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C Glendale a Procurement Sole Source and Special Procurement Request (ONCE FORM IS COMPLETED AND SIGNED BY DIRECTOR, PLEASE SEND TO YOUR PROCUREMENT LIASON) REQUESTOR INFORMATION: Requestor: Amy Handlong Date: 03/28/2025 Department: City Manager's Office Phone Number: 623-930-2870 Email Address: ahandlong@glendaleaz.com Return To:Amy Handlong PROPOSED VENDOR INFORMATION: | Proposed Vendor: Hydro Flask Proposed Vendor Contact: Helen of Troy - Hydro Flask Proposed Vendor Address: 525 NW York Drive City, State and Zip Code: Bend, OR 97703 | Vendor Phone: 541-647-6426 Vendor Fax: Procurement method requested: LD Sole Source | Special Procurement PURCHASE INFORMATION: - _ One time purchase: Yes [X] No [_] Total Cost of this Order: $105,000 Federal Money: Yes [_] No XJ If yes, explain funding source: Org #: 10002310 / Object #: 521110/ Description of the product or service requested: Custom Glendale branded 12L Carry Out Cooler In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of available sources and determine that there is only one known and/or one practical source for the required items in accordance with the Guidelines for Justification attached. | REQUESTOR CERTIFICATION: _ WH og Requestor Amy Handlorig “_ Division City Manager's Office _ Date 03/28/25 DEPARTMENT DIRECTOR APPROVAL: fy Director Vicki Rios \ pivisch City Manazer's Office Date 03/28/25 MATERIALS MANAGER APPROVAL: : — In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of this | request and agree that there is only one known and/or one practical source for the required items in | accordance with the Guidelines for Justification attached. | 4 | Levi D. Gibson, CPA, M.Acc. LL hs \ Materials Manager Wl bo _fCX PE Date 03/28/25 Procurement requires reevaluation and resubmission of a Sole Source Request for this procurement: Single Use Only: Os Annually: End of first term of Contract: L] End of Contract, including any extensions: [_] | Rev. 9/28/2022 ~ oS Glendale ARIZONA Procurement Sole Source and Special Procurement Request (ONCE FORM IS COMPLETED AND SIGNED BY DIRECTOR, PLEASE SEND TO YOUR PROCUREMENT LIASON) Check the reason(s) below to identify why you have determined the purchase is a Sole Source or Special Procurement and attach supporting documentation. Use only column. A purchase cannot be BOTH a sole source and a special procurement SOLE SOURCE SPECIAL PROCURMENT Oo Compatibility. Indicate system, make, model and ra Presents such limited competition that a competitive bid function or proposal process cannot reasonably be used Unique repair/replacement item. Identify item to Discourages the use of a competitive bid or proposal as [11_ be used with previous PO number item purchased, K] it will result in a substantially higher cost to the city, or and warranty period will otherwise impair the city’s financial interests oO Supp aaveianen Identife Pi ree cnipeeat Oo Substantially impede the city’s administrative functions . sae or the delivery of services to the public and use with existing system (2 Unique Item Does not qualify as a sole source or emergency Oo Unique Service na} Has only one provider with the experience and capability to successfully perform the contract Proprietary Specifications (Copyright, patented, Presents a significant time constraint as the need was not 01 etc.) CJ known in sufficient time to allow for competitive procurement and time is of the essence (1 Other reasons, if not above. Explain in detail (C) Other reasons, if not above. Explain in detail JUSTIFICATION: Use the Guidelines for Justification of the selected reason(s) above, and provide a full explanation of your reason that the product/service is a sole source or special procurement: The purchase of these Glendale branded Hydro Flask coolers supports the annual employee gratitude month event and aligns with our citywide wellness initiatives. Purchasing directly from the manufacturer allows us to receive a deeply discounted unit price. Additionally, they are able to guarantee product availability and meet our shipping/delivery deadline. MANDATORY RESEARCH DOCUMENTATION REQUIREMENT: Provide a detailed explanation of efforts made to determine the availability of the product or service from any other vendor, including other distributors: Allbranded and Bagmasters PREPARER NOTE: If this is a vehicle or technology purchase, concurrence of the Fleet Director or the IT Director will be required. ADDITIONAL APPROVAL: IT Director Fleet Director Date Approval of a vendor as a sole source or a special procurement only determines the procurement method. Council approval and a signed contract may also be required. Rev. 9/28/2022