Linking Agreement with Restoration HQ, LLC
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1
01/28/2025
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
RESTORATION HQ, LLC
This Linking Agreement (“Agreement”) is entered into as of this day of , 2025, between the
City of Glendale, an Arizona municipal corporation (“City”), and Restoration HQ, LLC, an Arizona limited
liability company, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”
RECITALS
A.
On July 20, 2022, the Arizona Board of Regents for and on behalf of Arizona State University
("ASU"), a member of the S.A.V.E Cooperative Purchasing Agreement, , entered into a contract with
Contractor to purchase the goods and services described in the Fire, Water, Mold Remediation
Services Contract No. 242202 (“Cooperative Agreement”), which is attached hereto as Exhibit A.
The Cooperative Agreement allows its cooperative use by other governmental agencies, including
the City.
B.
Section 2-149 of the City’s Procurement Code permits the Finance Director to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.
C.
Section 2-149 also provides that the Finance Director may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.
D.
The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1.
Term of Agreement.
A.
As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was July 20, 2022, for an initial term of two (2) years, with the
possibility of three (3) successive one (1) year renewals. The total term of the Cooperative
Agreement, however, could not exceed five (5) years. On June 20, 2024, the Cooperative
Agreement was renewed for one (1) year from July 20, 2024 through July 19, 2025.
Accordingly, the initial term of this Agreement begin on the Effective Date and continues
through July 19, 2025.
B.
Consistent with the Cooperative Agreement, the City may extend the term of this Agreement
for the two remaining (2) one-year extensions if the Cooperative Agreement is likewise
extended and if the City gives the Contractor notice that it is exercising its option to extend
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01/28/2025
this Agreement 30 days prior to the anniversary of the Effective Date. Glendale extensions
are not automatic and shall only occur if the City affirmatively exercises its right to extend
this Agreement.
2.
Scope of Work; Terms, Conditions, and Specifications.
A.
Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.
B.
Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
3.
Compensation.
A.
City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.
B.
The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed one million dollars ($1,000,000) for the entire term of the Agreement (initial
term plus any extensions).
4.
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
5.
Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.
6.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.
7.
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
A.R.S. § 41-4401.
8.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
9.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
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c.
any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
10.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with
a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate
signed by an officer of Contractor with oversight responsibility.
11.
Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’
respective authorized representatives at the address listed below:
City of Glendale
c/o Katelyn Rolling
6210 W. Myrtle Ave. Ste 111
Glendale, AZ 85301
and
Restoration HQ, LLC
c/o Sergei Guk
sguk@restorationhq.us
3610 E. Wier Ave
Phoenix, AZ 85040
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
RESTORATIONHQ LLC
EXHIBIT A
ARIZONA STATE UNIVERSITY ("ASU") CONTRACT NO. 242202
FIRE, WATER, MOLD REMEDIATION SERVICES
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
RESTORATIONHQ LLC
EXHIBIT B
Scope of Work
Contractor to provide an immediate and/or routine response for cleanup such as water leaks and fire
incidents. Tasks for the response to, and assessment of, drying, containment, decontamination, removal,
treatment, transportation, disposal, and stabilization of building structure, finishes and/or other impacted
properties following a fire, or water or other related incident at City of Glendale Facilities on an as-needed
basis as set forth in the Arizona State University ('ASU") Contract No. 242202.
July 20, 2022
NOTICE OF AWARD
RFP 242202 Fire, Water, Mold Remediation Services
Per the RFP, the University may, at its discretion, award to multiple firms or individuals
whichever is in the best interest of the University.
The University has awarded a contract for RFP 242202 to the following suppliers:
American Technology Inc.
JDW Management LLC\Servpro
East Valley Disaster Services
Titan Restoration of AZ LLC
Silver City LLC
Damage Control LLC
Doan Restoration of Arizona, LLC
Go To Services Inc
BELFOR Property Restoration
BluSky Restoration, LLC
Restoration HQ, LLC
Per the RFP, the University does not guarantee a minimum or specific amount of
business with the awarded contractor(s).
Thank you for your support of the University.
Sincerely,
Karen S. Ashe
Purchasing Manager
Purchasing and Business Services
file: RFP242202
Sergei Guk
CEO
06/20/2024
Event Summary - Fire, Water, Mold Remediation Services
Type
Request for Proposal
Number
RFP-242202
Organization
ASU
Currency
US Dollar
Event Status
Under Evaluation
Work Group
Goods and Services
Exported on
6/13/2022
Exported by
Karen Ashe
Estimated Value
-
Payment Terms
-
Bid and Evaluation
Respond by Proxy
Disallow
Use Panel Questionnaire
No
Sealed Bid
Yes
Auto Score
No
Cost Analysis
No
Alternate Items
No
Visibility and Communication
Visible to Public
Yes
Enter a short description for this public event
ASU seeks to enter into a contract with one or more qualified firms for the purpose of remediating property
damaged, or in peril of damage, from fire, water or mold and other insurance related damage.
Commodity Codes
Commodity Code
Description
30-02
Facilities
Event Dates
Time Zone
MST - Mountain Standard Time (US/Arizona)
Released
-
Open
1/11/2022 8:00 AM MST
Close
2/2/2022 3:00 PM MST
Sealed Until
2/2/2022 3:00 PM
Show Sealed Bid Open Date to Supplier
Q&A Close
1/18/2022 5:00 PM MST
Event Users
Event Creator
Hayley Good
heingram@asu.edu
Event Owners
Karen Ashe
ibuksa@asu.edu
Hayley Good
heingram@asu.edu
SunRise Notification
SunRise@asu.edu
CATHERINE THART
cthart3@asu.edu
Brennon Carlson
brcarls2@asu.edu
Patricia Taylor (Local)
pltaylor@asu.edu
Tami Scanlon (Local)
Tami.Scanlon@asu.edu
Shannon Beyer
slcunni2@asu.edu
LORANA MYERS
ljmyers@asu.edu
Karen Ashe
ibuksa@asu.edu
Joshua Stuart
jjstuar2@asu.edu
Isaiah Smart
ismart@asu.edu
Tami Scanlon
tscanlo1@asu.edu
Patricia Taylor
pltaylor@asu.edu
Contacts
Karen Ashe
ibuksa@asu.edu
Stakeholders
John Lemanski
jlemansk@asu.edu
Eric Blood
eablood@asu.edu
Steve Clark
sbclark6@asu.edu
Jackie Blessington
jmbless1@asu.edu
Sama Shabib
smshabib@asu.edu
Jared Graham
jlgraha7@asu.edu
Seanna Roland
smroland@asu.edu
CATHERINE THART
cthart3@asu.edu
Jamon Hill
jhill34@asu.edu
Nichol Luoma
nicholj@asu.edu
Christina Sherbuck
csherbuc@asu.edu
Stacie Malekooti
sboyle2@asu.edu
Jhoanna Coligado
jcoligad@asu.edu
Ernesto Marquez
emarque6@asu.edu
Anthony Decoster
adecoste@asu.edu
Sara Kong
sdkong@asu.edu
Megan Hahn
mihahn@asu.edu
Marion Wilson
mewils27@asu.edu
Karson Andersen
kander55@asu.edu
Richard Mancha
ramancha@asu.edu
Belinda Biggs
bmbiggs@asu.edu
Brennon Carlson
brcarls2@asu.edu
Miranda Lilly
mllilly@asu.edu
Journie Francisco
jkellnho@asu.edu
Arielle Cano
acano16@asu.edu
Patricia Taylor (Local)
pltaylor@asu.edu
Kelly Kassa
kassa@asu.edu
-
zchong@asu.edu
Lesley Austin
leaustin@asu.edu
Angelica Lopez
amlope18@asu.edu
Tyler French
twfrench@asu.edu
Markus Benavidez
mabenav2@asu.edu
Shannon Beyer
slcunni2@asu.edu
Ann Provencio
amprove1@asu.edu
LORANA MYERS
ljmyers@asu.edu
Luis-Armando Pina
lepina@asu.edu
Joan Stockmaster
stockma@asu.edu
Erik Villescaz
evillesc@asu.edu
Douglas Feckovics
spenkate@asu.edu
Karen Ashe
ibuksa@asu.edu
Karen Chalmers
kchalme1@asu.edu
Kevin Hall
kevin011@asu.edu
Isabel Carrillo
ilopez@asu.edu
Hayley Good
heingram@asu.edu
Daniel Zunk
dzunk@asu.edu
Kirbi Dorozinsky
kdorozin@asu.edu
Joshua Stuart
jjstuar2@asu.edu
Jacquelyne Ahern
jahern5@asu.edu
Brett Baumgardner
bbaumga3@asu.edu
Danielle Van Vleet
dvanvlee@asu.edu
-
cjhayes1@asu.edu
Siria Belcher
saleos@asu.edu
Patricia Taylor
pltaylor@asu.edu
It is the intent of the University to enter into a contract with one or more qualified firms for the purpose of
remediating property damaged, or in peril of damage, from fire, water or mold, and other insurance related
damages at any of the University campus locations.
NOTE: IF YOU ARE CURRENTLY WORKING WITH THE UNIVERSITY ON A PROJECT, AND
WISH TO BE CONSIDERED FOR THIS CONTRACT, YOU WILL NEED TO RESPOND TO THIS
RFP AS A SEPARATE PROJECT.
The University may, at its discretion, award to multiple firms or individuals whichever is in the best interest of
the University.
The University does not guarantee a minimum or specific amount of business with the awarded contractor(s).
Other Important Information:
Bid Open Date: 01/11/22 @ 8:00AM MST
Deadline for Inquiries: 01/18/22 @ 5:00PM MST
Bid Close Date: 02/02/22 @ 3:00PM MST
The bid opening meeting will be available via Zoom.
Meeting URL: https://asu.zoom.us/j/6297315159
Description
Prerequisites
Required to Enter Bid
1
Instructions To Supplier :
Review the Instructions to Proposers
Prerequisite Content:
Instructions to Proposers
Instructions for Proposers
03-08-21.docx
../Attachments/PrereqAttachments/Instructions for Proposers 03-08-21.docx
Certification
I certify that I have read and understand the attached instructions.
Supplier Must Also Upload a File:
No
2
Instructions To Supplier :
Review the Background and Term of the RFP
Certification
I certify that I have read and understand the Intent, Background and Term of the RFP.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Arizona State University is a new model for American higher education, an unprecedented combination of
academic excellence, entrepreneurial energy and broad access. This New American University is a single,
unified institution comprising four differentiated campuses positively impacting the economic, social, cultural
and environmental health of the communities it serves. Its research is inspired by real world application blurring
the boundaries that traditionally separate academic disciplines. ASU serves more than 98,000 students in
metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity,
and welcomes students from all fifty states and more than one hundred nations across the globe.
Facilities Management is responsible for maintaining the physical environment of the campus facilities and
grounds through its workforce and contracted service providers.
If you would like more information about ASU, please visit us at http://www.asu.edu.
TERM OF CONTRACT
The initial contract term will be for two (2) years with the possibility of three (3) successive one (1) year
renewals, for a total term not to exceed five (5) years. The contract will be available for use by other University
departments during this term.
3
Instructions To Supplier :
Review the Pre-Proposal Conference information
Certification
I certify that I have read and understand the Pre-Proposal Conference Information.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Pre-Proposal Conference
No pre-proposal conference will be held
4
Instructions To Supplier :
Review the Evaluation Criteria instructions
Certification
I certify that I have read and understand the Evaluation Criteria.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Evaluation Criteria
The Award shall be made to the Responsible Proposer whose Proposal is determined to be the most advantageous to the
University based on the evaluation factors set forth in this RFP. Price, although a consideration, will not be the sole
determining factor.
Proposals will be evaluated on the following criteria, listed in order of their relative priority with most important listed first.
1. Response Specifications/Scope of Work (30%)
2. Response Pricing Schedule (30%)
3. Response Proposer Qualifications (20%)
4. Acknowledgment and acceptance of ASU Terms and Conditions (10%)
5. Sustainability Efforts and Sustainability Questionnaire (10%)
5
Instructions To Supplier :
Review the Small Business & Small Disadvantaged Business Information
Certification
I certify that I have read and understand the Small Business & Small Disadvantaged Business information.
Supplier Must Also Upload a File:
No
Prerequisite Content:
The University is committed to the development of Small Business and Small Disadvantaged Business (“SB
& SDB”) suppliers. If subcontracting (Tier 2 and higher) is necessary, proposer (Tier 1) will make every
effort to use SB & SDB in the performance of any contract resulting from this proposal. A report may be
required at each annual anniversary date and at the completion of the contract indicating the extent of SB
& SDB participation. A description of the proposers expected efforts to solicit SB & SDB participation
should be enclosed with your proposal.
6
Instructions To Supplier :
Review the Cooperative Agreements Information
Certification
I certify that I have read and understand the Cooperative Agreements information.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Cooperative Agreements
COVERAGE AND PARTICIPATION. Unless objection is submitted with the Proposal, it is the intent of the
University that any Award resulting from the RFP be available for use by all departments of the University and
any other Arizona University, along with any other educational institution or Governmental entities, to the
extent allowed by Arizona law and the Code.
7
Instructions To Supplier :
Review Sustainability Requirements
Certification
I certify that I have read and understand the Sustainability Requirements.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Sustainability Requirements
The University is committed to buying products with recycled content or environmentally sustainable
alternatives or circular design qualities. Information about ASU’s Sustainability Guidelines and goals is
available here.
Identify all environmentally sustainable features and supply all relevant specifications of offered products.
Include in the Proposal, a completed Sustainability Questionnaire information regarding Proposer’s overall
sustainable efforts. If you are citing environmentally preferred product claims, you must provide proper
certification or detailed information on environmental benefits, durability and recyclable properties.
Pursuant to A.R.S. §34-451, the University is required to purchase ENERGY STAR® products or those
certified by the Federal Energy Management Program as energy efficient in all categories available. If this
RFP is for a product in a category for which ENERGY STAR® or certified products are available, submit
evidence of the ENERGY STAR® status or certification for products offered.
The University shall require that whenever an EPEAT registered product is available that meets
specifications in this RFP, that the EPEAT registered product be offered. The University requires that all
desktop computers, notebooks, and monitors purchased must meet Electronic Product Environmental
Assessment Tool (EPEAT) Gold status as contained in the IEEE 1680 Standard for the Environmental
Assessment of Personal Computer Products. The registration criteria and a list of all registered equipment
are at http://www.epeat.net.
The University and the supplier many negotiate during the contract term to permit the substitution or
addition of Environmentally Preferable Products (EPPs) when such products are readily available at a
competitive cost and satisfy the university’s performance needs.
Proposer shall minimize packaging and any packaging/packing materials that are provided must meet at
least one of, and preferably all, of the following criteria:
•
Made from 100% post-consumer recycled materials
•
Be recyclable
•
Reusable
•
Non-toxic
•
Biodegradable
•
Eliminate single use packaging (plastic)
Further, proposer is expected to pick up packaging and either reuse it or recycle it. This is a requirement
of the contract or purchase order.
8
Instructions To Supplier :
Complete the attached Mandatory Certifications and upload in this section
Prerequisite Content:
Mandatory Certifications
Mandatory-RFP-Certificatio
ns-and-Forms
06.21.2021.pdf
../Attachments/PrereqAttachments/Mandatory-RFP-Certifications-and-Forms
06.21.2021.pdf
Certification
I certify that I have completed and uploaded the Mandatory Certifications.
Supplier Must Also Upload a File:
Yes
Enable Confidential Mode
No
9
Instructions To Supplier :
Proposer must acknowledge and accept ASU COVID-19 policies.
Certification
I certify that I have read and understand the COVID-19 policies.
Supplier Must Also Upload a File:
No
Prerequisite Content:
ASU has implemented COVID-19-related policies that follow local and national health and safety guidelines. ASU requires that all
contractors and suppliers, and all of their subcontractors and employees who visit or work at an ASU campus or facility, comply with
these policies. Please visit the ASU guidance for contractors and suppliers page for details and requirements.
10
Instructions To Supplier :
Review the Proprietary/Confidential Statement instructions.
Certification
I certify that I have read and agree to the terms above.
Supplier Must Also Upload a File:
No
Prerequisite Content:
Proprietary/Confidential Instructions
As a public institution that is subject to Arizona’s Public Records laws, the University discourages Proposers
from submitting confidential and/or proprietary information to the University. If the Proposer needs to submit
confidential or proprietary information with its Proposal, the Proposer must create a password protected zip file
and upload the document with the Proposer’s response to the RFP. In an email outside of the RFP, send the
password directly to the Buyer (karen.ashe@asu.edu) referencing the RFP number. The email must also contain
the reason(s) why the enclosed material is to be considered confidential or proprietary if deemed confidential by
the University. The University will have sole discretion to determine whether any submitted information is
actually confidential and/or proprietary. Trade secrets or other proprietary data contained in the proposal
documents shall be maintained as confidential in accordance with procedures promulgated by the Procurement
Officer and subject to limitations in Arizona or Federal law. Contract terms and conditions, pricing, and
information generally available to the public are not generally considered confidential information. Any
watermarks, footnotes, or reference to confidential and/or proprietary throughout the Proposal will be
disregarded as boilerplate markings.
Buyer Attachments
There are no Buyer Attachments added to this event.
Questions
Supplier Response Is Required
Specification/Scope of Work
Group 1.1: Scope of Work
1.1.1
See Specifications/Scope of Work. Proposers to upload their response. By submitting your
response, you have read and understood the requirements
File Upload
RFP 242202 Specifications/Scope of Work - ../Attachments/QuestionAttachments/RFP 242202
Specifications-Scope of Work.pdf
Group 1.2: Warranties
1.2.1
Each Proposal shall state the warranties to be offered by Proposer. ASU’s standard
requirements are stated in the Terms and Conditions.
File Upload
1.2.2
In addition to the standard requirements, the University expects that Proposer will provide the following
warranties:
Contractor will provide Owner with all manufacturers’ warranties and Operation and Maintenance
Manuals upon the date of Substantial Completion of the Work. Contractor shall provide Owner a two-(2)
year warranty for all portions of the Work which warranty will commence upon Substantial Completion of
the Work. All statutory, special, or other warranties, express or implied, related to latent defects, or as
noted in the Contract Documents, will remain in force and are not limited or superseded by this
provision.
Dropdown List (Pick One)
Acknowledge
Value Added Services
Group 2.1: Value-Added Services
2.1.1
Proposer should provide a brief summary of any other value-added services or programs
which may contribute to the overall value of your proposal, including but not limited to:
Training, Industry Partnerships, Support of ASU’s Charter and Goals, Support of sustainable
development, veterans’ affairs, initiatives in support of women, wellness, and our changing
regional demographics, Support and enhancement of ASU’s reputation as an innovative
foundational model for the New American University, Comment to provide significant
financial and non-financial support for the University and its signature program. If providing
Value Add, please choose "yes". Otherwise choose "No".
Yes/No
2.1.2
Please upload your response for Value Add in this section.
File Upload
Proposer Qualifications
Group 3.1: Proposer Qualifications
3.1.1
The University is soliciting Proposals from Persons/Suppliers which are in the business of
providing services as listed in this RFP. Failure to include any requested information may be
grounds for rejection of the Proposal.
Multiple Choice (Pick One)
Acknowledged
3.1.2
Prior Experience.
Proposals shall present a corporate history/management summary and evidence that the
Proposer and/or its officers have been engaged in providing similar products and services as
described herein. Proposer may also describe Proposer’s growth for recent years.
Describe any restructuring, mergers, and/or downsizing that has occurred over the past
three (3) years or is anticipated in the next two (2) years.
Detail Proposer’s experience with similar/like projects.
File Upload
3.1.3
Proposer References.
The proposer shall present 3 current client or customer references which include the
following: the name, position, telephone number, and the e-mail or internet address of a
contact person.
The University may, but is not required to, contact the provided references and/or additional
references not provided by Proposer. The University may give preference to those
references that are most similar to the University.
File Upload
3.1.4
Describe the firm’s experience in providing this service or experience most like this contract,
including Service Level Agreements (SLAs) with particular reference to experience with other
large university or other institutions that conduct research. Include in this response the 3
largest projects, to include the annual contract value, that are most similar to this project, list
“from” and “to” dates, from project initiation end date for each project, identify the entity’s
name, contact information, to include the key contact’s job title, phone number and e-mail
address.
Please limit each of the 3 descriptions to a maximum of 2 pages.
File Upload
3.1.5
Provide an organizational chart that provides organizational sections, with the section that
will
have responsibility for performing this project clearly noted.
File Upload
3.1.6
Proposer must provide the names and resumes of key personnel (i.e. managers) who will be
involved in this project. Designate assigned Safety Officer/Industrial Hygienist and contact
information. Proposer will notify the University of any Key Personnel Changes before or
during the contract term. Key personnel changes must be approved by the University if not
due to termination or resignation.
File Upload
3.1.7
Background Checks. The proposer shall provide evidence of their background check
process. Background checks by Proposer shall comply with all applicable laws, rules and
regulations. Proposer further agrees that the background checks as required in this RFP are
necessary to preserve and protect public health, safety and welfare. Background checks will
be completed prior to employment and on an annual basis while employee is assigned to
ASU.
File Upload
3.1.8
Provide copies of business licenses, professional certifications or other credentials, together
with evidence that proposer, if a corporation, is in good standing and qualified to conduct
business in Arizona.
File Upload
3.1.9
List of Subcontractors, if applicable.
File Upload
3.1.10
Provide an example of a project estimate submittal.
File Upload
Pricing Schedule
Group 4.1: Pricing Schedule
4.1.1
Proposer shall submit a detailed itemized cost proposal to include all aspects of providing
the scope of work associated with this Request for Proposal. NOTE: All costs must be
identified in your response as the University will not pay for any hidden costs. (reference the
attached form).
File Upload
RFP 242202 Pricing Schedule - ../Attachments/QuestionAttachments/RFP 242202 Pricing Schedule.pdf
4.1.2
If ASU agrees to reimburse vendor for any travel expenses, all reimbursable travel expenses
must be authorized in writing by ASU in advance of the planned travel and must be
consistent with ASU Financial Services Policy FIN 421-01,
www.asu.edu/aad/manuals/fin/fin421-01.html. If ASU agrees to reimburse vendor for any
expenses, vendor will submit all receipts and any required backup documentation to ASU
within 60 days after the applicable expenses were incurred. ASU will not be required to
reimburse Licensor for any expenses, invoices, or receipts for expenses received after that
time. Proposer must acknowledge and accept this provision.
Multiple Choice (Pick One)
Acknowledge
4.1.3
Any pricing and/or revenue offerings in a Proposal may be considered a final offer by the
University, whether stated as amounts or percentages, and/or whether or not offered on an
all-or-none basis, unless otherwise specified in the Proposal. The University may accept or
reject in part or entirely a Proposal’s pricing and/or revenue offerings, unless otherwise
specified in the Proposal. A Proposal’s pricing and/or revenue offering may not be modified
after Opening unless the University, at its sole discretion, permits such modification. The
University may reject any Proposal in which the pricing and/or revenue offering does not
conform to the prescribed manner and method in this RFP. Proposer must acknowledge and
accept this requirement.
Multiple Choice (Pick One)
Acknowledged
4.1.4
Method of Payment & Discount for Early Payment. Each Proposal shall indicate whether
Proposer will:
a.Accept payment via credit card at the time of purchase without assessing credit card fees;
b.Offer an early payment discount (and describe the offering);
c.Accept payment via another method that may be an economical alternative for the
University.
Text (Multi-Line)
Sustainability Questionnaire
Group 5.1: Sustainability Questionnaire
5.1.1
Proposer to indicate whether your business is classified as a Small Business or Large
business.
Multiple Choice (Pick One)
Small Business
Large Business
5.1.2
Proposer to complete the attached Sustainability Questionnaire - Small Business document.
File Upload
Sustainability Questionnaire - Small Business -
../Attachments/QuestionAttachments/Sustainability-Questionnaire-B-Small-Company.pdf
5.1.3
Proposer to complete the attached Sustainability Questionnaire - Large Business document.
File Upload
Sustainability Questionnaire - Large Business -
../Attachments/QuestionAttachments/Sustainability-Questionnaire-A-Large-Company.pdf
ASU's Terms and Conditions
Group 6.1: ASU's Terms and Conditions
6.1.1
I have read and agree to ASU's Terms and Conditions located at
https://www.asu.edu/purchasing/pdf/Stand_TsCs_Provisions.pdf. If "NO", you will be
required to submit exceptions with justification and alternate language. Proposals that are
contingent upon any changes to these mandatory terms and conditions may be deemed
non-responsive and may be rejected.
Yes/No
6.1.2
All exceptions must be submitted with justification and alternate language, and MUST be
submitted with the submittal. In no event is a proposer to submit its own standard contract
terms and conditions as a response to this Request for Proposal.
File Upload
Insurance Requirements
Group 7.1: Insurance Requirements
7.1.1
I have read the attached ASU insurance requirements and all requirements will be met.
Yes/No
RFP 242202 Insurance Requirements - ../Attachments/QuestionAttachments/RFP 242202 Insurance
7.1.2
All exceptions to insurance must be submitted with justification and alternate language, and
MUST be submitted with the proposal.
File Upload
Proprietary/Confidential Statement
Group 8.1: Proprietary/Confidential Statement
8.1.1
Per pre-requisite instructions, If you are submitting any information you consider to be
proprietary or confidential, you must create a password protected zip file and upload the
document along with a justification in the appropriate area within this RFP. In an email
outside of the RFP, send the password directly to the Buyer referencing the RFP number
(karen.ashe@asu.edu). If the Executive Director of Procurement concurs, this information
will not be considered public information. The Executive Director of Procurement is the final
authority as to the extent of material, which is considered proprietary or confidential. Pricing
information cannot be considered proprietary or confidential. Proprietary or confidential
information must be submitted per the Instructions to Proposers, item 7. Any watermarks,
footnotes, copyright or reference to proprietary or confidential throughout the submitted
proposal will be disregarded as boilerplate markings. I have read and understand.
Dropdown List (Pick One)
Acknowledged
8.1.2
If you have proprietary or confidential information, upload the password protected zip file here and email
the Buyer with the password.
For each individual document you've included in your zip file, with the exception of Financial Statements
properly submitted via the instructions provided (if applicable), you MUST provide a justification
explaining for why this is considered proprietary and confidential to your business. Please provide this
information via the file attached. If no justification supporting your submitted Proprietary and Confidential
information is enclosed, the request will be disregarded.
File Upload
Propriertary and Confidential Information - ../Attachments/QuestionAttachments/eSourcing Proprietary
and Confidential Information.docx
Product Line Items
There are no Items added to this event.
Service Line Items
There are no Items added to this event.
Price Components
There are no Price Components added to this event.
Suppliers
Crownworx LLC (Crownworx LLC)
Progress
Event Not Viewed
Monte V. Hall
monte@crownworxroofing.com
Keith Hall
Keith@crownworxroofing.com
Spray Systems Environmental (Spray Systems Environmental)
Progress
Intend To Bid
sseery@spray-eri.com
estimating@spray-eri.com
Greenwood Asher & Associates
Progress
Event Not Viewed
Susanne Griffin
sgriffin@greenwoodsearch.com
iSqFt Plan Room & Grand Canyon Minority Contractors Partnership
Progress
Event Not Viewed
L. Kepler
lkepler@isqft.com
Full Swing Ventures, Inc. (Smash My Trash)
Progress
Intention Not Declared
Karen Zwink
karen.zwink@smashmytrash.com
Russell Steger
russell.steger@smashmytrash.com
R.S. Means Company Inc.
Progress
Event Not Viewed
Peter Nightingale
peter.nightingale@reedbusiness.com
Lisa Cooley
lisa.cooley@reedbusiness.com
Arizona Small Business Development Center (ASBDC)
Progress
Event Not Viewed
Janice Washington
janice.washington@domail.maricopa.edu
PwC
Progress
Event Not Viewed
Ben Scott
higheredbids@gmail.com
Chasse Building Team
Progress
Event Not Viewed
Taylor Perkins
tperkins@chasse.us
Pinnacle Paving Inc
Progress
Event Not Viewed
Jeff Deaver
jeff@pinnaclepavingincaz.com
Chinese Chamber of Commerce of Arizona
Progress
Event Not Viewed
Rosalind Ong Onodera
rosalind@cccarizona.org
Associated Minority Contractors of America
Progress
Event Not Viewed
Ricardo Carlo
amca@questoffice.net
X-treme Restoration
Progress
Event Not Viewed
jody@x-tremerestoration.com
Jones Lang LaSalle Americas, Inc.
Progress
Event Not Viewed
Derek Brovold
piregistrations@am.jll.com
American Indian Chamber of Commerce
Progress
Event Not Viewed
Loren Tapahe
loren.tapahe@aiccaz.org
Skanska USA Building
Progress
Event Not Viewed
Ross Vroman
ross.vroman@skanska.com
Kim Poole
kim.poole@skanska.com
Wilson & Company Inc., Engineers & Architects (Wilson & Company)
Progress
Event Not Viewed
Teri Davis
teri.davis@wilsonco.com
National Association of Minority Contractors
Progress
Event Not Viewed
Ravin McSwain
admin@namcnevada.org
Arizona Fire & Water Restoration
Progress
Event Not Viewed
lbook@azfirewater.com
Säzän Group, Inc.
Progress
Event Not Viewed
Lucas Landreth
llandreth@sazan.com
ConstructionReports.com
Progress
Event Not Viewed
Brian Holleman
anna@constructionreports.com
East Valley Disaster Services, Inc.
Progress
Submitted
Total Bid
0.00
Vessa@evds.co
Joshua Gonzales
joshua@evds.co
Barb Raviol
Barb@evds.co
Arizona Department of Transportation DBE Supportive Services Program (ADOT)
Progress
Event Not Viewed
Kent Lane
klane@azdot.gov
US Small Business Administration (SBA)
Progress
Event Not Viewed
Robert Blaney
robert.blaney@sba.gov
Chicanos Por La Causa (CPLC)
Progress
Event Not Viewed
Jose Martinez
jose.martinez@cplc.org
Arizona Black Chamber of Commerce
Progress
Event Not Viewed
Kerwin Brown
kerwin@blackchamberaz.com
Lotus Restoration Services, LLC
Progress
Submitted
Total Bid
0.00
Jill Herndon
jill@lotusservicesaz.com
Comprehensive Risk Services
Progress
Invitation Unaccepted
john.crsaz@gmail.com
Clean Harbor Environmental Svs
Progress
Invitation Unaccepted
shanafelt.karen@cleanharbors.com
Dunn Environmental
Progress
Invitation Unaccepted
roy.dunn@dunnenvironmental.com
Damage Control Restoration
Progress
Invitation Unaccepted
nicole@damagecontrol-az.com
CTC Contracting
Progress
Invitation Unaccepted
dane@ctccontracting.com
Emergency Restoration Experts
Progress
Invitation Unaccepted
aaron.witters@responseteam1.com
Emergency Restoration Experts
Progress
Invitation Unaccepted
tlarson@erexperts.net
Modular Solutions, Ltd
Progress
Event Not Viewed
Mitzi Garcia
mitzig@mod-sol.com
Embire Services West LLC
Progress
Invitation Unaccepted
juan@empireserviceswest.com
Empire Services West LLC
Progress
Invitation Unaccepted
bryan@empireserviceswest.com
Emergency Restoration Experts
Progress
Invitation Unaccepted
brent.ghelfi@responseteam1.com
American Technologies Inc
Progress
Invitation Unaccepted
jeff.moore@atirestoration.com
Servpro (SERVPRO of North Tempe)
Progress
Submitted
Total Bid
0.00
medgar@servpro11426.com
ASAP Restoration
Progress
Invitation Unaccepted
jrudin@asaprestoration247.com
ARC Arizona's Restor. & Remodel
Progress
Invitation Unaccepted
info@restoreaz.com
AZPTAC
Progress
Event Not Viewed
Daniel Ayala
daniel.ayala@domail.maricopa.edu
American Technologies Inc
Progress
Invitation Unaccepted
gmoore@amer-tech.com
Damage Control, LLC
Progress
Submitted
Total Bid
0.00
tyson@damagecontrol-az.com
Belfor Restoration
Progress
Invitation Unaccepted
jeff.mize@us.belfor.com
Schaefer Event Solutions, LLC (Schaefer Event Solutions, LLC)
Progress
Event Not Viewed
Evan Schaefer
evan@schaeferevents.com
Corbins Electric (LLC)
Progress
Event Not Viewed
Sarah Noto
S.Noto@corbinselectric.com
DESMAN, Inc.
Progress
Event Not Viewed
Jessica Kuist
jkuist@desman.com
KFI Engineers, PC (KFI Engineers)
Progress
Event Not Viewed
Chrissy McNamara
cmmcnamara@kfi-eng.com
Mark Fjestad
mpfjestad@kfi-eng.com
American Technologies, Inc. (ATI)
Progress
Submitted
Total Bid
0.00
melissa.delatorre@atirestoration.com
Lewis Bass International Engineering Services, Inc. (LBI Engineering Services)
Progress
Event Not Viewed
Patrick Flautt
patrick.flautt@lewisbass.com
Field Verified, Inc
Progress
Submitted
Total Bid
0.00
Ryan Olsen
ryano@fieldverified.com
Response Team 1
Progress
Event Not Viewed
awitters@sosbuilders.com
MECP1 Mesa Intermediate 1, LLC (EdgeCore Internet Real Estate)
Progress
Event Not Viewed
Jeremy Meyers
jeremy.meyers@edgecore.com
The 5556 Group LLC
Progress
Intention Not Declared
Leonard Brabson
leonard.brabson@myalldry.com
Avid Architects
Progress
Event Not Viewed
Jonathan Schmid
jon@avidarchitects.design
Tamara Caraway
tammy@avidarchitects.design
American Rescue and Safety LLC (American Rope Services)
Progress
Intention Not Declared
Damian Noe
safety@americanrescueandsafety.com
INTERSTATE RESTORATION LLC
Progress
Submitted
Total Bid
0.00
TERRI TAYLOR
terri.taylor@firstonsite.com
Valley Fire & Water Rest
Progress
Invitation Unaccepted
erick@valleyfireandwater.com
Titan Restoration
Progress
Invitation Unaccepted
natalie@titan911.com
Titan Restoration
Progress
Invitation Unaccepted
russ@titan911.com
Colliers International AZ, LLC (Colliers)
Progress
Event Not Viewed
Kevin Rude
kevin.rude@colliers.com
Bob Mulhern
Bob.Mulhern@colliers.com
Mindy Korth
mindy.korth@colliers.com
Todd Noel
todd.noel@colliers.com
Kathy Foster
kathy.foster@colliers.com
Xtreme Drying
Progress
Invitation Unaccepted
xtremedrying@gmail.com
Diamondback Design Group (Diamondback Design Group)
Progress
Event Not Viewed
Rick Fisher
rfisher@diamondbackdesign.com
Valley Wide Water & Fire
Progress
Invitation Unaccepted
blewis@valleywiderestoration.com
Viking Specialty Contracting (Viking Specialty Contracting)
Progress
Response In Progress
Kayla Fritz
kayla@viking-az.com
Airpark Signs & Graphics, Inc.
Progress
Event Not Viewed
Veronica Corral
veronica@airparksigns.com
SilverCity LLC (SilverCity Restoration)
Progress
Submitted
Total Bid
0.00
Natalie Pruetz
Nmpruetz@gmail.com
Arizona Builders Alliance
Progress
Event Not Viewed
Mark Minter
mminter@azbuilders.org
Erica Lange
elange@azbuilders.org
ServiceMaster Restoration by ORC
Progress
Invitation Unaccepted
service@yourorc.com
Rocky Mountain Restoration
Progress
Invitation Unaccepted
ksteinmetz@rmraz.com
Control Power Concepts Inc. (CPC INC)
Progress
Intention Not Declared
Davy Crockett
davy@ctrlpwr.com
Alexis Kinkade
alexis@ctrlpwr.com
ServiceMaster Restoration by ORC
Progress
Invitation Unaccepted
cameron@yourorc.com
ATC GS (LLC)
Progress
Intention Not Declared
Shelly Christensen
shelly.christensen@oneatlas.com
Kitchell CEM, Inc.
Progress
Event Not Viewed
Damian Glaze
dglaze@kitchell.com
Arizona Commerce Authority
Progress
Event Not Viewed
Bennett Curry
bennettc@azcommerce.com
JDW Management LLC Dba. Servpro
Progress
Submitted
Total Bid
0.00
Chris Butas
cbutas@servprophoenix.com
Arizona Opportunities Industrialization Center
Progress
Event Not Viewed
Gene Blue
gene.blue@azoic.org
Spray Systems Environmental
Progress
Invitation Unaccepted
chad@spraysystemseri.com
MEYER BORGMAN JOHNSON
Progress
Event Not Viewed
Ivy Blumer
iblumer@mbjeng.com
Gary Sabart
gsabart@mbjeng.com
Silver City Restoration
Progress
Invitation Unaccepted
kchcustom@q.com
JPS Restoration & Construction
Progress
Invitation Unaccepted
pamela@waterandfireaz.com
Interstate Restoration
Progress
Invitation Unaccepted
info@interstaterestoration.com
Caruso Turley Scott Inc.
Progress
No Bid
Margie Luster
mluster@ctsaz.com
Global Prevention Services
Progress
Invitation Unaccepted
info@nomold.com
G & G Specialty
Progress
Invitation Unaccepted
estimating@ggspecialty.com
Pinnacle Restoration
Progress
Invitation Unaccepted
kjackson@pinnaclerestore.com
Peak One Builders & Rest.
Progress
Invitation Unaccepted
mike@peakonebuilders.com
Neff Corporation
Progress
Invitation Unaccepted
rdokman@neffcorp.com
Renaissance Companies
Progress
Invitation Unaccepted
dtilson@renaissancecos.com
Renaissance Companies
Progress
Invitation Unaccepted
mgonzalez@renaissancecos.com
Rocky Mountain Restoration
Progress
Invitation Unaccepted
awebster@rmraz.com
WRECORP (Western Roof Evaluation Corporation) (WRECORP)
Progress
Event Not Viewed
Jerry Brown
jerry@wrecorp.com
Restoration Management Company
Progress
Invitation Unaccepted
jgallegos@rmc.com
Go To Services Inc
Progress
Submitted
Total Bid
0.00
bill.kelty@gotoservices.net
Jeff Mize
jeff.mize@gotoservices.net
McCarthy Nordburg (McCarthy Nordburg)
Progress
Intention Not Declared
Theresa Oliva
toliva@mccarthynordburg.com
Jennifer Wallace-Sasek
jsasek@mccarthynordburg.com
Lisa Bentley
lbentley@mccarthynordburg.com
Adanac Enterprises
Progress
Event Not Viewed
accountant@adanacent.com
HRS Arizona, LLC
Progress
Event Not Viewed
DaleFurnell@hrsdr.com
Square One Restoration, LLC
Progress
Response In Progress
Ryan Riedy
ryan@squareonerestore.com
Plaza Del Rio Management Corp. (Plaza Companies)
Progress
Event Not Viewed
Larry Pinalto
Larry.Pinalto@theplazaco.com
Sagebrush Restoration, LLC (Sagebrush Restoration, LLC)
Progress
Intend To Bid
Tracy Meier
estimating@sagebrushaz.com
M A Mortenson Company (Mortenson)
Progress
Event Not Viewed
Ben Goetter
ben.goetter@mortenson.com
Chase Farnsworth
chase.farnsworth@mortenson.com
JT Architectural Sales LLC (JTA Sales)
Progress
Event Not Viewed
Jay Trapnell
jay@jtasales.net
Crown Coffee Professional Solutions LLC
Progress
Event Not Viewed
Marcos Balderas
crowncoffeesolutions@gmail.com
Beacom Energy, Inc
Progress
Event Not Viewed
Jean Beacom
jean@beacomenergy.com
Jean Beacom
contact@beacomenergy.com
ServiceMaster All Care
Progress
Event Not Viewed
jjackson@smallcare.com
First Onsite Property Restoration
Progress
Intend To Bid
Monica Andreas
monica.andreas@firstonsite.com
AM/PM Restoration Services LLC
Progress
Event Not Viewed
info@ampmrestoration.com
Clean Sweep Companies inc dba Clean Sweep Property Services (Clean Sweep Property Services)
Progress
Event Not Viewed
Wells Leger
marti@azcleansweep.com
Blu Sky Restoration (Go BluSky of Arizona)
Progress
Event Not Viewed
edonada@goblusky.com
Corgan (Corgan)
Progress
Event Not Viewed
Craig Randock
craig.randock@corgan.com
Sue Sylvester
sue.sylvester@corgan.com
Havel/ Shambaugh & Son
Progress
Intention Not Declared
Cyndi Lichti
clichti@shambaugh.com
Whitey Reed
wreed@shambaugh.com
Clean Scene AZ, LLC (Clean Scene AZ, LLC)
Progress
Event Not Viewed
frances.vierkoetter@cleansceneaz.com
Sandia Office Supply (Sandia Office Supply)
Progress
No Bid
Curtis Langley
curtis@sosnm.com
Southwest Veterans Chamber of Commerce
Progress
Event Not Viewed
Tom Sheets
tsheets@stonewall-group.com
Wesco (Wesco)
Progress
Event Not Viewed
Sindi Jordan
cjordan@wesco.com
AZ Environmental Group
Progress
Event Not Viewed
nancy@AEGcompany.com
Pinnacle Restoration (Pinnacle Restoration)
Progress
Event Not Viewed
abyrum@pinnaclerestore.com
Arizona Builders Exchange
Progress
Event Not Viewed
Rebekah Morris
rmorris@azbex.com
Rachel Kettenhofen
rkettenhofen@azbex.com
Ichem Consulting
Progress
Event Not Viewed
CHRIS MCGUIRE
chris@ichemcon.com
State of Arizona
Progress
Intention Not Declared
Will Loveland
wloveland@azdes.gov
Lime Media (Lime Media)
Progress
Event Not Viewed
Asma Yousif
asma@lime-media.com
ServiceMaster Restoration by ORC
Progress
Event Not Viewed
michelle@yourorc.com
CCS Facility Services (Commercial Cleaning Systems)
Progress
Event Not Viewed
Taylor Baker
tbaker@ccsbts.com
Progressive Services, Inc. (Progressive Roofing)
Progress
Event Not Viewed
christy farrell
christy.farrell@progressiveus.com
B C Phillips Inc (B C Phillips Inc)
Progress
Event Not Viewed
Bob Phillips
rcphillips21@msn.com
Glen Steele
gwsteele@cox.net
Professional Search Associates DBA Corporate Job Bank (Corporate Job Bank)
Progress
Event Not Viewed
Morris Jessup
morris@corporatejobbank.com
Joe DiGiovanni
joe@corporatejobbank.com
Shepley Bulfinch Richardson and Abbott Inc. ("Shepley Bulfinch"
Progress
Event Not Viewed
Joe Herzog
jherzog@shepleybulfinch.com
Whitney Warlick
wwarlick@shepleybulfinch.com
Pure Global Solutions LLC (Pure Global Solutions LLC)
Progress
Intention Not Declared
Scott Yenglin
scottY@Pureglobalsolutions.com
ADT Commercial, LLC (ADT Commercial, LLC)
Progress
Event Not Viewed
Tim Grady
timothy.grady@adt.com
Pristine Restoration (Pristine Restoration)
Progress
Submitted
Total Bid
0.00
Chad Baker
cbaker@pristineresto.com
AUSTIN AIR SYSTEMS LTD (Austin AIr Systems LTD)
Progress
Intention Not Declared
Maureen Robinson
maureen@austinair.com
KEYSER CONSULTING GROUP LLC
Progress
Event Not Viewed
Gregory Leight
gleight@keyserco.com
RestorationHQ LLC
Progress
Invitation Unaccepted
kwashington@restorationhq.us
Crawford Mechanical Services, LLC (Crawford Mechanical Services)
Progress
Event Not Viewed
Michael Dowd
michael@cmsaz.com
Dan Krueger
dan@cmsaz.com
Sonoma Assets DBA Spaulding Decon
Progress
Intend To Bid
Christian MacRae
cmacrae@spauldingdecon.com
Downstream, LLC
Progress
Event Not Viewed
Franklin Alegria
franklin.alegria@downstream.com
Willdan Engineering (Willdan Engineering)
Progress
Event Not Viewed
Autumn Wollmann
rfps@willdan.com
Tucson Hispanic Chamber of Commerce
Progress
Event Not Viewed
Lea Marquez
president@tucsonhispanicchamber.org
Sonsray Machinery LLC
Progress
Event Not Viewed
Kevin Smith
ksmith@sonray.com
JCS WEST LLC (International Tension Structures)
Progress
Event Not Viewed
Jacob Schwartz
jschwartz@intenstructures.com
Site Plus, LLC (Site Plus)
Progress
Event Not Viewed
Julie Stanton
julie@siteplusaz.com
PWXPress
Progress
Intention Not Declared
Mary Miller
bids@pwxpress.com
American Education Supply (American Education Supply)
Progress
Event Not Viewed
Stephanie Casale
scasale@americanhotel.com
Rocky Mountain Restoration
Progress
Event Not Viewed
info@rmraz.com
BELFOR Property Restoration
Progress
Submitted
Total Bid
0.00
Gina Dolezal
gina.dolezal@us.belfor.com
Reed Construction Data
Progress
Event Not Viewed
General Mailbox
rcdwestnews@reedbusiness.com
Pacific Southwest Minority Supplier Development Council
Progress
Event Not Viewed
Rainey Alben
ralben@pswmsdc.org
National Center for American Indian Enterprise Development (NCAIED)
Progress
Event Not Viewed
Kathleen Weeks
ptac@ncaied.org
Prospanica
Progress
Event Not Viewed
Angie Mortemore
president@phoenix.nshmba.org
Advanced Structural Engineering, Inc. (ASE)
Progress
No Bid
Michael Puhlmann
michael.puhlmann@advancedstructuraleng.com
Eric Domingo
eric.domingo@advancedstructuraleng.com
Karen Ratliff
karen.ratliff@advancedstructuraleng.com
Healthcare IT Leaders, LLC (Healthcare IT Leaders, LLC)
Progress
Event Not Viewed
Trish Brashear
trish.brashear@healthcareitleaders.com
Rory Calnan
rcalnan@healthcareitleaders.com
KBELL ENGINEERING, LLC (KBELL ENGINEERING, LLC)
Progress
No Bid
Kelly Bell
kbell@kbelleng.com
Blu Sky Restoration Contractors Inc
Progress
Event Not Viewed
tberns@goblusky.com
Doan Restoration of Arizona LLC
Progress
Submitted
Total Bid
0.00
Wesley Doan
wes@doanrestoration.com
Servpro Phoenix
Progress
Intention Not Declared
Jason Wolfswinkel
jwolf1711@gmail.com
Disabled Veteran Business Enterprise
Progress
Event Not Viewed
Roy Bautista
cbautista@cox.net
Arizona Hispanic Chamber of Commerce
Progress
Event Not Viewed
Orlando Cazarez
orlando@azhcc.com
James Garcia
jamesg@azhcc.com
Ameresco, Inc.
Progress
Event Not Viewed
Daniel Hunter
dhunter@ameresco.com
Top Gun Pressure Washing Inc
Progress
Event Not Viewed
Mike Ball
mikeball@topgunpressurewashig.com
Titan Restoration of AZ LLC (Titan Restoration of AZ LLC)
Progress
Submitted
Total Bid
0.00
Kaleb Threlkeld
Kaleb@titan911.com
JB Henderson Construction Comany Inc. (JB Henderson Construction Company, Inc.)
Progress
Event Not Viewed
Alan Boughton
aboughton@jbhenderson.com
Mark Henderson
markh@jbhenderson.com
Melissa Gomez
mgomez@jbhenderson.com
Wood Environment & Infrastructure Solutions, Inc. (Wood)
Progress
Event Not Viewed
Angie Salaiz
angie.salaiz@woodplc.com
BluSky Restoration Contractors, LLC (BluSky Restoration Contractors, LLC)
Progress
Submitted
Total Bid
0.00
Nikki Yochum
nikki.yochum@goblusky.com
Greater Phoenix Urban League
Progress
Event Not Viewed
George Dean
gdean@gphxul.org
FMG EXPRESS FACILITY MANAGEMENT GROUP LLC (EXPRESS FACILITY MANAGEMENT)
Progress
Response In Progress
AIMEE MILLAN
aimee.millan@expressfacilitymgt.com
SSC Services Corp
Progress
Intention Not Declared
Lynn Hough
Lynn.Hough@sscserv.com
Linda Heussner
linda.heussner@compass-usa.com
Phoenix MBDA Business Center
Progress
Event Not Viewed
Kaaren-Lyn Morton
kaaren@phoenixmbdacenter.com
Peter Schwartz
peter@phoenixmbdacenter.com
Restoration Management Company
Progress
Intend To Bid
bwerlinger@rmc.com
Minority Business Development Agency
Progress
Event Not Viewed
Lucy Rivas
lucy@phoenixmbdacenter.com
RMP Construction
Progress
Event Not Viewed
carl.consoni@rmpconstruction.com
Pueblo Mechanical and Controls (Pueblo Mechanical and Controls)
Progress
Event Not Viewed
Dave Pyzel
dave.pyzel@pueblo-mechanical.com
Downtown Phoenix Partnership
Progress
Event Not Viewed
Daniel Martin-Mora
dmartinmora@dpphx.org
US Veterans Chamber of Commerce Arizona Chapter
Progress
Event Not Viewed
Melissa Lange
melissa.lange@usvcc.com
EHS Restoration
Progress
Response In Progress
keith@ehsrestoration.com
Aerotek, Inc. (Aerotek Inc)
Progress
Event Not Viewed
Kit Nelson
chnelson@aerotek.com
Arizona Minority Business Development Center
Progress
Event Not Viewed
Alika Kumar
alika@phoenixmbdacenter.com
1100 Architect
Progress
Event Not Viewed
Sarah Fisher Curtin
sfisher@1100architect.com
SDVOB-AZ Chapter (Veterans)
Progress
Event Not Viewed
Roy Bautista
roy.bautista@sdvob-az.org
RestorationHQ, LLC
Progress
Submitted
Total Bid
0.00
Sergei Guk
Sguk@RestorationHQ.us
Bowman Consulting Group, LTD (Bowman Consulting Group, LTD)
Progress
No Bid
John Gray
jgray@bowmanconsulting.com
suoLL (suoLL architects)
Progress
Event Not Viewed
Caroline Lobo
caroline.lobo@suoLL.com
Integrated Marketing Systems
Progress
Event Not Viewed
Amy Gordon
az@imsinfo.com
McGraw-Hill Construction-Dodge
Progress
Event Not Viewed
General Manager
dodge.bidding@mhfi.com
Working Buildings, LLC (Working Buildings)
Progress
Event Not Viewed
Larry Lord
llord@workingbuldings.com
Larry Lord
llord@workingbuildings.com
Construction Journal
Progress
Intention Not Declared
Janet Sykes
bids@constructionjournal.com
P&G Enterprises LLC
Progress
Event Not Viewed
Yuki Gathers
business.certified@yahoo.com
Raymond Handling Systems Inc. (Raymond West)
Progress
Event Not Viewed
Akaena Hoxworth
akaena.hoxworth@handlingsystems.com
Adams Disaster & Restoration
Progress
Invitation Unaccepted
adamsdry@cox.net
TEPCON Construction, Inc.
Progress
Response In Progress
David Ramirez
dramirez@tepcon.com
Tiffany Pennington
tpennington@tepcon.com
Rachael Hampton
rhampton@tepcon.com
Alicia Jennings
ajennings@restorationhq.us
Pacific Integrated Handling (PIH)
Progress
Event Not Viewed
Ian Rush
irush@pacificintegrated.com
Silverton Contractors
Progress
Event Not Viewed
david@silverton.biz
Clayco, Inc.
Progress
Event Not Viewed
Kimberley Poole
poolek@claycorp.com
Asian Chamber of Commerce
Progress
Event Not Viewed
Ted Namba
asiansun@aol.com
Comprehensive Risk Services
Progress
Event Not Viewed
marketing@crs-info.com
Q&A Board
Subject = SCOPE
Public Thread
Q: 2.13 Asbestos-Containing Materials. Typically, ASU
will address large quantities of asbestos containing
materials (ACMs) utilizing separate contracts. However,
the Contractor shall have the ability (including asbestos
certified workers), in-house, to perform asbestos
abatement operations should it be deemed necessary,
with prior approval of the ASU Project Manager and ASU
Asbestos Group. First Onsite uses a licensed and
certified asbestos removal sub-contractor in Arizona for
all of our asbestos removal. They are subject to a master
service agreement with our company. Does this
disqualify us since the sub-contractor is not technically
“in-house” or would this subcontractor be acceptable
because they already have an executed
contract/agreement with our company?
Question added by: Karen Ashe
2/1/2022 9:04 AM MST
A: A subcontractor is acceptable for in-house.
Answered by: Karen Ashe
2/1/2022 9:04 AM MST
Subject = 2.7 Response Time. - SCOPE
Public Thread
Q: 2.7.1 a) The Contractor’s emergency response
equipment and personnel shall arrive at the incident
scene within 60 minutes (or 1 hour) of verbal notification
for any “emergency” service from ASU. Our standard
response time is 1.5 hours, and often less given our
large footprint. However, a Company Representative is
normally dispatched immediately following the call. In the
event of large disaster, it may take additional time to get
a team mobilized and on site with all proper equipment.
Does this response time have any room for variance in
the event of an unforeseen circumstance? Or would not
being able to guarantee 60 minutes disqualify us?
Question added by: Karen Ashe
2/1/2022 9:02 AM MST
A: Please include this information in your proposal
response and it doesn’t necessarily mean a
disqualification.
Answered by: Karen Ashe
2/1/2022 9:02 AM MST
Subject = Group 1.2 Warranties – T&C
Public Thread
Q: 1.2.1. Each Proposal shall state the warranties to be
offered by Proposer. ASU’s standard requirements are
stated in the Terms and Conditions. First Onsite has
adopted and complies with the Workmanship Warranty
Industry Standards on the Arizona Registrar of Licensed
Contractors of 1 year. Do the Terms and Conditions
state that we need to have a 2 year warranty on
workmanship (labor) specifically? The following 1.2.2.
section immediately states: “Contractor shall provide
Owner a two-(2) year warranty for all portions of the
Work which warranty will commence upon Substantial
Completion of the Work”. I want to be certain I am
reading that correctly. As our operations team would just
need to agree to/approve a 2 year labor warranty.
Question added by: Karen Ashe
2/1/2022 9:00 AM MST
A: Yes, 2 year is standard for ASU.
Answered by: Karen Ashe
2/1/2022 9:00 AM MST
Subject = Proposer Qualifications
Public Thread
Q: For Proposer Qualifications - Item 3.1.4… You
request information on the 3 largest projects. How far
back are you looking for?
Question added by: Karen Ashe
1/27/2022 4:16 PM MST
A: You can go as far back as 10 years. Please add date
of project in your details.
Answered by: Karen Ashe
1/27/2022 4:16 PM MST
Subject = Industrial Hygienist (TEPCON Construction, Inc.)
Private Thread
Q: In reference to: 3.1.6 "Proposer must provide the
names and resumes of key personnel (i.e. managers)
who will be involved in this project. Designate assigned
Safety Officer/Industrial Hygienist and contact
information." Is the industrial hygienist required to be an
employee of the applying firm, or is it valid to have a third
party industrial hygienist as it is in the best interest of the
firm to keep the integrity of the work?
Question added by: Alicia Jennings
1/18/2022 9:45 AM MST
A: 3rd party industrial hygienist is acceptable. Please
state if you are using 3rd part.
Answered by: Karen Ashe
1/27/2022 4:13 PM MST
SPECIFICATIONS/SCOPE OF WORK
RFP 242202
1.0 SCOPE OF WORK
1.1 The purpose of this contract is to provide an immediate and/or routine response for cleanup
such as water leaks and fire incidents, at any of the University campus locations.
1.2 This is a multi-year, multi-task contract for the response to and assessment of, drying,
containment, decontamination, removal, treatment, transportation, disposal, and
stabilization of building structure, finishes and/or other impacted properties following a fire,
water, or other related incident.
1.3 Proposers shall provide a comprehensive and integrated approach to preparedness,
planning, response and recovery.
2.0 GENERAL REQUIREMENTS
2.1 An ASU Project Manager will be assigned to each specific incident by (Facilities
Development and Management (FDM) and the Contractor shall report directly to the ASU Project
Manager.
2.1.1 The ASU Project Manager initiating contact with the Contractor will be the primary
point of contact for all Emergency work. All work will be initiated by FDM. FDM will rotate
work among the firms selected. To ensure complete clarity, if Firm A, Firm B, and Firm C
are all under contract, the first job will go to Firm A, the second job will go to Firm B, the
third job will go to firm C, the fourth job will go to Firm A, etc.
2.2 In some circumstances, a State Risk Insurance representative(s), insurance carrier
representatives, or their assigns, may work with the ASU Project Manager. For purposes of this
RFP and award, the term “ASU Project Manager” may denote a “Management Team” comprised
of the appropriate representatives.
2.3 The Contractor shall agree and understand that the ASU Project Manager shall have full
and final authority for, not limited to the following:
2.3.1 Approval of proposed cleanup/decontamination procedures;
2.3.2 Determination of completion of each project phase;
2.3.3 Review and approval of daily cost figures and/or project estimates; such approval
must be in writing;
2.3.4 Disapproval of the use of certain equipment, personnel, materials, services and/or
procedures;
2.3.5 Hours of work and/or days of work;
2.3.6 Establishment of proper safety protocol;
2.3.7 Stopping work for safety or for environmentally unsafe activities or procedures;
2.3.8 Subcontractors proposed to be utilized on the project.
2.4 Prior to the commencement of any activity, the Contractor and the ASU Project Manager
will discuss the Scope of Work to be performed for any incident covered by this document. The
Contractor will not perform any work until all aspects and needs of the incident have been
investigated and understood by all parties. Emergency work will be agreed to verbally and
followed up with a written document signed by both the ASU Project Manager and the
Contractor. Routine, Non-Emergency work will be agreed to in a written document signed by
both the ASU Project Manager and the Contractor.
2.5 The Contractor shall perform response actions under the direction of the ASU Project
Manager, consistent with the terms and conditions of the Purchase Order. Directions may be
issued verbally but will be formalized in writing within one workday. The Contractor shall provide
personnel, labor, equipment and materials necessary to perform the requirements of the
contract, which shall include the relevant areas of this Scope of Work and the approved Method
of Approach (see Item 4.0).
2.6 Incidents. “Incidents” are defined as follows:
2.6.1 “Routine Incidents” are defined as any fire, water, or mold incident emergency
response requiring a minimal work crew of 3 to 10 workers in order to perform building
remediation in a time frame of less than one week, up to 2 weeks. Shall be designated as
“emergency” or “non-emergency” by ASU at the time of initial contact.
2.6.2 “Major Incidents” are defined as any fire or water incident emergency response
requiring large expenditures of manpower, equipment and also requiring a large amount of
building clean up to prepare for building repair and coordinated construction activities.
Major Incidents shall automatically be designated as “emergency.”
2.6.3 Routine Incident and Major Incident service rates are to be listed in the Price
Schedule. A response shall be priced as “Routine, Emergency;” “Routine, Non-
Emergency;” or “Major” as agreed upon by the Contractor and ASU at the time of the
request.
2.7 Response Time.
2.7.1 Emergency Service. Contractor must promptly respond by phone call to the ASU
Project manager within 15 minutes of receiving the ASU call for emergency service. If
Contractor fails to respond by this time, ASU Project Manager may contact an alternate
contractor on this contract.
a) The Contractor’s emergency response equipment and personnel shall arrive at the
incident scene within 60 minutes (or 1 hour) of verbal notification for any
“emergency” service from ASU.
2.7.2 Routine or Non-Emergency Service. Response to “routine, non-emergency”
situations shall be based on availability of the Contractor. Contractor must promptly
respond by phone call to the ASU Project manager within 15 minutes of receiving the ASU
call for routine service. If Contractor fails to respond by this time, ASU Project Manager
may contact an alternate contractor on this contract.
2.8 The Contractor agrees that all work authorized under this contract shall be performed in
conformance with all applicable Federal, state, and local laws, regulations, and rules including,
but not limited to the following: Occupational Safety and Health Act (OSHA), National Emission
Standard for Hazardous Air Pollutants (NESHAP), Resource Conservation and Recovery Act
(RCRA), Clean Water Act, Clean Air Act, Arizona Hazardous Waste Management act, Federal
Motor Carrier Safety Regulations, and the Federal Hazardous Materials Regulations as adopted
by Maricopa County and the State of Arizona.
2.9 Access to Project Site. Authorized representatives of ASU (and representatives of involved
Government Agencies), shall have ready access to the project site at all times.
2.10 Initial On-Site Coordination. Upon arriving at the site, the Contractor shall communicate
directly with the ASU Project Manager regarding the incident; record and preserve evidence;
and conduct an initial site survey. The initial site survey shall include sufficient site-specific
information regarding the incident to enable the Contractor to propose a specific site-developed
Method of Approach (“On-Site Method of Approach” – See Section 4.0) to accomplish the
emergency response and remediation work in the most effective, efficient and safe manner
possible.
2.10.1 The Contractor will coordinate with the ASU Project Manager when arriving at the
site to determine the methods best suited in order to initiate traffic control and maintain site
security. Appropriate signage and postings may be required as directed by the ASU Project
Manager.
2.10.2 The Contractor shall not begin response work until the ASU Project Manager has
verbally approved the On-Site Method of Approach as determined by the initial site survey.
The On-Site Method of Approach will be formalized in writing in a document signed by both
the ASU Project Manager and the Contractor within one workday.
2.10.3 The On-Site Method of Approach shall define the types and quantities of response
personnel, equipment, materials, subcontractors and any other pertinent items to be used
to resolve the specific incident. The On-Site Method of Approach shall include the estimated
time of completion and Not-To-Exceed cost to resolve the incident.
2.10.4 A detailed inventory of damaged property at time of loss must be provided to the
ASU Project Manager. Photos should also be provided with inventory records.
2.10.5 The On-Site Method of Approach shall incorporate items as approved by ASU in the
General Method of Approach as required in Section 4 of this document.
2.11 The Contractor shall provide for the emergency and routine identification, characterization,
removal and disposal of any hazardous substances and/or pollutants including, but not limited
to: hazardous materials, hazardous wastes, emissions, and/or discharges released in any
manner during the causative incident covered by this contract. The Contractor shall provide
emergency response services to abate asbestos that may pose an imminent health and/or cause
an environmental danger to workers and occupants as determined by the ASU Project Manager.
Asbestos disturbance may be permitted when a water restoration event requires the disturbance
of asbestos containing materials (“ACM”) as required in order to prevent further water loss (active
leak), facilitate immediate drying, as part of an emergency response to protect the health of the
occupants, or as directed by the ASU Project Manager. If ACM removal is required subsequent
to the water loss event, that process will be directed by the ASU Asbestos Group utilizing the
ASU asbestos contract.
2.11.1 The Contractor shall agree and understand that this contract is not an exclusive
contract and that Arizona State University reserves the right to remove any hazardous
substance and/or pollutant, or perform other project related work, by issuing additional
contracts. If Contractor does not typically perform all of the tasks outlined in this RFP in-
house, the Contractor will provide a list of proposed subcontractors to ASU for approval
with such approval not being unreasonably withheld.
2.12 The Contractor’s services shall be used for the assessment of conditions, clean up, any
other necessary activities, including but not limited to, removal, transportation and disposal of all
generated debris including mold-contaminated materials.
2.13 Asbestos-Containing Materials. Typically, ASU will address large quantities of asbestos-
containing materials (ACMs) utilizing separate contracts. However, the Contractor shall have the
ability (including asbestos certified workers), in-house, to perform asbestos abatement
operations should it be deemed necessary, with prior approval of the ASU Project Manager and
ASU Asbestos Group.
2.14 The Contractor shall have a written Health and Safety Program for employees working
around potential and known health-threatening substances typical of fire and/or water release
incidents in buildings.
2.15 The Contractor shall be required to complete all work outlined by the On-Site Method of
Approach in accordance with the not-to-exceed cost.
2.16 The Contractor shall consult with the ASU Project Manager to establish environmental/air
quality clearance criteria prior to commencement of any remedial activities.
2.17 The Contractor shall agree that the completion of a project shall be based upon removal
and disposal of all damaged building materials (including, but not limited to: fire and/or smoke-
damaged materials, water-damaged materials, etc.), biological growth, hazardous substances
and/or pollutants (as referenced in Section 2.11), and may include minimal site restoration as
determined by the initial scope of work as agreed upon with the ASU Project Manager.
2.18 The ASU Project Manager shall have authority as to the determination of completion of a
project.
2.19 ASU may request, at its discretion, documentation to support any other personnel to ensure
these personnel possess the experience and expertise required for that personnel classification.
2.20 The Contractor shall provide, for approval, any written traffic control plans to the ASU
Project Manager.
3.0 PRICING, ESTIMATING AND INVOICING
3.1 Contractor will submit pricing (including photos) to be used during Incident Responses as
indicated in Request for Proposal “Pricing Schedule” (labor and equipment). Pricing is to be
submitted for each job title that will be involved in this work, with an hourly labor rate for each
according to the categories of incident response, “Routine, Emergency;” “Routine, Non-
Emergency;” and “Major Incident”; and typical equipment standard charges. The fee or mark-up
for all subcontractor work will not exceed 5%. The fee or mark-up must be shown as a separate
line item on the subcontractor invoices.
3.2 Submitted pricing will be utilized at the time of an incident response to determine labor
costs of clean up, remediation and restoration as required by ASU.
3.3 When requested, the Contractor shall provide a written, not to exceed estimate of the cost
for each project, or each agreed-upon phase of the project (depending on the nature of the
project), based upon the Method of Approach (See Section 4.0) and the not to exceed prices
stated in this contract for labor and equipment with an included estimate for materials to be
incorporated utilizing a project detailing similar to that produced from the Xactimate software
product If the Contractor does not perform all of the tasks required of the project, the estimate
shall include the same detail for each subcontractor engaged to perform services.
3.4 ASU shall not be unreasonable in allowing cost revisions in the event of unforeseen
circumstances for emergency work. If ASU determines that a revision to the original On-Site
Method of Approach (assigned tasks and/or cost) are necessary, written documentation detailing
the task and schedule revisions, the reasons for such revisions and cost adjustment will be
considered by ASU.
3.5 The Contractor shall keep a complete record of all labor, equipment, materials and outside
services expended in the performance of a project under this contract, and shall include such
records with the final invoice for payment. Such records will include subcontractor invoices and
the Subcontract Management fee or mark-up for each subcontractor invoice. In the event more
than one building is damaged in the same loss, separate records and invoices are required for
each location, including applicable parking permits and/or decals. In the event that incomplete
documentation is submitted with an invoice, no interest or late fee will be incurred during the
dispute period.
3.6 In connection with insurance claims, Contractor shall provide details in their
estimates/scope of work including, but not limited to:
3.6.1 General Requirements
• Signs – provide quantity and cost placement
• Fencing – provide lineal footage
• Safety Equipment, Materials – provide details of what, when and length of time
• Provide other details included as to what, quantity, where located, etc.
• For water damage, a moisture map shall be included
3.6.2 Supervision Details as Required in Estimate/Scope of Work
a) Provide explanation as to the number of management personnel
b) Describe the type of supervision and the need for the hours
i.
Provide the classification of the worker for the work being performed, e.g. if
there are several managers or superintendents assigned to the work, provide
the details of duties are they performing
ii.
Provide a breakdown of the number of hours by worker (e.g. Apprentice @ 8
hours/day for 4 weeks). Labor cannot be aggregated, and labor minimums are
not acceptable.
3.6.3 Repairs
a) 3.6.3.1 Provide details of repairs including measurement and cost, no lump
sums will be accepted. Quantity details must include:
• Drywall – provide square footage and cost per square foot
• Painting – provide square footage and cost per square foot
• Insulation – provide square footage, type (4” R-19), etc.
• Cleaning – detail what, quantity, and cost
3.6.4 Contractor shall provide copies of any and all Subcontractor invoices including
Subcontractor fee or mark up with Contractor invoice.
3.6.5 Contractor shall provide Estimates/Scope of Work to the ASU Project Manager.
3.6.6 Contractor shall provide invoices to the respective contact at applicable campus:
a) Tempe Campus: Eric Blood, ASU, PO Box 875112, Tempe, AZ 85287,
Eric.Blood@asu.edu, 480-965-2423
b) Downtown Phoenix Campus: Lee Cowan, ASU, 5422 N Central Ave, Suite
201, Phoenix, AZ 85004 Lee.Cowan@asu.edu, 602-496-1510
c) Polytechnic Campus: Doris Rasmussen, ASU FMPD Building, Room 103,
6045 S Sagewood Street, Mesa, AZ 85212-4680,
Doris.Rasmussen@asu.edu, 480-727-1111
d) West Campus: Theresa Pais, ASU 4701 W Thunderbird Road, Glendale,
AZ 85306, Theresa.Pais@asu.edu, 602-543-6949
3.7 The Contractor shall provide the daily costs for all goods and services to the ASU Project
Manager, if requested.
3.8 The Contractor shall submit all copies of invoices for payment to the ASU Project Manager
for review and approval.
4.0 GENERAL METHODS OF APPROACH (STANDARD OPERATING PROCEDURES – “SOP”)
4.1 As part of the initial proposal submittal, the Contractor shall submit a written Method of
Approach (or SOP) outlining standard emergency response procedures for, but not limited to,
the following:
4.2 All key personnel are to be identified, together with qualifications, certifications, licenses
(include copies of certifications and licenses with the initial proposal) to include asbestos as well
as any others held, within the Contractor’s Method of Approach. Once assigned to these
positions under a project, key personnel shall not be removed or replaced without the prior
written notification to and approval of the ASU Project Manager. As applicable, the ASU Project
Manager for each specific project shall review and approve the key personnel list as soon as
possible, but no later than 2 days after the project start date.
4.3 Subcontractors: All subcontractors utilized on a project site must be listed in the contractor’s
method of approach. Once assigned to the project, subcontractors shall not be removed or
replaced without the prior written notification to and approval of the ASU Project Manager. The
ASU Project Manager for each specific project shall, when appropriate, review and approve the
subcontractors list as soon as possible, but no later than 2 days after the project start date. The
Contractor shall make any adjustments to the list as directed by the ASU Project Manager.
4.3.1 List all subcontractors used (including their qualifications) and include all licenses
and/or certifications. Also provide a list of transporters, storage, content preservation,
disposal facilities, cultural resource survey subcontractors and any miscellaneous rental
equipment subcontractors i.e., fencing, barricades, etc. Exclusive ties to a disposal facility
or any other subcontractor shall be identified.
4.3.2 Subcontracted Services are defined, but not limited to, as: architects, engineers,
consultants, laboratory services, transporters, utility locators, archeologists, traffic control,
equipment rentals, large material purchases and general trade professions (i.e.
mechanical, electrical, carpentry, etc.) with ASU’s advance approval.
4.4 Water-Related Incidents. Contractor shall include, but not limited to, the following in the
Method of Approach:
4.4.1 Description of initial response actions
4.4.2 Determining the extent of moisture intrusion and damage
4.4.3 Establishing drying goals for wet building materials
4.4.4 Procedures for detailing the inventory and removing items (personal effects,
documents, business equipment, artwork, etc.) from affected area, including
decontamination, storage and security for such items
4.4.5 Water extraction/dehumidification methodology
4.4.6 Erection of any necessary containment structures, including ventilation requirements
4.4.7 Posting warning signs outside of any containment area
4.4.8 Removing damaged materials and removing all visible mold
4.4.9 Performing restoration construction of affected building finishes only as approved by
ASU Project Manager
4.4.10 Procedures to communicate estimated costs to ASU
4.5 Microbial-Related Incidents (to follow IICRC S500 & S520 Remediation Guidelines).
Contractor shall include, but not limited to, the following in the Method of Approach:
4.5.1 Description of initial response actions
4.5.2 Determining the extent of moisture intrusion and damage
4.5.3 Determining the extent of mold growth and damaged building materials
4.5.4 Establishing drying goals for wet building materials
4.5.5 Procedures for inventorying and removing items (personal effects, documents,
business equipment, artwork, etc.) from affected area, including decontamination, storage
and security for such items
4.5.6 Water extraction/dehumidification methodology
4.5.7 Erection of any necessary containment structures, including ventilation requirements
4.5.8 Posting warning signs outside of any containment area
4.5.9 Removing all visible mold and damaged building materials
4.5.10 Performing restoration construction of affected building finishes only as approved by
ASU Project Manager
4.5.11 Procedures to communicate estimated costs to ASU
4.6 Fire-Related Incidents. Contractor shall include, but not limited to, the following in the
Method of Approach:
4.6.1 Description of initial response actions
4.6.2 Methods to determine the extent of damage
4.6.3 Methods of controlling access to site must include:
a) Methods of cooperating and coordinating with investigative efforts by
fire/police/federal agencies
b) Steps to ensure site security
c) Methods of protecting and redirecting general public
4.6.4 Procedures for inventorying and removing items (personal effects, documents,
business equipment, artwork, etc.) from affected area, including decontamination, storage
and security for such items
4.6.5 Methods and approaches to determining extent of and remediation of smoke damage.
Shall include, but is not limited to:
a) Building content decontamination (including artwork)
b) Building systems deodorization/decontamination (HVAC, electrical, plumbing,
etc.)
c) Building finishes deodorization/decontamination (floorings, walls, ceilings, etc.)
4.6.6 Removing damaged materials, including any water-related issues from firefighting
efforts
4.6.7 Procedures to communicate estimated costs to ASU.
4.7 Health and Safety Program: The Contractor shall have an existing health and safety
program which shall comply with OSHA (Reference 29 CFR 1910) and EPA recommended
standards (per CERCLA and/or RCRA) and shall include, but not be limited to, the following:
4.7.1 Firm’s health and safety policies and responsibilities
4.7.2 Key personnel and their health and safety responsibilities
4.7.3 Employee responsibilities
4.7.4 Personal protective equipment capabilities, including respiratory protection programs
4.7.5 Standard work practices
4.7.6 Medical monitoring program for field personnel
4.7.7 Exposure monitoring program for field personnel
4.8 Site Specific Health and Safety Plans. A Service Provider Acknowledgement Agreement
must be on file with ASU prior to any work under this contract. Also, prior to doing any work at
ASU, the Contractor shall review a site-specific health and safety plan with all employees,
subcontractors, subcontractor’s employees and other authorized personnel. If time does not
permit the development of a site-specific health and safety plan, the Contractor may develop an
initial on-scene “tailgate” site health and safety plan. However, a Site-Specific Health and Safety
Plan is to be developed and submitted upon request within 72 hours. Each site-specific health
and safety plan shall comply with Federal and State requirements (EPA, CERCLA, RCRA or
other site safety plan format) and may include, but not be limited to, the following:
4.8.1 Identification of key personnel for the project, including specific assignment for the
project; and Health and safety responsibilities.
4.8.2 Summary of risk assessment for the project, including threat to workers; threat to
nearby community (if applicable); assessment of worker exposure; and threat to the
environment.
4.8.3 Personal Exposure Air monitoring plan (if necessary) for the project, including ambient
air quality; assessment of work exposure; and determination of acute exposure to any
hazardous substances while working on site
4.8.4 Personal protective equipment selected for the project
4.8.5 Written specific decontamination procedures for personnel and equipment
4.8.6 Listing of general safe work practices for on-site activities
4.8.7 Description of security measures established for the site
4.8.8 Evacuation plan for employees
4.8.9 Emergency response plans established for the project, including: on-site
emergencies; off-site emergencies; nearby community protection (if applicable); and
medical response
4.8.10 Worker training requirements for the project
4.8.11 Medical surveillance program for field staff including: determination that worker can
use respiratory protection (if applicable); determination on physical condition to withstand
stresses such as heat stress; specific biological monitoring of exposure conditions; and
documentation of the various elements of safety plan and site activities.
4.9 The General Method of Approach as addressed in this section will be used in conjunction
with the On-Site Method of Approach as required in Section 2.10.
5.0 RESTORATION OR REPLACEMENT OF DAMAGED BUILDING MATERIALS
5.1 If included in Contractors agreed Scope of Work, all restoration/replacement design,
materials and workmanship shall comply with current accepted codes and standards, current
ASU Project Guidelines, ASU Accessibility compliance, ASU Food Safety compliance and ASU
Environmental Health & Safety compliance.
5.2 Permits, Fees and Notices: The Contractor shall secure and pay for the construction permit
and all other permits and governmental fees, licenses and inspections necessary for the proper
execution and completion of the work which are customarily secured after execution of a contract
and which are legally required. Contractor is responsible for any fines should they fail to secure
any of these requirements.
5.2.1 The Contractor shall give all notices and comply with all laws, ordinances, rules,
regulations and lawful orders of any public authority bearing on the performance of the
work.
5.2.2 If the Contractor observes that any of the contract documents are at variance
therewith in any respect, he shall promptly notify ASU and any necessary changes shall be
accomplished by the appropriate modification.
5.2.3 If the Contractor performs any work knowing it to be contrary to such laws,
ordinances, rules and regulations, and without such notice to ASU, the Contractor shall
assume full responsibility therefore and shall bear all costs attributable thereto.
5.3 Contractor Use of Premises
5.3.1 The Contractor shall limit the storage of materials and equipment to areas indicated
or designated by ASU.
5.3.2 At no time during the work under the contract shall the Contractor place, or cause to
be placed, any material or equipment. etc., at any location that would impede or impair
access to or from the present facilities without prior acknowledgement and written approval
by ASU.
5.3.3 The Contractor shall cooperate with ASU to the fullest extent in providing traffic control
during the course of work in order to provide a minimum of inconvenience to ASU and the
general public.
5.3.4 The Contractor shall send proper notices, make all necessary arrangements, and
perform all services required for the care and maintenance of all affected ASU and public
utilities. The Contractor shall, during the project period and until final acceptance of the
work as a whole, assume all responsibility for the care and maintenance of all affected ASU
and public utilities.
5.3.5 It is of paramount importance that the work of this Contract does not interfere in any
way with the normal operation of the existing utility services. No interruption of the utility
services can be allowed. Contractor will coordinate all work affecting services in the
affected building with the ASU Project Manager.
5.4 Temporary Facilities, Utilities & Controls
5.4.1 Contractor shall provide all labor, material, equipment and services necessary to
furnish, erect and maintain temporary facilities and controls and perform temporary work
required in the performance of the contract. Contractor limit his storage and office
operations to the areas defined during the project initiation.
5.4.2 Maintenance and Removal: Maintain temporary facilities and controls in a clean,
proper, safe operating and sanitary condition for the duration of the contract. Upon
completion of the contract, remove all temporary facilities and controls from the premises.
5.4.3 Toilet Facilities: Contractor will provide temporary toilet facilities for use of all
personnel and enforce their use by all personnel.
a) Provide facilities complying with local and State sanitary laws and OSHA
regulations.
b) Maintain in clean, sanitary condition.
c) Provide adequate supplies of toilet paper.
d) Enforce handwashing/sanitizing by all personnel.
5.4.4 Accessibility of Valves & Controls: No equipment that has to be operated or
maintained, such as valves, traps, controls, unions, motors, etc., shall be placed in an
inaccessible location.
5.4.5 Potable Water: Supply adequate cool, pure drinking water with individual drinking
cups or sanitary bubbler fountain for the use of employees on the project. The quality of the
drinking water shall meet the standards for public water supplies of the County Health
Department.
5.5 Utilities
5.5.1 Electric power, if not interrupted by the initiating incident, as required for the
Contractor's use, shall be provided by ASU.
5.5.2 If electric power has been de-energized due to the initiating incident, temporary
electric power as required for the Contractor's use shall be provided by the Contractor.
Contractor will make arrangements for and install all generating equipment, poles, meter,
wiring, switches, outlets, etc., to provide necessary electrical power for all lighting and
power requirements for construction purposes.
a) Any necessary temporary power poles shall be located inside the contract limits
or other termination as arranged with ASU.
b) Remove all temporary electrical equipment, poles, meter, wiring, switches,
outlets, etc. when no longer needed.
5.5.3 Water Services will be supplied by ASU. If the Contractor requires use of water in
quantities greater than that supplied by building hose bibs, Contractor will obtain temporary
meter from City of Tempe, and pay costs of installation and use. Make all arrangements,
install equipment, piping, and outlets for an adequate supply of clean water for construction
purposes.
5.6 Fire Protection
5.6.1 Provide adequate fire extinguishers on the premises during the course of remediation
services, of the type and sizes recommended by the NFPA and the Uniform Fire Code to
control fires resulting from the particular work being performed and instruct employees in
their use. Extinguishers shall be placed in the immediate vicinity of the work being
performed, ready for instant use. In the use of especially hazardous types of equipment,
such as acetylene torches, welding equipment, tar pots, kettles, etc., no work shall be
commenced or equipment used unless fire extinguishers of approved type and capacity are
placed in the working area available for immediate use by the workman using the above-
mentioned equipment.
5.6.2 If Hot Work is performed, Contractor is responsible for managing fire watch and
controls to ensure all hot materials are managed according to Hot Work fire watch
procedures. Hot Work is defined as any process that can be a source of ignition when
flammable material is present or can be a fire hazard regardless of the presence of
flammable material in the workplace. All Hot Work will require the submittal of a Building
Permit Application (www.asu.edu/fm/documents/App-Permit.docx) to
ConstructionSupportServices@asu.edu with the applicable sections completed. ASU
Facilities Management Service Center is available for questions after-hours at 480-965-
3633.
5.7 Temporary Enclosures, Barriers and Fences
5.7.1 Provide and maintain all fences, barricades, lights, shoring and other protective
structures or devices necessary for the safety of workman, equipment, the public and
property as required by State or municipal laws and regulations, local ordinances, laws and
other requirements of the County, State, and other authorities having jurisdiction with
regard to safety precautions, operation and fire hazards.
5.7.2 Provide and maintain pumping facilities, including power, for keeping the site,
excavations and structure free from accumulations of water at all times, whether from
underground seepage, rainfall, drainage or broken line.
5.7.3 Provide 6-foot high woven wire temporary fencing equipped with a visual barrier
fabric around the construction area. The approval of the fence and its exact location will be
made by ASU. Fencing shall be erected and secured in a manner to withstand the forces
to which it may be subjected. Locate gates for access to the areas as required. Close and
lock all gates after normal working hours. Duplicate sets of keys to all gate locks shall be
furnished by the Contractor to the ASU Project Manager.
5.8 Scaffold, Staging, Etc.
5.8.1 The work shall include providing, installing, and maintaining all scaffold, staging,
trestles, and planking necessary for the work in strict conformity with applicable laws,
ordinances, and maintenance of same so as not to interfere with or obstruct the work of
other trades. Additionally, the work shall include providing all forms of protection necessary
to preserve the work of other trades free from damage.
5.9 Security
5.9.1 If needed, provide exterior security lighting around perimeter of site during all phases
of work. Lighting is to adequately illuminate all portions of jobsite.
5.9.2 Provide such watchman's service as necessary to protect both the Contractor and
ASU's interest during the progress of work for the project. ASU does not assume any
responsibility, at any time, for the protection of the project site and premises or for the loss
of materials, from the time that operations have commenced until the final acceptance of
the work. If watchman's service is deemed necessary by the Contractor, such protection
shall be provided by the Contractor.
5.10 Noise, Debris and Dust Control
5.10.1 Exercise all possible care to control excessive noise and dust during the project.
Traffic or exterior construction areas shall be sprinkled with water in accordance with
applicable city and county requirements.
5.10.2 ASU may require the Contractor to cease from or reschedule any activities that
interrupt or disturb the normal course of operation of the University. The Contractor shall
immediately comply with said request.
5.10.3 All debris, etc., shall be removed from all pipe, pipe chases or other such remote
and hidden spaces prior to closing of said space.
5.11 Consideration of Operation of ASU’s Facilities
5.11.1 The Contractor’s work shall be so executed as to provide safe and lawful ingress
and egress to ASU’s existing establishments at all times. Where construction work may
interfere with ASU’s operation, the Contractor shall make necessary arrangements in
advance with ASU. Connections to existing facilities shall be requested 4 days in advance
in writing. Requests shall be directed by the Contractor to the assigned ASU Project
Manager to coordinate with the campus Facility Directors where the work is being done.
Permission to make the requested connections will be made in writing, and will be arranged
as nearly as possible to comply with the Contractor’s request, but with first consideration
for ASU’s requirements. No connections will be made until formal permission is granted.
No existing valves or switches will be operated by the Contractor. ASU will assign personnel
for this purpose.
5.12 Cutting and Patching of Work
5.12.1 The Contractor shall be responsible for all cutting, fitting or patching that may be
required to complete the work or to make any and or all parts fit together properly.
5.12.2 The Contractor shall not damage or endanger any portion of the work or the work of
ASU or any separate contractors by cutting, patching or otherwise altering any work.
5.12.3 The Contractor shall not cut or otherwise alter the work of ASU or any separate
contractor except with the written consent of ASU and of such separate contractor.
5.12.4 The Contractor shall not unreasonably withhold from ASU or any other separate
contractor his consent to cutting or otherwise altering the work.
5.12.5 Any part of finished work damaged during installation or prior to Substantial
Completion of work shall be repaired so as to be equal in quality, appearance, serviceability
and other respects to an undamaged item or part of work. Where this cannot be fully
accomplished, the damaged item or part shall be replaced.
5.12.6 In all cases, exercise extreme care in cutting operations, and perform such
operations under adequate supervision by competent mechanics skilled in the applicable
trade. Openings shall be neatly cut and shall be kept as small as possible to avoid
unnecessary damage.
5.12.7 All replacing, patching and repairing of materials and surfaces cut or damaged in
the execution of the work shall be performed by experienced mechanics of the trades
involved. Such replacing, repairing and/or patching shall be done with the applicable
materials, in such a manner that all surfaces so replaced will, upon completion of the work,
match the surrounding similar surfaces.
5.13 Cleaning
5.13.1 The Contractor at all times shall keep the premises free from accumulation of waste
materials or rubbish caused by his operations. At the completion of the work, Contractor
shall remove all his waste materials and rubbish from and about the Project as well as his
tools, construction equipment, machinery and surplus materials.
5.13.2 Should the Contractor fail to clean up debris after 24 hours of ASU’s written request,
ASU shall have the authority to provide clean-up services and deduct said services from
the Contractor's contract.
5.13.3 General: Clean all items installed under the contract. This includes but is not limited
to:
a. Leave free of stains, damage, or other defects prior to final acceptance.
b. Include washing, sweeping, polishing of all finished wall surfaces, floors,
windows, hardware, mirrors, lighting fixtures and equipment items.
c. Replace damaged or defaced items not acceptable to ASU’s satisfaction at no
additional expense to ASU.
5.13.4 During Work, each Contractor shall:
a. Clean up all waste materials, rubbish, and debris resulting from his/her own
operations daily.
b. Place waste materials, rubbish, and debris from operations into approved
containers outside of building in an area designated by ASU.
c. Oversee cleaning and ensure that the site is maintained free from accumulations
of debris.
d. At reasonable intervals, minimum once a week, clean up entire site of excess
debris and dispose of debris off-site.
e. Remove grease, dust, dirt, stains, labels, fingerprints, and other foreign materials
from interior and exterior surfaces of fixtures, hardware, and equipment.
f. Repair, patch, and touch-up marred surfaces to match adjacent finishes
damaged by his own operations.
g. Comply with additional requirements defined in specifications.
h. Vacuum interior areas when ready for painting.
i. Schedule cleaning operations so that contaminants resulting from cleaning do
not fall on wet painted surfaces.
5.13.5 Final Cleaning
a) At completion of project, just prior to acceptance or occupancy, perform final cleaning.
b) Remove dirt, stains, labels, and foreign materials.
c) Repair and touch-up marred areas.
d) Broom clean paved surfaces; rake clean other surfaces of grounds; vacuum, polish, and
mop floors.
6.0 PROJECT CLOSEOUT
6.1 General
6.1.1 Furnish all labor, materials, tools, equipment, and services for project closeout as
indicated in accordance with the provisions of the contract documents. In the event more
than one (1) building is damaged in the same loss, separate records and invoices are
required for each location, including applicable parking permits and/or decals.
6.1.2 Coordinate closeout with all subcontractors and materials suppliers.
6.1.3 Furnish all supplementary or miscellaneous information incidental to, or necessary
for, complete project information.
a) Supplementary information should include in a final report format: a description of
activities while onsite, any recommendations, all testing results, air sampling
results and any waste manifests generated during the course of the project. ASU
Zero Waste information and criteria is located at https://cfo.asu.edu/zerowaste and
in the event more than one (1) building is damaged in the same loss, separate
records and invoices are required for each location, including applicable parking
permits and/or decals.
6.2 Substantial Completion
6.2.1 Substantial Completion is the stage in the progress of the work when the work or
designated portion thereof which ASU agrees to accept separately, is sufficiently
complete in accordance with the contract documents so ASU can occupy and
conveniently utilize the work.
6.2.2 When the Contractor considers that the work, or a portion thereof which ASU agrees
to accept separately, is substantially complete, the Contractor shall prepare and submit
a comprehensive list of items to be completed or corrected. The Contractor shall proceed
promptly to complete and correct items on the list. Failure to include an item on such list
does not alter the responsibility of the Contractor to complete all work in accordance with
the contract documents. Upon receipt of the Contractor's itemized list of items to be
completed or corrected, ASU will inspect to determine whether the work or designated
portion thereof is substantially complete. If ASU's inspection discloses any item, whether
or not included on the Contractor's list, which is not in accordance with the requirements
of the contract documents, the Contractor shall, before issuance of the Certificate of
Substantial Completion, complete or correct such item upon notification by ASU. The
Contractor shall then submit a request to the point of contact for the campus (see 3.6.6)
for another inspection by ASU to determine Substantial Completion. When the work or
designated portion thereof is substantially complete, ASU will prepare a Certificate of
Substantial Completion which shall establish the date of Substantial Completion, shall
establish the responsibilities of ASU and the Contractor for security, maintenance, heating
and cooling, utilities, damage to the work, and insurance, and shall fix the time within
which the Contractor shall finish all items on the list accompanying the certificate. The
Certificate of Substantial Completion shall be submitted to the Contractor for their written
acceptance of responsibilities assigned to them in such certificate.
6.2.3 Final Application for Payment will not be accepted and processed until ASU is
satisfied that the work is adequately completed, including "punch list" items; and all
manuals, documents, guarantees, as-builts, and as-built drawings, as required, have
been submitted to the ASU Program Manager, and the ASU Program Manager has
determined that all required documents, drawings, etc. have been received and are
complete.
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
RESTORATIONHQ LLC
EXHIBIT C
METHOD AND AMOUNT OF COMPENSATION
The method and amount of compensation is in accordance with Section 3 of the Agreement.
NOT TO EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Statement of Work must not exceed $1,000,000 for the entire term of the Agreement.
DETAILED PROJECT COMPENSATION
City shall pay contractor compensation in accordance with the rates as set forth in the Arizona State
University ("ASU") Contract No. 242202, for Fire, Water, Mold Remediation Services.