Amendment No. 2 to agreement with City of Phoenix
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1 Last revised: July 1, 2024 SECOND AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PHOENIX AND THE CITY OF GLENDALE FOR THE PHOENIX FIRE DEPARTMENT REGIONAL DISPATCH SYSTEM AGREEMENT NO. 151093-2 This Amendment to the Intergovernmental Agreement (“IGA”) is entered into this 1ST day of July 2024, by and between the City of Phoenix, for and on behalf of the Phoenix Fire Department (“the City”), and the City of Glendale, for and on behalf of the Glendale Fire Department (“the Agency”). Throughout this Amendment, the City and the Agency individually may be referred to as “Party” and may be referred to collectively as “Parties” to this Agreement. RECITALS WHEREAS, The Parties entered into Intergovernmental Agreement, Contract No. 151093-0, dated October 3, 2019 (the “Agreement”) for Glendale to utilize and participate in the Phoenix Fire Department Regional Dispatch System (the “System”), WHEREAS, Glendale’s fees and charges for the System are set forth in Exhibit C of the Agreement and pursuant to Article V, Section 2.1 of the Agreement the Parties shall annually revise Exhibit C to reflect the current fees and charges, WHEREAS, The fees and charges for Fiscal Year 2024-2025 have increased and the Parties desire to amend the Agreement to provide for the additional costs. WHEREAS, Ordinance No. S-51031 dated June 12, 2024, authorized the City to adopt Computer Aided Dispatch Service Fees and Charges for Fiscal Year 2024-2025. AGREEMENT NOW THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Fees and Charges. In accordance with Article V, Section 2.1 of the Agreement, Exhibit C, Fees and Charges, is hereby deleted and replaced with the Exhibit C, 2 Last revised: July 1, 2024 Fees and Charges, attached hereto and incorporated herein by reference and shall become effective as of July 1, 2024. 2. Non-Default. By executing this Amendment, the Parties affirmatively assert that (i) neither party is currently in default, nor has been in default at any time prior to this Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this Amendment are forever waived. 3. Effect of the Amendment. The Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 4. Conflict of Interest. This Amendment and the Agreement may be canceled by either party pursuant to ARIZ. REV. STAT. § 38-511. 5. Counterparts. This Amendment may be executed in any number of counterparts, all such counterparts shall be deemed to constitute one and the same instrument and each of said counterparts shall be deemed original hereof. IN WITNESS WHEREOF, this Agreement is executed as provided below. Further, in signing this Agreement, the signatories below affirm and attest that they are authorized to execute this Agreement on behalf of their respective Party. CITY OF PHOENIX, a municipal corporation JEFFREY BARTON, City Manager By: ____________________________ Michael J. Duran Fire Chief ATTEST: _______________________________ City Clerk APPROVED AS TO FORM: _______________________________ David Lavelle Assistant Chief Counsel 3 Last revised: July 1, 2024 CITY OF GLENDALE, a municipal corporation Kevin Phelps, City Manager By: ____________________________ Ryan Freeburg Fire Chief ATTEST: _______________________________ Julie K. Bower, City Clerk, Glendale APPROVED AS TO FORM: _______________________________ Michael D. Bailey, City Attorney, Glendale In accordance with A.R.S. §11-952 (D), this Agreement has been reviewed by the undersigned who determined that it is in appropriate form and is within the powers and authority of the respective parties. CITY OF PHOENIX By: David Lavelle Assistant Chief Counsel Date: , 2024 CITY OF GLENDALE, a municipal corporation By: City Attorney, Glendale Date: , 2024 I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $30.38 - Glendale - FD $30.38 34,791 $1,056,950.58 $25.87 - Glendale - AMR $25.87 129 $3,337.23 $25.87 - Glendale - MAC $25.87 23,664 $612,187.68 $25.87 - Glendale - PMT $25.87 16 $413.92 $25.87 - Glendale - Native Air $25.87 2 $51.74 $1,672,941.15 II. General Maintenance Service Fee $ / Unit # Units Total Station Pack Maint. - Glendale - FD $9,300 10 $93,000.00 Station Pack Maint. - Glendale - MAC $9,300 4 $37,200.00 MCT Maint - Glendale - FD $4,100 46 $188,600.00 MCT Maint - Glendale - MAC $4,100 18 $73,800.00 MCT Maint - Glendale - Luke AFB $4,100 7 $28,700.00 Airmobile Maint - Glendale - FD $4,100 1 $4,100.00 $425,400.00 III. Network System Fees $ / Unit # Units Total WAN/LAN System Fee - Glendale - FD $17,400 1 $17,400.00 Add'l PCMSS licenses - Glendale - FD $200 13 $2,600.00 $20,000.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total CAD Modernization Service Fee - Glendale - FD $5.00 34,791 $173,955.00 CAD Maintenance Service Fee - Glendale - FD $1.00 34,791 $34,791.00 $208,746.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $2,327,087.15 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: The Dispatch Service, Specific Maintenance, Network System, and CAD System Fees for the City of Glendale are $2,327,087.15. The City of Phoenix will invoice the City of Glendale on a quarterly basis in the amount of $581,771.79. Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale FINAL EXHIBIT C - FEES AND CHARGES I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $30.38 - Glendale - FD $30.38 34,791 $1,056,950.58 $1,056,950.58 II. General Maintenance Service Fee $ / Unit # Units Total Station Pack Maint. - Glendale - FD $9,300 10 $93,000.00 MCT Maint - Glendale - FD $4,100 46 $188,600.00 Airmobile Maint - Glendale - FD $4,100 1 $4,100.00 $285,700.00 III. Network System Fees $ / Unit # Units Total WAN/LAN System Fee - Glendale - FD $17,400 1 $17,400.00 Add'l PCMSS licenses - Glendale - FD $200 13 $2,600.00 $20,000.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total CAD Modernization Service Fee - Glendale - FD $5.00 34,791 $173,955.00 CAD Maintenance Service Fee - Glendale - FD $1.00 34,791 $34,791.00 $208,746.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total GIS & Data Analytics Fee - Glendale - FD $0.00 34,791 $0.00 $0.00 Total Schedule A: $1,571,396.58 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - FD (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $25.87 - Glendale - AMR $25.87 129 $3,337.23 $3,337.23 II. General Maintenance Service Fee $ / Unit # Units Total $0.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $3,337.23 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - AMR Ambulance (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $0.00 II. General Maintenance Service Fee $ / Unit # Units Total $0.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $0.00 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - Buckeye Valley Ambulance (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $25.87 - Glendale - MAC $25.87 23,664 $612,187.68 $612,187.68 II. General Maintenance Service Fee $ / Unit # Units Total Station Pack Maint. - Glendale - MAC $9,300 4 $37,200.00 MCT Maint - Glendale - MAC $4,100 18 $73,800.00 $111,000.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $723,187.68 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - Maricopa Ambulance (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $25.87 - Glendale - PMT $25.87 16 $413.92 $413.92 II. General Maintenance Service Fee $ / Unit # Units Total $0.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $413.92 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - PMT Ambulance (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $25.87 - Glendale - Native Air $25.87 2 $51.74 $51.74 II. General Maintenance Service Fee $ / Unit # Units Total $0.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $51.74 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - Helicopter Transports (subset) FINAL I. Dispatch Service Fee $ / Dispatch Dispatch Count Total $0.00 II. General Maintenance Service Fee $ / Unit # Units Total MCT Maint - Glendale - Luke AFB $4,100 7 $28,700.00 $28,700.00 III. Network System Fees $ / Unit # Units Total $0.00 IV. CAD System Fees $ / Dispatch Dispatch Count Total $0.00 V. GIS & Data Analytics Fees $ / Dispatch Dispatch Count Total $0.00 Total Schedule A: $28,700.00 Total Specific Maintenance Service Fees: Total Network System Fees: Total CAD System Fees: Total GIS & Data Analystics Fees: Fees based on dispatch counts are calculated from the number of dispatches that have occurred from July 1, 2022 through June 30, 2023. Total Dispatch Service Fees: City of Phoenix Fire Department Regional Dispatch Center Partners Computer Aided Dispatch Consortium Equipment Maintenance & Dispatch Cost Estimates Fiscal Year 2024/2025 EXHIBIT A INTERGOVERNMENTAL AGREEMENT 151093 City of Glendale City of Glendale - Luke Air Force Base (subset) FINAL Item Unit Cost U/M Annual Cost U/M Description Dispatch Service Fee - Fire $30.38 per dispatch Dispatch Service Fee - Intercity $25.87 per dispatch Dispatch Service Fee - Ambo/Helo $25.87 per dispatch Fire Station Package Maintenance Fee $9,300 each A station alerting system is used to forward dispatch calls to and within the fire station. This version is a "permanent" installation and not designed to be moved between locations. This fee covers the cost for the USDD station package extended warranty (break and fix, replacement of dead parts, system upgrades) and support staff costs. This is solely for the USDD station package units. Temp Fire Station Package Maintenance Fee $9,300 each This version is a "temporary" installation and is designed to be moved between locations or for a short term lease. This fee covers the cost for the USDD station package extended warranty (break and fix, replacement of dead parts, system upgrades) and support staff costs. This is solely for the USDD station package units. MCT / AVL Maintenance Fee $4,100 each Mobile Computer Terminal (MCT) - Panasonic Toughbooks ruggedized wireless computer. Automatic Vehicle Locator (AVL) - reverse GPS system - sends location of vehicles back to Alarm Room to determine location of nearest available vehicle for an incident. This fee covers the cost for MCT/AVL equipment maintenance and "break/fix" replacement parts, system upgrades, and support staff costs. Airmobile Equipment Maintenance Fee $4,100 each Airmobile server is a fire station-based server that provides wireless updates to the MCT units. This fee covers the cost for airmobile equipment maintenance and "break/fix" replacement parts, system upgrades, and support staff costs. Fire Station Package (Temporary Lease) $8,500 each A station alerting system is used to forward dispatch calls to and within the fire station. This version is a "temporary" installation and is designed to be moved between locations or for a short term lease. WAN/LAN System Fee $17,400 per connection Wide Area Network (WAN) / Local Area Network (LAN) System - This is a network connection between the City of Phoenix facility and the CAD partner. Most CAD partners have a single WAN/LAN System link between Phoenix and the partner, with the partner having their own internal computer network. Annual cost: annual telecommunications cost for this link (Century Link, Cox, etc). PCMSS Additional Licenses $200 each PCMSS is a software package to access the CAD system to see: incident history, fire hydrant locations, unit status, etc. Cost is for maintenance upgrades and tech support. Premise Manager is software that allows users to attach documents (floor plans, access information, MSDS info, etc) to a parcel location accessible on the MCT. Cost is for maintenance upgrades and tech support. Per CAD-IGA, each CAD partner receives one (1) PCMSS license for each fire station, one (1) administrative license, and one (1) license for each battalion office. Additional licenses are charged at the state rate per license (for additional workstations). MCT Lite $480 per connection MCT Lite is a non-ruggedized netbook computer. This is for staff that wants access to MCT data but don't require a ruggedized laptop. There is no annual support fee other than the annual wireless connection fee. If the unit is damaged or lost, a new unit must be purchased by the CAD partner. Vendors are discontinuing this device and future availability of this service is unknown. CAD Modernization Service Fee $5.00 per dispatch CAD Modernization Service Fee allows for the future development and implementation of an upgraded CAD operating system will be charged. This charge will be assessed per each dispatch received by the Member in the previous Fiscal Year. This fee will accrue until such time as needed for a CAD system replacement. CAD System Maintenance Service Fee $1.00 per dispatch CAD System Maintenance Service Fee is for the ongoing support and maintenance specific to the CAD system. This charge will be assessed per each dispatch received by the Customer in the previous Fiscal Year. GIS & Data Analytics Fee $0.00 per dispatch Item Billing Terms for CAD Partners A fee charged per dispatch to help cover Alarm Room operating costs. The are three (3) rates: 1. Fire Dispatch: fee charge for each fire dispatch 2. Intercity Dispatch: fee charge for each Intercity ambulance dispatch (not dispatched with Fire unit) 3. Ambo/Helo Dispatch: fee charge for each ambulance or helicopter dispatch. CAD partners that provide ambulance services within their own borders and are dispatched with a Fire unit are not charged this fee. City of Phoenix Audit Department conducted a study and determined the cost to dispatch an ambulance is 64% the cost to dispatch a fire unit.