Agreement

City of Glendale — Regular Meeting (2025-04-22)

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C
AGREEMENT FOR
Long-Range Transportation Plan
City of Glendale Solicitation No. RFP 25-23
This Agreement for Long-Range Transportation Plan ("Agreement") is effective and entered into between CITY OF
GLENDALE, an Arizona municipal corporation ("City"), and Kittelson & Associates, Inc., an Oregon Corporation,
authorized to do business in the State of Arizona, ("Contractor"), as of the _____ day of ____________, 2025.
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 25-23 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto; and
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1.
Key Personnel; Sub-contractors.
1.1
Services. Contractor will provide all services necessary to assure the Project is completed timely and
efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to complete the Project and handle all aspects of the
Project (as determined by the City in its sole discretion); such that the work
produced by Contractor is consistent with applicable standards as detailed in this
Agreement;
(2)
The City must approve the designated Project Manager; and
(3)
To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the project by Contractor
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c.
Discharge, Reassign, Replacement.
(1)
Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.

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(2)
Contractor will not discharge, reassign or replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3)
Contractor will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties or if the acts or
omissions of that person are detrimental to the development of the Project.
d.
Sub-contractors.
(1)
Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2)
Contractor will remain fully responsible for Sub-contractor's services.
(3)
Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4)
Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Contractor’s Work.
3.1
Standard. Contractor must perform services in accordance with the standards of due diligence, care,
and quality prevailing among contractors having substantial experience with the successful furnishing
of services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Contractor warrants that:
a.
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b.
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2)
Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance. Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards and
criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis of
race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any
disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated
within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.

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3.4
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional services,
Contractor will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for services furnished, Contractor grants to City, and
will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, surveys,
estimates, reviews, minutes, all "architectural work" as defined in the United States Copyright
Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be applicable ("Work
Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3)
In such case, City shall also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $1,010,000, as specifically detailed in Exhibit B (the "Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.

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5.
Billings and Payment.
5.1
Applications.
a.
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month or as specified in the solicitation.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Contractor and its Sub-contractors; and
(2)
Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the Effective Termination date, which may not be less than 30
days following the date of delivery.
a.
Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b.
Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Contractor for Service and Repair furnished, City will pay the
amount due to Contractor, less City's damages, in accordance with the provision of § 5.
b.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject to
consequential damages of more than $2,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance.
8.1
Requirements. Contractor must obtain and maintain the following insurance ("Required Insurance"):

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a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b.
General Liability.
(1)
Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $2,000,000 per occurrence and
$4,000,000 annual aggregate for each property damage and contractual property
damage.
(2)
Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $2,000,000 per occurrence.
(3)
This commercial general liability insurance must include independent contractors'
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4)
These limits may be met through a combination of primary and excess liability
coverage.
c.
Auto. A business auto policy providing a liability limit of at least $2,000,000 per accident for
Contractor and $2,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d.
Workers' Compensation and Employer's Liability. A workers' compensation and employer's
liability policy providing at least the minimum benefits required by Arizona law.
e.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1)
Cancellation or termination of Contractor or Sub-contractor's Policies;
(2)
Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3)
Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f.
Certificates of Insurance.
(1)
Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of Contractor
and Sub-contractor's Policies in accordance with the provisions of this section, and
copies of the endorsements of Contractor and Sub-contractor's Policies in
accordance with the provisions of this section.
(2)
City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3)
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
g.
Other Contractors or Vendors.
(1)
Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

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(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name the
parties as additional insured parties and certificates of insurance).
h.
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2
Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if City
is satisfied the amounts required are not commercially available to the Sub-contractor and
the insurance the Sub-contractor does have is appropriate for the Sub-contractor's work
under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties"), for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense"; collectively, "Demands or Expenses") asserted by
a third-party (i.e. a person or entity other than City or Contractor) and that arises out of or
results from the breach of this Agreement by the Contractor or the Contractor’s negligent
actions, errors or omissions (including any Sub-contractor or other person or firm employed
by Contractor), whether sustained before or after completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Contractor shall be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Contractor or of any person or entity
for whom Contractor is responsible.
c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor or
subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Contractor and subcontractor warrant to keep their respective

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papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day, or before 5:00 p.m., at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service on or before 5:00 p.m.; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Kittelson & Associates, Inc.
c/o Vamshi Yellisetty
40 N. Central Ave, Ste. 1920
Phoenix, AZ 85004

b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

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City of Glendale
c/o Shoalynn Gilliland
5850 W Glendale Ave
Glendale, Arizona 85301
(623) 930-2863

With required copy to:

City Manager

City Attorney
City of Glendale

City of Glendale
5850 West Glendale Avenue

5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by City Manager and City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
deemed reformed to conform to applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.

16.1
Extensions. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, on an annual basis. Contractor will be notified
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days
prior to the expiration of the original or any extension period. Price adjustments will only be reviewed
prior to the extension period and any such price adjustment will be a determining factor for any
renewal. There are no automatic extensions or renewals of this Agreement.

16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including

the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a

month-to-month basis for a maximum of six (6) months to allow for the City to complete its

procurement process to select a vendor to provide the services/materials similar to those provided

under this Agreement. The City will notify the Contractor in writing of its intent to extend the

Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension

provided under this subsection will continue under the same terms and conditions as in effect

immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save
19.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Compensation

(Signatures appear on the following page.)

EXHIBIT A
Long-Range Transportation Plan
PROJECT

See attached Scope of Work.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

1.
INTRODUCTION

The City of Glendale (City) is seeking a Consultant to work with residents, City
officials, stakeholders, and other City staff to develop a new Long-Range
Transportation Plan (Plan). The Plan will assess, contextualize, and build upon
past and current plans, federal, state, regional, and local objectives, as well as
implementation and funding strategies.

2.
BACKGROUND

Settled at the turn of the 20th century, Glendale has experienced tremendous
growth over the last 100+ years and is now home to over 250,000 residents.
Over 1.9 million people live within a 30-minute commute of the Glendale Sports
and Entertainment District, home to numerous mega-events throughout the year
contained within the Plan area. Nearby amenities include the Glendale Municipal
Airport and various shopping, resorts and hotel venues. Located in Downtown
Glendale is the Catlin Court Historic District, which includes retail shops and
restaurants. The City of Glendale Municipal Offices are also located in the heart of
Downtown Glendale.
As Glendale continues to grow and mature as an inner-ring suburb, new
opportunities become apparent for enhanced transportation system needs that
include 750 roadway miles of City-owned arterial, collector and local streets, three
major freeway/highway systems, fixed-route, paratransit, and circulator transit
service, general aviation, truck and rail freight operations.

3.
OBJECTIVES

This Plan is envisioned to be the City’s roadmap for transportation decisions for
the next twenty-five years, which matches the Maricopa Association of
Governments’ (MAG) Regional Transportation Plan, MOMENTUM, as new
development continues to build outside of the city center along with
redevelopment and infill opportunities that present new challenges within
established areas.

The goal of the Long-Range Transportation Plan is to:

•
Address short-range (1 to 5 years), mid-range (6-10 years), and long-range (11
to 25 years) improvements, and create strategies for achieving goals for all
forms of mobility.

•
Act as a tool and guide for transportation decisions in the City of Glendale.

•
Include policies and project recommendations that focus on achieving a safe,
sustainable, efficient, and comfortable transportation system for all users.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

4.
SCOPE OF WORK

4.1
Overall Plan – Consultant shall:

4.1.1 Incorporate best practices that include livable and sustainable Streets, Intelligent
Transportation Systems, and future technologies among other professional
standards and operational practices.
4.1.2 Be responsible for reviewing the Active Transportation Plan and the updated
Transit Plan to incorporate into this new comprehensive Plan. Contents shall
include existing and future conditions for all forms of travel, including roadways,
transit, paratransit, aviation, and multimodal freight operations.
4.1.3 Prioritize each subject and include considerations for safety, efficiency, mobility,
and comfort, and identify potential projects with costs and revenue sources while
considering the current available and projected funding streams.
4.1.4 Prescribe best-practice design elements in the Plan. In all accounts, this Plan
shall focus on the reduction of single-occupant, human-driven vehicles on the road
by providing equitable considerations for all forms of travel and reduction of
pollutant air emission in a quantifiable, measurable way.
4.1.5 For all goals identify objectives, along with corresponding initiatives.
4.1.6 The plan shall include projected transportation demands of persons and goods in
the City over the period of the transportation plan.

4.2
Public Participation Process – Consultant shall:

4.2.1 Be measured by the amount of ongoing and deliberate public involvement
throughout the Plan process as a key performance indicator of success.
4.2.2 Include public meetings at each step of the way as well as presentations to several
appointed and elected official boards, such as the Citizens Transportation Oversight
Commission, Aviation Advisory Commission, Planning Commission, Parks and
Recreation Advisory Commission, and City Council.
4.2.3 Expect that meetings with the City Council may include voting meetings, workshops,
or one-on-one sessions. Additional outreach opportunities at other events (outside
of the Transportation Department) will be a key component to engaging people
“where they already are gathering.”
4.2.4 Prepare for all meetings by including talking points, data to support improvements
and countermeasures that may experience feedback in opposition to the proposals.
4.2.5 Be expected to lead public outreach and provide needed materials, maps, graphics,
and feedback devices and/or software. Virtual outreach may also be included, as
determined, and warranted by response rates.

4.3
The Plan – Consultant shall:

4.3.1 Organize and write the Plan in a way that ensures that all the identified goals,
initiatives, and strategies can be realized through researched processes, costs,
and timelines.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

4.3.2 Write the Plan as a tool for implementation to be used by City staff in the Capital
Improvement Plan (CIP), which may include tax, bond, or grant-funded projects,
and private developers. New required policies, projects, circulation studies, and
design toolboxes should be developed and included to shape near, mid, and long-
term projects.

4.3.3 The City anticipates the Project to take between 12-18 months with a planned
adoption through Council Resolution in calendar year 2025.

4.4
Tasks

4.4.1 Task 1 - Review of Current Documents and Data – Consultant shall:

a. Review all existing documents, plans, and studies for consideration as
provided by the City to act as a foundation for drafting the new Long-Range
Transportation Plan. These include the General Plan, Unified Development
Code, Active Transportation Plan, Transit Plan, Airport Master Plan, East Side
Airport Development Plan, and Pavement Management Plan, along with other
City-related documents.

b. Work with the City to obtain and incorporate all existing surrounding city and
regional documents, plans, and studies for consideration from adjacent
jurisdictions, the Maricopa Association of Governments (MAG), Valley Metro
Public Transit Authority (VM), state and federal agencies, including the Arizona
Department of Transportation (ADOT), Federal Highways Administration
(FHWA), and the Burlington Northern Santa Fe Railroad (BNSF).

c. Incorporate these and other local transportation-related plans and understand
their influence on local transportation, land use and planning, travel choices,
demand, demographics, development trends and other regional influences on
the local transportation system.

d. Determine appropriate inclusion of project priorities from local transportation
and road plans into the Plan.

e. Meet with representatives/managers from each division of the department and
regional officials, stakeholders, and partners to gain some insight on plans or
programs that need to be included in the plan through a charrette process.

4.4.2 Task 2 - Scoping and Management Plan – Consultant shall:

a. Work with the City to determine a final scope of work to include all information
presented in this notification packet as well as new information stemming from
initial meetings with the City upon receiving the Notice to Proceed. During this
time, the Consultant may receive additional direction, desired outcomes, and
required topics that will further refine the desired tasks and work product.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

b. Prepare the proposed project scope, budget, schedule, and introduce plans to
establish and maintain regular communication with the City.

c. Describe how to conduct, coordinate, and share outreach activities, data
collection and analysis tasks, mapping outputs, and associated deliverables
and reports.

d. Be responsible for project templates for each deliverable to ensure consistency
of format, layout, and overall design within deliverable types.

e. Develop a detailed project schedule and budget. All tasks and subtasks,
meetings (including public outreach activities), and major milestones and
deliverables shall be identified on the schedule and budget spreadsheet.

f. Facilitate monthly in-person check-in meetings with the City. The Consultant
shall prepare a meeting agenda, review project status, and document any
issues or concerns, action items, and/or corrective steps, in the meeting
minutes. The Consultant may use video conferencing software to conduct
these meetings if unable to attend in-person. A Technical Advisory Committee
(TAC) may be formed, dependent on needs assessed during this task.

g. Provide a status report and invoice documenting progress toward each task
monthly.

4.4.3 Task 3 - Existing Condition and Inventory Study - Consultant shall:

a. Assess existing roadway facilities utilizing data received from the most recent
City-initiated inventory report, which may include pavement conditions,
sidewalks, streetlights, traffic control devices, medians/access control, traffic
calming countermeasures, rights-of-way, scalloped streets, and other
enhancements supportive of Level of Service (LOS), safety corridors, and
complete streets. The Consultant shall develop tables, graphics, and
Geographical Information Systems (GIS) layouts to illustrate the conditions,
including, but not limited to, level of service and gap conditions.

b. Perform inventory and assess existing transit facilities, such as bus pull-outs,
shelters, Americans with Disabilities Act (ADA) facilities, and other
enhancements supportive of transit, vanpool data, first-mile/last-mile, and
accommodations. The Consultant shall develop tables, graphics, and GIS
layouts to illustrate the conditions including, but not limited to, substandard
stop conditions, ridership data (current and projected), right-of-way
constraints.

c. Perform inventory and assess existing on/off-street active transportation
facilities through utilization of the Glendale Active Transportation Plan.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

d. Perform inventory and assess existing traffic signals, streetlighting, and ITS
infrastructure, such as signal poles, mast arms, heads, pedestrian push
buttons, ADA requirements, the communication/fiber network, including
conduit, pull boxes, and expansion opportunities as well as ensure proper
federal and state compliance for all control devices.

e. Perform inventory and assess existing airport documentation and
requirements in accordance with FAA regulations to ensure continued
compliance. The Plan will generally refer to existing FAA required plans and
policies and how they may best tie into the upcoming draft and final Plan.

f. Review and evaluate the City’s existing transportation-related GIS data and
identify gaps or areas for improvement.

g. Review and evaluate the Metropolitan Planning Organization, i.e., the Maricopa
Association of Governments (MAG) socioeconomic data and travel demand
forecasting model and identify strategies for expanding upon the data or
utilization for City roadways.

4.4.4 Task 4 - Needs Assessment and Trends Study – Consultant shall:

a. Review and evaluate current and projected population, housing, employment,
demographics, air quality data, vulnerable population (seniors, children,
persons with disabilities, zero-car households, traffic and commuting patterns
for the City as projected by the Maricopa Association of Governments (MAG).
Coordination with MAG modeling programs is necessary to ensure that
comprehensive analysis accounts for projecting and considering future
demand and system impact needs. The Consultant shall work with the City and
MAG to configure the modeling for City needs.

b. Capture influences and trends that affect the transportation system now and
into the future and discuss regional influences and future trends. These may
include Vehicle Miles Travelled (VMT), single-occupancy vehicle use data,
origin and destination data, commuting patterns, safety data/patterns,
regional plans and directives, environmental sustainability, electric vehicle
infrastructure, and assessing future technologies and how to incorporate into
the system.

c. The Consultant shall determine how projections, trends, and influences affect
the existing transportation system in all modal forms, including identifying
gaps, new policies and strategies, guidelines and criteria toward
implementation for each horizon year outlook.

d. Included within the Needs Assessment will be key circulation studies of
important geographical districts and linear corridors. Locations may include

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

the Sports and Entertainment District, Loop 303 industrial corridor, and 59th
Avenue.

4.4.5 Task 5 - Create a Design Toolbox, Policy and Project Recommendations, and
Financial Analysis – Consultant shall:

a. Identify strategies and compile a list of best practices into Design Toolboxes
that advance the goals and directives of the Plan. Topics may include
Complete Streets, Sustainable and Livable Complete Intersections,
Sustainability, Universal Accessibility, Transit Stops, Public Art, Signature
Streets and Roadway Design.

b. Identify and review the existing City cross-sections for all roadway
classifications and determine if alterations are required. The abutting cities,
along with the American Association of State Highway and Transportation
Officials (AASHTO), regional, and state standards as well as best practice
examples shall be included.

c. Identify gaps in existing policies and compile of list of best practices into new
City policies that advance the goals and directives of the Plan. Topics may
include Universal Design, Congestion Mitigation, Traffic Education, Public
Health, Pavement Management Plan, Parking, Neighborhood Traffic
Mitigation, Mode Choice, Environmental and Green Infrastructure, Incident
Management and Emergency Readiness, Truck Routes, Autonomous Vehicles,
Emerging Technologies Land Use and Zoning, and transit fares.

d. Identify projects based upon the results of previous and future tasks and
compile a list of executable capital projects that advance the goals and
directives of the Plan. Topics may include roadway, safety, traffic education,
railroad, transit, airport, ITS, emerging technologies, and Mobility as a Service
(MaaS).

e. Provide a planning-level cost estimate for recommended strategies and project
improvements. The cost estimates should include forecasts for capital,
operations, and maintenance funding to ensure the long-term financial
feasibility and sustainability of investments.

f. Identify available funding sources for projects, including Federal and State
grants, private capital, and local general and tax funds by project or strategy.
The financial analysis will group the strategies using different mechanisms or
categories (e.g., by local agency and by project type, as needed). The results
are to be included in an updated 10-Year Transportation Plan outline as part of
the City’s half-cent sales tax program. This outline may supplement or replace
the existing process.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

4.4.6 Task 6 - Draft Long-Range Transportation Plan – Based on the results and
feedback derived from previous tasks the Consultant shall:

a. Develop the draft Plan. The Plan shall also include an Executive Summary and
appendices to provide access to other key deliverables and work products
developed over the planning process. The Plan shall also include an
implementation plan and a process for tracking the performance.

b. Identify key chapters to include with the draft Plan. Topics may include the
introduction, roadway, transit, aviation, multimodal, traffic education as well
as appendices of design toolboxes, recommended policies, projects, and their
respective financial analyses. The Plan shall also consider including
performance benchmarks based on connectivity, V2X, congestion mitigation,
equity, economic benefits, and similar measures.

4.4.7 Task 7 - Adoption of Finalized Long-Range Transportation Plan – Consultant
shall:

a. Ensure the final format and presentation of the Plan is a PDF-compatible
document for use to host online and to print physical copies. The City is
also interested in discussing with the selected Consultants to determine the
possibility of incorporating sections or elements of the plan documents
digitally to create a more accessible, web-based living document.
Alternative ideas and examples for plan presentation and distribution are
encouraged.

NOTE: Coordination with key staff stakeholders and public participation shall be
included in each task as determined by the City.

EXHIBIT B
Long-Range Transportation Plan
COMPENSATION

METHOD AND AMOUNT OF COMPENSATION
Per section 4 of this Agreement.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $1,010,000.
DETAILED PROJECT COMPENSATION
See attached Price Workbook.

City of Glendale
Solicitation Number: RFP 25-23 / 42500034
LONG-RANGE TRANSPORTATION PLAN
PRICING WORKBOOK
CITY OF GLENDALE
Procurement Department
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

3. PRICING/COST WORKBOOK

Contractor must complete the Pricing Schedule below. Any items not clearly listed on
Contractor’s submitted price proposal will be considered included in Contractor’s price
at no additional cost to the City. All pricing should contemplate compliance with the
performance requirements as specified in the Scope of Work.

Instructions:

a.
The cost proposal must be submitted separately from the rest of the written
proposal.
b.
Cost proposals shall be quoted as an all-inclusive fixed fee for services.
c.
All inclusive – covers all direct and indirect necessary expenses including but not
limited to: travel, telephone, copying, and other out-of-pocket expenses.
d.
Not to Exceed – The actual fees shall not exceed the amount specified in fee
proposal.

PRICE SCHEDULE

LONG-RANGE TRANSPORTATION PLAN

Item
No.
Description

Project initiation
$14,933.97
2
Task 1 - Review of Current Documents and Data
$19,911.96
3
Task 2 - Scoping and Management Plan
$24,889.95
4
Task 3 - Existing Condition and Inventory Study
$238,943.52
5
Task 4 – Needs Assessment and Trends Study
$199,119.60
6
Task 5 - Create a Design Toolbox, Policy and Project
Recommendations, and Financial Analysis
$278,767.44
7
Task 6 - Draft Long-Range Transportation Plan
$149,339.70
8
Task 7 - Adoption of Finalized Long-Range
Transportation Plan
$69,691.86

All-inclusive total cost for the completion of the entire
project.
Total Cost

$995,598.00 -
Engagement
Costs are

Included in
Tasks

DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days

Comply:
YES NO X

If your answer is NO, please state terms offered: No Discount%

PAYMENT Contractor shall provide monthly statements of itemized services. Payment
will be reviewed and approved by the Contract Administrator or designee. The itemized
statement shall not exceed the proposal fee in this Section.

TAX AMOUNT Do not include any use tax or federal tax in your proposal.

OFFEROR NAME: Kittelson & Associates, Inc.