFESSIONAL SERVICES AGREEMENT
(Not Construction Related)
HOME DETENTION AND ELECTRONIC MONITORING SERVICES
City of Glendale Solicitation No. 25-13
This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Community Support Services, Inc, an Arizona corporation
("Consultant") as of the _____ day of _________________, 2024 (“Effective Date”).
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, Project (the "Project");
B.
City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit B, Project Scope of Work (“Scope”);
C.
Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
D.
City and Consultant desire to memorialize their agreement with this document.
AGREEMENT
The parties agree as follows:
1.
Key Personnel; Other Consultants and Subcontractors.
1.1
Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requirements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with others, including other consultants or contractors, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and handle
all aspects of the Project such that the work produced by Consultant is consistent
with applicable standards as detailed in this Agreement; and
(2)
The City must approve the designated Project Manager.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the Project by Consultant
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Consultant.
c.
Discharge, Reassign, Replacement.
(1)
Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.
(2)
Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.
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(3)
Consultant will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties, or if the acts
or omissions of that person are detrimental to the development of the Project.
d.
Subcontractors. Consultant shall not engage any subcontractor for the work or services to
be performed under this Agreement.
2.
Schedule. The Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Consultant’s Work.
3.1
Standard. Consultant must perform Services in accordance with the standards of due diligence, care,
and quality prevailing among consultants having substantial experience with the successful furnishing
of Services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Consultant warrants that:
a.
Consultant currently holds all appropriate and required licenses, registrations and other
approvals necessary for the lawful furnishing of Services ("Approvals"); and
b.
Neither Consultant nor any Subconsultant has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.
(2)
Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance.
a.
Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
b.
Consultant must not discriminate against any employee or applicant for employment on the
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender
identity or expression, genetic characteristics, familial status, U.S. military veteran status or
any disability. Consultant will require any Sub-contractor to be bound to the same
requirements as stated within this section. Consultant, and on behalf of any subcontractors,
warrants compliance with this section.
3.4
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional services,
Consultant will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Subject to any limitations expressly stated in the Project Budget, Consultant will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
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3.5
Work Product.
a.
Ownership. Upon receipt of payment for Services furnished, Consultant grants to City
exclusive ownership of and all copyrights, if any, to evaluations, reports, drawings,
specifications, project manuals, surveys, estimates, reviews, minutes, all "architectural work"
as defined in the United States Copyright Act, 17 U.S.C § 101, et seq., and other intellectual
work product as may be applicable ("Work Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.
(3)
In such case, City will also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Consultant's compensation for the Project, including those furnished by its
Subconsultants or Subcontractors will not exceed $425,000 as specifically detailed in Exhibit D
("Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.
a.
Adjustments to Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the Scope of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.
4.3
Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred by
Consultant in connection with this Agreement, without mark-up (the “Reimbursable Expenses”),
including, but not limited to, document reproduction, materials for book preparation, postage,
courier and overnight delivery costs incurred with Federal Express or similar carriers, travel and car
mileage, subject to the following:
a.
Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies and
procedures for business travel expense reimbursement made available to Consultant for
review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;
b.
The Reimbursable Expenses in this section are approved in advance by City in writing; and
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c.
The total of all Reimbursable Expenses paid to Consultant in connection with this
Agreement will not exceed the “not to exceed” amount identified for Reimbursable Services
in the Compensation.
5.
Billings and Payment.
5.1
Applications.
a.
Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Consultant and its Subconsultants; and
(2)
Unconditional waivers and releases on final payment from all Subconsultants as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the effective termination date, which may not be less than 15
days following the date of delivery.
a.
Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
b.
Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Consultant will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Consultant for Services furnished, City will pay the amount due to
Consultant, less City's damages, in accordance with the provisions of Sec. 5.
b.
If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject to
consequential damages more than $1,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
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securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain insurance
against claims for injuries to persons or damages to property which may arise from or in connection with the
performance of all tasks or work necessary to complete the Project as herein defined. Such insurance shall
cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.
8.1
Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a.
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01, including
products and completed operations, with limits of no less than $2,000,000 per occurrence
for bodily injury, personal injury, and property damage. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
b.
Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $2,000,000 per accident for bodily injury and property
damage.
c.
Professional Liability. Consultant must maintain a Professional Liability insurance covering
errors and omissions arising out of the work or services performed by Consultant, or anyone
employed by Consultant, or anyone for whose acts, mistakes, errors and omissions
Consultant is legally liability, with a liability insurance limit of $2,000,000 for each claim and
a $2,000,000 annual aggregate limit.
d.
Worker’s Compensation: Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $2,000,000 per
accident for bodily injury or disease.
8.2
Indemnification.
a.
To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties") for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense" collectively "Demands or Expenses") asserted by a
third-party (i.e. a person or entity other than City or Consultant) and that arises out of or
results from the breach of this Agreement by the Consultant or the Consultant’s negligent
actions, errors or omissions (including any Subconsultant or Subcontractor or other person
or firm employed by Consultant), whether sustained before or after completion of the
Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Consultant will be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Consultant or of any person or entity
for whom Consultant is responsible.
c.
Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
8.3
Other Insurance Provisions. The insurance policies required by the Section above must contain, or
be endorsed to contain the following insurance provisions:
a.
The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or in
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connection with the performance of all tasks or work necessary to complete the Project as
herein defined. Such liability may arise, but is not limited to, liability for materials, parts or
equipment furnished in connection with any tasks, or work performed by Consultant or on
its behalf and for liability arising from automobiles owned, leased, hired or borrowed on
behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.
b.
For any claims related to this Project, the Consultant’s insurance coverage shall be
primary insurance with respect to the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.
c.
Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.
8.4
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.
8.5
Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which any
insurer may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’
Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant, its employees, agent(s) and subcontractor(s).
8.6
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to obtain,
submit or secure the City’s approval of the required insurance policies, certificates or endorsements
prior to the City’s agreement that work may commence shall not waive the Consultant’s obligations
to obtain and verify insurance coverage as otherwise provided in this Section. The City reserves the
right to require complete, certified copies of all required insurance policies, including any
endorsements or amendments, required by this Agreement at any time during the Term stated herein.
Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance policies,
certificates or endorsements shall not be considered a Force Majeure or defense for any failure by
the Consultant to comply with the terms and conditions of the Agreement, including any schedule
for performance or completion of the Project.
8.7
Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
8.8
Special Risk or Circumstances. The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Consultant warrants
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Consultant or
subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Consultant and subconsultant warrant to keep their respective
papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
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their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Consultant certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:
Community Support Services, Inc
10645 N Tatum Blvd, Suite 200-184
Phoenix, AZ 85028
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Shoalynn Gilliland
5850 W. Glendale Ave.
Glendale, Arizona 85301
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With required copy to:
City Manager
City Attorney
City of Glendale
City of Glendale
5850 West Glendale Avenue
5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by the City Manager and the City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.
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15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
reformed to conform with applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.
16.1
Extensions. The term of this Agreement commences upon the effective date and continues for a
one (1) year initial period. The City may, at its option and with the approval of the Consultant, extend
the term of this Agreement an additional four (4) years, on an annual basis. Consultant will be notified
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days
prior to the expiration of the original or any extension period. Price adjustments will only be reviewed
prior to the City exercising its extension and may be a determining factor for any extension. There
are no automatic extensions or renewals of this Agreement.
16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save
19.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Scope of Work
Exhibit C
Schedule
Exhibit D
Compensation
(Signatures appear on the following page.)
EXHIBIT A
Professional Services Agreement
PROJECT
Contractor to provide full-service home detention and alcohol monitoring for defendants convicted of criminal
offenses in Glendale City Court on an "as required" basis. Home detention screening and electronic monitoring
services and equipment shall include the capability of providing remote electronic alcohol testing. All Glendale City
Court home detention court orders will include random alcohol testing.
EXHIBIT B
Professional Services Agreement
SCOPE OF WORK
Contractor will supply all equipment and support services using global positioning satellite (GPS) technology as well
as monitoring, reporting and removal services. Contractor shall supply continuous signaling equipment.
Contractor bills and collects fees for providing these services directly from the defendants. There is no cost to the
City for Glendale's award of this contract unless the Court determines that a defendant has an inability to pay for
such services and grants the defendant a full or partial waiver of such fees. In those instances, the City shall
reimburse the Contractor for the cost for the home detention electronic monitoring and alcohol testing services on a
monthly basis, at the rate contained in response to RFP 25-13.
Contractor shall abide by the Scope of Work outlined in RFP 25-13
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
3
rev. 5.8.2024
1.
INTRODUCTION
The City Court adjudicates criminal misdemeanors, local non-criminal ordinance
City Code violations, traffic violations and certain juvenile offenses committed in
the City of Glendale. In cases of domestic violence and harassment, the Court
issues protective orders. The Court has the authority to issue search warrants for
misdemeanors and felonies.
A.R.S. § 9-499.07 authorizes a city or town to establish a prisoner work,
community restitution work and home detention program for eligible sentenced
prisoners, which shall be treated the same as confinement in jail. The presiding
judge of the city or town municipal court shall approve the program before its
implementation. All services provided pursuant to this RFP, the contract for service
and/or other procurement documents shall comply with the provisions of the
enabling legislation. A prisoner is not eligible for a prisoner work, community
restitution work and home detention program or a continuous alcohol monitoring
program if any of the following applies:
1.The prisoner is found by the city or town to constitute a risk to either himself or
other members of the community.
2.The prisoner has a past history of violent behavior.
3.The sentencing judge states at the time of the sentence that the prisoner may not
be eligible for a prisoner work, community restitution work and home detention
program or a continuous alcohol monitoring program.
The judge of the respective court will determine at the time of sentence or pre-trial
release whether a participant is eligible for the home detention and electronic
alcohol monitoring program. It is the sole discretion of the judge at the time of
sentencing or pre-trial release if the defendant is eligible for home
detention/alcohol monitoring program. The defendant may be required pursuant to
state, federal, local laws or judge’s order to serve a period of time in jail before
being placed under home detention and continuous alcohol monitoring.
On December 14, 2004, the Glendale City Council adopted a resolution authorizing
Glendale City Court to utilize home detention and electronic monitoring systems as
suitable forms of punishment for defendants convicted of various criminal offenses.
This alternative to incarceration was necessitated by steadily rising jail costs, the
need to conserve public resources, and the need to develop proactive forms of
treatment to reduce recidivism.
Initially, home detention was utilized on a limited basis in Glendale City Court.
During 2005, 18 total defendants were ordered to undergo monitoring. These
numbers increased substantially throughout the program’s history in Glendale.
During 2023, 168 total defendants were ordered to undergo monitoring.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
4
rev. 5.8.2024
Glendale City Court does not guarantee any specific number of individuals who will
be on the home detention and continuous alcohol monitoring program. Legislative
or judicial changes may enhance, degrade or eliminate the program at any time.
Pursuant to this solicitation, the services shall be provided on an “as needed” basis
for a period as outlined under Section 2.0.
The majority of Glendale City Court judicial orders for home detention/electronic
monitoring originate at the time of sentencing. Defendants convicted of DUI are
monitored in proceedings under Glendale City Court’s DUI Review Calendar. Home
detention status may be reviewed during the DUI Review Calendar, which is
conducted twice monthly. This specialized court docket provides active and
ongoing judicial monitoring and intervention for defendants convicted of DUI and
required to complete DUI counseling programs as a term of their sentence.
2.
OBJECTIVES
The City Court of Glendale, Arizona invites sealed proposals from qualified firms
to provide home detention and electronic monitoring services and equipment on
an “as required” basis. Home detention screening and electronic monitoring
services and equipment must include the capability of providing remote electronic
alcohol testing. All Glendale City Court home detention court orders will include
random alcohol testing.
Contractors must provide monitoring services as specified in this request for
proposals. Glendale intends to offer full-service home detention and alcohol
monitoring utilizing a comprehensive program that includes all equipment and
support services using global positioning satellite (GPS) technology as well as
monitoring, reporting and removal services. The resulting Agreement will require
the Contractor to supply continuous signaling equipment.
3.
TARGET POPULATIONS FOR HOME DETENTION/REMOTE ALCOHOL TESTING
Pursuant to A.R.S. §9–499.07 defendants convicted of Driving Under the Influence
(DUI) are eligible for home detention electronic monitoring. Defendants targeted
for this program in the Glendale City Court shall be second offense regular and
second offense extreme DUI, “super” extreme first and second offense DUI and
other offenses such as shoplifting
Arizona Revised Statutes provide for the following minimum and maximum
incarceration penalties for the following convictions:
3.1. Charge: DUI with a BAC of .08% or more
Proof: BAC of .08% or more
Minimum Mandatory Sentence: 10 days in jail with 9 days suspended
Maximum Sentence: 6 months in jail
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
5
rev. 5.8.2024
3.2. Charge: Extreme DUI with a BAC of .15% or more
Proof: BAC of .15% or more
Minimum Mandatory Sentence: 30 consecutive days in jail
Maximum Sentence: 6 months in jail
3.3. Charge: Super DUI with a BAC of .20% or more
Proof: BAC of .20% or more
Minimum Mandatory Sentence: 45 consecutive days in jail
Maximum Sentence: 6 months in jail
Second offense DUI convictions within 84 months carry increased jail sentences.
4.
SCOPE OF WORK
4.1. Contractors must be familiar with all local conditions and federal, state, and local
laws, ordinances and rules and regulations that may in any manner affect cost,
progress or performance of the work.
4.2. The Contractor must be in compliance with current and future provisions of
relevant court rules, the code of judicial administration and Arizona statues and
federal law. Failure to comply with relevant court rules, the code of judicial
administration and statutes will be grounds for termination under this
Agreement.
4.3. The Contractor must comply with all rules, regulations and other standards
adopted by the Arizona Department of Health Services, Division of Behavior
Health, or other agency as prescribed by law for operation of behavioral health
screening agencies.
4.4. The Contractor, without expense to the City of Glendale or Glendale City court,
must be responsible for obtaining and maintaining any necessary licenses and
permits required in connection with the completion of the required services
herein.
4.5. The Contractor must establish and maintain procedures and controls acceptable
to the Court for the purpose of assuring that information or data in its possession
is not mishandled, misused, released, disclosed or used in an inappropriate
manner by it, its agents, officers or employees. This includes information
contained in its records obtained from the Court, or others, necessary for
contract performance. The Contractor must take all reasonable steps and
precautions to safeguard this information and data will not divulge the
information or data to parties other than those needed for the performance of
duties under the Agreement.
4.6. The Contractor must furnish all labor, materials and equipment necessary for the
provision of the products and services described herein.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
6
rev. 5.8.2024
4.7. The Contractor must have sufficient personnel, inventory and equipment to
complete all work requests, as defined in this solicitation, in the timeframe
required by the Court.
4.8. The Contractor shall not terminate any person’s participation with the program
without first notifying the Court and receiving correspondence from the Court
giving the Contractor permission to terminate the person from the home
detention program.
4.9. The Contractor must be available, either in person or by telephone, for the Court
hearings related to the home detention program anytime the Contractor’s
presence is requested by the Court. These appearances must be done at no
charge to the Glendale City Court.
4.10. The Contractor must make reasonable efforts in providing all participant services
in another language, if necessary. The Contractor will be responsible for the costs
of this service.
4.11. All services, program forms and materials must be provided in English and
Spanish. All services must be provided to hearing-impaired participants, speech
impaired participants and other participants with physical and other disabilities
as well as non-English speaking defendants. The Contractor must provide
interpreters for defendants at no extra cost to the City or the participant.
4.12. The Contractor must provide services to participants in compliance with all ADA
requirements.
4.13. The Contractor must return all telephone calls/messages and emails to
participants and City Staff within one business day.
4.14. The Contractor must provide a current primary and secondary contact list to the
Contract Administrator. The list must include contact names, titles, telephone
numbers and email addresses for the Contractors staff who can be contacted 24
hours per day.
4.15. The Contractor must staff and maintain an office located within the corporate
limits of Glendale. Screening under this Agreement must be performed at the
office location.
4.16. The Contractor must offer a schedule to provide sufficient number of hours per
week to conduct court referral screening, including appointment opportunities on
nights and weekends.
4.17. The Contractor must maintain current case logs and records on a computer
system subject to approval by the Contract Administrator, or designee. All
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
7
rev. 5.8.2024
records must be retained for a minimum of five (5) years from the date that case
is closed.
4.18. At the time that they home detention contract is terminated and the Contractor
no longer provides home detention services, all records of home detention
participants must be forwarded to the Glendale City Court.
4.19. The Contractor must exchange data and communications with the Glendale City
Court in a secure electronic environment in software formats prescribed by the
Contract Administrator, or designee.
4.20. Participants have the right to file written objections with the Court concerning
home detention program requirements that may be ordered by the Contractor. In
the event that a hearing is held to review the program orders, the Contractor
must furnish staff to testify in Court on the participants program status during
regular Glendale City Court work hours.
4.21. All Contractor personnel shall be required to clear a background investigation
through an acceptable background investigation process conducted by the
Contractor and approved by the Contract Administrator.
4.22. Monitoring personnel must have the capability of being accessed 24 hours daily.
5.
MONITORING SERVICES
5.1. The Contractor must provide a system capable of securely receiving, storing and
disseminating the data generated by the home detention monitoring equipment.
The Contractor must provide a reliable and secure means of transmitting data
between the central computer or unit and the participants home detention
monitoring equipment.
5.2. The Contractor must provide appropriate monitoring devices that can be attached
to each participant. Transmitter straps must be either adjustable or available in
varying sizes to fit any participant. The unit must attach to a participant’s ankle
with a hypoallergenic fiber-optic strap that detect tampering. This would include
severing the strap or the removal of the transmitter without severing the strap. The
transmitter must transmit a tamper alert radio signal with the attachment strap is
cut or removed from the participant.
5.3. The Contractors monitoring devices must be capable of integrating with a remote
alcohol-testing device. Random alcohol tests must be administered continuously
24 hours each day or at frequent intervals throughout each day, as approved by
the Contract Administrator.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
8
rev. 5.8.2024
5.4. The device must be shock resistant, water and moisture proof and must function
reliably under normal human conditions and Arizona’s extreme atmospheric
conditions and environmental conditions.
5.5. The device must be small, lightweight and not pose any health or safety hazards
nor unduly restrict the activities of the participant.
5.6. The monitoring equipment must have the capability to identify the participant
assigned to each individual unit.
5.7. The transmitter must be capable of remote programming of multiple inclusion and
exclusion zones.
5.8. The monitoring equipment must have the capability to identify the participant
assigned to each individual unit.
5.9. The monitoring equipment must use GPS frequency of transmitting monitoring
data to communicate between the individual monitoring devices and the
monitoring center.
5.10. All of the monitoring equipment, devices and accessories used by the participants
must be specifically designed for electronic house arrest purposes and not an
adaptation of readily and commercially available products.
6.
PARTICIPANT HOME RECEIVER EQUIPMENT
6.1. The Contractors receiver/dialer base station must be easily attached to the
defendants telephone and telephone outlet and accommodate standard modular
telephone connector jacks or plugs to communicate between the individual base
stations and the monitoring center. Cellular technology equipment must also be
included and described in the Contractors proposal. The base station, whether
utilizing standard or cellular phone technology, must be capable of full
communications to the central computer system.
6.2. The Contractor must schedule an intake appointment and discuss all set-up and
system requirements with the defendant placed on the home detention and alcohol
monitoring program prior to the start date ordered by the judge. The Contractor
must explain all program requirements, describe the functions and installation of
all necessary equipment and provide training manuals in English and Spanish for
all equipment and system operations. The Contractor must also have bilingual
employees available to accommodate instructions to those participants who do not
speak fluent English.
6.3. The receiver/dialer must accept and activate to simulate or duplicate the
participants transmitter signal and immediately report this to the central computer
system.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
9
rev. 5.8.2024
6.4. The receiver/dialer must be powered by a 110-volt AC line current, with an internal
battery back-up capable of providing a minimum of 24-hours of continuous
operating power in the event of a power loss.
6.5. The receiver/dialer must contain an internal clock and memory to store and time
stamp data in the event that telephone communication with the central computer
is disrupted.
6.6. The receiver/dialer must be capable of receiving the radio signal from the
participants transmitter with the specific range of 150-200 feet without undue
obstruction from metallic objects or interference from household electronic
equipment.
6.7. The receiver/dialer must not pose a health or safety hazard to the participant or
other family members and must function reliably under normal household
environmental and atmospheric conditions.
6.8. The receiver/dialer must be able to detect the following events and immediately
communicate them to the central computer with the time of occurrence:
6.8.1. Arrival of transmission within range of receiver/dialer
6.8.2. Departure of transmitter out of range of the receiver/dialer (subject to a
preset time interval)
6.8.3. Cutting or removal of the transmitter attachment strap from the participant
6.8.4. Loss or restoration of 110-volt AC power
6.8.5. Tampering with receiver/dialer including attempts to gain unauthorized
access to the internal mechanism
6.8.6. Disconnection and restoration of the telephone service
6.8.7. Attempt to simulate or duplicate the radio signal by a device other than the
participants own transmitter
6.8.8. Measurement of participant alcohol level
6.9. The receiver/dialer must automatically communicate with the central computer at
preset intervals with a maximum of six hours, if no participant activity is detected.
This will create a status report and indicate that it is connected and functioning
properly.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
10
rev. 5.8.2024
7.
CENTRAL COMPUTER SYSTEM
7.1.
The Contractor must have a central computer system of automatically initiating
and receiving telephone calls to/from the participants home to communicate with
the participant and the home monitoring equipment. This system must meet the
following requirements:
7.1.1. The computer system must be located in a secure monitoring center
designed for that purpose.
7.1.2. The Contractor must provide an uninterruptible power source with
adequate operating time to minimize loss of data in event of 110-volt AC
power loss.
7.1.3. Provisions must be made for an orderly back-up of data on at least a daily
basis to prevent data loss due to system failure.
7.1.4. The Contractor must have a contingency plan for movement of all
monitoring and data to a back-up computer system in case of a system
malfunction that cannot be corrected in four (4) hours.
7.1.5. The computer system must be capable of continuously initiating, receiving
and storing all call responses of the participant and data sent by the
verifier and/or receiver/dialer, together with the data and time of each
occurrence. All data must be reported and printable in various report
formats as requested.
7.1.6. The computer system must be capable of retaining relevant personal
information for each participant including name, address, phone number
and equipment serial numbers. The Contractor must also provide a means
to enter, modify or delete any of this information by an operator during
business hours as requested by the City.
7.1.7. The computer system must have an alert device and a radio pager
arrangement to notify the proper personnel of unauthorized absence/late
arrivals plus equipment malfunctions and other functions upon occurrence.
8.
REPORTING REQUIREMENTS
8.1.
The monitoring equipment must provide the ability to manage violation data and
other event management. The Contractor must report all violations to the
Glendale City Court no later than 9:00 a.m. on the next regular Court business
day.
8.2.
The Contractor must provide law enforcement agencies with current real-time
information on a persons whereabouts if requested by law enforcement agencies
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
11
rev. 5.8.2024
and/or the Court, during the investigation of a criminal incident or while
attempting to coordinate an arrest for violation of the home detention rules.
8.3.
The Contractor must be responsible for reporting electronically to the Court within
one (1) business day a minimum of the following:
8.3.1. Use of alcohol (for those individuals ordered by the Judge to have alcohol
monitoring.).
8.3.2. Violation of curfew.
8.3.3. Tampering with or damaging the electronic monitoring device.
8.3.4. Violation of any known Court order.
8.4.
Once the Court receives the information detailed above, the Court will notify the
person on home detention/alcohol monitoring to appear in Court the next
business day to determine release conditions. In addition, both the Contractor
and person on home detention will be notified of any order to show cause (OSC)
hearing which will be set within five (5) business days from the violation
notification. A failure to appear at the OSC will result in the issuance of an arrest
warrant.
8.5.
The Contractor must have staff available to testify in Court regarding the
participant violation behavior and/or program status during regular Glendale City
Court business hours, as ordered by a City Judge, Presiding Judge or Hearing
Officer. These appearances must be made at no charge to the Glendale City
Court.
8.6.
Whenever a defendant fails to schedule and/or complete a screening evaluation
or other appointment with the Contractor as directed by the Glendale City Court,
the Contractor must notify the Court within two (2) business days of such failure.
Notification must include documentation that the Contractor notified or
attempted to notify the defendant that he/she was in violation of a court order.
All telephone and written attempts must be documented.
9.
MAINTENANCE
9.1.
The Contractor must maintain the equipment in good operating condition and
arrange for prompt repair or replacement. The Contractor must re-install any
necessary equipment within 24-hours if the original equipment is not functioning
within the established acceptable parameters.
9.2.
Equipment repairs and replacements due to loss, theft or destruction by the
participant shall not be reimbursed by the City but shall be reimbursed by the
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
12
rev. 5.8.2024
participant including equipment confiscated by law enforcement during a
subsequent arrest and detention.
9.3.
The Contractor must maintain and promptly replenish spare part to maintain a
sufficient inventory level.
9.4.
If monitoring devices are battery powered, the Contractor will be responsible for
supplying batteries and replacing all defective or low batteries. The Contractor
must provide in their proposal the expected battery life of each piece of
equipment where a battery is required.
9.5.
The monitoring equipment must be the latest technology available from the
manufacturer. Throughout the life of the Agreement, the Contractor must provide
the Glendale City Court with the latest equipment model. The contractor must
ensure that all equipment provided to the Glendale City Court has had all the final
beta testing completed and be ready for release. The equipment must be
upgraded by the Contractor as technology is improved so that to the best of the
Contractors ability the system remains “state of the art” at no additional cost to
the City.
9.6.
If the Contractor is not the manufacturer of the equipment to be used in this
Agreement, the Contractor must ensure that the equipment is under warranty and
must enter into a maintenance agreement to include equipment repair with the
manufacturer at the Contractors or manufacturers expense. If the Contractor is
the manufacturer of the equipment, the Contractor must provide an extended
warranty and routine maintenance and repair of the equipment with no cost to the
Glendale City Court.
9.7.
Equipment specification literature and warranty information from the
manufacturer must be included with the offer.
9.8.
If the unit is faulty or fails, the Contractor must have the equipment replaced
within 24-hours
10.
DATA REPORTING
10.1. The Contractor must provide monthly and annual electronic reports containing
pertinent data as required by the Contract Administrator for the purposes of audit,
research and evaluation. The Contractor must have discretion to design and
format the monthly and annual reports and must identify the appropriate data
elements for inclusion, subject to the approval of the Contract Administrator.
10.2. The monthly reports must be submitted no later than 10 days after the end of
each month. Annual reports must be submitted no later that 30 days after the end
of the calendar year. Electronic reports must be available in Word, .pdf., txt or .xls
format as directed by the Glendale City Court.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
13
rev. 5.8.2024
10.3. The Contractor will be responsible for any costs incurred for electronic
transmission of this information and development of the electronical data file
transfer method.
10.4. The Contractor must provide on a monthly basis a program summary report to
the Glendale City Court that includes at a minimum the following information:
10.4.1. Total number of program participants referred.
10.4.2. Number of DUI offenders
10.4.3. Total number of program participants in the program.
10.4.4. Number of DUI offenders in the program.
10.4.5. Total number of program participants that have completed the program.
10.4.6. Number of DUI offenders who have completed the program.
10.4.7. Total number of program participants that were violated from the
program.
10.4.8. Number of DUI offenders that were violated from the program.
10.4.9. Total number of program participants that have used alcohol while on the
program and/or refused an alcohol test.
10.4.10. Number of DUI offenders that have used alcohol while on the program
and/or refused an alcohol or drug test.
10.4.11. Total number of days served in home detention for participants currently
enrolled at the time of the report and total number of days served in home
detention for each participant at the end of the program.
10.4.12. Number of days served in home detention for DUI offenders currently
enrolled at the time of the report.
10.4.13. Number of program participants that committed a new misdemeanor
and/or felony offense while on the program (must include what offense put
them on home detention and what the new offense is.)
10.5.
The Glendale City Court may also request the inclusion of additional data
elements as needed.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
14
rev. 5.8.2024
11.
FEES AND COSTS
11.1.
The Contractor should anticipate that some defendants will be unable to pay all or
part of their fees. The sentencing Judge will determine indigency status of the
participant. In cases of full indigency, the Court will order the defendants fees be
waived. In cases partial indigency, the Court will order the defendant to pay a
portion of their fees. In cases of non-indigency, the Court will order the defendant
to pay all monitoring costs in full.
11.2.
The Glendale City Court will never be responsible for any charges or costs
associated with this Agreement under any circumstances. All costs of compliance
with the monitoring requirements must be included in the all-inclusive fees to be
paid by participants and must not constitute a charge to the Glendale City Court.
Participants shall pay the Contractor directly for all costs associated with this
service. The Contractor shall charge the participants in accordance with the daily
fee listed on the price page contained in the Agreement and the Contractor shall
be responsible for collecting the payment from the program participants.
11.3.
The Contractor is encouraged but not required to provide a methodology that will
be used to implement a reduced fee indigency sliding scale schedule when a
defendant is unable to pay all or part of the fee. If provided, the methodology
should also contain the fee reduction amounts. All pricing variations for all options
shall be included in the proposals price page. Any charges not listed in the project
cost section or supporting documentation submitted with the Contractors
proposal shall not be allowed during the contract period and amu applicable
extensions.
11.4.
When full indigency exists, the City of Glendale Police Department will pay for
monitoring costs. The Contractor shall be responsible for invoicing and the
collection of fees from the Glendale Police Department for all participants
determined to be fully indigent. The Contractor shall prepare a detailed invoice for
the Glendale Police Department on a monthly basis to include but not limited to
the defendant’s name, sentencing date and monitoring days to be invoiced.
11.5.
Contractors’ unit price quoted herein must be all inclusive and include all
pertinent additional fees normally associated with this type of service. This must
include but not limited to environmental fees, set-up fees, travel fees, etc.
12.
TERM
The term of the resultant contract shall be for a one (1) year initial term.
OPTION TO EXTEND
Based on satisfactory Contractor performance, the City, may at its option and upon
mutual agreement with the Contractor, extend the term of this agreement for an
additional four (4) years renewable on an annual basis. Contractor shall be notified
in writing by the City Materials Manager of the City's intention to extend the
EXHIBIT C
Professional Services Agreement
SCHEDULE
Contractor will provide home detention and electronic monitoring services and equipment on an "as required" basis.
This will also include electronic alcohol testing. Participants will typically be placed on home detention for periods
of 5 to 30 days but may be for longer periods in some cases. There may also be cases in which an individual will be
placed on the program for less than five (5) days.
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
PRICING WORKBOOK
CITY OF GLENDALE
Procurement Department
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
3. PRICING/COST WORKBOOK
Contractor must complete the Pricing Schedule below. Any items not clearly listed on
Contractor’s submitted price proposal will be considered included in Contractor’s price
at no additional cost to the City. All pricing should contemplate compliance with the
performance requirements as specified in the Scope of Work.
Instructions:
a. The cost proposal must be submitted separately from the rest of the written
proposal.
b. Cost proposals shall be quoted as an all-inclusive fixed fee for services.
c. All inclusive – covers all direct and indirect necessary expenses including but not
limited to: travel, telephone, copying, and other out-of-pocket expenses.
d. Not to Exceed – The actual fees shall not exceed the amount specified in fee proposal.
PRICE SCHEDULE
Item
No.
Description
Estimated
Quantity
(A)
Unit of
Measure
Unit
Price
(B)
Extended
Price
(A X B)
1
Screening Services
320
Per
Defendant
$0
$0
2
Installation Services
300
Per
Defendant
$40.00
$12,000
3
Daily Monitoring Services
300
Per
Defendant
$9.50
$2,850
4
Alcohol Daily Monitoring Fee
300
Per
Defendant
$11.90
$3,570
5
Additional Costs not listed above, please
describe:Daily Transdermal Monitoring
Fee
1
Per
Defendant
$21.25
$21.25
Grand Total
$18,441.25
City of Glendale
Solicitation Number: RFP 25-13 / 42500016
HOME DETENTION AND ELECTRONIC MONITORING
SERVICES
PRICING WORKBOOK
CITY OF GLENDALE
Procurement Department
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days
Comply:
YES x NO
If your answer is NO, please state terms offered: (Enter discount rate if payment in
20 days) %
PAYMENT Contractor shall provide monthly statements of itemized services. Payment
will be reviewed and approved by the Contract Administrator or designee. The itemized
statement shall not exceed the proposal fee in this Section.
TAX AMOUNT Do not include any use tax or federal tax in your proposal.
OFFEROR NAME: Community Support Services, Inc.
EXHIBIT D
Professional Services Agreement
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Citizens/customers receiving the services provided by the Contractor under this Agreement are responsible for
making payments to the Contractor directly unless the Court grants a defendant a full or partial waiver. The rates
are defined in the response to RFP 25-13.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Consultant for full completion of all work required by the Project during
the entire term of the Project must not exceed $425,000.
DETAILED PROJECT COMPENSATION
See attached price sheet.