Linking Agreement with Carahsoft Technology Corp.
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1
01/28/2025
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
CARAHSOFT TECHNOLOGY CORP.
This Linking Agreement (“Agreement”) is entered into as of this day of , 2025, between the
City of Glendale, an Arizona municipal corporation (“City”), and Carahsoft Technology Corp., a Maryland
corporation, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”
RECITALS
A.
On January 1, 2025, Region 4 Education Service Center (ESC), a member of the Omnia Partners,
entered into a contract with Contractor to purchase the goods and services described in Contract
No. R240303 (“Cooperative Agreement”), which is attached hereto as Exhibit A. The Cooperative
Agreement allows its cooperative use by other governmental agencies, including the City.
B.
Section 2-149 of the City’s Procurement Code permits the Finance Director to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.
C.
Section 2-149 also provides that the Finance Director may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.
D.
The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1.
Term of Agreement.
A.
As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was January 1, 2025, until the date the contract terminates on
December 31, 2027, unless the term is extended by mutual agreement of the parties to the
Cooperative Agreement. The Cooperative Agreement, however, may not be extended
beyond December 31, 2029. The initial period of this Agreement is the period from the
Effective Date of this Agreement until December 31, 2027.
B.
The City may extend the term of this Agreement for two (2) one-year terms if the
Cooperative Agreement is likewise extended and the City gives the Contractor notice that it
is exercising its option to extend this Agreement 30 days prior to the anniversary of the
Effective Date. Glendale extensions are not automatic and shall only occur if the City
affirmatively exercises its right to extend this Agreement.
2
01/28/2025
2.
Scope of Work; Terms, Conditions, and Specifications.
A.
Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.
B.
Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
3.
Compensation.
A.
City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.
B.
The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed Two Hundred Seventy Nine Thousand Three Hunded dollars ($279,300)
for the entire term of the Agreement (initial term plus any extensions).
4.
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
5.
Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.
6.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.
7.
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
A.R.S. § 41-4401.
8.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
9.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
10.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with
a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate
signed by an officer of Contractor with oversight responsibility.
3
01/28/2025
11.
Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’
respective authorized representatives at the address listed below:
City of Glendale
c/o Levi Gibson, Finance Director
5850 W. Glendale Ave.
Glendale, AZ 85301
and
Carahsoft Technology Corp.
11493 Sunset Hills Road, Suite 100
Reston, VA 20190
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year set
forth above.
“City”
“Contractor”
City of Glendale, an Arizona
Carahsoft Technology Corp.,
municipal corporation
a Maryland corporation
By:
____________________________
By:
____________________________
Kevin R. Phelps
Name: Tim Boltz
Interim City Manager
Title: Director, Sales
ATTEST:
___________________________
Julie K. Bower
(SEAL)
City Clerk
APPROVED AS TO FORM:
___________________________
Michael D. Bailey
City Attorney
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
CARAHSOFT TECHNOLOGY CORP.
EXHIBIT A
REGION 4 EDUCATION SERVICE CENTER (ESC) CONTRACT NO. R240303
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
CARAHSOFT TECHNOLOGY CORP.
EXHIBIT B
Scope of Work
PaymentWorks Inc. will deliver the PaymentWorks software platform to provide digital supplier onboarding
platform and Payment Warranty. PaymentWorks will provide integration documentation, including SFTP
and/or API integration guides.
PaymentWorks Inc. will provide implemenation services to configure and launch its vendor onboarding and
risk management platform and shall include, but are not limited to; provisioning the City's instance of
PaymentWorks platform, configuring platform settings and workflows, delivery of platform training session
to City staff and testing platform features and data flow priot to go-live.
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v.20250130
PaymentWorks Standard Terms and Conditions
1. USE OF THE SERVICE
1.1. Grant. Subject to Customer's compliance with the terms
of this Agreement, PaymentWorks hereby grants Customer a
non-exclusive, non-transferable, limited right to access and
use
the
PaymentWorks
website
(the
“Site”)
and
PaymentWorks application (collectively, the “Service”).
Such access and use shall be exercised only by users
authorized by Customer to access and use the Service on
behalf of Customer who have agreed to these Terms of
Service (collectively, "Authorized Users"). Customer may
access and use the Service to share information about
Customer ("Customer Data") and about transactions,
invoices, invoice payment status, and related information
(collectively, "Transaction Data") with Customer Authorized
Users and/or Customer payees ("Payees"). Customer will
decide which Authorized Users and/or Payees have access to
specific Customer Data and Transaction Data through
elections and criteria established by Customer through the
Service. PaymentWorks may from time to time modify the
Service, features of the Service, or the Site in its sole
discretion.
1.2. User Names and Passwords. PaymentWorks shall
provide Customer Authorized Users unique login credentials
("User Name" and "Password") to be used to access the
Service. Customer and its Authorized Users are responsible
for maintaining the confidentiality of the User Names and
Passwords. Customer and its Authorized Users shall
immediately notify PaymentWorks of any unauthorized use
of a Customer issued User Name or Password and
PaymentWorks shall issue a new User Name and/or
Password. Customer will be solely responsible and liable for
all activities that occur under Customer’s associated User
Names and Passwords. Customer shall be liable for any
participation in the Service for any persons who accesses the
Site and the Services using the User Name and Password of
an Authorized User.
1.3 Customer Responsibilities. Customer will (a) be
responsible for Authorized Users' compliance with these
Terms of Service, (b) be responsible for the accuracy,
completeness, quality and legality of Customer Data and
Transaction Data provided by Customer, including the means
by which Customer Data and Transaction Data were
acquired, (c) use commercially reasonable efforts to prevent
unauthorized access to or use of the Service and any
Transaction Data, and notify PaymentWorks promptly of any
such unauthorized access or use, and (d) use the Service and
Transaction Data only in accordance with any applicable
documentation provided by PaymentWorks and all
applicable laws and regulations, including, but not limited to,
the rules and regulations of any payment network or other
electronic
payment
processing
entity
(collectively,
“Applicable Laws and Regulations”) and (e) comply with the
terms applicable to data validation services referenced in
Section 6.4. Customer makes, with respect to each payment
instruction submitted to Payees utilizing the Site or the
Service initiated hereunder (“Payment Instruction”), the
representations and warranties, and agrees to assume the
responsibilities, of an “Originator” under the Applicable
Laws and Regulations. Customer acknowledges that
Payment Instructions that violate any Applicable Laws and
Regulations shall not be initiated and that it is the Customer’s
responsibility to ensure that the original Payment Instructions
and retention of the related records complies with all
Applicable Laws and Regulations. PaymentWorks shall have
no liability for the accuracy, completeness, quality or legality
of any Customer Data or Transaction Data provided through
the Service, whether provided by Customer, Third-Party
Service Providers, or any Authorized User or Payee.
Authorized Users, and Customer agree to access the Site and
Services in a secure manner in compliance with
PaymentWorks' reasonable standards established from time
to time. PaymentWorks, in its sole discretion, may specify
connectivity standards to access the Site and the Services
from time to time. If Customer wishes to submit Payment
Instructions through the Service, Customer must agree to
designate PaymentWorks as its Agent for submitting
payment instructions in accordance with the requirements of
Customer’s designated bank. For transactions that Customer
has elected to submit Payment Instructions through the
Service, Customer will transmit the Payment Instructions to
PaymentWorks. Customer is solely responsible for the
content of the Payment Instructions, including the accuracy
and completeness of the payment amount and the intended
recipient entity.
1.4. Restrictions on Use. Customer and its Authorized
User's shall not: (a) make the Service or any Transaction Data
obtained through the Service from any Authorized User or
Payee available to, or use the Service or any Transaction Data
obtained through the Service from any Authorized User or
Payee for the benefit of, anyone other than Customer, (b) sell,
resell, license, sublicense, distribute, rent or lease the Service
or any Transaction Data obtained through the Service from
any Authorized User or Payee, or include the Service or any
Transaction Data obtained through the Service from any
Authorized User or Payee in a service bureau or outsourcing
offering, (c) use the Service to store or transmit infringing,
libelous, or otherwise unlawful or tortious material, or to
store or transmit material in violation of third-party privacy
or confidentiality rights, (d) use the Service to store or
transmit Trojan horses, worms, time bombs, cancel bots or
other similar harmful or deleterious programming routines,
(e) interfere with or disrupt the integrity or performance of
the Service or third-party data contained therein, (f) attempt
to gain unauthorized access to the Service or any Transaction
2
v.20250130
Data or its related systems or networks, (g) permit direct or
indirect access to or use of the Service or any Transaction
Data in a way that circumvents a contractual usage limit, (h)
copy the Service or any part, feature, function or user
interface thereof, (i) copy any Transaction Data obtained
through the Service from any Authorized User or Payee
except as permitted herein, (j) frame or mirror any part of any
Service or Transaction Data, other than framing on
Customer's own intranets or otherwise for Customer's own
internal business purposes, (k) access the Service or any
Transaction Data obtained through the Service from any
Authorized User or Payee in order to build a competitive
product or service, or (l) reverse engineer the Service or any
element thereof (to the extent such restriction is permitted by
Applicable Laws and Regulations), or (m) access or use the
Service or any Transaction Data obtained through the Service
from any Authorized User or Payee in violation of any
Applicable Laws and Regulations.
1.5. Reservation of Rights. All rights in and to the Site and
the Service, including without limitation proprietary schema,
tools, methodologies, methods of the Services and software;
and any patent rights, copyrights, trade secrets, trade names,
service marks, trademarks, moral rights, know-how related to
the Site or the Service (collectively, "PaymentWorks
Intellectual Property Rights"), not expressly granted to
Customer hereunder are reserved by PaymentWorks.
2. PAYMENTWORKS RESPONSIBILITIES
2.1. Service and Support. PaymentWorks will, subject to
Customer's payment of applicable fees and compliance with
these Terms of Service, use commercially reasonable efforts
to: (a) make the Services and Transaction Data (to the extent
authorized by the applicable Authorized User or Payee)
available to Customer pursuant to these Terms of Service, (b)
provide standard support for the Service, at no additional
charge, and/or upgraded support if purchased, and (c) make
the Service available 24 hours a day, 7 days a week, except
for: (i) planned downtime (of which we shall give at least 8
hours electronic notice and which we shall schedule to the
extent practicable during the weekend hours between 6:00
p.m. Friday and 3:00 a.m. Monday Eastern time), and (ii) any
unavailability caused by circumstances beyond our
reasonable control, including, for example, an act of God, act
of government, flood, fire, earthquake, pandemic, civil
unrest, act of terror, strike or other labor problem, Internet
service provider failure or delay, or denial of service attack.
For transactions that Customer has elected to submit for
electronic (EFT) payment, PaymentWorks will transmit
Customer’s
Payment
Instruction
to
the
Customer’s
designated bank for processing; provided, however, that
PaymentWorks reserves the right to refuse to transmit any
Payment Instructions submitted through the Service with
respect to a transaction for a specific Payee in its sole
discretion, in which case the warranty set forth in Section 6.2
(ii) will not apply to such transaction. In the event that any
information supplied by PaymentWorks is changed after
submission to Customer’s designated bank, the warranty set
forth in Section 6.2 (ii) will not apply. In the event that
Customer changes Payment Instructions after submission by
PaymentWorks, Customer must notify PaymentWorks in
writing of such change within two business days or the
warranty set forth in Section 6.2(ii) will not apply.
2.2. Protection of Customer Data and Transaction
Data. PaymentWorks will use commercially reasonable
efforts to maintain administrative, physical, and technical
safeguards for protection of the security, confidentiality and
integrity of Customer Data and Transaction Data provided by
the Customer. Those safeguards will include, but will not be
limited to, measures for preventing access, use, modification
or disclosure of Customer Data and Transaction Data by
PaymentWorks personnel except (a) to address service or
technical problems, (b) as compelled by Applicable Laws and
Regulations, (c) as Customer designates through elections
made through the service or (d) as Customer expressly
permits in writing. Customer expressly acknowledges and
agrees that Customer Data and Transaction Data will be made
available to Authorized Users and processors, including
without limitation the Customer’s bank, Partners (as defined
in Section 9.8), and Payees through the Service in accordance
with elections and criteria established by Customer
Authorized Users.
3. [RESERVED]
4. PROPRIETARY RIGHTS
4.1. Title to Technology. All interest, title and right in and to
PaymentWorks Intellectual Property, including without
limitation, all computer software programs or applications, or
programs or applications of PaymentWorks' third party
licensors, utilized by PaymentWorks in the establishment,
operation, and/or the provision of Service, in whole or in part,
shall be, vest with and remain the exclusive property of
PaymentWorks and its third party licensors.
4.2. Title to Customer Data and Transaction Data. All
Customer Data is and shall remain the property of Customer.
All Transaction Data is and shall remain the property of its
lawful owner. PaymentWorks makes no claims, warranties or
representations with regard to the ownership of Transaction
Data or Customer Data. PaymentWorks may share
Transaction Data, in the singular or aggregate, by providing
reports or otherwise, to Authorized Users and Payees
involved in a transaction and may identify the parties as being
involved in the transaction in connection therewith, all in
accordance with elections and criteria established by
Customer Authorized Users through the Service; and
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v.20250130
Customer hereby grants PaymentWorks a world-wide license
to host, copy, transmit, display and otherwise use Customer
Data and Transaction Data as necessary to do so. In addition,
Customer hereby grants PaymentWorks a perpetual, world-
wide, limited license to de-personalize (remove any
Customer identifying information) and aggregate any and all
Transaction Data to determine usage trends, perform
analytics, improve the Service, promote and market the
effectiveness of the Service, sell such aggregated de-
personalized Transaction Data to any third party, or for any
other internal-business purpose.
4.3. Customer's license to PaymentWorks. Customer
hereby grants a limited, non-transferable license to
PaymentWorks for PaymentWorks to use Customer's name
and logos to identify Customer as a user of the Site, during
the Term of this Agreement, in accordance with elections and
criteria established by Customer, including without limitation
to display Customer Data and Transaction Data on the Site
and to display Transaction Data and Payment Instructions to
processors. PaymentWorks shall obtain Customer's prior
written consent for any other uses of Customer's name, logos,
and trademarks.
5. TERMINATION
5.1. Effect of Termination. Upon termination of this
Agreement, Customer shall immediately discontinue use of
the Site and the Service.
5.2. Survival. Notwithstanding any termination of this
Agreement, Section 4 ("Proprietary Rights"), Section 6
("Warranties"), Section 7 ("Indemnification"), Section 8
("Disclaimer and Limitation of Liability") and Section 9
("Additional
Terms
and
Conditions")
shall
survive
termination of this Agreement. All other rights and licenses
granted hereunder will cease upon termination.
6. WARRANTIES.
6.1. Mutual Warranty. Each Party represents and warrants
that it has the authority to enter into this Agreement.
6.2. PaymentWorks Warranty. PaymentWorks represents
and warrants that: (i) the Service will be provided in
accordance with the terms and conditions of Section 2; and
(ii) with respect to any transaction processed through the
Service that Customer has both elected to submit through the
Service for EFT payment to a U.S. Bank account and
provided Payment Instructions in accordance with Section
1.3, and for which the EFT credentials have been collected
from the recipient entity through the Service, except as set
forth below, the bank account to which the funds are
transferred will be owned by the entity associated with the
Tax ID provided to Customer by PaymentWorks. In the event
of a breach of the warranty set forth in Section 6.2 (ii),
PaymentWorks will either remedy the breach or reimburse
Customer for the amount of the payment directed to the
incorrect account, up to $2,000,000 per occurrence,
notwithstanding any limitation on liability set forth in Section
8 of this Agreement. Customer acknowledges that the
Warranty set forth in Section 6.2 (ii) will not apply to any
transaction in which the Customer or any employee or agent
of the Customer has engaged in fraud. Customer
acknowledges that the Warranty set forth in Section 6.2 (ii)
will not apply, and no EFT credential verification will be
attempted, for any transaction made through the Service to an
EFT credential and associated Tax ID collected by Customer
outside of the Service and uploaded to the Service by the
Customer. Customer further acknowledges that the Warranty
set forth in Section 6.2 (ii) shall not apply until the Customer
has elected to send Payment Instructions through the Service
and begins sending Payment Instructions in a live production
environment.
6.3. Customer's
Warranty. Customer
represents
and
warrants that (i) its Authorized Users have authority to act on
behalf of Customer; and (ii) all Customer Data, Transaction
Data and other materials submitted by Customer to or through
the Site or the Service will not (A) infringe on any third
party's rights, including any intellectual property or
proprietary
rights,
(B)
violate
any
obligation
of
confidentiality, (C) violate any Applicable Laws and
Regulations; or (D) contain viruses, Trojan horses, worms,
time bombs, cancel bots or other similar harmful or
deleterious programming routines.
6.4. DISCLAIMER. EXCEPT AS EXPRESSLY SET
FORTH IN THIS SECTION 6, THE SERVICE AND THE
SITE AND ANY OTHER SERVICES OFFERED ON OR
THROUGH THE SITE AND ANY REFERENCED THIRD-
PARTY SITES ARE PROVIDED "AS IS" AND “AS
AVAILABLE” AND WITHOUT WARRANTIES OF ANY
KIND, EITHER EXPRESS OR IMPLIED. EXCEPT AS
EXPRESSLY SET FORTH IN THIS SECTION 6,
PAYMENTWORKS DISCLAIMS ALL EXPRESS AND
IMPLIED WARRANTIES TO THE FULLEST EXTENT
OF THE APPLICABLE LAWS AND REGULATIONS,
INCLUDING BUT NOT LIMITED TO ANY IMPLIED
WARRANTY
OF
MERCHANTABILITY,
NON-
INFRINGEMENT, AND FITNESS FOR A PARTICULAR
PURPOSE. PAYMENTWORKS DOES NOT WARRANT
OR MAKE ANY REPRESENTATIONS REGARDING
THE USE OR THE RESULTS OF THE USE OF THE SITE
OR SERVICES, CUSTOMER DATA, TRANSACTION
DATA OR MATERIAL ON THE SITE OR THE SERVICE
IN TERMS OF THEIR CORRECTNESS, ACCURACY,
COMPLETENESS,
QUALITY,
LEGALITY,
TIMELINESS, RELIABILITY OR OTHERWISE.
4
v.20250130
PAYMENTWORKS PROVIDES NO WARRANTY OF
ANY KIND RELATED TO ANY THIRD-PARTY DATA
OR SOFTWARE THAT MAY BE INCORPORATED,
DISPLAYED OR INCLUDED IN THE SERVICE,
INCLUDING WITHOUT LIMITATION ANY DATA
VALIDATION PROVIDED BY OR THROUGH THE
SERVICE.
7. INDEMNIFICATION.
7.1. Infringement. PaymentWorks agrees to defend or, at its
option, to settle, any claim brought against Customer for
infringement of any United States patent, copyright, trade
secret or trademark by the Service as delivered, but excluding
any such claim to the extent it is based on the content of any
Customer Data or Transaction Data, and to indemnify
Customer against all damages and costs finally assessed by a
court of competent jurisdiction against Customer under any
such claim or action. Customer agrees that PaymentWorks
shall be released from the foregoing obligation unless
Customer has taken reasonable steps to mitigate any potential
expenses and provides PaymentWorks with: (i) prompt
written notice of any such claim or action, or possibility
thereof; (ii) sole control and authority over the defense or
settlement of such claim or action; and (iii) proper and full
information and assistance to settle and/or defend any such
claim or action. Customer shall have the right to employ
separate counsel and participate in the defense at its own
expense; provided that PaymentWorks shall remain in
control of the defense. In addition, PaymentWorks may, at its
sole option and expense, either: (a) procure for Customer the
right to use the allegedly infringing elements of the Service;
(b) replace the allegedly infringing elements of the Service
with non-infringing, functionally equivalent services; (c)
modify the allegedly infringing elements of the Service so
that they are not infringing; or (d) cease to provide the
allegedly infringing elements of the Service, refund any fees
paid by Customer covering any future period of time during
which such allegedly infringing elements Services were to be
provided. Upon exercise of option (d) in the previous
sentence, PaymentWorks shall have no further obligations or
liability to Customer with respect to the allegedly infringing
elements of the Service. Except as specified above,
PaymentWorks will not be liable for any costs or expenses
incurred without its prior written authorization. THE
FOREGOING PROVISIONS OF THIS SECTION 7 STATE
THE ENTIRE LIABILITY AND OBLIGATIONS OF
PAYMENTWORKS TO CUSTOMER WITH RESPECT
TO ANY ACTUAL OR ALLEGED INFRINGEMENT OF
ANY
PATENT,
COPYRIGHT,
TRADE
SECRET,
TRADEMARK
OR
OTHER
INTELLECTUAL
PROPERTY RIGHT BY THE SITE, THE SERVICE, OR
ANY PART THEREOF.
7.2.
Customer shall indemnify, defend and hold
harmless PaymentWorks and its directors, officers, members,
managers and employees from and against all claims, actions,
liabilities, losses, expenses, damages and costs (including
reasonable attorneys' fees), that may at any time be incurred
by reason of any third party claim arising out of or relating to
(i) any Customer Data or Transaction Data provided by the
Customer, (ii) a breach of these Terms of Service by
Customer, or (iii) any claim that is inconsistent with
Customer's representations or warranties to PaymentWorks
contained herein. PaymentWorks shall have the right to
employ separate counsel and participate in the defense at its
own expense.
8. LIMITATION OF LIABILITY.
8.1.
Limitation
of
Liability. PAYMENTWORKS'
LIABILITY TO CUSTOMER FOR DAMAGES WITH
RESPECT TO THE SITE OR THE SERVICE SHALL NOT
EXCEED THE FEES ACTUALLY PAID BY CUSTOMER
TO PAYMENTWORKS FOR THE SERVICE DURING
THE TWELVE (12) MONTHS PRIOR TO THE
OCCURRENCE OF THE BREACH OR INCIDENT
ASSERTED AS CAUSING HARM.
8.2. No Consequential Damages. NOTWITHSTANDING
ANY OTHER PROVISION OF THIS AGREEMENT, AND
IRRESPECTIVE OF ANY FAULT OR NEGLIGENCE,
NEITHER PARTY SHALL BE LIABLE FOR ANY
INDIRECT,
INCIDENTAL,
CONSEQUENTIAL,
SPECIAL OR PUNITIVE DAMAGES (INCLUDING
WITHOUT LIMITATION DAMAGES FOR HARM TO
BUSINESS, LOST REVENUES, LOST SALES, LOST
SAVINGS,
LOST
PROFITS
(ANTICIPATED
OR
ACTUAL), LOSS OF USE, DOWNTIME, INJURY TO
PERSONS OR DAMAGE TO PROPERTY AND CLAIMS
OF
THIRD
PARTIES),
HOWSOEVER
CAUSED,
ARISING OUT OF OR RELATED TO THIS SITE OR THE
SERVICE, WHETHER OR NOT SUCH PARTY HAS
BEEN APPRISED OR NOTIFIED THAT ANY SUCH
DAMAGES OR LOSSES ARE POSSIBLE OR LIKELY,
AND WHETHER OR NOT ANY PERMITTED REMEDY
HAS
FAILED
ITS
ESSENTIAL
PURPOSE.
THE
FOREGOING DISCLAIMER WILL NOT APPLY TO THE
EXTENT PROHIBITED BY APPLICABLE LAWS AND
REGULATIONS.
8.3. Conditions. The Parties agree that the above limitations
of liability of Section 8 shall apply regardless of the form of
action, whether in contract, warranty, strict liability or tort
(including, without limitation, negligence of any kind,
whether active or passive) or any other legal or equitable
theory, but shall not apply to fees owed to PaymentWorks by
Customer.
5
v.20250130
9. ADDITIONAL TERMS AND CONDITIONS.
9.1. U.S. Government Licenses. PaymentWorks provides
the Service, including related software and technology, for
ultimate federal government end use solely in accordance
with the following: Government technical data and software
rights related to the Services include only those rights
customarily provided to the public as defined in this
Agreement. This customary commercial license is provided
in accordance with FAR 12.211 (Technical Data) and FAR
12.212 (Software) and, for Department of Defense
transactions, DFAR 252.227-7015 (Technical Data -
Commercial Items) and DFAR 227.7202-3 (Rights in
Commercial Computer Software or Computer Software
Documentation). If a government agency has a need for rights
not granted under these terms, it must negotiate with
PaymentWorks to determine if there are acceptable terms for
granting those rights, and a mutually acceptable written
addendum specifically granting those rights must be included
in any applicable agreement.
9.2. Export Restrictions. The Site, the Service, other
technology PaymentWorks makes available, and derivatives
thereof may be subject to export laws and regulations of the
United States. Each party represents that it is not named on
any U.S. government denied-party list. Customer shall not
permit Authorized Users to access or use the Service or any
content in a U.S.-embargoed country or in violation of any
U.S. export law or regulation.
9.3. Terms and Conditions. Customer acknowledges and
agrees that its use of the Services and the Transaction Data,
and any use of Transaction Data by its Authorized Users or
Payees, shall not modify or supersede the terms and
conditions of any purchase agreements, invoices, or other
negotiated terms agreed to by and between Customer and any
Authorized User or Payee.
9.4. Future Functionality. Customer acknowledges and
agrees that its subscription to the Service is not contingent on
the delivery of any future functionality or features, or
dependent on any oral or written public or private statements
made by PaymentWorks regarding future functionality or
features.
9.5. Assignment. Neither this Agreement nor any rights
under this Agreement may be transferred or assigned by
Customer
without
the
prior
written
consent
of
PaymentWorks.
9.6. Confidentiality.
9.6.1. In connection with this Agreement each party (a
“Disclosing Party”) may disclose or make available
Confidential Information to the other party (a “Receiving
Party”). Subject to Section 9.6.2, “Confidential Information”
means information in any form or medium (whether oral,
written, electronic, or other) that the Disclosing Party
considers confidential or proprietary, including information
consisting of or relating to the Disclosing Party’s technology
or data, trade secrets, know-how, business operations, plans,
strategies, customers, and pricing, and information with
respect to which the Disclosing Party has contractual or other
confidentiality obligations, including third-party data
accessed through the Service (“Third-Party Data”), in each
case whether or not marked, designated, or otherwise
identified as “confidential.”
9.6.2. Confidential Information does not include information
that: (i) was rightfully known to the Receiving Party without
restriction on use or disclosure prior to such information
being disclosed or made available to the Receiving Party in
connection with this Agreement; (ii) was or becomes
generally known by the public other than by the Receiving
Party’s or any of its representatives’ noncompliance with
this Agreement; (iii) was or is received by the Receiving
Party on a non-confidential basis from a third party that was
not or is not, at the time of such receipt, under any obligation
to maintain its confidentiality; (iv) was or is independently
developed by the Receiving Party without reference to or use
of any Confidential Information; or (v) is required to be
disclosed by law, by any court of competent jurisdiction, or
by any regulatory or administrative body.
9.6.3. Each party shall (i) hold the other’s Confidential
Information in confidence and, unless required by law, not
make the other party’s Confidential Information available to
any third party or use the other party’s Confidential
Information for any purpose, in each case, other than as
permitted by this Agreement; (ii) disclose the other party’s
Confidential Information only to those of its officers,
employees, agents, and subcontractors to whom and to the
extent to which such disclosure is necessary for the purposes
contemplated by this Agreement; (iii) require that any person
who receives Confidential Information pursuant to Section
9.6.3(ii) comply with the obligations in this Section 9.6 as if
they were a party to this Agreement; (iv) adopt reasonable
security practices and systems to secure the Confidential
Information, and take prompt remedial action (at its own
expense), including prompt notice to the other party, in the
event of unauthorized access or disclosure; and (v) take all
reasonable steps to ensure that the other party’s Confidential
Information to which it has access is not disclosed or
distributed by its employees or agents in violation of this
Section 9.6.
9.7. Third-Party Data. PaymentWorks may provide
Customer with certain Third-Party Data to assist Customer
with assessing and managing risk related to payments made
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
CARAHSOFT TECHNOLOGY CORP.
EXHIBIT C
METHOD AND AMOUNT OF COMPENSATION
The method and amount of compensation is in accordance with Section 3 of this Agreement.
NOT TO EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Statement of Work must not exceed $279,300 for the entire term of the Agreement.
DETAILED PROJECT COMPENSATION
City shall pay Contractor compensation in accordance with the rates set forth in Region 4 Education
Service Center (ESC) Contract No. R240303.
Contract #
for
with
Effective:
EXHIBIT A
Carahsoft Technology Corporation
Software Solutions and Services
R240303
January 1, 2025
Region 4 Education Service Center (ESC)
The following documents comprise the executed contract
effective:
I.
Vendor Contract and Signature Form
II.
Supplier’s Response to the RFP
III.
[FILLER TEXT]
IV.
[FILLER TEXT]
V.
[FILLER TEXT]
January 1, 2025
APPENDIX A
Contract
This Contract (“Contract”) is made as of December 17, 2024 by and between Carahsoft
Technology Corporation Contractor”) and Region 4 Education Service Center (“Region 4 ESC”)
for the purchase of Software Solutions and Services (“the products and services”).
RECITALS
WHEREAS, Region 4 ESC issued Request for Proposal Number 24-03 for (“RFP”), to which
Contractor provided a response (“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in
providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the Contract
between the Contractor and Region 4 ESC, having its principal place of business at 7145 West
Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from these
terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4
ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of all
attachments referenced herein. In the event of a conflict between the provisions set forth below
and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public and
private primary, secondary and higher education entities, non-profit entities, and agencies for the
public benefit (“Public Agencies”) may purchase products and services at prices indicated in the
Contract upon the Public Agency’s registration with OMNIA Partners.
1) Term of agreement. Term of agreement. The initial term of the Contract is for a period of three
(3) years unless terminated, canceled or extended as otherwise provided herein. Region 4
ESC shall have the right in its sole discretion to renew the Contract for an additional term of
up to two (2) years or for a lesser period of time as determined by Region 4 ESC by providing
written notice to the Contractor of Region 4 ESC’s intent to renew thirty (30) days prior to the
expiration of the original term. Contractor acknowledges and understands Region 4 ESC is
under no obligation whatsoever to extend the term of this Contract. Notwithstanding the
forgoing paragraph, the term of the Contract, including any extension of the original term, shall
be further extended until the expiration of any Purchase Order issued under the Contract for
a period of up to one year beyond the Contract term.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and
Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i.
This Contract
ii.
Offeror’s Best and Final Offer
iii.
Offeror’s proposal
iv.
RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to do so in writing by Region 4 ESC.
6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially alter it are acceptable.
7) Assignment of Contract. No assignment of Contract may be made without the prior written
approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material
change in operations is made (i.e., bankruptcy, change of ownership, merger, etc.).
8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to
perform this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change of
name agreement will not change the contractual obligations of Contractor.
9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding
unless authorized and signed by Region 4 ESC.
10) Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than those identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing provided to members by added distributors or dealers
must also be less than or equal to the Contractor’s pricing.
11) TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obligation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
i.
Providing material that does not meet the specifications of the Contract;
ii. Providing work or material was not awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract cancellation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the property of Region 4 ESC.
b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any of the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies afforded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled to receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Contract to be terminated. In the event Region 4 ESC must
purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall
give notice and full particulars of Force Majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied upon, and the obligation of
the party giving such notice, so far as it is affected by such Force Majeure, shall be
suspended during the continuance of the inability then claimed, except as hereinafter
provided, but for no longer period, and such party shall endeavor to remove or overcome
such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipelines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12) Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or
terminated.
13) Survival Clause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract for a period of up to one year beyond the term of the Contract.
14) Delivery. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If
delivery is not or cannot be made within this time period, the Contractor must receive
authorization for the delayed delivery. The order may be canceled if the estimated shipping
time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be
included in all pricing offered unless otherwise clearly stated in writing.
15) Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16) Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17) Price Adjustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alterations that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility
to keep all pricing up to date and on file with Region 4 ESC. All price changes must be
provided to Region 4 ESC, using the same format as was provided and accepted in the
Contractor’s proposal.
Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following conditions: 1) reduction is available to all users equally;
2) reduction is for a specific period, normally not less than thirty (30) days; and 3) original
price is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published
price reduction during the Contract term.
18) Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
reserves the right to audit the accounting for a period of three (3) years from the time such
purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date of termination. Region 4 ESC shall have the authority
to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Region 4 ESC.
19) Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor
may substitute a new product or model if the replacement product meets or exceeds the
specifications and performance of the discontinued model and if the discount is the same or
greater than the discontinued model.
20) New Products/Services. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid competitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21) Options. Optional equipment for products under Contract may be added to the Contract at
the time they become available under the following conditions: 1) the option is priced at a
discount similar to other options; 2) the option is an enhancement to the unit that improves
performance or reliability.
22) Warranty Conditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in
writing.
23) Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24) Site Preparation. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to
moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25) Registered Sex Offender Restrictions. For work to be performed at schools, Contractor
agrees no employee or employee of a subcontractor who has been adjudicated to be a
registered sex offender will perform work at any time when students are or are reasonably
expected to be present. Contractor agrees a violation of this condition shall be considered a
material breach and may result in the cancellation of the purchase order at Region 4 ESC’s
discretion. Contractor must identify any additional costs associated with compliance of this
term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26) Safety measures. Contractor shall take all reasonable precautions for the safety of employees
on the worksite and shall erect and properly maintain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Proper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27) Smoking. Persons working under the Contract shall adhere to local smoking policies.
Smoking will only be permitted in posted areas or off premises.
28) Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other location, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure location and be insured for their full value by the Contractor
against loss and damage. Contractor agrees to provide proof of coverage and additionally
insured upon request. Additionally, if stored offsite, the materials must also be clearly identified
as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite,
as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's
responsibility to protect all materials and equipment. Contractor warrants and guarantees that
title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance.
29) Funding Out Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30) Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of the Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31) Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo
or any form of publicity, inclusive of press releases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32) Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
33) Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local,
state, and federal laws governing the sale of products/services and shall comply with all laws
while fulfilling the Contract. Applicable laws and regulation must be followed even if not
specifically identified herein.
24-03 Addendum 4
Carahsoft Technology Corporation
Supplier Response
Event Information
Number:
24-03 Addendum 4
Title:
Software Solutions and Services
Type:
Request for Proposal
Issue Date: 4/24/2024
Deadline:
6/13/2024 02:00 PM (CT)
Notes:
Oral communications concerning this RFP shall not be binding and
shall in no way excuse an Offeror of the obligations set forth in this
proposal.
Only online proposals will be accepted. Proposals must be submitted
via Region 4 ESC's online procurement system:
region4esc.ionwave.net.
No manual, emailed, or faxed proposals will be accepted.
NON-MANDATORY PRE-PROPOSAL CONFERENCE
Meeting to be held on
Thursday, May 9, 2024 at 11:00 am
via ZOOM. Click here to join.
Offerors are strongly encouraged, but not required to participate in a
pre-proposal conference with the Procurement and Operations
Specialist.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 1 of 33 pages
Contact Information
Address: Finance and Operations
7145 West Tidwell Road
TX 77092
Email:
questions@esc4.net
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 2 of 33 pages
Carahsoft Technology Corporation Information
Address: 11493 Sunset Hills Road, Suite 100,
Reston, VA 20190
Phone:
(703) 871-8500
By submitting your response, you certify that you are authorized to represent and bind your company.
Jennifer Kanach
Proposals@carahsoft.com
Signature
Email
Submitted at 6/13/2024 11:43:01 AM (CT)
Requested Attachments
OFFER AND CONTRACT SIGNATURE FORM
Carahsofts Offer and Contract
Signature Form.pdf
Please complete the Offer and Contract Signature Form, located on the Attachments tab, and upload the completed
document here.
Appendix B - Terms & Conditions Acceptance Form
Carahsofts Appendix B Terms &
Conditions Acceptance Form.pdf
Please complete the Terms & Conditions Acceptance Form, located on the Attachments tab, and upload the
completed document here.
Acknowledgment and Acceptance of Region 4 ESC's Open Records
Policy
Carahsofts Acknowledgment and
Acceptance of Region 4 ESCs
Open Records Policy.pdf
Please complete the Acknowledgment and Acceptance of Region 4 ESC's Open Records Policy, located on the
Attachments tab, and upload the completed document here.
Products and Pricing
Carahsofts Response to Region 4
ESCs RFP #24-03.pdf
Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance of
line. Describe the full line of products and services offered by supplier.
Value Add
No response
Provide any additional information related to products and services Offeror proposes to enhance and add value to the
Contract. Furniture can be included as a Value-Add, include any fees such as installation, delivery options,
setup/cleaning, classroom design/layout, special orders, etc.
Additional Agreements Offeror will require Participating Agencies to
sign.
No response
Upload any additional agreements offeror will require Participating Agencies here.
Antitrust Certification Statements
Carahsofts Antitrust Certification
Statements.pdf
Please complete the Antitrust Certification Statements, located on the Attachments tab, and upload the completed
document here.
Certificate of Interested Parties (Form 1295)
Carahsofts 1295 Form.pdf
Must complete the form online at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Texas Government Code 2270 Verification Form
Carahsofts Texas Government
Code 2270 Verification Form.pdf
Please complete the Texas Government Code 2270 Verification Form, located on the Attachments tab, and upload the
completed document here.
Diversity Program Certifications
No response
If there are any diversity programs, provide a copy of their certification.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 3 of 33 pages
Small Business Enterprise (SBE) or Disadvantaged Business
Enterprise (DBE) Certification
No response
Please upload Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) Certification if
applicable.
Minority Women Business Enterprise Certification
No response
Please upload Minority Women Business Enterprise Certification if applicable.
Historically Underutilized Business (HUB) Certification
No response
Please upload Historically Underutilized Business (HUB) Certification if applicable.
Historically Underutilized Business Zone Enterprise (HUBZone)
No response
Please upload Historically Underutilized Business Zone Enterprise (HUBZone) if applicable.
Other recognized diversity certificate holder
No response
Please upload other recognized diversity certificate holder if applicable.
Submit FEIN and Dunn & Bradstreet report.
Carahsofts 2022 Financial
Statement Paragraph - D&B
Writeup.pdf
Upload FEIN and Dunn & Brandstreet report here.
OMNIA Partners - Exhibit F Federal Funds Certifications
Carahsofts Exhibit F Federal
Funds Certifications.pdf
Please complete the OMNIA Partners - Exhibit F Federal Funds Certifications located on the Attachments tab and
upload the completed documents here.
OMNIA Partners - Exhibit G New Jersey Business Compliance
Carahsofts Exhibit G New Jersey
Business Compliance Forms.pdf
Please complete the OMNIA Partners - Exhibit G New Jersey Business Compliance forms, located on the Attachments
tab, and upload the completed documents here.
Bid Attributes
1
Oral Communication
Oral communications concerning this RFP shall not be binding and shall in no way excuse an Offeror of the
obligations set forth in this proposal.
I have read and agree.
2
Scope of Work
Please download and thoroughly review the Scope of Work, located on the Attachments Tab. Indicate your review
and acceptance below.
I have read and agree.
3
Terms and Conditions
Please download and thoroughly review the Terms and Conditions, located on the Attachments Tab. Indicate your
review and acceptance below.
I have read and agree.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 4 of 33 pages
4
Products/Pricing - Upload on Response Attachments Tab
Offerors shall provide pricing based on a discount from a manufacturer's price list, or fixed price, or a combination
of both with indefinite quantities. Offeror may offer their complete product, and service offering as a balance of line.
Prices listed will be used to establish the extent of a manufacturer's product lines, services, warranties, etc. that are
available from Offeror and the pricing per item. Multiple percentage discounts are acceptable if, where different
percentage discounts apple, the different percentages are specified. Additional pricing and/or discounts may be
included. Products and services proposed are to be priced separately with all ineligible items identified. Offerors
may elect to limit their proposals to any category or categories. The discount proposed shall remain the same
throughout the term of the contract and at all renewal options. Price lists must contain the following: (if applicable)
Manufacturer Part #
Offeror's Part # (if different from manufacturer part #)
Description
Manufacturers Suggested List Price and Net Price
Net price to Region 4 ESC (including freight)
List all categories that you are offering
5
Is pricing available for all products and services?
Yes
No
6
Describe any shipping charges (where applicable).
All deliveries shall be freight prepaid F.O.B. destination and shall be included in all pricing unless otherwise clearly
stated in writing.
Carahsoft understands this requirement and can confirm all pricing provided is comprehensive.
7
Provide pricing for warranties on all products and services.
All products and services come with an initial warranty included in the price. Additional warranties are available
upon request.
8
Describe any return or restocking fees.
We do not offer a return policy on software and services, and by the nature of software licenses and services
there are no restocking concerns.
9
Describe customer fulfillment process.
Carahsoft’s number one concern is providing all orders swiftly and accurately. Our customer fulfillment process
includes a number of safeguards to ensure that each order is handled efficiently, and each customer is satisfied
with their procurement. When a purchase order is received from the customer, a unique Carahsoft sales order
number is generated. The purchase order is then entered in the accounting system where a Carahsoft purchase
order is generated to submit to the vendor. After the PO is submitted and the order has been shipped, the vendor
issues an invoice to Carahsoft. Once the vendor invoice is received, it generates the corresponding customer
invoice. The customer’s payment is due within 30 days and payment closes out once payment of their invoice is
received. Customers may place orders with Carahsoft in a variety of methods. Acceptances of physical PO,
contracts, electronic orders, fax are all acceptable order methods. Please see Products and Pricing Response.
1
0
Discounts or Rebates
Describe any additional discounts or rebates available. Additional discounts or rebates may be offered for large
quantity orders, single ship to location, growth, annual spend, guaranteed quantity, etc.
Additional discounts can be provided on a deal-by-deal basis.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 5 of 33 pages
1
1
Verification of Contract Pricing
Describe how customers verify they are receiving Contract pricing.
Carahsoft has a representative that manages our current Omnia contract. This same representative will help
manage this contract, and will help ensure that all Participating Agencies will receive the Master Agreement pricing
through any distributors or reseller partners. In addition, the contract pricing will be listed for all our inhouse sales
representatives to chose in our internal, custom built Customer Relationship Management Platform to ensure
direct deals are properly priced according to the Master Agreement.
1
2
Describe invoicing process. Include payment terms and acceptable methods of payment outlining any
associated fees pertaining to credit card/p-cards.
Carahsoft’s preferred payment terms are Net30. Carahsoft accepts orders via purchase order, credit card (phone
or web), direct invoices, customer contracts and similar, and will work with Region 4 ESC to reach an agreement on
preferred forms of payment.
1
3
Frequency of Pricing Updates
Propose the frequency of updates to the Offeror’s pricing structure. Describe any proposed indices to guide price
adjustments. If offering a catalog contract with discounts by category, while changes in individual pricing may
change, the category discounts should not change over the term of the Contract.
This information varies by manufacturer.
1
4
Future Product Introductions
Describe how future product introductions will be priced and align with Contract pricing proposed.
Carahsoft will add products and services that are in scope of the contract per the terms and conditions and
discounts proposed.
1
5
Not to Exceed Pricing
Region 4 ESC requests pricing be submitted as not to exceed pricing. Unlike fixed pricing, the Contractor can adjust
submitted pricing lower if needed but, cannot exceed original pricing submitted. Contractor must allow for lower
pricing to be available for similar product and service purchases. Cost plus pricing as a primary structure is not
acceptable.
1
6
Appendix D, Exhibit A, OMNIA Partners Response for National Contract
Include a detailed response to Appendix D, Exhibit A, OMNIA Partners Response for National Cooperative Contract.
Responses should highlight experience, demonstrate a strong national presence, describe how Offeror will educate
its national sales force about the Contract, describe how products and services will be distributed nationwide,
include a plan for marketing the products and services nationwide, and describe how volume will be tracked and
reported to OMNIA Partners.
1
7
Appendix D, Exhibit B, OMNIA Partners Administration Agreement
The successful Offeror will be required to sign Appendix D, Exhibit B, OMNIA Partners Administration Agreement
prior to Contract award. Offerors should have any reviews required to sign the document prior to submitting a
response. Offeror’s response should include any proposed redlined exceptions to OMNIA Partners Administration
Agreement.
1
8
Appendix D, Exhibits F and G
Include completed Appendix D, Exhibits F. Federal Funds Certifications and G. New Jersey Business Compliance.
1
9
Emergency Orders
Describe how Offeror responds to emergency orders.
Once Carahsoft has received an order it places the order with the manufacturer to send to the customer directly.
Many of Carahsoft’s orders are software, so there is an instant delivery per the agreed upon schedule, which can
be escalated in the case of an emergency.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 6 of 33 pages
2
0
What is Offeror's average Fill Rate?
We are able to fill all orders for the solutions provided in this proposal 100% of the time, due to inventory and
restocking not being a concern for software and services.
2
1
What is Offeror’s average on time delivery rate?
Describe Offeror's history of meeting the shipping and delivery timelines.
Carahsoft delivers all of its orders on time. Once Carahsoft has received an order it places the order with the
manufacturer to send to the customer directly. Many of Carahsoft’s orders are software, so there is an instant
delivery per the agreed upon schedule.
2
2
Describe Offeror’s return and restocking policy.
We do not offer a return policy on software and services, and due to the nature of software licenses and services
there are no restocking concerns.
2
3
Describe Offeror’s ability to meet service and warranty needs.
All products and services come with an initial warranty included in the price. Additional warranties are available
upon request.
2
4
Describe Offeror’s customer service/problem resolution process. Include hours of operation, number
of services, etc.
Carahsoft’s hours are from 8:30am - 5:30pm EST, but our vendors offer a variety of customer service hours, often
providing avenues for 24/7 care
2
5
Describe Offeror’s invoicing process. Include payment terms and acceptable methods of payments.
Offerors shall describe any associated fees pertaining to credit cards/p-cards.
Carahsoft’s preferred payment terms are Net30. Carahsoft accepts orders via purchase order, credit card (phone
or web), direct invoices, customer contracts and similar, and will work with Region 4 ESC to reach an agreement on
preferred forms of payment.
2
6
Describe Offeror’s contract implementation/customer transition plan.
During the first ten days following contract award, the Carahsoft team will conduct additional discovery activities.
We have identified the keys to establishing a successful project are open discussion, careful planning and
proactive risk identification and mitigation. The Carahsoft team will immediately work with the Region 4 ESC
representatives, our staff and partners in a series of meetings and workshops from the executive level to the staff
level to ensure the compliance of product delivery and contract requirements. This process is the first step in the
Carahsoft Team’s successful contract performance On Day One of contract award, Carahsoft will launch our
Region 4 ESC ten day marketing blitz. We will also begin to convert quotes in our CRM system to Region 4 ESC
quotes. This transition will help provide Carahsoft with additional opportunities throughout the United States and
will motivate customers to utilize different Region 4 ESC contracts in the process.
2
7
Describe the financial condition of Offeror.
As a privately owned company, Carahsoft does not publicly release financial information. We are a stable,
conservative, and profitable company which has grown, since founding in 2004, from $4M in bookings to more
than $16.4B in 2023. The company has received numerous accolades for our business performance from our
manufacturing partners and the industry, including annual recognition (detailed further on our website) in the CRN
Solution Provider 500 (2006-Present), Washington Technology’s Top 100 Government Contractors (2010-
Present), and the Washington Business Journal’s Largest Government Contractors (2011-Present). We currently
maintain a $25M line of credit available (currently 100% available) with Xenith Bank. Should you require our
audited financial statements or have further financial inquiries, we would be happy to provide additional
information under separate cover to the specific individual that would be reviewing them. Specific questions may
be referred to Craig P. Abod, Pres
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 7 of 33 pages
2
8
Provide a website link in order to review website ease of use, availability, and capabilities related to
ordering, returns and reporting. Describe the website’s capabilities and functionality.
Carahsoft will develop and maintain a microsite that will be dedicated to this Contract. This will be a supplement to
the Vendor support site and will include materials such as: - Contract Information - Contract FAQ Document -
Product Information - Catalog/ Pricelist Information - Additional Contractual Information. The following are
examples of Dedicated Websites for current Carahsoft contracts: - Department of Defense ESI BPA Contract #
N00104-12-A-ZF31 (http://www.carahsoft.com/buy/esi-bpa-contracts/department-defense-esi-desktop-bpa-
contract-n00104-12-zf31) - Department of Navy ESI BPA Contract (https://www.carahsoft.com/buy/esi-bpa-
contracts/department-defense-esi-bpa-contract-n00104-12-zf31) - NASA SEWP V Contract #
NNG15SC03B/NNG15SC27B (http://www.carahsoft.com/buy/sewp)
2
9
Describe the Offeror’s safety record.
Due to there being no inventory to risk employee’s safety, Carahsoft has a clean safety record.
3
0
Provide a brief history of the Offeror, including year it was established and corporate office location.
Carahsoft Technology Corp. is an IT solutions provider delivering best-of-breed hardware, software, and support
solutions to federal, state and local government agencies. Formed by a group of seasoned professionals with
decades of experience in sales, marketing and contract program management, Carahsoft has built our reputation
as a customer-centric organization. The Carahsoft team has a proven history of helping agencies find the best
possible technology solution at the best possible value. Each customer works directly with a dedicated account
representative to determine a solution tailored specifically to meet his or her needs. We combine our extensive
knowledge of the technologies we provide, with a thorough understanding of the government procurement
process, to analyze needs, provide configuration support, simplify the ordering process, and offer special
government pricing. More information in our Products and Pricing response.
3
1
Describe Offeror’s reputation in the marketplace.
Carahsoft has a unique business model focusing on providing superior sales and marketing execution, a track
record of success, high integrity, and a focus on strategic vendor relationships. Carahsoft offers a vast portfolio
and provides many value adds that other large reseller companies cannot attain. However, As an IT reseller and
distributor, Carahsoft works together with a number of other companies and strives to maintain positive
relationships in the IT industry because the IT business requires cooperation on all levels. We are a stable,
conservative, and profitable company and have received numerous accolades, as detailed below and further on
our awards page: http://www.carahsoft.com/awards ? Top Ranked GSA Schedule 70 Contract holder for software ?
#22 on Washington Business Journal’s Largest Government Contractors List for 2023 ? #31 on Washington
Technology’s Top 100 Government Contractors List for 2023 ? Fed 100 Winner and Ernst & Young Entrepreneur
of the Year, Craig P. Abo
3
2
Describe Offeror’s reputation of products and services in the marketplace.
In addition to our awards above, Carahsoft maintains one of the largest partner networks in the industry and can
provide a quote for any vendor in 30 minutes.
3
3
Provide a current list of Authorized Distributors/Resellers including contact information and
geographical area.
Carahsoft would like to leverage our entire partner network, to ensure that all OMNIA Partners have the best
coverage and options available on the market, no matter their need or location. Considering the constantly
expanding nature of our current partner network of over 4,000 partners, Carahsoft is unable to list all potential
partners at this time. Carahsoft will act as the main point of contact for any processing, handling or shipping of any
products or services to the end user and can even provide direct contact information for our manufacturer or
reseller partners to facilitate communication if needed.
3
4
Describe the experience and qualifications of key employees.
Craig Abod - Top corporate executive with more than 25 years of experience in government sales, government
marketing, and Federal Contract program management / Robert Moore - • Senior Sales Executive with a 15+ year
accomplished career track. More information can be found in our Product and Pricing response.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 8 of 33 pages
3
5
Describe Offeror’s experience working with the government sector.
Carahsoft has been providing best of breed hardware, software, and support solutions to federal, state, and local
government agencies since 2004, processing over 388,969 orders. Additionally, over the past 20 years Carahsoft
has acquired and maintained a wide variety of purchasing contract vehicles for agencies at the state, local, and
federal levels. Associated with all contracts are dedicated and experienced contract management resources. A list
of available contracts can be found at www.carahsoft.com/contracts/index.php.
3
6
Describe past litigation, bankruptcy, reorganization, state investigations of entity or current officers
and directors.
Carahsoft does not have any such actions.
3
7
Indicate if Offeror is licensed to do business in all 50 states.
Yes
No
3
8
Provide Offeror's expertise in working with public sector and understanding of the unique technical
regulatory requirements.
Carahsoft has secured numerous contracts that enable Carahsoft and our partners to serve public sector
customers throughout the United States and Canada. We are a topperforming contractor for the GSA Schedule,
SEWP V and ITES-SW2 contracts. We hold several agency-specific contracts and Department of Defense
Enterprise Software Initiative agreements and provide our EDU and SLG customers with access to technology via
The Quilt contract, the NASPO Value Point and OMNIA Partners cooperating purchasing agreements, and
numerous state and reseller contracts. We have established strategic, long-term relationships with the industry’s
leading manufacturers including Adobe, Splunk, Google Cloud, Amazon Web Services, Microsoft, VMware,
Salesforce, Zoom, DocuSign, Micro Focus Government Solutions, Dell Technologies, Snowflake, Palo Alto
Networks, ServiceNow, Veritas, Broadcom, and SAP, among hundreds of other established and emerging
technology providers. Please see Products and Pricing Response.
3
9
References
Provide a minimum of 10 customer references relating to the products and services within this RFP. Include entity
name, contact name and title, contact phone and email, city, state, years serviced, description of services and
annual volume.
Please find 3 references and Carahsoft's request to provide further information upon award in our Product and
Pricing response. **Carahsoft actively administers and maintains several cooperative purchasing contracts for the
General Services Administration (GSA), National Aeronautics and Space Administration (NASA), National
Association of State Procurement Officials (NASPO), OMNIA Partners, Texas Department of Information Resources
(among many others), and Public Services and Procurement Canada (PSPC).**
4
0
Value Add
Provide any additional information related to products and services Offeror proposes to enhance and add value to
the Contract.
Carahsoft will provide the following additional value-added services at no additional cost to Region 4 ESC: 1.
Dedicated Account Manager 2. Program Management 3. Training Webcasts & Access to Carahsoft Facilities 4.
Proactive Marketing of the Contract 5. Monthly/Quarterly Reports 6. Dedicated Phone Lines & Live Chat 7.
Dedicated Contract Microsite 8. Dedicated Email Address Please find an in-depth description of these bullets in
our Products and Pricing response.
4
1
Competitive Range
It may be necessary to establish a competitive range. Factors from the predetermined criteria will be used to make
this determination. Responses not in the competitive range will not receive further award consideration. Region 4
ESC may determine establishing a competitive range is not necessary.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 9 of 33 pages
4
2
Past Performance
An Offeror's past performance and actions are relevant in determining whether or not the Offeror is likely to provide
quality goods and services; the administrative aspects of performance; the Offeror's history of reasonable and
cooperative behavior and commitment to customer satisfaction; and generally, the Offeror's businesslike concern
for the interests of the customer may be taken into consideration when evaluating proposals, although not
specifically mentioned in the RFP.
4
3
Additional Investigations
Region 4 ESC reserves the right to make such additional investigations as it deems necessary to establish the
capability of any Offeror.
4
4
Pricing Commitment
Supplier commits the not-to-exceed pricing provided under the Master Agreement pricing is its lowest available (net
to buyer) to Public Agencies nationwide and further commits that if a Participating Public Agency is eligible for lower
pricing through a national, state, regional or local or cooperative contract, the Supplier will match such lower pricing
to that Participating Public Agency under the Master Agreement.
Yes
No
4
5
Supplier Response
Supplier must supply the following information for the Principal Procurement Agency to determine Supplier's
qualifications to extend the resulting Master Agreement to Participating Public Agencies through OMNIA Partners.
4
6
Brief history and description of Supplier to include experience providing similar products and
services.
Carahsoft Technology Corp. is The Trusted Government IT Solutions Provider®, supporting Public Sector
organizations across Federal, State and Local Government agencies and Education and Healthcare markets. As
the Master Government Aggregator® for our vendor partners, we deliver solutions for Cybersecurity, MultiCloud,
DevSecOps, Big Data, Artificial Intelligence, Open Source, Customer Experience and more. Working with resellers,
systems integrators and consultants, our sales and marketing teams provide industry leading IT products,
services, and training through hundreds of contracts. Founded in 2004, Carahsoft is headquartered in Reston,
Virginia.
4
7
Total number and location of salespersons employed by Supplier.
Carahsoft employees about 3,500 persons.
4
8
Number and location of support centers (if applicable) and location of corporate office.
Carahsoft’s main office is located at 11493 Sunset Hills Road, Reston, VA 20190
4
9
Annual sales for the three previous fiscal years.
$16400000000
5
0
Annual sales for the three previous fiscal years.
$12500000000
5
1
Annual sales for the three previous fiscal years.
$10600000000
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 10 of 33 pages
5
2
Describe any green or environmental initiatives or policies.
Reducing our carbon footprint is extremely important to Carahsoft. As a result, we strive to ensure that our
recycling program is comprehensive and robust. Carahsoft uses single-stream recycling to make it as easy as
possible for our employees to recycle as much as they can. Carahsoft uses recycled materials whenever possible.
For example, hard copy bid submissions are printed on recycled paper and shipped using recycled packing
materials. Carahsoft uses only Energy Star compliant hardware, which uses substantially less electricity when
items are not in use. Additionally, thelights in our office are on a timer to ensure that lights are turned off when the
employees are not working. Likewise, motion detectors ensure that lights are not left on when rooms are empty.
Carahsoft has implemented VMware internally, which moves our servers to a virtualized cloud environment,
eliminating the need for physical servers in our office. This has drastically reduced our server footprint, allowing us
to save thousands of dollars each year on heating and cooling our data center.Carahsoft also seeks to reduce our
carbon footprint by providing transit benefits for employees who use public transportation to commute to and from
work. In fact, we recently relocated our offices to within less than half of a mile of the Washington Metrorail System,
making it easy for employees to take advantage of sustainable public transportation. Carahsoft is always open to
suggestions on how we can encourage more sustainable practices and how we can implement further policies to
reduce our company’s footprint.
5
3
Diversity Programs
Describe any diversity programs or partners supplier does business with and how Participating Agencies may use
diverse partners through the Master Agreement. Indicate how, if at all, pricing changes when using the diversity
program. If there are any diversity programs, provide a list of diversity alliances and a copy of their certifications.
Carahsoft maintains a vast ecosystem of partners of various socioeconomic classifications, including resellers,
systems integrators, and service providers. The Carahsoft partner network includes a very diverse group with
varying specializations, credentials, product lines, and business types, including over 700 Small Businesses. If
awarded, Carahsoft will leverage our experience managing this vast partner ecosystem to support the participation
of MWBEor SDVOB certified businesses.
5
4
Minority Women Business Enterprise
Yes
No
5
5
If yes, list certifying agency:
No response
5
6
Small Business Enterprise (SBE) or Disadvantaged Business Enterprise
Yes
No
5
7
If yes, list certifying agency:
No response
5
8
Historically Underutilized Business (HUB)
Yes
No
5
9
If yes, list certifying agency:
No response
6
0
Historically Underutilized Business Zone Enterprise (HUBZone)
Yes
No
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 11 of 33 pages
6
1
If yes, list certifying agency:
No response
6
2
Other recognized diversity certificate holder
Yes
No
6
3
If yes, list certifying agency:
No response
6
4
Contractor Relationships
List any relationships with subcontractors or affiliates intended to be used when providing services and identify if
subcontractors meet minority-owned standards. If any, list which certifications subcontractors hold and certifying
agency.
As described above, Carahsoft has a robust partner network, many of which do meet minority owned standards.
6
5
Describe how supplier differentiates itself from its competitors.
Carahsoft’s top three differentiating strengths include: 1. Sales & Marketing – Carahsoft provides innovative
sales and marketing programs to each vendor we support. Carahsoft’s dedicated proactive sales team focuses on
lead generation, proactive inside sales, and provides responsive sales support. We work with vendors to develop
a joint sales process based on the vendor go-to-market strategy and work to align the Carahsoft sales team with
vendor and reseller teams. Carahsoft’s comprehensive marketing program is supported by a dedicated marketing
team of 220+ reps. The marketing team plans and executes many informative events throughout the year to drive
demandincluding but not limited to: webcasts, on-site events (Carahsoft hosted and third-party hosted),
conferences and trade shows, email campaigns, social media campaigns, advertising and thought-leadership.
Carahsoft invests in many marketing resources that we extend to our vendor teams to maximize marketing
effectiveness and amplify the vendor’s messaging. 2. Proven Execution – Carahsoft has leveraged its vast
contracting experience and extended it to quoting and order management. In our experience managing public
sector aggregation programs on behalf of other industry leading vendors, Carahsoft has the operation excellence
in place to free up vendor resources previously committed these tasks. We feel our model will allow Autodesk to
“offload” some of these tasks on Carahsoft, knowing that we are fully committed and capable of servicing the
partner eco-system. - Carahsoft seamlessly generates quotes within 30 minutes or less - Carahsoft has a team
dedicated to renewals sales and a leadershipgroup to ensure that each team is working at an optimal level. 3.
Knowledge of Government – The government market is complex and the intricacies offer the opportunity for an
innovative model driven to best serve government customers and add value to the channel. Carahsoft has
extensive knowledge and decades of expertise in understanding the public sector market, including: ??Unique
budget and procurement cycles - Specific contract requirements and set-asides - Audits, regulations and
compliance - The value of Prime Contractors and Systems Integrators and how to work with them - Competitive
marketplace - Security Clearances - Collection of A/R requires expertise and focus Carahsoft stays current with
government requirements, trends and initiatives by attending and participating in many industry events. We also
rely on the expertise of our industry consultants who are former government executives.
6
6
Litigation, Bankruptcy or reorganization
Describe any present or past litigation, bankruptcy or reorganization involving supplier.
Not applicable.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 12 of 33 pages
6
7
Felony Conviction Notice
Indicate if the supplier:
is a publicly held corporation and this reporting requirement is not applicable;
is not owned or operated by anyone who has been convicted of a felony; or
is owned or operated by and individual(s) who has been convicted of a felony and provide the names and
convictions.
Yes
No
6
8
Debarment or suspension actions
Describe any debarment or suspension actions taken against supplier.
Not Applicable.
6
9
Distribution, Logistics
Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance
of line. Describe the full line of products and services offered by supplier.
Carahsoft is leveraging our vast ecosystem of manufacturer, reseller, and services partners. Please see our
attached corporate line card for an idea of the large partner network we can provide for this initiative.
7
0
Distribution
Describe how supplier proposes to distribute the products/service nationwide. Include any states where products
and services will not be offered under the Master Agreement, including U.S. Territories and Outlying Areas.
Carahsoft holds many other contract vehicles with State and Local agencies. We are happy to offer these to any
states where products and services will not be offered under the Master Agreement. Please see a full list of our
contracts here: https://www.carahsoft.com/buy#state-local
7
1
Distribution
Describe how Participating Agencies are ensured they will receive the Master Agreement pricing; include all
distribution channels such as direct ordering, retail or in-store locations, through distributors, etc. Describe how
Participating Agencies verify and audit pricing to ensure its compliance with the Master Agreement.
Carahsoft has a representative that manages our current Omnia contract. This same representative will help
manage this contract, and will help ensure that all Participating Agencies will receive the Master Agreement pricing
through any distributors or reseller partners. In addition, the contract pricing will be listed for all our in-house sales
representatives to chose in our internal, custom built Customer Relationship Management Platform to ensure
direct deals are properly priced according to the Master Agreement.
7
2
Logistics
Identify all other companies that will be involved in processing, handling or shipping the products/services to the
end user.
Carahsoft would like to leverage our entire partner network, to ensure that all OMNIA Partners have the best
coverage and options available on the market, no matter their need or location. Considering the constantly
expanding nature of our current partner network of over 4,000 partners, Carahsoft is unable to list all potential
partners at this time. Carahsoft will act as the main point of contact for any processing, handling or shipping of any
products or services to the end user and can even provide direct contact information for our manufacturer or
reseller partners to facilitate communication if needed.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 13 of 33 pages
7
3
Logistics
Provide the number, size and location of Supplier's distribution facilities, warehouses and retail networks as
applicable.
Carahsoft is capable of shipping to any customer worldwide from our main headquarters in Reston, VA. As a North
American distributor, 99% of hardware deliveries are made within the continent and mostly within continental US or
US address abroad.
7
4
Marketing and Sales
Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to
immediately implement the Master Agreement as supplier’s primary go to market strategy for Public Agencies to
supplier’s teams nationwide, to include, but not limited to:
Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy
within first 10 days.
Training and education of Supplier's national sales force with participation from the Supplier's executive
leadership, along with the OMNIA Partners team within first 90 days.
Carahsoft can confirm we will have dedicated contract management and marketing personnel involved to
determine strategies to advertise the new contract and determine the best ways to ensure our in house personnel,
manufacturer partners and reseller partners can leverage the contract.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 14 of 33 pages
7
5
90-day Plan
Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to
market the Master Agreement to current Participating Public Agencies, existing Public Agency customers of
Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include, but not limited
to:
Creation and distribution of a co-branded press release to trade publications
Announcement, Master Agreement details and contact information published on the Supplier’s website within
first 90 days.
Design, publication and distribution of co-branded marketing materials within first 90 days
Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual Forum, NPI
Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and
supplier-specific trade shows, conferences and meetings throughout the term of the Master Agreement
Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved by OMNIA
Partners for partner suppliers. Booth space will be purchased and staffed by Supplier. In addition, Supplier
commits to provide reasonable assistance to the overall promotion and marketing efforts for the NIGP Annual
Forum, as directed by OMNIA Partners.
Design and publication of national and regional advertising in trade publications throughout the term of the
Master Agreement
Ongoing marketing and promotion of the Master Agreement throughout its term (case studies, collateral
pieces, presentations, promotions, etc.)
Dedicated OMNIA Partners internet web-based homepage on Supplier’s website with:
•OMNIA Partners standard logo;
•Copy of original Request for Proposal;
•Copy of Master Agreement and amendments between Principal Procurement Agency and Supplier;
•Summary of Products and pricing;
•Marketing Materials
•Electronic link to OMNIA Partners’ website including the online registration page;
•A dedicated toll-free number and email address for OMNIA Partners
i. Carahsoft will post a co-branded press release on our website, as well as a trade publication such as
GlobeNewswire. Here is an example from a previous contract: https://www.globenewswire.com/news-
release/2020/05/21/2037187/0/en/Carahsoft-Awarded-Educational-Software-Solutions-and-Services-Contract-
through-OMNIA-Partners-Public-Sector.html ii. Carahsoft posts all contracts and agreement details on our website
at the following link: https://www.carahsoft.com/buy#omnia-partners-public-sector Upon award, Carahsoft will add
the relevant contract details to the website above. iii. Carahsoft’s dedicated marketing team will edit current
materials to add co-branded marketing on this contract to our proven end-user / customer initiatives such as the
following: ? On-Site Events ? Webcasts ? Tradeshows ? Industry conferences ? Email Campaigns ? Digital and
Print ads iv. Carahsoft offers deep experience in public sector marketing. Our dedicated team plans, promotes and
executes more than 2,000 public-sector marketing campaigns and events each year, including contract specific
promotional activities such as national, state and local government and education shows. We would be more than
happy to participate with OMNIA Partners at these trade shows, or additional trade shows that may be beneficial to
promoting the Master Agreement. v. Carahsoft can commit to attend the NIGP Annual Forum. vi. As a prime
government aggregator, Carahsoft is constantly utilizing marketing efforts to drive and identify new and upcoming
business. We confirm that we will include this contract in our marketing efforts throughout the term of the Master
Agreement through national and regional trade publications. vii. Carahsoft relishes the opportunity to promote our
success stories to our current and future customers. We confirm that we will continue to make updated
publications and materials throughout the contract term to promote the Master Agreement. viii. Carahsoft has a
dedicated OMNIA contract page for our current contract here: https://www.carahsoft.com/buy/slg-contracts/all-
states/omnia-partners-edu#resources. Upon award, we will add the details provided above for this current contract
to our page. We are also more than happy to edit the information provided for our current contracts if necessary
to meet the OMNIA partner’s goals.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 15 of 33 pages
7
6
Transition
Describe how Supplier will transition any existing Public Agency customers’ accounts to the Master Agreement
available nationally through OMNIA Partners. Include a list of current cooperative contracts (regional and national)
Supplier holds and describe how the Master Agreement will be positioned among the other cooperative
agreements.
Carahsoft holds a mulititude of contracts for the convenience of our Government customers. Each agency often
requires different terms and conditions or contract vehicles and we work diligently to discuss the right option for
each customer. Carahsoft has a database of information to determine the best contract to use for each agency,
and vendor. Carahsoft will utilize this database when discussing options with our government customers, and
recommend this contract for our SLED customers whenever possible.
7
7
Logo
Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide permission for
reproduction of such logo in marketing communications and promotions. Acknowledge that use of OMNIA Partners
logo will require permission for reproduction, as well.
Yes
No
7
8
Sales
Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public Agencies nationwide
and the timely follow up to leads established by OMNIA Partners. All sales materials are to use the OMNIA Partners
logo. At a minimum, the Supplier’s sales initiatives should communicate:
Master Agreement was competitively solicited and publicly awarded by a Principal Procurement Agency
Best government pricing
No cost to participate
Non-exclusive
Yes
No
7
9
Training
Confirm Supplier will train its national sales force on the Master Agreement. At a minimum, sales training should
include:
Key features of Master Agreement
Working knowledge of the solicitation process
Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA Partners
Knowledge of benefits of the use of cooperative contracts
Yes
No
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 16 of 33 pages
8
0
Responsibility
Provide the name, title, email and phone number for the person(s), who will be responsible for:
Executive Support
Marketing
Sales
Sales Support
Financial Reporting
Accounts Payable
Contracts
The security and privacy of each of Carahsoft’s employees are of the upmost importance to the company. Due to
the sensitive nature of this information, Carahsoft respectfully declines to share names and contact information for
specific employees at this stage. We would be more than happy to provide this information upon award or sample
resumes upon down selection directly to the evaluation team where it will not be part of the public record.
8
1
Sales Force
Describe in detail how Supplier’s national sales force is structured, including contact information for the highest-
level executive in charge of the sales team.
Please see the attachment labelled “Carahsoft’s Organization Chart”. Due to our employee confidentiality and the
public nature of procurement documents, Carahsoft respectfully declines to provide the contact information for our
employees at this time.
8
2
Implementation
Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow and service the
national program.
Our sales teams will be educated on the availability of this contract, and the relevant contract details so they can
offer this contract as an option for our government customers to utilize when purchasing IT Solutions and Services.
8
3
Program Management
Explain in detail how Supplier will manage the overall national program throughout the term of the Master
Agreement, including ongoing coordination of marketing and sales efforts, timely new Participating Public Agency
account set-up, timely contract administration, etc.
Carahsoft will appoint a dedicated Contract Manager who will help manage communications received from
Participating Public Agency’s requesting to account set up, and who will manage any contract administration
requirements.
8
4
Supplier's Customer List
State the amount of Supplier’s Public Agency sales for the previous fiscal year. Provide a list of Supplier’s top 10
Public Agency customers, the total purchases for each for the previous fiscal year along with a key contact for
each.
Carahsoft completed $16.4B in sales in 2023, however due to customer confidentiality Carahsoft is unable to
provide total purchase numbers and contact information on documents subject to the public record.
8
5
System Capabilities and Limitations
Describe Supplier’s information systems capabilities and limitations regarding order management through receipt of
payment, including description of multiple platforms that may be used for any of these functions.
The Carahsoft Team is fully able to send and receive Delivery Orders, Order Status Reports, Post Order Reports,
Administrative Handling Fees, and the like in any format that is most comfortable to our Government Customers.
Carahsoft accepts orders via purchase order, credit card (phone or web), direct invoices, customer contracts and
similar.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 17 of 33 pages
8
6
Projected Sales Year One
Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that
Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”). To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee
shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
$0
8
7
Projected Sales Year Two
Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that
Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”). To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee
shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
$0
8
8
Projected Sales Year Three
Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that
Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”). To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee
shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
$0
8
9
General Terms and Conditions
Respondent agrees to comply with the General Terms and Conditions provided as an attachment to this online bid
event. Any deviations to the General Terms and Conditions may be provided using the procedures set forth in the
attribute pertaining to deviations.
I certify compliance with this attribute.
9
0
Felony Conviction Notification
State of Texas Legislative Senate Bill No. 1 Section 44.034, Notification of Criminal History, Subsection (a), states “a
person or business entity that enters into an agreement with a school district must give advance notice to the
district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must
include a general description of the conduct resulting in the conviction of a felony”.
Subsection (b) states “a school district may terminate the agreement with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection (a), or misrepresented
the conduct resulting in the conviction. The district must compensate the person or business entity for services
performed before the termination of the contract”.
Subsection (c) states “this section does not apply to a publicly held corporation”.
Use the checkbox associated with this item to identify your status as it relates to this legal requirement.
Non-Felon - person/owner IS NOT a convicted felon
Not Applicable-firm is a publicly held corporation
Felon - person/owner IS a convicted felon
9
1
Name of Felon and Nature of Felony, if applicable
If response to previous attribute was "Felon - person/owner IS a convicted felon", vendor shall give the name of the
felon and details of conviction.
If you did not answer "Felon - person/owner IS a convicted felon" in the previous question, type "N/A" in the
respective field.
N/A
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 18 of 33 pages
9
2
Criminal History Records Review of Certain Contract Employees
Texas Education Code Chapter §22.0834 requires that criminal history records be obtained regarding covered
employees of entities that contract with a school entity in Texas to provide services for that school entity
(“Contractors”) and entities that contract with school entity contractors (“Subcontractors”). Covered employees with
disqualifying criminal histories are prohibited from serving at a school entity. Contractors/Subcontractors contracting
with a school entity shall (1) maintain compliance with the requirements of Texas Education Code Chapter 22 to the
school entity; and (2) require that each of their subcontractors complies with the requirements of Texas Education
Code Chapter 22. Contractors performing work at a school entity in Texas must comply with these statutes.
Covered employees: Employees of a Contractor/Subcontractor who have or will have continuing duties related to
the service to be performed at a school entity and have or will have direct contact with students. The school entity
will be the final arbiter of what constitutes continuing duties and direct contact with students at their school.
I certify compliance with this attribute.
9
3
Historically Underutilized Business (HUB) Certification
Businesses that have been certified by the Texas Building and Procurement Commission (TBPC) or other qualified
agency as Historically Underutilized Business (HUB) entities are encouraged to indicate their HUB status when
responding to this proposal invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Select one of the available options:
OPTION A: My business has NOT been certified as HUB.
OPTION B: I certify that my business has been certified as a Historically Underutilized Business (HUB), and I
have/will upload the certification information into the "Response Attachments" Tab located in this online bidding
event.
OPTION A
OPTION B
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 19 of 33 pages
9
4
Disclosure of Interested Parties
Texas state law requires the Disclosure of Interested Parties be filed with a public entity, including regional service
centers and school districts, for any contract which:
(1) requires an action or vote by the governing body; or
(2) has a value of $1 million or more; or
(3) for any services provided that would require an individual to register as a lobbyist under TX Gov’t Code Chapter
305.
NOTE: This form is not required if the vendor is a publicly-traded business entity, including a wholly-owned
subsidiary of the business entity (a company in which ownership is dispersed among the general public via shares
of stock which are traded via at least one stock exchange or over-the-counter market).
If you are required by law to submit this form, it must be completed online at the Texas Ethics Commission website.
Obtain a numbered certificate and click the link below to access the instructions and to complete this required form.
Upon completion, vendors required to submit the form must attach it to the proposal via the "Response
Attachments" Tab.
Click here to complete the form on the Texas Ethic Commission's 1295 Form webpage.
Please note: The District must verify receipt of all required 1295 forms received within 30 days on the Texas Ethics
Commission website. This verification does not indicate a contract award. Contract awards will be issued via direct
communication from the AISD Purchasing Department. A contract requiring a Disclosure of Interested Parties form is
voidable at any time if:
(1) the governmental entity or state agency submits to the business entity written notice of the business entity's
failure to provide the required disclosure; and
(2) the business entity fails to submit to the governmental entity or state agency the required disclosure on or
before the 10th business day after the date the business entity receives the written notice.
IF UNDER LAW YOU ARE EXEMPT FROM SUBMITTING THIS 1295 FORM, PROPOSERS MUST SUBMIT A
DOCUMENT THAT SHOWS PROOF OF THIS EXEMPTION.
ENTITY TYPES THAT ARE EXEMPT AND SHOULD ATTACH THIS PROOF ARE LISTED IN STATUE AS:
• a sponsored research contract of an institution of higher education;
• an interagency contract of a state agency or an institution of higher education;
• a contract related to health and human services if:
• the value of the contract cannot be determined at the time the contract is executed; and
• any qualified vendor is eligible for the contract;
• a contract with a publicly traded business entity, including a wholly owned subsidiary of the business entity;
• a contract with an electric utility, as that term is defined by Section 31.002, Utilities Code; or
• a contract with a gas utility, as that term is defined by Section 121.001, Utilities Code.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 20 of 33 pages
9
5
Conflict of Interest Questionnaire
Region 4 Education Service Center (Region 4) is required to comply with Texas Local Government Code Chapter
176, Disclosure of Certain Relationships with Local Government Officers. House Bill 23 significantly changed
Chapter 176 as well as the required disclosures and the corresponding forms. As of September 1, 2015, any
vendor who does business with Region 4 or who seeks to do business with Region 4 must fill out the new Conflict of
Interest Questionnaire (CIQ) if a conflict of interest exists. A conflict of interest exists in the following situations:
1) If the vendor has an employment or other business relationship with a local government officer of Region 4 or a
family member of the officer, as described by section 176.003(a)(2)(A) of the Texas Local Government Code; or
2) If the vendor has given a local government officer of Region 4, or a family member of the officer, one or more
gifts with the aggregate value of $100, excluding any gift accepted by the officer or a family member of the officer if
the gift is: (a) a political contribution as defined by Title 15 of the Election Code; or (b) a gift of food accepted as a
guest; or
3) If the vendor has a family relationship with a local government officer of Region 4.
“Vendor” means a person who enters or seeks to enter into a contract with a local governmental entity. The term includes an agent of a vendor. The term
includes an officer or employee of a state agency when that individual is acting in a private capacity to enter into a contract. The term does not include a
state agency except for Texas Correctional Industries. Texas Local Government Code 176.001(7).
“Business relationship” means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a
connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal,
state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or
services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Texas Local
Government Code 176.001(3).
“Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity,
as those terms are defined by Subchapter B, Chapter 573, Government Code. Texas Local Government Code 176.001(2-a).
“Local government officer” means: (A) a member of the governing body of a local governmental entity; (B) a director, superintendent, administrator,
president, or other person designated as the executive officer of a local governmental entity; or (C) an agent of a local governmental entity who exercises
discretion in the planning, recommending, selecting, or contracting of a vendor. Texas Local Government Code 176.001(4).
Individuals serving as a Member of the Board of Directors, the Executive Director, Cabinet Members,
and other local government officers may be found at: https://www.esc4.net/about/about-region-4.
For additional information on Conflict of Interest Questionnaire, and the statutes that mandate it, please visit the
following links:
Texas Local Government Code, Section 176
Texas House Bill 23
A blank Conflict of Interest Questionnaire is available by clicking:
https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf.
If your firm is required to return a completed Conflict of Interest Questionnaire with your proposal submission, use
the "Response Attachments" Tab to upload the completed document.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 21 of 33 pages
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Entities that Boycott Israel
Pursuant to Chapter 2271 of the Texas Government Code, the Respondent hereby certifies and verifies that neither
the Respondent , nor any affiliate, subsidiary, or parent company of the Respondent , if any (the “Respondent
Companies”), boycotts Israel, and the Respondent agrees that the Respondent and Respondent Companies will not
boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and
include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to
penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business
in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
EXCEPTIONS: Clause only applies to contracts and contractors that meet the following criteria: (i) Respondent is not a sole proprietorship; (ii) with 10 or
more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or partially from public funds of the governmental entity.
I certify compliance with this attribute.
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Foreign Terrorist Organizations
Section 2252.152 of the Texas Government Code prohibits Region 4 ESC from awarding a contract to any person
who does business with Iran, Sudan, or a foreign terrorist organization as defined in Section 2252.151 of the Texas
Government Code. Respondent certifies that it not ineligible to receive the contract.
I certify compliance with this attribute.
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Firearm Entities and Trade Associations Discrimination
Respondent verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification
required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances
relevant to this provision change during the course of the contract, Respondent shall promptly notify Region 4 ESC.
APPLICABILITY: This clause applies only to a contract that: (1) is between a governmental entity and a company with at least 10 full-time employees; and
(2) has a value of at least $100,000 that is paid wholly or partly from public funds of the governmental entity.
EXCEPTIONS: This clause is not required when a state Agency: (1) contracts with a sole-source provider; or (2) does not receive any bids from a company
that is able to provide the written verification required by Section 2274.002(b) of the Texas Government Code.
I certify compliance with this attribute.
9
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Energy Company Boycott Prohibited
Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott
energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not
apply to the contract. If circumstances relevant to this provision change during the course of the contract,
Respondent shall promptly notify Region 4 ESC.
EXCEPTIONS: Clause only applies to contracts and contractors that meet the following criteria: (i) a “company” within the definitions of Section
2274.001(2) of the Tex. Gov’t Code; (ii) with 10 or more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or
partially from public funds of the governmental entity.
I certify compliance with this attribute.
1
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Critical Infrastructure Affirmation
Pursuant to Government Code Section 2274.0102, Respondent certifies that neither it nor its parent company, nor
any affiliate of Respondent or its parent company, is: (1) majority owned or controlled by citizens or governmental
entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Government
Code Section 2274.0103, or (2) headquartered in any of those countries.
EXCEPTION: Clause only applies to solicitations and contracts in which the contractor would be granted direct or remote access to or control of critical
infrastructure, as defined by Section 2274.0101 of the Texas Government Code, in this state, other than access specifically allowed for product warranty
and support purposes.
The Governor of the State of Texas may designate countries as a threat to critical infrastructure under Section 2274.0103 of the Texas Government Code.
Agencies should promptly add any country that is designated by the Governor to this clause.”
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 22 of 33 pages
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Open Records Policy
All proposals, information and documents submitted are subject to the Public Information Act requirements
governed by the State of Texas once a Contract(s) is executed. If an Offeror believes its response, or parts of its
response, may be exempted from disclosure, the Offeror must specify page-by-page and line-by-line the parts of
the response, which it believes, are exempt and include detailed reasons to substantiate the exemption. Price is not
confidential and will not be withheld. Any unmarked information will be considered public information and released, if
requested under the Public Information Act.
The determination of whether information is confidential and not subject to disclosure is the duty of the Office of
Attorney General (OAG). Region 4 ESC must provide the OAG sufficient information to render an opinion and
therefore, vague and general claims to confidentiality by the Offeror are not acceptable. Region 4 ESC must comply
with the opinions of the OAG. Region 4 ESC assumes no responsibility for asserting legal arguments on behalf of
any Offeror. Offeror is advised to consult with their legal counsel concerning disclosure issues resulting from this
procurement process and to take precautions to safeguard trade secrets and other proprietary information.
Check one of the following responses to the Acknowledgment and Acceptance of Region 4 ESC’s Open Records
Policy below:
OPTION A: We acknowledge Region 4 ESC’s Open Records Policy and declare that no information submitted with
this proposal, or any part of our proposal, is exempt from disclosure under the Public Information Act.
OPTION B: We declare the following information to be a trade secret or proprietary and exempt from disclosure
under the Public Information Act and these requested exemptions are uploaded into the "Response Attachments"
Tab located in this online bidding event.
(Note: Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, Offeror must include
detailed reasons to substantiate the exemption(s). Price is not confidential and will not be withheld. All information believed to be a trade secret or
proprietary must be listed. It is further understood that failure to identify such information, in strict accordance with the instructions, will result in that
information being considered public information and released, if requested under the Public Information Act.)
OPTION A - No proprietary information
OPTION B - Proprietary information marked
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Consent to Release Proposal Tabulation
Notwithstanding anything explicitly and properly declared as Confidential or Proprietary Information to the contrary,
by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the District may publicly release,
including posting on the public Region 4 ESC and/or OMNIA Partners website(s), a copy of the proposal tabulation
for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), unit
price(s), hourly labor rate(s), or other specified pricing; and Vendor award notice information.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 23 of 33 pages
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Contracting Information
If Vendor is not a governmental body and
(a) this Agreement has a stated expenditure of at least $1 million in public funds for the purchase of goods or
services by REGION 4 ESC; or
(b) this Agreement results in the expenditure of at least $1 million in public funds for the purchase of goods or
services by REGION 4 ESC in a fiscal year of REGION 4 ESC, the following certification shall apply;
otherwise, this certification is not required.
As required by Tex. Gov’t Code § 552.374(b), the following statement is included in the RFP and the Agreement
(unless the Agreement is
(1) related to the purchase or underwriting of a public security;
(2) is or may be used as collateral on a loan; or
(3) proceeds from which are used to pay debt service of a public security of loan):
“The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and Agreement and
the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or
intentionally fails to comply with a requirement of that subchapter.”
Pursuant to Subchapter J, Chapter 552, Texas Government Code, the Vendor hereby certifies and agrees to
(1) preserve all contracting information related to this Agreement as provided by the records retention
requirements applicable to REGION 4 ESC for the duration of the Agreement;
(2) promptly provide to REGION 4 ESC any contracting information related to the Agreement that is in the
custody or possession of the Vendor on request of REGION 4 ESC; and
(3) on completion of the Agreement, either
(a) provide at no cost to AISD all contracting information related to the Agreement that is in the custody
or possession of Vendor, or
(b) preserve the contracting information related to the Agreement as provided by the records retention
requirements applicable to REGION 4 ESC.
I certify compliance with this attribute.
1
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4
Anti-Trust Certification Statement
Vendor affirms under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation,
firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company have violated any provision of
the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company have violated any federal
antitrust law; and
(4) Neither I nor any representative of the Company have directly or indirectly communicated any of the
contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or
individual engaged in the same line of business as the Company.
I certify compliance with this attribute.
1
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5
Federal Rule (A) - Contract Term Violations
(A) Contracts for more than the simplified acquisition threshold currently set at $250,000 (2 CFR §200.320), which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and
penalties as appropriate.
Pursuant to Federal Rule (A) above, when federal funds are expended by Region 4 ESC, Region 4 ESC reserves
all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of
breach of contract by either party.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 24 of 33 pages
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Federal Rule (B) - Termination Conditions
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will
be effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when federal funds are expended by REGION 4 ESC, REGION 4
ESC reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this
procurement process in the event of a breach or default of the agreement by Vendor, in the event vendor fails to:
(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation,
contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the
contract and/or the procurement solicitation; (4) to the greatest extent authorized by law, if an award no longer
effectuates the program goals or priorities of the Federal awarding agency or REGION 4 ESC. REGION 4 ESC also
reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if REGION 4
ESC believes, in its sole discretion that it is in the best interest of REGION 4 ESC to do so. The vendor will be
compensated for work performed and accepted and goods accepted by REGION 4 ESC as of the termination date
if the contract is terminated for convenience of REGION 4 ESC. Any award under this procurement process is not
exclusive and REGION 4 ESC reserves the right to purchase goods and services from other vendors when it is in
the best interest of REGION 4 ESC.
I certify compliance with this attribute.
1
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Federal Rule (C) - Equal Employment Opportunity
(C) Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted
construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR
Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
It is the policy of REGION 4 ESC not to discriminate on the basis of race, color, national origin, gender, limited
English proficiency or disabling conditions in its programs. Vendor agrees not to discriminate against any employee
or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms,
conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age
(except where based on a bona fide occupational qualification), sex (except where based on a bona fide
occupational qualification) or race, color, religion, national origin, or ancestry. Vendor further agrees that every
subcontract entered into for the performance of this Contract shall contain a provision requiring non-discrimination
in employment herein specified binding upon each subcontractor. Breach of this covenant may be regarded as a
material breach of the Contract.
Pursuant to Federal Rule (C) and the requirements stated above, when federal funds are expended by REGION 4
ESC on any federally assisted construction contract, the equal opportunity clause is incorporated by reference
herein.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 25 of 33 pages
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Federal Rule (D) - Davis Bacon Act/Copeland Act
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime
construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146- 3148) as supplemented by Department of Labor
regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and
mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity
must place a copy of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding
agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40
U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United
States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means,
any person employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported
violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when federal funds are expended by REGION4 ESC, during the term of an
award for all contracts and subgrants for construction or repair, the vendor will be in compliance with all applicable
Davis-Bacon Act provisions.
I certify compliance with this attribute.
1
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Federal Rule (E) - Contract Work Hours and Safety Standards Act
(E) (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of
$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C.
3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that
the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked
in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to Federal Rule (E) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act.
I certify compliance with this attribute.
1
1
0
Federal Rule (F) - Rights to Inventions Made Under a Contract or Agreement
(F)If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research work under that
“funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 26 of 33 pages
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1
Federal Rule (G) - Clean Air Act/Federal Water Pollution Control Act
(G) The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-
1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that
requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the
Environmental Protection Agency (EPA).
When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process, the
vendor certifies that the vendor will be in compliance with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act (Pub. L. 94-163, 89 Stat. 871).
When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process in
excess of $100,000, the vendor certifies that the vendor is in compliance with all applicable standards, orders,
regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)),
Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental
Protection Agency Regulation, 40 CFR Part 15.
Pursuant to Federal Rule (G) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
I certify compliance with this attribute.
1
1
2
Federal Rule (H) - Debarment and Suspension
(H) (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3
CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas.
Vendor shall immediately provide written notice to REGION 4 ESC if at any time the vendor learns that this
certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
REGION 4 ESC may rely upon a certification of a vendor that the vendor is not debarred, suspended, ineligible, or
voluntarily excluded from the covered contract, unless REGION 4 ESC knows the certification is erroneous.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 27 of 33 pages
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3
Federal Rule (I) - Byrd Anti-Lobbying Amendment
(I) (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term and after the awarded term of an award for all contracts by REGION 4 ESC resulting from this
procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-
Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal
contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to
Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certificate is a prerequisite for making or entering into this transaction
imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
I certify compliance with this attribute.
1
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4
Federal Rule (J) - Procurement of Recovered Materials
(J) When federal funds are expended by REGION 4 ESC, REGION 4 ESC and its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2)
procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3)
establishing an affirmative procurement program for procurement of recovered materials identified in the EPA
guidelines.
Pursuant to Federal Rule (J) above, when federal funds are expended REGION 4 ESC, as required by the
Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the vendor certifies, by signing
this document, that the percentage of recovered materials content for EPA-designated items to be delivered or used
in the performance of the contract will be at least the amount required by the applicable contract specifications or
other contractual requirements.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 28 of 33 pages
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Federal Rule (K) - Prohibition on certain Telecom and Surveillance Service and Equipment
(K) ALIEF ISD, as a non-federal entity, is prohibited from obligating or expending Federal financial assistance, to
include loan or grant funds, to: (1) procure or obtain,
(2) extend or renew a contract to procure or obtain, or
(3) enter into a contract (or extend or renew a contract) to procure or obtain, equipment, services, or systems that
uses covered telecommunications equipment or services as a substantial or essential component of any system, or
as a critical technology as part of any system. Covered telecommunications equipment is telecommunications
equipment produced Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such
entities) and physical security surveillance of critical infrastructure and other national security purposes, and video
surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such
entities) for the purpose of public safety, security of government facilities, physical security surveillance of critical
infrastructure, and other national security purposes detailed in 2 CFR § 200.216.
The Respondent certifies that it will not purchase equipment, services, or systems that use covered
telecommunications, as defined herein, as a substantial or essential component of any system, or as critical
technology as part of any system.
I certify compliance with this attribute.
1
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6
Federal Rule (L) - Buy American Provisions
(L) As appropriate and to the extent consistent with law, REGION 4 ESC has a preference for the purchase,
acquisition, or use of goods, products, or materials produced in the United States, including but not limited to iron,
aluminum, steel, cement, and other manufactured products, when spending federal funds. Vendor agrees that the
requirements of this section will be included in all subawards including all contracts and purchase orders for work or
products under this award, to the greatest extent practicable under a Federal award. Purchases that are made with
non-federal funds or grants are excluded from the Buy American Act.
Vendor certifies that it is in compliance with all applicable provisions of the Buy American Act. Purchases made in
accordance with the Buy American Act must still follow the applicable procurement rules calling for free and open
competition.
“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application
of coatings, occurred in the United States. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous
metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber;
and lumber.
I certify compliance with this attribute.
1
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Federal Rule - Required Affirmative Steps for Small, Minority, And Women-Owned Firms for Contracts
Paid for with Federal Funds
When federal funds are expended by REGION 4 ESC, Vendor is required to take all affirmative steps set forth in 2
CFR 200.321 to solicit and reach out to small, minority and women owned firms for any subcontracting opportunities
on the project, including:
1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources;
3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum
participation by small and minority businesses, and women's business enterprises;
4) Establishing delivery schedules, where the requirement permits, which encourage participation by small
and minority businesses, and women's business enterprises; and
5) Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 29 of 33 pages
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Federal Rule - Federal Record Retention
When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process, the
vendor certifies that it will comply with the record retention requirements detailed in 2 CFR §200.334. The vendor
further certifies that vendor will retain all records as required by 2 CFR §200.334 for a period of five (5) years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and
all other pending matters are closed.
Vendor agrees that REGION 4 ESC, Inspector General, Department of Homeland Security, FEMA, the Comptroller
General of the United States, or any of their duly authorized representatives shall have access to any books,
documents, papers and records of Vendor, and its successors, transferees, assignees, and subcontractors that are
directly pertinent to the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion
relating to such documents. Vendor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed. Vendor agrees to provide the FEMA
Administrator or his authorized representative access to construction or other work sites pertaining to the work
being completed under the Contract.
I certify compliance with this attribute.
1
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Federal Rule - Profit Negotiation
For purchases using Federal funds in excess of $250,000, REGION 4 ESC may be required to negotiate profit as a
separate element of the price. (See 2 CFR 200.324(b)).
When required by REGION 4 ESC, Vendor agrees to provide information relating to profitability of the given
transaction and itemize the profit margin as a separate element of the price.
I certify compliance with this attribute.
1
2
0
Federal Rule - Solid Waste Disposal Act
A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Sold Waste Disposal Act, as amended by the Resource Conservation and Recovery
Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceed $10,000; procuring
sold waste management services in a manner that maximizes energy and resource recovery; and establishing an
affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (78 FR
78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014.)
Pursuant to this federal rule, when federal funds are expended by REGION 4 ESC, the vendor certifies that during
the term of all contracts resulting from this procurement process, the vendor agrees to comply with all applicable
requirements as referenced in this paragraph.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 30 of 33 pages
1
2
1
Federal Rule - Never Contract with the Enemy – 2 C.F.R. § 200.215
When federal funds are expended by REGION 4 ESC for grant and cooperative agreements, or any contract
resulting from this procurement process, that are expected to exceed $50,000 within the period of performance, and
are performed outside of the United States, including U.S. territories, to a person or entity that is actively opposing
United States or coalition forces involved in a contingency operation in which members of the Armed Forces are
actively engaged in hostilities, REGION 4 ESC will terminate any grant or cooperative agreement or contract
resulting from this procurement process as a violation of Never Contract with the Enemy detailed in 2 CFR Part 183.
The vendor certifies that it is neither an excluded entity under the System for Award Management (SAM) nor
Federal Awardee Performance and Integrity Information System (FAPIIS) for any grant or cooperative agreement
terminated due to Never Contract with the Enemy as a Termination for Material Failure to Comply. AISD has a
responsibility to ensure no Federal award funds are provided directly or indirectly to the enemy, to terminate
subawards in violation of Never Contract with the Enemy, and to allow the Federal Government access to records to
ensure that no Federal award funds are provided to the enemy.
I certify compliance with this attribute.
1
2
2
Applicability to Subcontractors
Vendor agrees that all contracts it awards pursuant to this procurement action shall be bound by the terms and
conditions of this procurement action.
I certify compliance with this attribute.
1
2
3
Compliance with the Energy Policy and Conservation Act
When REGION 4 ESC expends federal funds for any contract resulting from this procurement process, Vendor
certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 31 of 33 pages
1
2
4
Indemnification
Acts or Omissions
Vendor shall indemnify and hold harmless Region 4, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY,
ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES arising
out of, or resulting from any acts or omissions of the Vendor or its agents, employees, subcontractors, Order
Fulfillers, or suppliers of subcontractors in the execution or performance of the Contract and any Purchase Orders
issued under the Contract.
Infringements
a) Vendor shall indemnify and hold harmless Region 4 and Customers, AND/OR THEIR EMPLOYEES, AGENTS,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES from any and all third party claims
involving infringement of United States patents, copyrights, trade and service marks, and any other intellectual or
intangible property rights in connection with the PERFORMANCES OR ACTIONS OF VENDOR PURSUANT TO THIS
CONTRACT. VENDOR AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER
OF ANY SUCH CLAIM. VENDOR SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE INCLUDING ATTORNEYS’
FEES.
b) Vendor shall have no liability under this section if the alleged infringement is caused in whole or in part by: (i) use
of the product or service for a purpose or in a manner for which the product or service was not designed, (ii) any
modification made to the product without Vendor’s written approval, (iii) any modifications made to the product by
the Vendor pursuant to Customer’s specific instructions, (iv) any intellectual property right owned by or licensed to
Customer, or (v) any use of the product or service by Customer that is not in conformity with the terms of any
applicable license agreement.
c) If Vendor becomes aware of an actual or potential claim, or Customer provides Vendor with notice of an actual or
potential claim, Vendor may (or in the case of an injunction against Customer, shall), at Vendor’s sole option and
expense; (i) procure for the Customer the right to continue to use the affected portion of the product or service, or
(ii) modify or replace the affected portion of the product or service with functionally equivalent or superior product or
service so that Customer’s use is non-infringing.
Taxes/Workers’ Compensation/Unemployment Insurance – Including Indemnity
a) VENDOR AGREES AND ACKNOWLEDGES THAT DURING THE EXISTENCE OF THIS CONTRACT, VENDOR
SHALL BE ENTIRELY RESPONSIBLE FOR THE LIABILITY AND PAYMENT OF VENDOR’S AND VENDOR’S
EMPLOYEES’ TAXES OF WHATEVER KIND, ARISING OUT OF THE PERFORMANCES IN THIS CONTRACT.
VENDOR AGREES TO COMPLY WITH ALL STATE AND FEDERAL LAWS APPLICABLE TO ANY SUCH PERSONS,
INCLUDING LAWS REGARDING WAGES, TAXES, INSURANCE, AND WORKERS’ COMPENSATION. THE
CUSTOMER AND/OR REGION 4 SHALL NOT BE LIABLE TO THE VENDOR, ITS EMPLOYEES, AGENTS, OR
OTHERS FOR THE PAYMENT OF TAXES OR THE PROVISION OF UNEMPLOYMENT INSURANCE AND/OR
WORKERS’ COMPENSATION OR ANY BENEFIT AVAILABLE TO A STATE EMPLOYEE OR EMPLOYEE OF
ANOTHER GOVERNMENTAL ENTITY CUSTOMER.
b) VENDOR AGREES TO INDEMNIFY AND HOLD HARMLESS CUSTOMERS, REGION 4 AND/OR THEIR
EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, AND/OR ASSIGNEES FROM ANY AND ALL
LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS’ FEES, AND
EXPENSES, RELATING TO TAX LIABILITY, UNEMPLOYMENT INSURANCE AND/OR WORKERS’ COMPENSATION IN
ITS PERFORMANCE UNDER THIS CONTRACT, VENDOR SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE
INCLUDING ATTORNEYS’ FEES.
I certify compliance with this attribute.
1
2
5
Excess Obligations Prohibited
Proposer understands that all obligations of Region 4 ESC under the contract are subject to the availability of state
funds. If such funds are not appropriated or become unavailable, the contract may be terminated by Region 4 ESC.
I certify compliance with this attribute.
1
2
6
Suspension and Debarment
Respondent certifies that neither it nor its principals are debarred, suspended, proposed for debarment, declared
ineligible, or otherwise excluded from participation in the contract by any state or federal agency.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 32 of 33 pages
1
2
7
Change in Law and Compliance with Laws
Proposer shall comply with all laws, regulations, requirements and guidelines applicable to a vendor providing
services and products required by the contract to the Region 4 ESC, as these laws, regulations, requirements and
guidelines currently exist and as amended throughout the term of the contract. Region 4 ESC reserves the right, in
its sole discretion, to unilaterally amend the contract prior to award and throughout the term of the contract to
incorporate any modifications necessary for compliance with all applicable state and federal laws, regulations,
requirements and guidelines.
I certify compliance with this attribute.
Vendor: Carahsoft Technology Corporation
24-03 Addendum 4
Page 33 of 33 pages
Controlling
Name of Interested Party
4
Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES
1295
FORM
1 of 1
1
OFFICE USE ONLY
2
06/12/2024
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Carahsoft Technology Corp.
Reston, VA United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
OMNIA Partners
10-8 Systems Offerings
R191902 #24-03
2024-1174684
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.
5
X
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)
(state)
(zip code)
(country)
(year)
(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V4.1.0.d378aba0
www.ethics.state.tx.us
Forms provided by Texas Ethics Commission
Natalie LeMay
02/03/1997
11493 Sunset Hills Rd Reston, VA 20190-5230 US
Fairfax
Virgina
12
June
24
Appendix C, DOC # 4
Texas Government Code 2270 Verification Form
House Bill 89 (85R Legislative Session), which adds Chapter 2270 to the Texas Government
Code, provides that a governmental entity may not enter into a contract with a company without
verification that the contracting vendor does not and will not boycott Israel during the term of the
contract.
Furthermore, Senate Bill 252 (85R Legislative Session), which amends Chapter 2252 of the
Texas Government Code to add Subchapter F, prohibits contracting with a company engaged in
business with Iran, Sudan or a foreign terrorist organization identified on a list prepared by the
Texas Comptroller.
I,
___________________________________________________,
as
an
authorized
representative of
_____________________________________________________________,
a
contractor
engaged by
Insert Name of Company
Region 4 Education Service Center, 7145 West Tidwell Road, Houston, TX 77092, verify by this
writing that the above-named company affirms that it (1) does not boycott Israel; and (2) will not
boycott Israel during the term of this contract, or any contract with the above-named Texas
governmental entity in the future.
Also, our company is not listed on and we do not do business with companies that are on the
Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations found
at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf.
I further affirm that if our company's position on this issue is reversed and this affirmation is no
longer valid, that the above-named Texas governmental entity will be notified in writing within one
(1) business day and we understand that our company's failure to affirm and comply with the
requirements of Texas Government Code 2270 et seq. shall be grounds for immediate contract
termination without penalty to the above-named Texas governmental entity.
I swear and affirm that the above is true and correct.
______________________________________________
________________
Signature of Named Authorized Company Representative
Date
Jennifer Kanach
Carahsoft Technology Corporation
06/04/24
Carahsoft’s Response to the
Region 4 Education Service Center
Request for Proposal
Software Solutions and Services
Solicitation Number: #24-03
Thursday,
June 13, 2024
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100
Reston, VA 20190
888.662.2724 | www.carahsoft.com
Primary Point of Contact
Benjamin Rader | Contracts Specialist
703.889.9872 | Benjamin.Rader@carahsoft.com
Secondary Point of Contact
Proposals@carahsoft.com
11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VA 20190 | TEL 703 871 8500 | FAX 703 871 8505 | WWW.CARAHSOFT.COM
June 13, 2024
Region 4 Education Service Center
7145 West Tidwell Road
TX 77092 USA
Re:
Carahsoft’s Response to the Region 4 Education Service Center’s Request for Proposal: Software
Solutions and Services, Solicitation Number: #24-03
Dear Contracting Officer,
Carahsoft Technology Corp. appreciates the opportunity to respond to the Region 4 Education Service
Center (ESC)’s Request for Proposal (RFP): Software Solutions and Services. Carahsoft is proposing our
catalog of supported vendors to meet the ESC’s requirements for Software Solutions and Services. Our
team has reviewed and considered ESC’s requirements outlined in the RFP and has carefully put together
a solution that will best meet your needs.
Carahsoft, The Trusted Government IT Solutions Provider®, is responding as a current OMNIA contractor
and reseller for a portfolio of industry-leading solutions.
Contract Title
Contract Number
Lead Agency
Educational Software Solutions and Services
R191902
Region 4 ESC - TX
Human Capital Management Systems and Managed
Business Solutions
R200702
Region 4 ESC - TX
Technology Products, Solutions and Related Services
23-6692-01
Cobb County, GA
As the Master Government Aggregator® for our vendor partners, Carahsoft has combined extensive
knowledge of the technologies we provide with a thorough understanding of the government procurement
process, to analyze needs, provide configuration support, simplify the ordering process, and offer special
government pricing since 2004. Working with resellers, systems integrators and consultants, our sales and
marketing teams provide industry leading IT products, services, and training to support Public Sector
organizations across Federal, State and Local Government agencies and Education and Healthcare
markets.
Please feel free to contact me directly at 703.889.9872/Benjamin.Rader@carahsoft.com or Madeline Hall at
703.230.7450/Madeline.Hall@carahsoft.com with any questions or communications that will assist ESC in
the evaluation of our response. This proposal is valid for 120 days from the date of submission.
Thank you for your time and consideration.
Sincerely,
Benjamin Rader
Benjamin Rader
Contracts Specialist
Solicitation Number: #24-03
i
TABLE OF CONTENTS
A) Products and Pricing ..................................................................................................... 1
B) Performance Capability ................................................................................................. 3
C) Qualification and Experience ........................................................................................ 6
D) Value Add ..................................................................................................................... 10
1.
Dedicated Account Management .................................................................................................... 10
2.
Program Management .................................................................................................................... 10
3.
Training Webcasts & Access to Carahsoft Facilities ....................................................................... 11
4.
Proactive Marketing of the Contract ............................................................................................... 11
5.
Monthly/Quarterly Reports .............................................................................................................. 12
6.
Dedicated Phone Lines & Live Chat ............................................................................................... 12
7.
Dedicated Contract Microsite .......................................................................................................... 13
8.
Dedicated Email Address ............................................................................................................... 13
Exhibit A - 3.0 Supplier Response ................................................................................... 14
3.1 Company ........................................................................................................................................... 14
3.2 Distribution, Logistics ........................................................................................................................ 18
3.3 Marketing and Sales .......................................................................................................................... 19
Additional Required Documents ..................................................................................... 24
Carahsoft’s W-9 ...................................................................................................................................... 24
New Jersey Business Registration Certificate ......................................................................................... 26
Corporate Line Card ................................................................................................................................ 27
EEOAA Evidence – EEO Report ............................................................................................................. 30
Redlines............................................................................................................................. 33
RFP #24-03 ............................................................................................................................................. 33
Appendix A .............................................................................................................................................. 42
Exhibit A .................................................................................................................................................. 49
Exhibit B .................................................................................................................................................. 60
Pricing ............................................................................................................................... 68
Solicitation Number: #24-03
1
A) PRODUCTS AND PRICING
i. Offerors shall provide pricing based on a discount from a manufacturer’s price list or catalog, or fixed
price, or a combination of both with indefinite quantities. Prices listed will be used to establish the extent of
a manufacturer’s product lines, services, warranties, etc. that are available from Offeror and the pricing per
item. Multiple percentage discounts are acceptable if, where different percentage discounts apply, the
different percentages are specified. Additional pricing and/or discounts may be included. Products and
services proposed are to be priced separately with all ineligible items identified. Offerors may elect to limit
their proposals to any category or categories.
Carahsoft has read, understands, and will comply with this requirement. Our pricing has been included at
the end of our submission.
ii. Include an electronic copy of the catalog from which discount, or fixed price, is calculated. Electronic
price lists must contain the following: (if applicable)
Manufacturer part #
Offeror’s Part # (if different from manufacturer part #)
Description
Manufacturers Suggested List Price and Net Price
Net price to Region 4 ESC (including freight)
Offer an extensive robust line of top manufacturers
Submitted price list must include the Offerors’ company name, solicitation
name/number and date.
List all categories that you are offering
Carahsoft has read, understands, and will comply with this requirement. Carahsoft is proposing to
extend the pricing discounts that are offered in our current contract with Region 4 ESC (Contract
R191902). This pricelist can be viewed at the following link:
https://www.omniapartners.com/publicsector/suppliers/carahsoft-technology-corp/contract-
documentation#c35362
iii. Is pricing available for all products and services?
Yes, pricing is available for all our offerings.
iv. Describe any shipping charges (where applicable). All deliveries shall be freight prepaid F.O.B.
destination and shall be included in all pricing unless otherwise clearly stated in writing.
Carahsoft understands this requirement and can confirm all pricing provided is comprehensive.
v. Provide pricing for warranties on all products and services.
All products and services come with an initial warranty included in the price. Additional warranties are
available upon request.
vi. Describe any return and restocking fees.
We do not offer a return policy on software and services, and due to the nature of the offered software
licenses and services there are no restocking concerns.
Solicitation Number: #24-03
2
vii. Describe customer fulfillment process
Carahsoft’s number one concern is providing all orders swiftly and accurately. Our customer fulfillment
process includes a number of safeguards to ensure that each order is handled efficiently, and each
customer is satisfied with their procurement.
When a purchase order is received from the customer, a unique Carahsoft sales order number is
generated. The purchase order is then entered in the accounting system where a Carahsoft purchase order
is generated to submit to the vendor. After the PO is submitted and the order has been shipped, the vendor
issues an invoice to Carahsoft. Once the vendor invoice is received, it generates the corresponding
customer invoice. The customer’s payment is due within 30 days and payment closes out once payment of
their invoice is received.
Customers may place orders with Carahsoft in a variety of methods. Acceptances of physical PO,
contracts, electronic orders, fax are all acceptable order methods. Carahsoft strives to be easy to do
business will engage customers in the manner best suited for the customer.
viii. Describe any additional discounts or rebates available. Additional discounts or rebates may be offered
for large quantity orders, single ship to location, growth, annual spend, guaranteed quantity, etc.
Additional discounts can be provided on a deal-by-deal basis.
ix. Describe how customers verify they are receiving Contract pricing.
Carahsoft has a representative that manages our current Omnia contract. This same representative will help
manage this contract, and will help ensure that all Participating Agencies will receive the Master Agreement
pricing through any distributors or reseller partners. In addition, the contract pricing will be listed for all our in-
house sales representatives to chose in our internal, custom built Customer Relationship Management Platform
to ensure direct deals are properly priced according to the Master Agreement.
x. Describe invoicing process. Include payment terms and acceptable methods of payment outlining any
associated fees pertaining to credit card/p-cards.
Carahsoft’s preferred payment terms are Net30. Carahsoft accepts orders via purchase order, credit card
(phone or web), direct invoices, customer contracts and similar, and will work with Region 4 ESC to reach an
agreement on preferred forms of payment
xi. Propose the frequency of updates to the Offeror’s pricing structure. Describe any proposed indices to
guide price adjustments. If offering a catalog contract with discounts by category, while changes in
individual pricing may change, the category discounts should not change over the term of the Contract.
This information varies by manufacturer.
xii. Describe how future product introductions will be priced and align with Contract pricing proposed.
Carahsoft will add products and services that are in scope of the contract per the terms and conditions and
discounts proposed.
xiii. Provide any additional information relevant to this section.
Carahsoft has no additional relevant information for this section.
Solicitation Number: #24-03
3
B) PERFORMANCE CAPABILITY
i. Include a detailed response to Appendix D, Exhibit A, OMNIA Partners Response for National
Cooperative Contract. Responses should highlight experience, demonstrate a strong national presence,
describe how Offeror will educate its national sales force about the Contract, describe how products and
services will be distributed nationwide, include a plan for marketing the products and services nationwide,
and describe how volume will be tracked and reported to OMNIA Partners.
Please see under “Exhibit A - 3.0 Supplier Response.”
ii. The successful Offeror will be required to sign Appendix D, Exhibit B, OMNIA Partners Administration
Agreement prior to Contract award. Offerors should have any reviews required to sign the document prior
to submitting a response. Offeror’s response should include any proposed redlined exceptions to OMNIA
Partners Administration Agreement
Carahsoft understands and acknowledges this requirement. Please see all exceptions listed in Appendix B
attached to the desginated location on the portal.
iii. Include completed Appendix D, Exhibits F. Federal Funds Certifications and G. New Jersey Business
Compliance.
Please find Exhibit F and Exhibit G located in the designated section in the portal.
iv. Describe how Offeror responds to emergency orders.
Once Carahsoft has received an order it places the order with the manufacturer to send to the customer
directly. Many of Carahsoft’s orders are software, so there is an instant delivery per the agreed upon
schedule, which can be escalated in the case of an emergency.
v. What is Offeror’s average Fill Rate?
We are able to fill all orders for the solutions provided in this proposal 100% of the time, due to inventory
and restocking not being a concern for software and services.
vi. What is Offeror’s average on time delivery rate? Describe Offeror’s history of meeting the shipping and
delivery timelines.
Carahsoft delivers all of its orders on time. Once Carahsoft has received an order it places the order with
the manufacturer to send to the customer directly. Many of Carahsoft’s orders are software, so there is an
instant delivery per the agreed upon schedule.
vii. Describe Offeror’s return and restocking policy.
We do not offer a return policy on software and services, and due to the nature of the offered software
licenses and services there are no restocking concerns.
viii. Describe Offeror’s ability to meet service and warranty needs.
All products and services come with an initial warranty included in the price. Additional warranties are
available upon request.
Solicitation Number: #24-03
4
ix. Describe Offeror’s customer service/problem resolution process. Include hours of operation, number of
services, etc.
Carahsoft’s hours are from 8:30am - 5:30pm EST, but our vendors offer a variety of customer service
hours, often providing avenues for 24/7 care.
x. Describe Offeror’s invoicing process. Include payment terms and acceptable methods of payments.
Offerors shall describe any associated fees pertaining to credit cards/p-cards.
Carahsoft’s preferred payment terms are Net30. Carahsoft accepts orders via purchase order, credit card
(phone or web), direct invoices, customer contracts and similar, and will work with Region 4 ESC to reach an
agreement on preferred forms of payment
xi. Describe Offeror’s contract implementation/customer transition plan.
During the first ten days following contract award, the Carahsoft team will conduct additional discovery
activities. We have identified the keys to establishing a successful project are open discussion, careful
planning and proactive risk identification and mitigation.
The Carahsoft team will immediately work with the Region 4 ESC representatives, our staff and partners in
a series of meetings and workshops from the executive level to the staff level to ensure the compliance of
product delivery and contract requirements. This process is the first step in the Carahsoft Team’s
successful contract performance
On Day One of contract award, Carahsoft will launch our Region 4 ESC ten day marketing blitz. We will
also begin to convert quotes in our CRM system to Region 4 ESC quotes. This transition will help provide
Carahsoft with additional opportunities throughout the United States and will motivate customers to utilize
different Region 4 ESC contracts in the process.
xii. Describe the financial condition of Offeror.
As a privately owned company, Carahsoft does not publicly release financial information. We are a stable,
conservative, and profitable company which has grown, since founding in 2004, from $4M in bookings to
more than $16.4B in 2023. The company has received numerous accolades for our business performance
from our manufacturing partners and the industry, including annual recognition (detailed further on our
website) in the CRN Solution Provider 500 (2006-Present), Washington Technology’s Top 100 Government
Contractors (2010-Present), and the Washington Business Journal’s Largest Government Contractors
(2011-Present).
We currently maintain a $25M line of credit available (currently 100% available) with Xenith Bank.
Should you require our audited financial statements or have further financial inquiries, we would be happy
to provide additional information under separate cover to the specific individual that would be reviewing
them.
Specific questions may be referred to Craig P. Abod, President of Carahsoft Technology Corp.
Solicitation Number: #24-03
5
xiii. Provide a website link in order to review website ease of use, availability, and capabilities related to
ordering, returns and reporting. Describe the website’s capabilities and functionality.
Carahsoft will develop and maintain a microsite that will be dedicated to this Contract. This will be a
supplement to the Vendor support site and will include materials such as:
Contract Information
Contract FAQ Document
Product Information
Catalog/ Pricelist Information
Additional Contractual Information
The following are examples of Dedicated Websites for current Carahsoft contracts:
OMNIA Partners, Educational Software Solutions and Services #R191902
OMNIA Partners, Cobb County, GA Technology Products, Solutions and Related Services # 23-6692-
01
NASA SEWP V Contract # NNG15SC03B/NNG15SC27B
xiv. Describe the Offeror’s safety record.
Carahsoft has a clean safety record, as we carry no inventory to risk employee’s safety,
xv. Provide any additional information relevant to this section.
We have no further information to provide in this section.
Solicitation Number: #24-03
6
C) QUALIFICATION AND EXPERIENCE
i. Provide a brief history of the Offeror, including year it was established and
corporate office location.
Carahsoft Technology Corp. is an IT solutions provider delivering best-of-breed hardware, software, and
support solutions to federal, state and local government agencies. Formed by a group of seasoned
professionals with decades of experience in sales, marketing and contract program management,
Carahsoft has built our reputation as a customer-centric organization.
The Carahsoft team has a proven history of helping agencies find the best possible technology solution at
the best possible value. Each customer works directly with a dedicated account representative to determine
a solution tailored specifically to meet his or her needs. We combine our extensive knowledge of the
technologies we provide, with a thorough understanding of the government procurement process, to
analyze needs, provide configuration support, simplify the ordering process, and offer special government
pricing.
Carahsoft will leverage its experience with state and federal procurement agencies to streamline the
ordering process for the State of Texas. Carahsoft maintains state-wide contracts in Texas, Ohio,
Pennsylvania, California, Florida, Illinois, Maryland, New York State, North Carolina, and Virginia.
Additionally, Carahsoft Technology Corp. currently holds many of the proposed products on our GSA
Schedule contract (47QSWA18D008F).
ii. Describe Offeror’s reputation in the marketplace.
Carahsoft has a unique business model focusing on providing superior sales and marketing execution, a
track record of success, high integrity, and a focus on strategic vendor relationships. Carahsoft offers a vast
portfolio and provides many value adds that other large reseller companies cannot attain. However, As an
IT reseller and distributor, Carahsoft works together with a number of other companies and strives to
maintain positive relationships in the IT industry because the IT business requires cooperation on all levels.
We are a stable, conservative, and profitable company and have received numerous accolades, as detailed
below and further on our awards page: http://www.carahsoft.com/awards
Top Ranked GSA Multiple Award Schedule Contract holder for
software
#22 on Washington Business Journal’s Largest Government
Contractors List for 2023
#31 on Washington Technology’s Top 100 Government Contractors
List for 2023
Fed 100 Winner and Ernst & Young Entrepreneur of the Year, Craig P. Abod, President and CEO;
Fed 100 Winner, John Lee, Vice President of Cloud Services
iii. Describe Offeror’s reputation of products and services in the marketplace.
In addition to our awards above, Carahsoft maintains one of the largest partner networks in the industry
and can provide a quote for any vendor in 30 minutes.
Solicitation Number: #24-03
7
iv. Provide a current list of Authorized Distributors/Resellers including contact information and geographical
area.
Carahsoft would like to leverage our entire partner network, to ensure that all OMNIA Partners have the
best coverage and options available on the market, no matter their need or location. Considering the
constantly expanding nature of our current partner network of over 4,000 partners, Carahsoft is unable to
list all potential partners at this time. Carahsoft will act as the main point of contact for any processing,
handling or shipping of any products or services to the end user and can even provide direct contact
information for our manufacturer or reseller partners to facilitate communication if needed.
v. Describe the experience and qualification of key employees.
Carahsoft has managed and administered a variety of cooperative contracts for nearly 20 years, and our
dedicated team members have hands-on experience working with OMNIA’s needs and requirements. Our
leadership team has ample management experience for Texas’ account size and type as evidenced below:
Name
Title
Years of Experience
Craig P. Abod
President
40 years
Robert Moore
Vice President
25 years
Karina Woods
Director, Order Management
25 years
Julie Denworth
Director, Marketing
20 years
Tim Boltz
Director, Sales
15 years
Karlie Schachle
Manager, Contract Validation and Reporting
14 years
Madeline Hall Barfield
Manager, Contract Administration
12 years
Benjamin Rader
Contracts Specialist
2 years
Robert R. Moore, Vice President
Senior Sales Executive with a 25 year accomplished career track
Held senior sales management positions throughout a dynamic tenure in US Government
Information Technology Sales
Developed multiple successful; selling organizations from the ground up to revenues greater
than $500M
Has contributed to the development of several organizations from the start-up/ incubator phase
into mature successful selling phases
Successful and experienced at performing all aspects of monthly sales forecasting and
competitive analyses to develop highly successful selling organizations
25 years of total experience in Government IT Sales in positions that have ranged from Technical
Account Manager, Director of Sales and several Senior Sales Management posts
Julie Denworth, Vice President, Marketing
20 years of experience growing and managing marketing teams to support demand generation in
the public sector
10+ years of experience as a senior marketing executive
Committed to ensuring marketing operational success through implementation of best practices
and careful assessment of value provided through each program
Directed competitive research, lead generation activities, nurture programs, channel and internal
communications / promotional programs
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Karina Woods, Director, Order Management
20 years of experience with order management and data entry at Carahsoft, including processing
invoices and billing transactions
Billing and invoicing for software and services that are highly transactional in nature (consumption-
based licensing models, cloud services, etc.)
Tracking extremely large quantiles of orders on a daily, monthly, and yearly basis.
Managing and tracking orders for Carahsoft’s Billing Team, and providing the Billing Team with key
information needed to invoice certain orders that are handled with attention to detail and focus
vi. Describe Offeror’s experience working with the government sector.
Carahsoft has been providing best of breed hardware, software, and support solutions to federal, state, and
local government agencies since 2004, processing over 388,969 orders. Additionally, over the past 20
years Carahsoft has acquired and maintained a wide variety of purchasing contract vehicles for agencies at
the state, local, and federal levels. Associated with all contracts are dedicated and experienced contract
management resources. A list of available contracts can be found at
www.carahsoft.com/contracts/index.php.
vii. Describe past litigation, bankruptcy, reorganization, state investigations of entity or current officers and
directors.
Carahsoft does not have any such actions.
viii. Indicate if Offeror is licensed to do business in all 50 states
Carahsoft is licensed to do business in all 50 states.
ix. Provide Offeror’s expertise in working with public sector and understanding of the unique technical
regulatory requirements.
Carahsoft has secured numerous contracts that enable Carahsoft and our partners to serve public sector
customers throughout the United States and Canada. We are a topperforming contractor for the GSA
Schedule, SEWP V and ITES-SW2 contracts. We hold several agency-specific contracts and Department
of Defense Enterprise Software Initiative agreements and provide our EDU and SLG customers with
access to technology via The Quilt contract, the NASPO Value Point and OMNIA Partners cooperating
purchasing agreements, and numerous state and reseller contracts.
We have established strategic, long-term relationships with the industry’s leading manufacturers including
Adobe, Splunk, Google Cloud, Amazon Web Services, Microsoft, VMware, Salesforce, Zoom, DocuSign,
Micro Focus Government Solutions, Dell Technologies, Snowflake, Palo Alto Networks, ServiceNow,
Veritas, Broadcom, and SAP, among hundreds of other established and emerging technology providers.
Our partner ecosystem encompasses more than 4,000+ government contractors, resellers, and integrators
who we support and enable with an entire suite of value- added opportunities that run the gamut from
training/certification and pre-sales support to lead generation and business development.
By providing an unparalleled volume of proactive, government-focused sales and marketing, including
4,400+ educational events and campaigns annually, we drive demand for our partners. As a result, we now
serve as the largest government partner for the majority of our vendors, who have also entrusted other
Solicitation Number: #24-03
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major aspects of their businesses to Carahsoft including partner enablement, commercial sales, renewals
and upsell, and help desk services.
x. Provide a minimum of 10 customer references relating to the products and services within this RFP.
Include entity name, contact name and title, contact phone and email, city, state, years serviced,
description of services and annual volume.
Carahsoft actively administers and maintains several cooperative purchasing contracts for the General
Services Administration (GSA), National Aeronautics and Space Administration (NASA), National
Association of State Procurement Officials (NASPO), OMNIA Partners, Texas Department of Information
Resources (among many others), and Public Services and Procurement Canada (PSPC).
Reference # 1
Entity Name
Region 4 ESC
Contact Name and Title
Available upon request
City and State
Houston, TX
Phone Number
Available upon request
Years Serviced
4 years
Description of Services
Educational Software Solutions and Services
Annual Volume
$40M (est.)
Reference # 2
Entity Name
OARnet
Contact Name and Title
Available upon request
City and State
Columbus, OH
Phone Number
Available upon request
Years Serviced
9 years
Description of Services
VMware products and services
Annual Volume
$750,000
Reference # 3
Entity Name
NJedge
Contact Name and Title
Available upon request
City and State
Newark, NJ
Phone Number
Available upon request
Years Serviced
13 years
Description of Services
VMware, F5, and Nutanix hardware and software products and
services
Annual Volume
$2,000,000
xi. Provide any additional information relevant to this section.
Not applicable.
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D) VALUE ADD
i. Provide any additional information related to products and services Offeror proposes to enhance and add
value to the Contract.
Carahsoft will provide the following additional value-added services at no additional cost to Region 4 ESC:
1. Dedicated Account Manager
2. Program Management
3. Training Webcasts & Access to Carahsoft Facilities
4. Proactive Marketing of the Contract
5. Monthly/Quarterly Reports
6. Dedicated Phone Lines & Live Chat
7. Dedicated Contract Microsite
8. Dedicated Email Address
The following is an in-depth description of the bulleted list above.
1. Dedicated Account Management
In support of the Contract, Carahsoft will provide a focused Account Manager (AM), who will be
dedicated to supporting your requirements and this Contract. The AM will be responsible for all aspects
of Contract management and be the single point of contact for providing technical help for all the
products offered on this proposal.
Sales, order management, and contracting functions that Carahsoft will do for this contract include the
following:
Assistance with the established license distribution procedures
Product expertise/assistance
Configuration assistance
Support for downloads
Support for customers migrating from existing license contracts
On demand historical download reports
Contracts questions
Assistance with product version, updates and upgrade questions
Ensure timely delivery of Evidence of Entitlement (or related)
Evidence of Entitlement (or related) supported by matching receipt
Co-terming maintenance renewals and existing agreements
2. Program Management
Carahsoft will assign a Program Manager for this Contract who will provide strategic leadership and
vision while executing the Contract. The Program Manager’s responsibilities will include quality
assurance, progress/status reporting, schedule, risk identification/handling/mitigation strategy and
program reviews.
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3. Training Webcasts & Access to Carahsoft Facilities
At no additional cost, Carahsoft will provide a regular training webcast for Region 4 ESC. These
webcasts shall include information regarding new product releases, product patch/ upgrade information
or short training webcasts should the need arise and educate users on the following:
The terms of the Contract
Software available on the Contract
Updates and upgrades as they become available
New technologies as they become available
These webinars will also be archived and housed on the Contract website so users can view them on
demand.
Region 4 ESC will have access to training facilities (user groups, vendor day, and product training)
located at Carahsoft headquarters in Reston, Virginia, upon request.
4. Proactive Marketing of the Contract
Carahsoft conducted over 4,850 government specific marketing events in 2023. A few examples
include:
Quarterly Newsletters
Annual government summits
Brochures
Product specific webcasts
Onsite training seminars
Representation at government
shows
Host Government User Groups
Outbound Call campaigns
Executive Forums
News Announcements
Social media promotion
(Twitter, Linked In, Facebook, Carahsoft Community)
Website content/reciprocal links (Carahsoft website page; content for contract sponsor page)
Marketing materials (FAQs, contract overviews, solution spec sheets, powerpoint slides)
Training documents
Co-branded tradeshow graphics, giveaways, display materials
Tradeshow participation (national, state and local government and education shows)
Digital and print ads
Email campaigns
Proactive marketing opportunity available through:
o National Coalition for Public Procurement (NCPP) – publicprocurementcoalition.org
o Institute for Public Procurement (NIGP) – nigp.org
o National Association of Counties (NACo) – naco.org
o The United States Conference of Mayors – usmayors.org
o National League of Cities – nlc.org
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o National Governors Association – nga.org
o Relevant State Associations
Carahsoft feels that this proactive marketing will be valuable to Region 4 ESC in terms of promoting
this Contract, as well as educating end user on the benefits of the Contract.
5. Monthly/Quarterly Reports
In managing similar Contracts with other government agencies, Carahsoft has developed numerous
best practices with providing monthly usage reports. As part of this Contract, Carahsoft will provide
monthly license distribution reports to include the following:
Dates licenses were downloaded
Dates licenses were shipped
Ship to Point of Contact
Number of Licenses
Version numbers
Deliver to address
Current price of the software
This report will differentiate between existing licenses being rolled into the Contract, and new licenses
deployed under this agreement. In addition to the monthly reports, Carahsoft will have the ability to produce
on-demand usage reports as requested through the Account Manager.
6. Dedicated Phone Lines & Live Chat
Carahsoft will provide a dedicated phone line to be used exclusively for activities
supporting this Contract. Both toll and toll-free lines will be made available.
The telephone number will be included on all quotations, emails, website(s), and other
documentation regarding this Contract. This dedicated line rings simultaneously to a
group of individuals working on this Contract, ensuring that calls are always answered live. Additionally,
Carahsoft offers Live Chat capabilities through our homepage (www.carahsoft.com). The Live Chat
feature will provide Region 4 ESC with another channel for contacting Carahsoft, and expedite the
process for receiving immediate customer service.
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7. Dedicated Contract Microsite
Carahsoft will develop and maintain a microsite that will be dedicated to this Contract. This will be a
supplement to the Vendor support site and will include materials such as:
Contract Information
Contract FAQ Document
Product Information
Catalog/ Pricelist Information
Additional Contractual Information
The following are examples of Dedicated Websites for current Carahsoft contracts:
OMNIA Partners, Educational Software Solutions and Services #R191902
OMNIA Partners, Cobb County, GA Technology Products, Solutions and Related Services #
23-6692-01
NASA SEWP V Contract # NNG15SC03B/NNG15SC27B
8. Dedicated Email Address
Additionally, a dedicated email address will be created in support of this at
omniapartners@carahsoft.com or any email Region 4 ESC would like. As with the phone lines, these
email aliases would be routed to all individuals at Carahsoft that support this Contract. In this manner,
any inquiries received via email would be addressed immediately which would once again enable the
quickest execution for all customer service actions.
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EXHIBIT A - 3.0 SUPPLIER RESPONSE
3.1 Company
A. Brief history and description of Supplier to include experience providing similar products and services.
Carahsoft Technology Corp. is The Trusted Government IT Solutions Provider®, supporting Public Sector
organizations across Federal, State and Local Government agencies and Education and Healthcare
markets. As the Master Government Aggregator® for our vendor partners, we deliver solutions for
Cybersecurity, MultiCloud, DevSecOps, Big Data, Artificial Intelligence, Open Source, Customer
Experience and more. Working with resellers, systems integrators and consultants, our sales and
marketing teams provide industry leading IT products, services, and training through hundreds of contracts.
Founded in 2004, Carahsoft is headquartered in Reston, Virginia.
B. Total number and location of salespersons employed by Supplier.
Carahsoft employees approximately 3,500 persons.
C. Number and location of support centers (if applicable) and location of corporate office.
Carahsoft’s main office is located at 11493 Sunset Hills Road, Reston, VA 20190.
D. Annual sales for the three previous fiscal years.
2021 - $10.6B
2022 - $12.5B
2023 - $16.4B
a. Submit FEIN and Dunn & Bradstreet report.
Please find our Dunn & Bradstreet Writeup provided in the designated section in the portal.
FEIN#: 52-2189693
DUNS: 088365767
E. Describe any green or environmental initiatives or policies.
As a value-added reseller, Carahsoft is committed to providing third-party commercial-off-the-shelf (COTS)
IT solutions and services that empower our customers to innovate sustainably, and reduce their
environmental footprints simultaneously. We integrate environmental considerations into our operations by
prioritizing several areas of sustainability:
Product/Solution Delivery: As a value-added reseller, Carahsoft primarily delivers for third-party
COTS IT solutions and services, via Electronic Software Delivery (ESD). Delivering products and
solutions via ESD helps our customers minimize their carbon and energy footprints by reducing the
toxic emissions and waste that would be required to package, transport, and deliver a physical
product/solution.
Sustainable Facilities: Although Carahsoft is not directly involved in manufacturing any of the
solutions that we resell, our office facilities have been configured to conserve resources and
maximize energy efficiency. Each room in our main office includes motion-sensing lights, which are
designed to conserve energy when a room/facility is not in use. We leverage Elkay EZH2O Bottle
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Filling Stations that enhance sustainability by minimizing dependency on disposable plastic bottles.
Our restrooms include sensor-activated flush valves, automatic soap dispensers, and paperless
hand dryers that reduce paper and water waste. In an effort to promote recycling, we have included
single-stream recycling bins and receptacles in various locations within our office.
Sustainable Transit and Transportation: Carahsoft encourages our employees to leverage
public transportation and shared transit in their commutes. Our office is within walking distance to
multiple Fairfax Connector bus stations, and has been located within a half mile of a Washington
Metropolitan Area Transit Authority (WMATA) metrorail station since 2015. Employees are
reimbursed for expenses associated with mass transportation system, which encourages travel via
means that will reduce fuel consumption and carbon emissions. We incentivize employees who
carpool with other Carahsoft employees by providing them with parking permits that provide access
to reserved preferential parking.
IT Infrastructure: Carahsoft has configured our internal IT environment to leverage products,
solutions, and devices that will minimize energy consumption to the maximum extent possible. Our
workforce utilizes solutions from the Electronic Product Environment Assessment Tool (EPEAT)
Registry and Energy Star programs, which are designed to use substantially less electricity when
they are idle/not in use. We leverage a hybrid cloud environment, which drastically reduces our
physical server footprint (and the amount of energy that would heat and cool a physical data
center).
Marketing and Digital Media: Carahsoft hosts hundreds of virtual events (webinars, webcasts,
and similar) each year. These events are recorded and archived, so that they can be accessed at a
later date. We leverage prominent social media platforms (Twitter, Facebook, and LinkedIn) to
advertise events and promote content. This reduces the carbon emissions that result from hosting
and/or attending on-site events, as well as the waste produced by promoting events and solutions
via paper products.
Solutions Portfolio: Carahsoft’s unrivaled portfolio includes IT solutions and services that assist
our customers with large-scale telework and online learning initiatives. We support hundreds of
best-of-breed vendors that deliver solutions that enable telework, support collaboration, ensure
business continuity, and scale communications channels and security. Many of the cloud vendors
within our portfolio have implemented environmental energy efficiency plans for their data centers.
Additionally, we support several industry-leading hardware providers with solutions in the EPEAT
Registry and Energy Star programs.
Carahsoft is always open to suggestions on how we can encourage more sustainable practices and how
we can implement additional policies to further reduce our company’s carbon footprint.
F. Describe any diversity programs or partners supplier does business with and how Participating Agencies
may use diverse partners through the Master Agreement. Indicate how, if at all, pricing changes when
using the diversity program. If there are any diversity programs, provide a list of diversity alliances and a
copy of their certifications.
Carahsoft maintains a vast ecosystem of partners of various socioeconomic classifications, including
resellers, systems integrators, and service providers. The Carahsoft partner network includes a very
Solicitation Number: #24-03
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diverse group with varying specializations, credentials, product lines, and business types, including over
700 Small Businesses. If awarded, Carahsoft will leverage our experience managing this vast partner
ecosystem to support the participation of MWBEor SDVOB certified businesses.
G. Indicate if supplier holds any of the below certifications in any classified areas and include proof of such
certification in the response:
a. Minority Women Business Enterprise:
☐Yes ☒ No
If yes, list certifying agency: ___________________________________
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE):
☐Yes ☒ No
If yes, list certifying agency: ___________________________________
c. Historically Underutilized Business (HUB): Yes / No
If yes, list certifying agency: ___________________________________
☐Yes ☒ No
If yes, list certifying agency: ___________________________________
d. Historically Underutilized Business Zone Enterprise (HUBZone):
☐Yes ☒ No
If yes, list certifying agency: ___________________________________
e. Other recognized diversity certificate holder:
☐Yes ☒ No
If yes, list certifying agency: ___________________________________
H. List any relationships with subcontractors or affiliates intended to be used when providing services and
identify if subcontractors meet minority-owned standards. If any, list which certifications subcontractors hold
and certifying agency.
As described above, Carahsoft has a robust partner network, many of which do meet minority owned
standards.
I. Describe how supplier differentiates itself from its competitors.
Carahsoft has a vast knowledge of Omnia which stems from our extensive experience and participation in the
program. In addition to the experience with Omnia Carahsoft brings, we also exhibit key differentiators which set
us apart from the industry and our competitors. Carahsoft’s top three differentiating strengths include:
1. Sales & Marketing – Carahsoft provides innovative sales and marketing programs to each vendor we
support. Carahsoft’s dedicated proactive sales team focuses on lead generation, proactive inside sales, and
provides responsive sales support. We work with vendors to develop a joint sales process based on the vendor
go-to-market strategy and work to align the Carahsoft sales team with vendor and reseller teams.
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Carahsoft’s comprehensive marketing program is supported by a dedicated marketing team of 220+ reps. The
marketing team plans and executes many informative events throughout the year to drive demandincluding but
not limited to: webcasts, on-site events (Carahsoft hosted and third-party hosted), conferences and trade
shows, email campaigns, social media campaigns, advertising and thought-leadership. Carahsoft invests in
many marketing resources that we extend to our vendor teams to maximize marketing effectiveness and amplify
the vendor’s messaging.
2. Proven Execution – Carahsoft has leveraged its vast contracting experience and extended it to quoting and
order management. In our experience managing public sector aggregation programs on behalf of other industry
leading vendors, Carahsoft has the operation excellence in place to free up vendor resources previously
committed these tasks. We feel our model will allow Autodesk to “offload” some of these tasks on Carahsoft,
knowing that we are fully committed and capable of servicing the partner eco-system.
Carahsoft seamlessly generates quotes within 30 minutes or less
Carahsoft has a team dedicated to renewals sales and a leadershipgroup to ensure that each team
is working at an optimal level.
3. Knowledge of Government – The government market is complex and the intricacies offer the opportunity for
an innovative model driven to best serve government customers and add value to the channel. Carahsoft has
extensive knowledge and decades of expertise in understanding the public sector market, including:
Unique budget and procurement cycles
Specific contract requirements and set-asides
Audits, regulations and compliance
The value of Prime Contractors and Systems Integrators and how to work with them
Competitive marketplace
Security Clearances
Collection of A/R requires expertise and focus
Carahsoft stays current with government requirements, trends and initiatives by attending and participating in
many industry events. We also rely on the expertise of our industry consultants who are former government
executives.
J. Describe any present or past litigation, bankruptcy or reorganization involving supplier.
Not applicable.
K. Felony Conviction Notice: Indicate if the supplier
a. is a publicly held corporation and this reporting requirement is not applicable;
b. is not owned or operated by anyone who has been convicted of a felony; or Version March 19, 2024
c. is owned or operated by and individual(s) who has been convicted of a felony and provide the names
and convictions.
Not applicable.
L. Describe any debarment or suspension actions taken against supplier
Not applicable.
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3.2 Distribution, Logistics
A. Each offeror awarded an item under this solicitation may offer their complete product and service
offering/a balance of line. Describe the full line of products and services offered by supplier.
Carahsoft is leveraging our vast ecosystem of manufacturer, reseller, and services partners. Please see
our attached corporate line card for an idea of the large partner network we can provide for this initiative.
B. Describe how supplier proposes to distribute the products/service nationwide. Include any states where
products and services will not be offered under the Master Agreement, including U.S. Territories and
Outlying Areas.
Carahsoft holds many other contract vehicles with State and Local agencies. We are happy to offer these
to any states where products and services will not be offered under the Master Agreement. Please see a
full list of our contracts here: https://www.carahsoft.com/buy#state-local
C. Describe how Participating Agencies are ensured they will receive the Master Agreement pricing;
include all distribution channels such as direct ordering, retail or in-store locations, through distributors, etc.
Describe how Participating Agencies verify and audit pricing to ensure its compliance with the Master
Agreement.
Carahsoft has a representative that manages our current Omnia contract. This same representative will
help manage this contract, and will help ensure that all Participating Agencies will receive the Master
Agreement pricing through any distributors or reseller partners. In addition, the contract pricing will be listed
for all our in-house sales representatives to chose in our internal, custom built Customer Relationship
Management Platform to ensure direct deals are properly priced according to the Master Agreement.
D. Identify all other companies that will be involved in processing, handling or shipping the products/service
to the end user.
Carahsoft would like to leverage our entire partner network, to ensure that all OMNIA Partners have the
best coverage and options available on the market, no matter their need or location. Considering the
constantly expanding nature of our current partner network of over 4,000 partners, Carahsoft is unable to
list all potential partners at this time. Carahsoft will act as the main point of contact for any processing,
handling or shipping of any products or services to the end user and can even provide direct contact
information for our manufacturer or reseller partners to facilitate communication if needed.
E. Provide the number, size and location of Supplier’s distribution facilities, warehouses and retail network
as applicable.
Carahsoft is capable of shipping to any customer worldwide from our main headquarters in Reston, VA. As
a North American distributor, 99% of hardware deliveries are made within the continent and mostly within
continental US or US address abroad.
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3.3 Marketing and Sales
A. Given the public nature of the solicitation and contract, OMNIA Partners makes solicitation and contract
documentation, including pricing documents, available on its website so Participating Public Agencies may
easily conduct their due diligence. Describe any portions of the response that should not be available on
the website and why those portions should not be available.
Carahsoft has no sections we wish to withhold from the Omnia website.
B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the
strategy to immediately implement the Master Agreement as supplier’s primary go to market strategy for
Public Agencies to supplier’s teams nationwide, to include, but not limited to:
i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market
strategy within first 10 days
ii. Training and education of Supplier’s national sales force with participation from the Supplier’s
executive leadership, along with the OMNIA Partners team within first 90 days
Carahsoft can confirm we will have dedicated contract management and marketing personnel involved
to determine strategies to advertise the new contract and determine the best ways to ensure our in
house personnel, manufacturer partners and reseller partners can leverage the contract.
C. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the
strategy to market the Master Agreement to current Participating Public Agencies, existing Public Agency
customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to
include, but not limited to:
i. Creation and distribution of a co-branded press release to trade publications
Carahsoft will post a co-branded press release on our website, as well as a trade publication such as
GlobeNewswire. Here is an example from a previous contract: https://www.globenewswire.com/news-
release/2020/05/21/2037187/0/en/Carahsoft-Awarded-Educational-Software-Solutions-and-Services-
Contract-through-OMNIA-Partners-Public-Sector.html
ii. Announcement, Master Agreement details and contact information published on the Supplier’s
website within first 90 days
Carahsoft posts all contracts and agreement details on our website at the following link:
https://www.carahsoft.com/buy#omnia-partners-public-sector. Upon award, Carahsoft will add the
relevant contract details to the website above.
iii. Design, publication and distribution of co-branded marketing materials within first 90 days
Carahsoft’s dedicated marketing team will edit current materials to add co-branded marketing on this
contract to our proven end-user / customer initiatives such as the following:
On-Site Events
Webcasts
Tradeshows
Industry conferences
Email Campaigns
Digital and Print ads
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iv. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual
Forum, NPI Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative
Summits, etc.) and supplier-specific trade shows, conferences and meetings throughout the term of the
Master Agreement
Carahsoft offers deep experience in public sector marketing. Our dedicated team plans, promotes and
executes more than 4,850 public-sector marketing campaigns and events each year, including contract
specific promotional activities such as national, state and local government and education shows. We
would be more than happy to participate with OMNIA Partners at these trade shows, or additional trade
shows that may be beneficial to promoting the Master Agreement.
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved by
OMNIA Partners for partner suppliers. Booth space will be purchased and staffed by Supplier. In
addition, Supplier commits to provide reasonable assistance to the overall promotion and marketing
efforts for the NIGP Annual Forum, as directed by OMNIA Partners.
Carahsoft can commit to attend the NIGP Annual Forum.
vi. Design and publication of national and regional advertising in trade publications throughout the term
of the Master Agreement
As a prime government aggregator, Carahsoft is constantly utilizing marketing efforts to drive and
identify new and upcoming business. We confirm that we will include this contract in our marketing
efforts throughout the term of the Master Agreement through national and regional trade publications.
vii. Ongoing marketing and promotion of the Master Agreement throughout its term (case studies,
collateral pieces, presentations, promotions, etc.)
Carahsoft relishes the opportunity to promote our success stories to our current and future customers.
We confirm that we will continue to make updated publications and materials throughout the contract
term to promote the Master Agreement.
viii. Dedicated OMNIA Partners internet web-based homepage on Supplier’s website with:
OMNIA Partners standard logo;
Copy of original Request for Proposal;
Copy of Master Agreement and amendments between Principal Procurement Agency and
Supplier;
Summary of Products and pricing;
Marketing Materials
Electronic link to OMNIA Partners’ website including the online registration page;
A dedicated toll-free number and email address for OMNIA Partners
Carahsoft has a dedicated OMNIA contract page for our current contract here:
https://www.carahsoft.com/buy/slg-contracts/all-states/omnia-partners-edu#resources. Upon award, we
will add the details provided above for this current contract to our page. We are also more than happy
to edit the information provided for our current contracts if necessary to meet the OMNIA partner’s
goals.
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D. Describe how Supplier will transition any existing Public Agency customers’ accounts to the Master
Agreement available nationally through OMNIA Partners. Include a list of current cooperative contracts
(regional and national) Supplier holds and describe how the Master Agreement will be positioned among
the other cooperative agreements.
Carahsoft holds a mulititude of contracts for the convenience of our Government customers. Each agency
often requires different terms and conditions or contract vehicles and we work diligently to discuss the right
option for each customer. Carahsoft has a database of information to determine the best contract to use for
each agency, and vendor. Carahsoft will utilize this database when discussing options with our government
customers, and recommend this contract for our SLED customers whenever possible.
E. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide permission
for reproduction of such logo in marketing communications and promotions. Acknowledge that use of
OMNIA Partners logo will require permission for reproduction, as well.
Carahsoft agrees to provide its logo to OMNIA partners for reproduction in marketing communications and
promotions. We will be sure to request permission when reproducing the OMNIA Partners logo in our own
marketing communications and promotions.
F. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public Agencies
nationwide and the timely follow up to leads established by OMNIA Partners. All sales materials are to use
the OMNIA Partners logo. At a minimum, the Supplier’s sales initiatives should communicate:
i. Master Agreement was competitively solicited and publicly awarded by a Principal Procurement
Agency
ii. Best government pricing
iii. No cost to participate
iv. Non-exclusive
As discussed above, Carahsoft will actively direct sales to Public agencies nationwide through this
contract. We will be sure to include the above bullets in our initiatives.
G. Confirm Supplier will train its national sales force on the Master Agreement. At a minimum, sales training
should include:
i. Key features of Master Agreement
ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA
Partners
iv. Knowledge of benefits of the use of cooperative contracts
Carahsoft will appoint a contract manager upon award who will instruct any sales personnel on the
details listed above.
H. Provide the name, title, email and phone number for the person(s), who will be responsible for:
i. Executive Support
ii. Marketing
iii. Sales
iv. Sales Support
v. Financial Reporting
Solicitation Number: #24-03
22
vi. Accounts Payable
vii. Contracts
The security and privacy of each of Carahsoft’s employees are of the upmost importance to the
company. Due to the sensitive nature of this information, Carahsoft respectfully declines to share names
and contact information for specific employees at this stage. We would be more than happy to provide
this information upon award or sample resumes upon down selection directly to the evaluation team
where it will not be part of the public record.
I. Describe in detail how Supplier’s national sales force is structured, including contact information for the
highest-level executive in charge of the sales team.
Please see the attachment labelled “Carahsoft’s Organization Chart”. Due to our employee confidentiality
and the public nature of procurement documents, Carahsoft respectfully declines to provide the contact
information for our employees at this time.
I. Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow and
service the national program.
Our sales teams will be educated on the availability of this contract, and the relevant contract details so
they can offer this contract as an option for our government customers to utilize when purchasing IT
Solutions and Services.
J. Explain in detail how Supplier will manage the overall national program throughout the term of the Master
Agreement, including ongoing coordination of marketing and sales efforts, timely new Participating Public
Agency account setup, timely contract administration, etc.
Carahsoft will appoint a dedicated Contract Manager who will help manage communications received from
Participating Public Agency’s requesting to account set up, and who will manage any contract administration
requirements.
K. State the amount of Supplier’s Public Agency sales for the previous fiscal year. Provide a list of
Supplier’s top 10 Public Agency customers, the total purchases for each for the previous fiscal year along
with a key contact for each.
Carahsoft completed $16.4B in sales in 2023, however due to customer confidentiality Carahsoft is unable to
provide total purchase numbers and contact information on documents subject to the public record.
L. Describe Supplier’s information systems capabilities and limitations regarding order management
through receipt of payment, including description of multiple platforms that may be used for any of these
functions.
The Carahsoft Team is fully able to send and receive Delivery Orders, Order Status Reports, Post Order
Reports, Administrative Handling Fees, and the like in any format that is most comfortable to our
Government Customers. Carahsoft accepts orders via purchase order, credit card (phone or web), direct
invoices, customer contracts and similar.
M. Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement)
that Supplier will guarantee each year under the Master Agreement for the initial three years of the Master
Agreement (“Guaranteed Contract Sales”).
Solicitation Number: #24-03
23
$_______.00 in year one
$_______.00 in year two
$_______.00 in year three
To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee shall be calculated
based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
Carahsoft cannot guarantee a specific number of Contract Sales at this time.
N. Even though it is anticipated many Public Agencies will be able to utilize the Master Agreement without
further formal solicitation, there may be circumstances where Public Agencies will issue their own
solicitations. The following options are available when responding to a solicitation for Products covered
under the Master Agreement.
i. Respond with Master Agreement pricing (Contract Sales reported to OMNIA Partners).
ii. If competitive conditions require pricing lower than the standard Master Agreement not-to-exceed
pricing, Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded
the contract, the sales are reported as Contract Sales to OMNIA Partners under the Master Agreement.
iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public Agency
refuses to utilize Master Agreement (Contract Sales are not reported to OMNIA Partners).
iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master Agreement,
and include Master Agreement as the alternate or additional proposal.
Carahsoft will work with our Government customers to ensure we provide the best possible pricing for each
individual deal and contract to ensure we are meeting and exceeding their needs.
Solicitation Number: #24-03
24
ADDITIONAL REQUIRED DOCUMENTS
Carahsoft’s W-9
Please see our W-9 below.
W-9
Request for Taxpayer
Identification Number and Certification
Give Form to the
requester. Do not
send to the IRS.
Form
(Rev. October 2018)
Department of the Treasury
Internal Revenue Sen/Ice
►Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your Income tax return). Name Is required on this line; do not leave this line blank.
Carahsoft Technology Corporation
2 Business name/disregarded entity name,
if different from above
CO
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes,
n
Individual/sole proprietor or
single-member LLC
<D
D1
a
n C Corporation
0 S Corporation
Q Partnership
O Trust/estate
co
Exempt payee code (if any)
o
I
I
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC
if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner,
I
I
Other (see Instructions) ►
5 Address (number, street, and apt. or suite no.) See instructions.
11493 Sunset Hills Rd
Exemption from FATCA reporting
code (if any)
.ll
(^pli&s to accounts maintained outside the U.S.)
Requester's name and address (optional)
(0
6
City, state, and ZIP code
Reston, VA 20190
7
List account number(s) here (optional)
Taxpayer Identification Number (TIN)
Parti
Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuais, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part
I, later. For other
entities, it is your employer identification number (EIN), If you do not have a number, see How to get a
TIN, later.
Note:
If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
or
Employer identification number
2
1
8
9
6
9
3
5
2
Certification
Part 11
Under penalties of perjury,
I
certify that:
1. The number shown on this form is my correct taxpayer identification number (or
I
am waiting for a number to be issued to me); and
2.1 am not subject to backup withholding because: (a)
I
am exempt from backup withholding, or (b)
I
have not been notified by the Internal Revenue
Service (IRS) that
I
am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that
I
am
no longer subject to backup withholding; and
3.1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that
I
am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividenito on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property Cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not rdqtSred to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
\/2./aN
Signature of
U.S. person ^
Date*-
●Form 1099-DIV (dividends, including those from stocks or mutual
funds)
●Form 1099-MlSC (various types of income, prizes, awards, or gross
proceeds)
●Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
●Form 1099-S (proceeds from real estate transactions)
●Form 1099-K (merchant card and third party network transactions)
●Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
●Form 1099-C (canceled debt)
●Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
●Form 1099-INT (interest earned or paid)
Form W-9 (Rev. 10-2018)
Cat. No. 10231X
Solicitation Number: #24-03
26
New Jersey Business Registration Certificate
Solicitation Number: #24-03
27
Corporate Line Card
Please see our Corporate Line Card below.
© 2022 Carahsoft Technology Corp. Proprietary & Confidential
9_2022
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GOVERNMENT IT SOLUTIONS
Carahsoft Technology Corp. is The Trusted Government IT Solutions Provider®, supporting Federal, State and Local Government agencies
and Education and Healthcare organizations. As the Master Government Aggregator® for our vendor and reseller partners, we deliver
solutions for Cybersecurity, MultiCloud, DevSecOps, Big Data, Artificial Intelligence, Open Source, Customer Experience and more.
Veritas Technologies is the global leader in enterprise backup and data recovery solutions. Agencies and organizations
rely on the Veritas Enterprise Data Services Platform to automate enterprise data protection, ensure 24/7 availability
of mission-critical and citizen-facing applications, and provide the insights needed to comply with evolving data
regulations.
866-837-4827
VMware is the global leader in virtualization and cloud computing solutions from desktop to datacenter. All
15 cabinet level agencies, military services, numerous DoD agencies, and many other federal agencies rely on
VMware to avoid IT infrastructure costs, ensure continuity of operations and provide secure endpoints.
888-6VMWARE
888-686-9273
SAP sets a new standard for innovation and performance in the public sector with integrated solutions that apply
database technology, business analytics, applications, cloud computing and mobility to solve IT challenges. SAP
brings intelligent ideas to the public sector that achieve mission-critical operations.
888-SAP-1GOV
888-727-1468
Palo Alto Networks is the next-generation security company maintaining trust in the digital age by helping
organizations prevent cyber breaches. Palo Alto Networks’ security platform safely enables applications, users
and content, empowering government agencies to securely and efficiently move their missions forward.
855-6NEXTGN
855-663-9846
Splunk Inc. is the market leader in analyzing machine data to deliver Operational Intelligence for security, IT and
the business. Splunk® software provides the enterprise machine data fabric that drives digital transformation.
More than 13,000 customers in over 110 countries use Splunk solutions in the cloud and on-premises.
855-3-SPLUNK
855-377-5865
Trellix is a global company redefining the future of cybersecurity. Trellix’s security experts, along with an extensive
partner ecosystem, accelerate technology innovation through machine learning and automation to empower over
40,000 business and government customers.
855-462-2333
Google Cloud is a trusted technology leader who understands how to help agencies transition from legacy
architectures and utilize their data to fuel true mission success. Google Cloud provides cloud-native infrastructure
with layered security, machine learning and analytics at web-scale to rapidly innovate and advance agency goals.
844-55-GOOGL
844-554-6645
877-99ADOBE
877-992-3623
Adobe revolutionizes how agencies engage with ideas and information, transforming and extending government
services to provide a richer, more productive, and trusted experience with constituents, personnel, and the
military. Adobe helps government deliver information to the edge – anytime, anywhere, and through any medium.
Red Hat understands that government agencies demand performance, transparency and value—and that’s
exactly what Red Hat offers. As the standard for Linux in governments, Red Hat’s cloud, virtualization, storage
and platform solutions bring freedom, collaboration and the power of open source to all government agencies.
877-RHAT-GOV
877-742-8468
Dell is a leader in enabling government agencies to transform their operations and deliver IT as a service. Through
innovative products and services, Dell accelerates the journey to cloud computing, helping IT departments store,
manage, protect and analyze information in a more agile, trusted and cost-efficient way.
866-DELL-2-GO
866-335-5246
Salesforce is the enterprise cloud computing leader dedicated to helping companies and government agencies
transform into connected organizations through social and mobile technologies. Since launching its first service in
2000, Salesforce’s list of over 150,000 customers spans nearly every industry worldwide.
877-SFDC-007
877-733-2007
Amazon Web Services provides a highly reliable, scalable, low-cost infrastructure platform in the cloud that
powers hundreds of thousands of businesses in 190 countries around the world. With data center locations in the
U.S., Europe, Brazil, Singapore, Japan, and Australia, customers across all industries are taking advantage of the
low-cost, agile, flexible, and secure solutions that AWS offers.
888-662-2724
F5 Networks helps government organizations create an agile IT infrastructure that aligns with mission-critical
demands. With F5 solutions in place, organizations gain strategic points of control wherever information is
exchanged, from client devices and the network to application servers, data storage and everything in between.
877-95-F5GOV
877-953-5468
Symantec enables government agencies to have confidence in their IT infrastructure. Helping agencies protect
and manage mission-critical information and interactions, Symantec delivers software and services that address
risks to security, availability, compliance and performance.
877-GOV-SYMC
877-468-7962
Micro Focus Government Solutions supports the needs of the U.S. public sector. Micro Focus Government
Solutions’ agile and modern software helps solve mission-critical IT challenges. Micro Focus Government
Solutions is a purpose-built, U.S. based company that is committed to helping public sector organizations’ mission.
888-554-7468
© 2022 Carahsoft Technology Corp. Proprietary & Confidential
9_2022
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GOVERNMENT IT SOLUTIONS
COMPLEMENTARY SOLUTIONS
SOLUTION VERTICALS
CARAHSOFT CONTRACT VEHICLES
VMWARE
10iG Technology, Arista, ClearCube, HYCu, Hytrust, Imprivata, Ivanti, Lightbend, Liquidware, NCS, Nutanix, Puppet, Rubrik, Teradici
MULTICLOUD
Accela, Acquia, Adobe, Akamai, Alfresco, AWS, Anaplan, Anchore, Apptio, Aqua, Aviatrix, Axway, Backblaze, BlackBerry, Box, Brightcove, C3.ai,
CIS, CloudBees, CloudBolt, CloudCheckr, Commvault, Confluent, DarkOwl, Databricks, Dell Technologies, Denodo, Digital.ai, DocuSign, Domino,
Druva,Elastic, EDB, Exterro, Genesys, GitLab, Google Cloud, Granicus, greymatter.io, GroundWork, HashiCorp, Hootsuite, Jive, Kion, Kiteworks,
LinkedIn, Lookout, Micro Focus Government Solutions, Microsoft, MongoDB, Neustar, New Relic, Nutanix, Okta, Orion, OSIsoft, Outsystems, Proofpoint,
QTS, Qualtrics, Qualys, Rackspace, Red Hat , Salesforce, SAP NS2, Saviynt, Secureworks, ServiceNow, Slack, Smartsheet, Software AG, Sonatype,
Splunk, SwiftStack, Symantec, Teradici, Terra Pixel, ThreatConnect, Trellix, Trustwave, Twilio, Tyler, Virtru, Virtustream, VMware, Voyager Labs, Zscaler
GSA SCHEDULE
47QSWA18D008F, GS-35F-0119Y
SEWP V
Group A Other Than Small: NNG15SC03B, Group D Other Than Small: NNG15SC27B
ESI BPA CONTRACTS
Adobe: N00104-09-A-ZF31, N00104-12-A-ZF31, NNX13AA89Z, HSHQDC-13-A-00039; CollabNet: HC1028-11-A-0100;
Micro Focus Government Solutions: N00104-13-A-ZF46; Intel: W5P1J-15-D-0008; IronKey: HSTS05-12-A-MED002; Red Hat Linux: HC1028-
14-A-0002; SAP: N00104-08-A-ZF43 ServiceNow: N00104-13-A-ZF47; Splunk: DE-IM0000789; Symantec: N00104-13-A-ZF45; VMware/Dell:
W91QUZ-09-A-0003; ForeScout: #N66001-18-A-0005
SPLUNK
AcAlvio, Corelight, Cynerio, Discovered Intelligence, Exiger, Expanse, Infinidat, PencilData, Qmulos, RedFactor, Rhondos, SMS 360, Syncsort, Vectra
OPEN SOURCE
Acquia, Alfresco, Anchore, CloudBees, Cloudera, Cockroach Labs, Confluent, Databricks, Ekahau, Elastic, EDB, ForgeRock, GitLab, GroundWork,
H2O.ai, HashiCorp, Hitachi, Liferay, Lucidworks, Liquibase, Mattermost, MongoDB, Neo4j, Red Hat, Red Hat 3scale API Management, Red
Hat Advanced Cluster Management, Red Hat Ansible, Red Hat Application Services, Red Hat Ceph Storage, Red Hat CodeReady Studio,
Red Hat CodeReady Workspaces, Red Hat Decision Manager, Red Hat Enterprise Linux, Red Hat Gluster Storage, Red Hat Hyperconverged
Infrastructure, Red Hat Integration, Red Hat Insights, Red Hat Integration, Red Hat JBoss, Red Hat Mobile App Platform, Red Hat OpenShift
Container Platform, Red Hat OpenShift Data Foundation, Red Hat OpenStack, Red Hat Process Automation Manager, Red Hat Quay,
Red Hat Runtimes, Red Hat Satellite, Red Hat Smart Management, Red Hat Storage, Red Hat Virtualization, Sonatype, Tetrate, Zimbra
SAP
Acsis, Adobe, Apex, Apigee, Ariba, BMC, ClockWork, Cloudera, Datawatch, Dassian, Dell Technologies, GB&Smith, GoSecure, Greenlight
Technologies, LC, Micro Focus Government Solutions, NimbleStorage, NoteShark, NS2, NS2 Labs, Onapsis, PingIdentity, Precise, Progress, Red Hat,
Resilient, SAP, SAP + Qualtrics, SAP Concur, SAP SuccessFactors, VMware, Volume Integration
SERVICENOW
3CLogic, Apptio, Bravium, Dtech Apps, MobiChord, Mobile Reach, NNT, Nuvolo, Pagerduty, Platcore, Stave, Uxstorm
CYBERSECURITY
1Kosmos, Agari, Akamai, ALTR, Anchore, Anomali, Aqua, Aquera, Armis, Attivo Networks, AvePoint, Bastille, Bayshore Networks, BeyoundTrust,
Blackberry, BlackBerry Cyclance, Blancco, Blinkly, Cellebrite, CertiPath, Cloud Cover, Cofense, Conceal, Contrast Security, Crowdstrike,
CyberArk, Dataguise, DataLocker, Digital Guardian, Druva, Dtex, Eclypsium, Entrust, Exabeam, Exterro, F5, Fidelis, FlashPoint, Forcepoint,
Forescout, ForgeRock, Fornetix, Fortinet, Forward, Gigamon, GlobalScape, GoSecure, HashiCorp, HID, iBoss, Identity Automation, Imperva,
Information Security, Infoblox, Inspired eLearning, IronNet, Keeper, Kion, Kiteworks, Lookout, Material, MediGate, Micro Focus, Mosse Security,
Netskope, Netwitness, Netwrix, Neustar, Nlyte, Nucleus Security, Okta, OSIsoft, PaloAlto Networks, Ping Identity, ProofPoint, Qualys, RackTop,
Radiant Logic, RangeForce, Rapid7, Recorded Future, RiskSense, RSA, Sailpoint, Samsung, SANS, Saviynt, Secureworks, Securoix, SentinelOne,
SkyBox Security, SolarWinds, Sonatype, Splunk, Symantec, Tanium, Tempered Networks, Tenable, Thales, ThreatConnect, ThreatLocker,
ThreatQuotient, Trellix, Trend Micro, Trusona, Trustwave, Tufin, Venafi, Veracode, VMware, Waterfall, White Canyon, Zeva, Zimpeium, Zscaler
AI & MACHINE
LEARNING
ABBYY, Adobe, AWS, Alteryx, Basis Technology, BlackBerry, C3.ai, CalypsoAI, Chooch.ai, ClarifAI, Cloudera, Collibra, CORAS, CornerstoneAI,
CrowdAI, CrowdStrike, CVEDIA, Darktrace, Databricks, DataRobot, Deep Labs, Dell Technologies, Delphix, Deltek, Denodo, Domino, Eightfold.
AI, Fortinet, Google, H2O.AI, Heavy.AI, HPE, Informatica, IronNet, Kinetica, Kofax, Labelbox, Liqid, Micro Focus Government Solutions, Microsoft
Azure, Microway, Modzy, NNData, Nuance, Nutanix, NVIDIA, NVIDIA Networking, Ocient, piXlogic, Red Hat, Rescale, Run.ai, Salesforce, SAP, SAP
NS2, Senzing, SFL Scientific, Snowflake, Sophos, Splunk, Tableau, Tensor Networks, Titan Technologies, Trellix, UiPath, Vast Data, Vectra, Veritone
MOBILITY &
TELEWORK
10ZiG, BlackBerry, Blancco, Blue Cedar, ClearCube, Deep Instinct, HYCU, Isec, Liferay, Liquidware, Lookout, MongoDB, NowSecure, Nutanix, Red
Hat, Slack, Splunk, Swyft, Teradici, VMware
CX & ENGAGEMENT
ABBYY, Accela, Acquia, Adobe, Akamai, Alfresco, Atlassian, Box, Conga, Copado, Decision Lens, Delphix, DocuSign, ForgeRock, Genesys,
Google Cloud, Granicus, Hootsuite, Jumio, Liferay, LinkedIn, Microsoft, Mural, New Relic, Nintex, Nuance, Okta, Orion, Qualtrics XM, Red
Hat, Salesforce, ServiceNow, Skedulo, Slack, Software AG, Sprinklr, Tableau, Talkdesk, Tyler Technologies, WalkMe, Yext, Zencity, Zoom
IN-Q-TEL SOLUTIONS
Anomali, Apigee, Apptio, ArchSight, Basis Technology, Boundless, Box, Bromium, Cellebrite, CipherCloud, Cloudant, Cloudera, Contrast, Cylance,
Databricks, DataRobot, Delphix, Digital Reasoning, Domino, Endeca, Finch Computing, Frame, Fusion-IO, geoiQ, GitLab, Heavy.AI, Hytrust,
Ike, Immersive Wisdom, Initiate, Kofax, LabelBox, Language Weaver, LILT, Local Motion, Lookout, Lucidworks, Magnet Forensics, Markforged,
memSQL, MetaCarta, Micro Focus Government Solutions, Mocana, Mongo DB, MotionDSP, NarrativeScience, Nicira, NovoDynamics, Nozomi,
Okta, Optiolabs, Orbital Insight, Orion, Palantir, Paxata, Phantom, Pindrop, piXlogic, Platfora, QuantiFind, Recorded Future, ReversingLabs, SDL,
SitScape, SilverTail, Skytree, Socrata, Software Government Solutions, Sonatype, Tenable, Teradici, Terrago, Thetus Corp. Trellix, Veracode, Vintri
LAW ENFORCEMENT
Acadis, ADF Solutions, Adobe, Airgility, Airversity, Authentic8, AWS, Axon, BlackBerry, Blackswift, Blueforce Development, Cellebrite, Chainalysis,
Commvault, Conceal, Darkowl, Dedrone, DigitalBlue, Elsight, Flashpoint, Ghost Robotics, Google Cloud, Gridless Power, Icaros, ikeGPS, Informatica,
Inspired Flight, Juniper Unmanned, Lightsense, Magnet Forensics, Mark43, Measure, Mi-Case, Microsoft, Microsoft Surface, NTrepid, Nuance,
NVIDIA, Okta, piXlogic, Qii.Ai, Recorded Future, Red Hat, Reveal, SAFR, Salesforce, SkyX, Software AG, Sonim, Tableau, TransUnion, Trimble,
VELARY, Veritone, Vidizmo, Vintra, VIQ, Voyager Labs, Wickr
FEDRAMP SOLUTIONS
AchieveIt, Acquia, Adobe, Akamai, Apptio, Armis, Authentic8, AvePoint, AWS, Axon, BlackBerry, BMC, Boomi, Box, Broadcom, C3.ai, CloudCheckr,
Cofense, Collibra, Contegix, Copado, CORAS, CoSo Cloud, CrowdStrike, CyberArk, Databricks,DataRobot, Decision Lens, Delinea, Digital.ai,
DocuSign, Druva, Eightfold.ai, Elastic, Exterro, FM:Systems, Forcepoint, Genesys, Google Cloud, Granicus, HackerOne, Hootsuite, IBM, iBoss,
Infoblox, Informatica, Ivanti, Keeper Security, Kiteworks, Lookout, Micro Focus Government Solutions, Microsoft, MongoDB, MuleSoft, Netskope,
New Relic, Nintex, Nuance, Nutanix, Okta, Orock, OwnBackup, PaloAlto Network, Proofpoint, Qualtrics, Qualys, Quzara, Rackspace, Rescale, RSA,
SailPoint, Salesforce, SAP NS2, Saviynt, ServiceNow, SkyHigh, Slack, SmartSheet, Snowflake, Software AG, Splunk, Sprinklr, Tanium, Tenable, Trellix,
Trello, Tyler Technologies, UiPath, ValiMail, Veracode, Veritone, Virtru, Virtustream, VMware, Vyopta, Wickr, Zimperium, Zoom, Zscaler
GEOSPATIAL
Accela, AeroCloud, Airversity, AutoDesk, Ball, Bentley, Better GIS, Chooch AI, CompassCom, CompassData, Dedrone, Digital Map, e-PlanSoft,
FM:Systems, GeoNorth, Google Maps, Icaros, ikeGPS, Intermap, MapBox, NearMap, Qii.AI, Spire, Terra Pixel, TomTom, Trimble, Vehicle Tracking
Solutions, Velary
Adobe, BeyoundTrust, BlackBerry, CA Technologies, Cloudera, Collibra, Databricks, Dell Technologies, F5, Fidelis Security, Forescout, Gigamon,
Google Cloud, Granicus, Gridless Power, HPE, Imprivata, Infoblox, Ivanti, John Snow Labs, Kofax, Micro Focus Government Solutions, MuleSoft,
NCS, New Relic, Nuance, Nutanix, Nuvolo, Okta, Orion, piXlogic, Red Hat, Salesforce, Samsung, SAP, SentinelOne, ServiceNow, Snowflake, Splunk,
Symantec, Tableau, Trellix, Trend Micro, Veritas, VMware, Zscaler
HEALTHCARE
5G SOLUTIONS
AWS, CalChip, CID, Ciena, Commscope Ruckus, CTS, Dell Technologies, F5, Infinera, Infovista, Intel, JMA Wireless, MantisNet, Nokia, Orion,
PaloAlto Networks, Red Hat, SAP, Telia Carrier, VMware
Solicitation Number: #24-03
30
EEOAA Evidence – EEO Report
Please see our EEO Report below.
Version March 19, 2024
Exhibit F
Federal Funds Certifications
FEDERAL CERTIFICATIONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be
completed and returned.
DEFINITIONS
Contract means a legal instrument by which a non–Federal entity purchases property or services needed to carry out the project
or program under a Federal award. The term as used in this part does not include a legal instrument, even if the non–Federal
entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward
Contractor means an entity that receives a contract as defined in Contract.
Cooperative agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through
entity and a non–Federal entity that, consistent with 31 U.S.C. 6302–6305:
(a) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal
awarding agency or pass-through entity to the non–Federal entity to carry out a public purpose authorized by a law of
the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal government or
pass-through entity's direct benefit or use;
(b) Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency
or pass-through entity and the non–Federal entity in carrying out the activity contemplated by the Federal award.
(c) The term does not include:
(1) A cooperative research and development agreement as defined in 15 U.S.C. 3710a; or
(2) An agreement that provides only:
(i) Direct United States Government cash assistance to an individual;
(ii) A subsidy;
(iii) A loan;
(iv) A loan guarantee; or
(v) Insurance.
Federal awarding agency means the Federal agency that provides a Federal award directly to a non–Federal entity
Federal award has the meaning, depending on the context, in either paragraph (a) or (b) of this section:
(a)(1) The Federal financial assistance that a non–Federal entity receives directly from a Federal awarding agency or
indirectly from a pass-through entity, as described in § 200.101 Applicability; or
(2) The cost-reimbursement contract under the Federal Acquisition Regulations that a non–Federal entity
receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in §
200.101 Applicability.
(b) The instrument setting forth the terms and conditions. The instrument is the grant agreement, cooperative
agreement, other agreement for assistance covered in paragraph (b) of § 200.40 Federal financial assistance, or the
cost-reimbursement contract awarded under the Federal Acquisition Regulations.
(c) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a
contractor or a contract to operate Federal government owned, contractor operated facilities (GOCOs).
(d) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement.
Version March 19, 2024
Non–Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization
that carries out a Federal award as a recipient or subrecipient.
Nonprofit organization means any corporation, trust, association, cooperative, or other organization, not including IHEs, that:
(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;
(b) Is not organized primarily for profit; and
(c) Uses net proceeds to maintain, improve, or expand the operations of the organization.
Obligations means, when used in connection with a non–Federal entity's utilization of funds under a Federal award, orders
placed for property and services, contracts and subawards made, and similar transactions during a given period that require
payment by the non–Federal entity during the same or a future period.
Pass-through entity means a non–Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program.
Recipient means a non–Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an
activity under a Federal program. The term recipient does not include subrecipients.
Simplified acquisition threshold means the dollar amount below which a non–Federal entity may purchase property or
services using small purchase methods. Non–Federal entities adopt small purchase procedures in order to expedite the
purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal
Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this
part, the simplified acquisition threshold is $250,000, but this threshold is periodically adjusted for inflation. (Also see definition
of § 200.67 Micro-purchase.)
Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal
award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement
that the pass-through entity considers a contract.
Subrecipient means a non–Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other
Federal awards directly from a Federal awarding agency.
Termination means the ending of a Federal award, in whole or in part at any time prior to the planned end of period of
performance.
The following provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting
from this procurement process. Per FAR 52.204-24 and FAR 52.204-25, solicitations and resultant contracts shall contain the
following provisions.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct
2020)
The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does
not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in
the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26,
Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3,
Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph
(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or
any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the
provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.
(a) Definitions. As used in this provision—
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Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements,
reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25,
Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)
prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a
contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as
a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall
be construed to—
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the
facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into
any user data or packets that such equipment transmits or otherwise handles.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-
232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing
a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to
the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a
Federal contract. Nothing in the prohibition shall be construed to—
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the
facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into
any user data or packets that such equipment transmits or otherwise handles.
(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)
(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".
(d) Representation. The Offeror represents that—
(1) It Ƒ will, Ƒ will not provide covered telecommunications equipment or services to the Government in the performance
of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional
disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section;
and
(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—
It Ƒ does, Ƒ does not use covered telecommunications equipment or services, or use any equipment, system, or service
that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information
required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.
(e) Disclosures.
(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation
in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer.
(i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity
identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as
OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to
determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
(ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered
(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler
number; and item description, as applicable); or
(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and
explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would
be permissible under the prohibition in paragraph (b)(1) of this provision.
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(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the
representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:
(i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity
identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as
OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to
determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
(ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered
(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler
number; and item description, as applicable); or
(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed
use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the
prohibition in paragraph (b)(2) of this provision.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
(Aug 2020).
(a) Definitions. As used in this clause—
Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge
of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or
wired (e.g., fiber optic, coaxial cable, Ethernet).
Covered foreign country means The People’s Republic of China.
Covered telecommunications equipment or services means–
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary
or affiliate of such entities);
(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical
infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities);
(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation,
reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
Critical technology means–
(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic
in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;
(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration
Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-
(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological
weapons proliferation, nuclear nonproliferation, or missile technology; or
(ii) For reasons relating to regional stability or surreptitious listening;
(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology
covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);
(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to
export and import of nuclear equipment and material);
(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code,
or part 73 of title 42 of such Code; or
(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of
2018 (50 U.S.C. 4817).
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Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow
the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider
A to a customer of telephone company B) or sharing data and other information resources.
Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of
the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include
an internal or third-party audit.
Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to
connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.
Substantial or essential component means any component necessary for the proper function or performance of a piece of
equipment, system, or service.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)
prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a
contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as
a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited
from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at
paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described
in FAR 4.2104.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-
232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing
a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at
paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described
in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether
that use is in performance of work under a Federal contract.
(c) Exceptions. This clause does not prohibit contractors from providing—
(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;
or
(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or
packets that such equipment transmits or otherwise handles.
(d) Reporting requirement.
(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential
component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified
of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this
clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the
case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery
contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for
any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected
orders in the report provided at https://dibnet.dod.mil.
(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause
(i) Within one business day from the date of such identification or notification: the contract number; the order
number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity
(CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler
number); item description; and any readily available information about mitigation actions undertaken or recommended.
(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available
information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook
to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be
incorporated to prevent future use or submission of covered telecommunications equipment or services.
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(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding
paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial
items.
The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any
purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases,
awarded by the Participating Agency and the Participating Agency’s subcontractors shall contain the procurement provisions of
Appendix II to Part 200, as applicable.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all
rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract
by either party.
Does offeror agree? YES
Initials of Authorized Representative of
offeror
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be
effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the
right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a
breach or default of the agreement by Offeror as detailed in the terms of the contract.
Does offeror agree? YES
Initials of Authorized Representative of
offeror
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the
definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30
CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive
Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction
contract, the equal opportunity clause is incorporated by reference herein.
Does offeror agree to abide by the above? YES
Initials of Authorized Representative of offeror
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime
construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations
(29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision
to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non
- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must
also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work
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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal
entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all
contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.
Does offeror agree? YES
Initials of Authorized Representative of offeror
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by
the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a
provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR
Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all
hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in
compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for
all contracts by Participating Agency resulting from this procurement process.
Does offeror agree? YES
Initials of Authorized Representative of offeror
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding
agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small
business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations
issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to
comply with all applicable requirements as referenced in Federal Rule (F) above.
Does offeror agree? YES
Initials of Authorized Representative of offeror
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations
must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA)
In the event Federal Transit Administration (FTA) or Department of Transportation (DOT) funding is used by Participating Public
Agency, Offeror also agrees to include Clean Air and Clean Water requirements in each subcontract exceeding $100,000 financed
in whole or in part with Federal assistance provided by FTA.
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror
agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
Does offeror agree? YES
Initials of Authorized Representative of offeror
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(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance
with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),
“Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any federal department or agency. If at any time during the term of an award the offeror or its principals
becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any
federal department or agency, the offeror will notify the Participating Agency.
Does offeror agree? YES
Initials of Authorized Representative of offeror
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement
process, the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31
U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
(3) The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language
of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify
and disclose accordingly.
Does offeror agree? YES
Initials of Authorized Representative of offeror
Version March 19, 2024
RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS
When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror
certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that
offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees
submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
Does offeror agree? YES
Initials of Authorized Representative of offeror
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that
it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Does offeror agree? YES
Initials of Authorized Representative of offeror
CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS
To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit
Administration funds, offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to
provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request.
Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and
open competition. Additionally:
(1) The Contractor agrees to comply with 49 USC 5323(j) and 49 CFR Part 661, which provide that federal funds may not
be obligated unless steel, iron and manufactured products used in FTA-funded projects are produced in the United
States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are
listed in 49 CFR 661.7.A general public interest waiver from the Buy America requirements applies to microprocessors,
computers, microcomputers, software or other such devices, which are used solely for the purpose of processing or
storing data. This general waiver does not extend to a product or device that merely contains a microprocessor or
microcomputer and is not used solely for the purpose of processing or storing data. Separate requirements for rolling
stock are set out at 5323(j)(2)(C) and 49 CFR 661.11.
(2) A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification with all bids on FTA-
funded contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed
Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier
subcontractors.
The following certificates titled FTA and DOT Buy America Certification should be completed and returned with the response
as part of FTA and DOT requirements.
FEDERAL TRASIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT) -
BUY AMERICA: CERTIFICATION REQUIREMENT FOR PROCUREMENTOF ROLLING STOCK
CERTIFICATE OF COMPLIANCE
(select one of the two options, NOT BOTH)
Certificate of Compliance with 49 USC §5323(j)
The proposer hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j), and the applicable regulations of 49
CFR 661.11.
Check for YES:
OR
Certificate of Non-Compliance with 49 USC §5323(j)
Version March 19, 2024
The proposer hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but may qualify for an exception to
the requirement consistent with 49 U.S.C. 5323(j)(2)(C), and the applicable regulations in 49 CFR 661.7.
Check for YES:
FEDERAL TRASIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT) -
BUY AMERICA: CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL OR MANUFACTURED PRODUCTS
CERTIFICATE OF COMPLIANCE (select one of the two options, NOT BOTH)
Certificate of Compliance with 49 USC §5323(j)(1)
The proposer hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j)(1), and the applicable regulations in 49
CFR part 661.
Check for YES:
OR
Certificate of Non-Compliance with 49 USC §5323(j)(1)
The proposer hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but it may qualify for an exception
to the requirement pursuant to 49 U.S.C. 5323(j)(2), as amended, and the applicable regulations in 49 CFR 661.7.
Check for YES:
Does offeror agree? YES
Initials of Authorized Representative of offeror
Offeror’s Name: ___________________________________________________________________________________
Address, City, State, and Zip Code: ________________________________________________________________________
Phone Number: __________________________________
Fax Number: ______________________________________
Printed Name and Title of Authorized Representative: _____________________________________________________________________
Email Address: __________________________________________________________________________________
Signature of Authorized Representative: ____________________________________
Date: _____________________________
CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336
Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any
documents, papers, or other records of offeror that are pertinent to offeror’s discharge of its obligations under the Contract for
the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access
to offeror’s personnel for the purpose of interview and discussion relating to such documents.
Does offeror agree? YES
Initials of Authorized Representative of offeror
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.
Does offeror agree? YES
Initials of Authorized Representative of offeror
COMMUNITY DEVELOPMENT BLOCK GRANTS
Purchases made under this contract may be partially or fully funded with federal grant funds. Funding for this work may include
Federal Funding sources, including Community Development Block Grant (CDBG) funds from the U.S. Department of Housing
and Urban Development. When such funding is provided, Offeror shall comply with all terms, conditions and requirements
enumerated by the grant funding source, as well as requirements of the State statutes for which the contract is utilized, whichever
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100, Reston, VA 20190
703-871-8500
703-871-8505
Jennifer Kanach, Secretary
Jennifer.Kanach@carahsoft.com
06/05/24
Version March 19, 2024
is the more restrictive requirement. When using Federal Funding, Offeror shall comply with all wage and latest reporting provisions
of the Federal Davis-Bacon Act. HUD-4010 Labor Provisions also applies to this contract.
Does offeror agree? YES
Initials of Authorized Representative of offeror
Offeror agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is
further acknowledged that offeror certifies compliance with all provisions, laws, acts, regulations, etc. as
specifically noted above.
Offeror’s Name:
____________________________________________________________________________________________
Address, City, State, and Zip Code:
_____________________________________________________________________________
Phone Number: ________________________________ Fax Number: ______________________________________
Printed Name and Title of Authorized Representative:
_____________________________________________________________________
Email Address:
____________________________________________________________________________________________
Signature of Authorized Representative: ____________________________________Date: _____________________________
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100, Reston, VA 20190
703-871-8500
703-871-8505
Jennifer Kanach, Secretary
Jennifer.Kanach@carahsoft.com
06/05/24
Version March 19, 2024
FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL CONDITIONS
Awarded Supplier(s) (also referred to as Contractors) may need to respond to events and losses where
products and services are needed for the immediate and initial response to emergency situations such as,
but not limited to, water damage, fire damage, vandalism cleanup, biohazard cleanup, sewage
decontamination, deodorization, and/or wind damage during a disaster or emergency situation. By
submitting a proposal, the Supplier is accepted these FEMA and Additional Federal Funding Special
Conditions required by the Federal Emergency Management Agency (FEMA) and other federal entities.
“Contract” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL
CONDITIONS is also referred to and defined as the “Master Agreement”.
“Contractor” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL
CONDITIONS is also referred to and defined as “Supplier” or “Awarded Supplier”.
Conflicts of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract
supported by a FEMA award if he or she has a real or apparent conflict of interest. Such a conflict would
arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,
or an organization which employs or is about to employ any of these parties, has a financial or other interest
in or a tangible personal benefit from a firm considered for award. 2 C.F.R. § 200.318(c)(1); See also
Standard Form 424D, ¶ 7; Standard Form 424B, ¶ 3. i. FEMA considers a “financial interest” to be the
potential for gain or loss to the employee, officer, or agent, any member of his or her immediate family, his
or her partner, or an organization which employs or is about to employ any of these parties as a result of
the particular procurement. The prohibited financial interest may arise from ownership of certain financial
instruments or investments such as stock, bonds, or real estate, or from a salary, indebtedness, job offer,
or similar interest that might be affected by the particular procurement. ii. FEMA considers an “apparent”
conflict of interest to exist where an actual conflict does not exist, but where a reasonable person with
knowledge of the relevant facts would question the impartiality of the employee, officer, or agent
participating in the procurement. c. Gifts. The officers, employees, and agents of the Participating Public
Agency nor the Participating Public Agency (“NFE”) must neither solicit nor accept gratuities, favors, or
anything of monetary value from contractors or parties to subcontracts. However, NFE’s may set standards
for situations in which the financial interest is de minimus, not substantial, or the gift is an unsolicited item
of nominal value. 2 C.F.R. § 200.318(c)(1). d. Violations. The NFE’s written standards of conduct must
provide for disciplinary actions to be applied for violations of such standards by officers, employees, or
agents of the NFE. 2 C.F.R. § 200.318(c)(1). For example, the penalty for a NFE’s employee may be
dismissal, and the penalty for a contractor might be the termination of the contract.
Contractor Integrity
A contractor must have a satisfactory record of integrity and business ethics. Contractors that are debarred
or suspended, as described in and subject to the debarment and suspension regulations implementing
Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and
Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R.
Part 3000 (Non-procurement Debarment and Suspension), must be rejected and cannot receive contract
awards at any level.
Notice of Legal Matters Affecting the Federal Government
In the event FTA or DOT funding is used by Participating Public Agency, Contractor agrees to:
1) The Contractor agrees that if a current or prospective legal matter that may affect the Federal
Government emerges, the Contractor shall promptly notify the Participating Public Agency of the
legal matter in accordance with 2 C.F.R. §§ 180.220 and 1200.220.
Version March 19, 2024
2) The types of legal matters that require notification include, but are not limited to, a major dispute,
breach, default, litigation, or naming the Federal Government as a party to litigation or a legal
disagreement in any forum for any reason.
3) The Contractor further agrees to include the above clause in each subcontract, at every tier,
financed in whole or in part with Federal assistance provided by the FTA.
Public Policy
A contractor must comply with the public policies of the Federal Government and state, local government,
or tribal government. This includes, among other things, past and current compliance with the:
a. Equal opportunity and nondiscrimination laws
b. Five affirmative steps described at 2 C.F.R. § 200.321(b) for all subcontracting under contracts supported
by FEMA financial assistance; and FEMA Procurement Guidance June 21, 2016 Page IV- 7
c. Applicable prevailing wage laws, regulations, and executive orders
Affirmative Steps
For any subcontracting opportunities, Contractor must take the following Affirmative steps:
1. Placing qualified small and minority businesses and women's business enterprises on solicitation
lists;
2. Assuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage participation by
small and minority businesses, and women's business enterprises; and
5. Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce.
Prevailing Wage Requirements
When applicable, the awarded Contractor (s) and any and all subcontractor(s) agree to comply with all laws
regarding prevailing wage rates including the Davis-Bacon Act, applicable to this solicitation and/or
Participating Public Agencies. The Participating Public Agency shall notify the Contractor of the applicable
pricing/prevailing wage rates and must apply any local wage rates requested. The Contractor and any
subcontractor(s) shall comply with the prevailing wage rates set by the Participating Public Agency.
Federal Requirements
If products and services are issued in response to an emergency or disaster recovery the items below,
located in this FEMA Special Conditions section of the Federal Funds Certifications, are activated and
required when federal funding may be utilized.
2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses
1.
CONTRACT REMEDIES
Contracts for more than the federal simplified acquisition threshold (SAT), the dollar amount below
which an NFE may purchase property or services using small purchase methods, currently set at
$250,000 for procurements made on or after June 20, 2018,4 must address administrative,
contractual, or legal remedies in instances where contractors violate or breach contract terms and
must provide for sanctions and penalties as appropriate.
Version March 19, 2024
1.1 Applicability
This contract provision is required for contracts over the SAT, currently set at $250,000 for
procurements made on or after June 20, 2018. Although not required for contracts at or below the
SAT, FEMA suggests including a remedies provision.
1.2 Additional Considerations
For FEMA’s Assistance to Firefighters Grant (AFG) Program, recipients must include a penalty
clause in all contracts for any AFG-funded vehicle, regardless of dollar amount. In that situation,
the contract must include a clause addressing that non-delivery by the contract’s specified date or
other vendor nonperformance will require a penalty of no less than $100 per day until such time
that the vehicle, compliant with the terms of the contract, has been accepted by the recipient. This
penalty clause should, however, account for force majeure or acts of God. AFG recipients should
refer to the applicable year’s Notice of Funding Opportunity (NOFO) for additional information,
which can be accessed at FEMA.gov.
2.
TERMINATION FOR CAUSE AND CONVENIENCE
a.
Standard. All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity, including the manner by which it will be effected
and the basis for settlement. See 2 C.F.R. Part 200, Appendix II(B).
b.
Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs.
3.
EQUAL EMPLOYMENT OPPORTUNITY
When applicable:
a.
Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet
the definition of “federally assisted construction contract” in 41 C.F.R.
§ 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60- 1.4(b),
in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg.
12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p.
339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating
to Equal Employment Opportunity, and implementing regulations at 41
C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II(C).
b. Key Definitions.
i.
Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-
1.3 defines a “federally assisted construction contract” as any agreement or
modification thereof between any applicant and a person for construction work which
is paid for in whole or in part with funds obtained from the Government or borrowed
on the credit of the Government pursuant to any Federal program involving a grant,
contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal
program involving such grant, contract, loan, insurance, or guarantee, or any
application or modification thereof approved by the Government for a grant, contract,
Version March 19, 2024
loan, insurance, or guarantee under which the applicant itself participates in the
construction work.
ii.
Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines “construction work”
as the construction, rehabilitation, alteration, conversion, extension, demolition or
repair of buildings, highways, or other changes or improvements to real property,
including facilities providing utility services. The term also includes the supervision,
inspection, and other onsite functions incidental to the actual construction.
c.
Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs.
d. Required Language. The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of
the following contract clause.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity, or
national origin. The contractor will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard to their
race, color, religion, sex, sexual orientation, gender identity, or national origin. Such
action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has inquired
about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee
who has access to the compensation information of other employees or applicants as a
part of such employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to such
information, unless such disclosure is in response to a formal complaint or charge, in
furtherance of an investigation, proceeding, hearing, or action, including an investigation
conducted by the employer, or is consistent with the contractor's legal duty to furnish
information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice to
be provided advising the said labor union or workers' representatives of the contractor's
commitments under this section and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September
Version March 19, 2024
24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of
Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the administering agency and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or
order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,
so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as the
administering agency may direct as a means of enforcing such provisions, including
sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the
administering agency, the contractor may request the United States to enter into such
litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in federally assisted
construction work: Provided, That if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on
or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of
the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry
out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the administering agency or the
Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the
applicant agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: Cancel, terminate, or
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suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from
extending any further assistance to the applicant under the program with respect to
which the failure or refund occurred until satisfactory assurance of future compliance has
been received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
4.
DAVIS-BACON ACT
a.
Standard. All prime construction contracts in excess of $2,000 awarded by non- Federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141-
3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part
5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction). See 2 C.F.R. Part 200, Appendix II(D). In accordance with the statute,
contractors must be required to pay wages to laborers and mechanics at a rate not less than
the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week.
b. Applicability. The Davis-Bacon Act applies to the Emergency Management Preparedness
Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal
Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant
Program.
c.
Requirements. If applicable, the non-federal entity must do the following:
i. The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation. The decision
to award a contract or subcontract must be conditioned upon the acceptance of
the wage determination. The non-Federal entity must report all suspected or
reported violations to the Federal awarding agency.
ii.
Additionally, pursuant 2 C.F.R. Part 200, Appendix II(D), contracts subject to the
Davis-Bacon Act, must also include a provision for compliance with the Copeland
“Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the
United States). The Copeland Anti- Kickback Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any
part of the compensation to which he or she is otherwise entitled. The non-
Federal entity must report all suspected or reported violations to FEMA.
iii.
Include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29
CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction”).
Suggested Language. The following provides a sample contract clause:
Compliance with the Davis-Bacon Act.
a.
All transactions regarding this contract shall be done in
compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and
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3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be
applicable. The contractor shall comply with 40 U.S.C. 3141-
3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as
applicable.
b. Contractors are required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor.
c.
Additionally, contractors are required to pay wages not less than
once a week.
5.
COPELAND ANTI-KICKBACK ACT
a.
Standard. Recipient and subrecipient contracts must include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor
regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States”).
b. Applicability. This requirement applies to all contracts for construction or repair work above
$2,000 in situations where the Davis-Bacon Act also applies. It DOES NOT apply to the FEMA
Public Assistance Program.
c.
Requirements. If applicable, the non-federal entity must include a provision for compliance
with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department
of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building
or Public Work Financed in Whole or in Part by Loans or Grants from the United States). Each
contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all
suspected or reported violations to FEMA. Additionally, in accordance with the regulation,
each contractor and subcontractor must furnish each week a statement with respect to the
wages paid each of its employees engaged in work covered by the Copeland Anti-Kickback
Act and the Davis Bacon Act during the preceding weekly payroll period. The report shall be
delivered by the contractor or subcontractor, within seven days after the regular payment
date of the payroll period, to a representative of a Federal or State agency in charge at the
site of the building or work.
Sample Language. The following provides a sample contract clause:
Compliance with the Copeland “Anti-Kickback” Act.
a.
Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C.
§ 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable,
which are incorporated by reference into this contract.
b. Subcontracts. The contractor or subcontractor shall insert in any
subcontracts the clause above and such other clauses as FEMA may
by appropriate instructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts.
The prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all of these contract
clauses.
Version March 19, 2024
c.
Breach. A breach of the contract clauses above may be grounds for
termination of the contract, and for debarment as a contractor and
subcontractor as provided in 29 C.F.R. §5.12.”
6.
CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
a.
Standard. Where applicable (see 40 U.S.C. §§ 3701-3708), all contracts awarded by the
non-Federal entity in excess of $100,000 that involve the employment of mechanics or
laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as
supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part
200, Appendix II(E). Under 40 U.S.C. § 3702, each contractor must be required to
compute the wages of every mechanic and laborer on the basis of a standard work week
of 40 hours. Work in excess of the standard work week is permissible provided that the
worker is compensated at a rate of not less than one and a half times the basic rate of
pay for all hours worked in excess of 40 hours in the work week. Further, no laborer or
mechanic must be required to work in surroundings or under working conditions which
are unsanitary, hazardous, or dangerous.
b.
Applicability. This requirement applies to all FEMA contracts awarded by the non- federal
entity in excess of $100,000 under grant and cooperative agreement programs that involve
the employment of mechanics or laborers. It is applicable to construction work. These
requirements do not apply to the purchase of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of
intelligence.
c.
Suggested Language. The regulation at 29 C.F.R. § 5.5(b) provides contract clause
language concerning compliance with the Contract Work Hours and Safety Standards
Act. FEMA suggests including the following contract clause:
Compliance with the Contract Work Hours and Safety Standards Act.
(1) Overtime requirements. No contractor or subcontractor contracting for any part of
the contract work which may require or involve the employment of laborers or mechanics
shall require or permit any such laborer or mechanic in any workweek in which he or she
is employed on such work to work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less than one and one-half
times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation
of the clause set forth in paragraph (b)(1) of this section the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such
contractor and subcontractor shall be liable to the United States (in the case of work
done under contract for the District of Columbia or a territory, to such District or to such
territory), for liquidated damages. Such liquidated damages shall be computed with
respect to each individual laborer or mechanic, including watchmen and guards,
employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum
of
$27 for each calendar day on which such individual was required or permitted to work in
excess of the standard workweek of forty hours without payment of the overtime wages
required by the clause set forth in paragraph (b)(1) of this section.
(3) Withholding for unpaid wages and liquidated damages. The Federal agency or
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loan/grant recipient shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any
moneys payable on account of work performed by the contractor or subcontractor under
any such contract or any other Federal contract with the same prime contractor, or any
other federally-assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor
for unpaid wages and liquidated damages as provided in the clause set forth in
paragraph (b)(2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the
clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring
the subcontractors to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section.
7.
RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
a.
Standard. If the FEMA award meets the definition of “funding agreement” under 37C.F.R.
§ 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business
firm or nonprofit organization regarding the substitution of parties, assignment or
performance of experimental, developmental, or research work under that “funding
agreement,” the non- Federal entity must comply with the requirements of 37 C.F.R. Part
401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms
Under Government Grants, Contracts and Cooperative Agreements), and any
implementing regulations issued by FEMA. See 2 C.F.R. Part 200, Appendix II(F).
b.
Applicability. This requirement applies to “funding agreements,” but it DOES NOT apply
to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance
Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case
Management Grant Program, and Federal Assistance to Individuals and Households –
Other Needs Assistance Grant Program, as FEMA awards under these programs do not
meet the definition of “funding agreement.”
c.
Funding Agreements Definition. The regulation at 37 C.F.R. § 401.2(a) defines “funding
agreement” as any contract, grant, or cooperative agreement entered into between any
Federal agency, other than the Tennessee Valley Authority, and any contractor for the
performance of experimental, developmental, or research work funded in whole or in part
by the Federal government. This term also includes any assignment, substitution of
parties, or subcontract of any type entered into for the performance of experimental,
developmental, or research work under a funding agreement as defined in the first
sentence of this paragraph.
8.
CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT
a.
Standard. If applicable, contracts must contain a provision that requires the contractor to
agree to comply with all applicable standards, orders, or regulations issued pursuant to
the Clean Air Act (42 U.S.C. §§ 7401-7671q.) and the Federal Water Pollution Control Act
as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the
Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200,
Appendix II(G).
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b.
Applicability. This requirement applies to contracts awarded by a non-federal entity of
amounts in excess of $150,000 under a federal grant.
c.
Suggested Language. The following provides a sample contract clause.
Clean Air Act
1.
The contractor agrees to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C.
§ 7401 et seq.
2. The contractor agrees to report each violation to the Participating Public
Agency and understands and agrees that the Participating Public Agency
will, in turn, report each violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract
exceeding $150,000 financed in whole or in part with Federal assistance
provided by FEMA.
Federal Water Pollution Control Act
1. The contractor agrees to comply with all applicable standards, orders, or
regulations issued pursuant to the Federal Water Pollution Control Act, as
amended, 33 U.S.C. 1251 et seq.
2. The contractor agrees to report each violation to the Participating Public
Agency and understands and agrees that the Participating Public Agency
will, in turn, report each violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract
exceeding $150,000 financed in whole or in part with Federal assistance
provided by FEMA.
9.
DEBARMENT AND SUSPENSION
a.
Standard. Non-Federal entities and contractors are subject to the debarment and
suspension regulations implementing Executive Order 12549, Debarment and
Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2
C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R. Part
3000 (Non-procurement Debarment and Suspension).
b.
Applicability. This requirement applies to all FEMA grant and cooperative
agreement programs.
c.
Requirements.
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i.
These regulations restrict awards, subawards, and contracts with certain parties
that are debarred, suspended, or otherwise excluded from or ineligible for
participation in Federal assistance programs and activities. See 2 C.F.R. Part 200,
Appendix II(H); and 2 C.F.R. § 200.213. A contract award must not be made to
parties listed in the SAM Exclusions. SAM Exclusions is the list maintained by the
General Services Administration that contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530.
ii.
In general, an “excluded” party cannot receive a Federal grant award or a contract
within the meaning of a “covered transaction,” to include subawards and
subcontracts. This includes parties that receive Federal funding indirectly, such
as contractors to recipients and subrecipients. The key to the exclusion is whether
there is a “covered transaction,” which is any non-procurement transaction
(unless excepted) at either a “primary” or “secondary” tier. Although “covered
transactions” do not include contracts awarded by the Federal Government for
purposes of the non-procurement common rule and DHS’s implementing
regulations, it does include some contracts awarded by recipients and
subrecipients.
iii.
Specifically, a covered transaction includes the following contracts for goods or
services:
1.
The contract is awarded by a recipient or subrecipient in the amount of at
least $25,000.
2.
The contract requires the approval of FEMA, regardless of amount.
3.
The contract is for federally-required audit services.
4.
A subcontract is also a covered transaction if it is awarded by the
contractor of a recipient or subrecipient and requires either the approval of
FEMA or is in excess of $25,000.
d.
Suggested Language. The following provides a debarment and suspension clause. It
incorporates an optional method of verifying that contractors are not excluded or
disqualified.
Suspension and Debarment
(1)
This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R.
pt. 3000. As such, the contractor is required to verify that none of the contractor’s
principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. §
180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2
C.F.R. § 180.935).
(2)
The contractor must comply with 2 C.F.R. pt. 180, subpart C and2 C.F.R. pt. 3000,
subpart C, and must include a requirement to comply with these regulations in any
lower tier covered transaction it enters into.
(3)
This certification is a material representation of fact relied upon by the Participating
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Public Agency. If it is later determined that the contractor did not comply with 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies
available to the Participating Public Agency, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
(4)
The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt.
180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer. The bidder or
proposer further agrees to include a provision requiring such compliance in its
lower tier covered transactions.
10.
BYRD ANTI-LOBBYING AMENDMENT
a.
Standard. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, officer or
employee of Congress, or an employee of a Member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352.
FEMA’s regulation at 44 C.F.R. Part 18 implements the requirements of 31 U.S.C. § 1352
and provides, in Appendix A to Part 18, a copy of the certification that is required to be
completed by each entity as described in 31 U.S.C. § 1352. Each tier must also disclose
any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the Federal
awarding agency.
b.
Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs. Contractors that apply or bid for a contract of $100,000 or more under a federal
grant must file the required certification. See 2 C.F.R. Part 200, Appendix II(I); 31 U.S.C.
§ 1352; and 44 C.F.R. Part 18.
c.
Suggested Language.
Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, officer or
employee of Congress, or an employee of a Member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.
Each tier shall also disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier
to tier up to the recipient who in turn will forward the certification(s) to the awarding
agency.
d.
Required Certification. If applicable, contractors must sign and submit to the non-federal
entity the following certification.
APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
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The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and that
all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Contractor,
, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the
Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38,
Administrative Remedies for False Claims and Statements, apply to this certification and
disclosure, if any.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
Jennifer Kanach
Jennifer Kanach, Secretary
06/05/24
11.
PROCUREMENT OF RECOVERED MATERIALS
a.
Standard. A non-Federal entity that is a state agency or agency of a political subdivision of a state
and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended
by the Resource Conservation and Recovery Act. See 2 C.F.R. Part 200, Appendix II(J); and 2
C.F.R. § 200.322.
b.
Applicability. This requirement applies to all contracts awarded by a non- federal entity under FEMA
grant and cooperative agreement programs.
c.
Requirements. The requirements of Section 6002 include procuring only items designated in
guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of competition, where the
purchase price of the item exceeds
$10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000;
procuring solid waste management services in a manner that maximizes energy and resource
recovery; and establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines.
d.
Suggested Language.
i.
In the performance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA-designated items unless the product cannot
be acquired—
1. Competitively within a timeframe providing for compliance with the contract performance schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
ii.
Information about this requirement, along with the list of EPA- designated items, is
available
at
EPA’s
Comprehensive
Procurement
Guidelines
web
site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
iii.
The Contractor also agrees to comply with all other applicable requirements of Section
6002 of the Solid Waste Disposal Act.”
12. DOMESTIC PREFERENCES FOR PROCUREMENTS
As appropriate, and to the extent consistent with law, CONTRACTOR should, to the greatest extent
practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods,
products or materials produced in the United States. This includes, but is not limited to, iron, aluminum, steel,
cement, and other manufactured products.
Applicability For purchases in support of FEMA declarations and awards issued on or after November 12,
2020, all FEMA recipients and subrecipients are required to include in all contracts and purchase orders for
work or products a contract provision encouraging domestic preference for procurements.
Domestic Preference for Procurements As appropriate, and to the extent consistent with law, the contractor
should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods,
products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel,
cement, and other manufactured products. For purposes of this clause: Produced in the United States means,
for iron and steel products, that all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States. Manufactured products mean items and construction
materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based
products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and
lumber.”
13. ACCESS TO RECORDS
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a. Standard. All recipients, subrecipients, successors, transferees, and assignees must acknowledge
and agree to comply with applicable provisions governing DHS access to records, accounts,
documents, information, facilities, and staff. Recipients must give DHS/FEMA access to, and the
right to examine and copy, records, accounts, and other documents and sources of information
related to the federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other
applicable laws or program guidance. See DHS Standard Terms and Conditions: Version 8.1 (2018).
Additionally, Section 1225 of the Disaster Recovery Reform Act of 2018 prohibits FEMA from
providing reimbursement to any state, local, tribal, or territorial government, or private non-profit for
activities made pursuant to a contract that purports to prohibit audits or internal reviews by the FEMA
administrator or Comptroller General.
Access to Records. The following access to records requirements apply to this contract:
i.The Contractor agrees to provide Participating Public Agency, the FEMA Administrator, the
Comptroller General of the United States, or any of their authorized representatives access
to any books, documents, papers, and records of the Contractor which are directly pertinent
to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
ii.The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
iii. The Contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the
contract.
iv.In compliance with the Disaster Recovery Act of 2018, the Participating Public Agency and
the Contractor acknowledge and agree that no language in this contract is intended to
prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of
the United States.
14.
CHANGES
a. Standard. To be eligible for FEMA assistance under the non-Federal entity’s FEMA grant or
cooperative agreement, the cost of the change, modification, change order, or constructive change
must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable
for the completion of project scope.
b. Applicability. FEMA recommends, therefore, that a non-Federal entity include a changes clause in its
contract that describes how, if at all, changes can be made by either party to alter the method, price,
or schedule of the work without breaching the contract. The language of the clause may differ
depending on the nature of the contract and the end-item procured.
15. DHS SEAL, LOGO, AND FLAGS
a. Standard. Recipients must obtain permission prior to using the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials. See DHS Standard Terms and
Conditions: Version 8.1 (2018).
b. Applicability. FEMA recommends that all non-Federal entities place in their contracts a provision that
a contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of
DHS agency officials without specific FEMA pre-approval.
c. “The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses
of DHS agency officials without specific FEMA pre-approval.
16. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS
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a. Standard. The recipient and its contractors are required to comply with all Federal laws, regulations,
and executive orders.
b. Applicability. FEMA recommends that all non-Federal entities place into their contracts an
acknowledgement that FEMA financial assistance will be used to fund the contract along with the
requirement that the contractor will comply with all applicable Federal law, regulations, executive
orders, and FEMA policies, procedures, and directives.
c. “This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of
the contract. The contractor will comply with all applicable Federal law, regulations, executive orders,
FEMA policies, procedures, and directives.”
17. NO OBLIGATION BY FEDERAL GOVERNMENT
a. Standard. FEMA is not a party to any transaction between the recipient and its contractor. FEMA is
not subject to any obligations or liable to any party for any matter relating to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that
states that the Federal Government is not a party to the contract and is not subject to any obligations
or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting
from the contract.
c. “The Federal Government is not a party to this contract and is not subject to any obligations or
liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting
from the contract.”
18. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS
a. Standard. Recipients must comply with the requirements of The False Claims Act (31 U.S.C. §§ 3729-
3733) which prohibits the submission of false or
fraudulent claims for payment to the federal government. See DHS Standard Terms and
Conditions: Version 8.1 (2018); and 31 U.S.C. §§ 3801-3812, which details the administrative
remedies for false claims and statements made. The non-Federal entity must include a provision
in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies
for False Claims and Statements) applies to its actions pertaining to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that
the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and
Statements) applies to its actions pertaining to the contract.
c. “The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims
and Statements) applies to the Contractor’s actions pertaining to this contract.”
d. In the event FTA or DOT funding is used by a Participating Public Agency, Contractor further
acknowledges U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, and apply
to its actions pertaining to this Contract. Upon execution of the underlying Contract, Contractor
certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make,
or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which
this Contract Work is being performed.
In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes,
or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification,
the Federal Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate.
Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent
claim, statement, submission, or certification to the Federal Government under a contract connected
with a project that is financed in whole or in part with Federal assistance originally awarded by FTA
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under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties
of 18 U.S.C. § 1001 and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal
Government deems appropriate.
Contractor agrees to include the above clauses in each subcontract financed in whole or in part with
Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except
to identify the subcontractor who will be subject to the provisions.
Offeror agrees to comply with all terms and conditions outlined in the FEMA Special Conditions section
of this solicitation.
Offeror’s Name: ______________________________________________
Address, City, State, and Zip Code:
_____________________________________________________________________________
Phone Number: ________________________ Fax Number: ______________________________
Printed Name and Title of Authorized Representative:
____________________________________________________________
Email Address: _____________________________________________
Signature of Authorized Representative: ____________________________________
Date: ________________________________
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100, Reston, VA 20190
703-871-8500
703-871-8505
Jennifer Kanach, Secretary
Jennifer.Kanach@carahsoft.com
06/05/24
Version March 19, 2024
Exhibit G
New Jersey Business Compliance
NEW JERSEY BUSINESS COMPLIANCE
Suppliers intending to do business in the State of New Jersey must comply with policies and procedures
required under New Jersey statues. All offerors submitting proposals must complete the following forms
specific to the State of New Jersey. Completed forms should be submitted with the offeror’s response to
the RFP. Failure to complete the New Jersey packet will impact OMNIA Partners’ ability to promote the
Master Agreement in the State of New Jersey.
DOC #1
Ownership Disclosure Form
DOC #2
Non-Collusion Affidavit
DOC #3
Affirmative Action Affidavit
DOC #4
Political Contribution Disclosure Form
DOC #5
Stockholder Disclosure Certification
DOC #6
Disclosure of Investment Activities in Iran
DOC #7
Certification oI1RQဨ,QYROYHPHQWin Prohibited Activities in Russia or Belarus
DOC #8
New Jersey Business Registration Certificate
DOC #9
EEOAA Evidence
DOC #10
MacBride Principals Form
New Jersey suppliers are required to comply with the following New Jersey statutes when applicable:
x all anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 through N.J.S.A. 10:2-
14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38;
x Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the Act;
x Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26; and
x Bid and Performance Security, as required by the applicable municipal or state statutes.
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DOC #1
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure
to submit the required information is cause for automatic rejection of the bid or proposal.
Name of Organization:_____________________________________________________
Organization Address:_____________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership
Limited Partnership
Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation
who own 10 percent or more of its stock, of any class, or of all individual partners in the
partnership who own a 10 percent or greater interest therein, or of all members in the
limited liability company who own a 10 percent or greater interest therein, as the case
may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class,
or no individual partner in the partnership owns a 10 percent or greater interest therein, or
no member in the limited liability company owns a 10 percent or greater interest therein,
as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity
Home Address (for Individuals) or Business Address
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100, Reston, VA 20190
Craig P. Abod
612 Innsbruck Avn, Great Falls, VA 22066-2631
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Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,
PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person
holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the
last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing,
ownership disclosure can be met by providing links to the website(s) containing the last annual
filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain
the name and address of each person holding a 10% or greater beneficial interest in the publicly
traded parent entity, along with the relevant page numbers of the filing(s) that contain the
information on each such person. Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10 percent
or greater interest in any corresponding corporation, partnership and/or limited liability company
(LLC) listed in Part II other than for any publicly traded parent entities referenced above. The
disclosure shall be continued until names and addresses of every noncorporate stockholder, and
individual partner, and member exceeding the 10 percent ownership criteria established pursuant to
N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and Corresponding
Entity Listed in Part II
Home Address (for Individuals) or Business Address
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the
best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on
behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and
that I am under a continuing obligation from the date of this certification through the completion of any contracts with
<type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information
contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this
certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material
breach of my agreement(s) with the, permitting the <type of contracting unit> to declare any contract(s) resulting
from this certification void and unenforceable.
Full Name (Print):
Title:
Signature:
Date:
06/11/24
DOC #2
Jennifer Kanach
Secretary
Version March 19, 2024
NON-COLLUSION AFFIDAVIT
STANDARD BID DOCUMENT REFERENCE
Reference: VII-H
Name of Form:
NON-COLLUSION AFFIDAVIT
Statutory Reference:
No specific statutory reference
State Statutory Reference N.J.S.A. 52:34-15
Instructions Reference:
Statutory and Other Requirements VII-H
Description:
The Owner’s use of this form is optional. It is used to ensure that
the bidder has not participated in any collusion with any other
bidder or Owner representative or otherwise taken any action in
restraint of free and competitive bidding.
Version March 19, 2024
DOC #3
AFFIRMATIVE ACTION AFFIDAVIT
(P.L. 1975, C.127)
Company Name:
Street:
City, State, Zip Code:
Proposal Certification:
Indicate below company’s compliance with New Jersey Affirmative Action regulations. Company’s
proposal will be accepted even if company is not in compliance at this time. No contract and/or purchase
order may be issued, however, until all Affirmative Action requirements are met.
Required Affirmative Action Evidence:
Procurement, Professional & Service Contracts (Exhibit A)
Vendors must submit with proposal:
1. A photocopy of a valid letter that the contractor is operating under an existing Federally
approved or sanctioned affirmative action program (good for one year from the date of the
letter);
OR
2. A photocopy of a Certificate of Employee Information Report approval, issued in accordance
with N.J.A.C. 17:27-4;
OR
3. A photocopy of an Employee Information Report (Form AA302) provided by the Division of
Contract Compliance and Equal Employment Opportunity in Public Contracts and distributed
to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4.
Public Work – Over $50,000 Total Project Cost:
A. No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form
AA201. A project contract ID number will be assigned to your firm upon receipt of the completed
Initial Project Workforce Report (AA201) for this contract.
B. Approved Federal or New Jersey Plan – certificate enclosed
I further certify that the statements and information contained herein, are complete and correct to the best
of my knowledge and belief.
_06/11/24____
_________________________________
Date
Authorized Signature and Title
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100
Reston, VA, 20190
, Secretary
Version March 19, 2024
DOC #3, continued
P.L. 1995, c. 127 (N.J.A.C. 17:27)
MANDATORY AFFIRMATIVE ACTION LANGUAGE
PROCUREMENT, PROFESSIONAL AND SERVICE
CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment
because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation. The contractor
will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during
employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual
orientation. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-
discrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisement for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed,
color, national origin, ancestry, marital status, sex, affectional or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer
advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant
to P.L. 1975, c. 127, as amended and supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade consistent with the
applicable county employment goal prescribed by N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127,
as amended and supplemented from time to time or in accordance with a binding determination of the applicable county
employment goals determined by the Affirmative Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer
pursuant to P.L. 1975, C.127, as amended and supplemented from time to time.
The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment
agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color,
national origin, ancestry, marital status, sex, affectional or sexual orientation, and that it will discontinue the use of any
recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that all personnel testing
conforms with the principles of job-related testing, as established by the statutes and court decisions of the state of New Jersey
and as established by applicable Federal law and applicable Federal court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and lay-off to ensure
that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, sex, affectional or
sexual orientation, and conform with the applicable employment goals, consistent with the statutes and court decisions of the
State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action Office as may be
requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish
such information as may be requested by the Affirmative Action Office for conducting a compliance investigation pursuant to
Subchapter 10 of the Administrative Code (NJAC 17:27).
________________________________________________
Signature of Procurement Agent
Version March 19, 2024
DOC #4
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Public Agency Instructions
This page provides guidance to public agencies entering into contracts with business entities that are required to file Political
Contribution Disclosure forms with the agency. It is not intended to be provided to contractors. What follows are instructions
on the use of form local units can provide to contractors that are required to disclose political contributions pursuant to N.J.S.A.
19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional information on the process is available in Local Finance Notice 2006-1
(http://www.nj.gov/dca/divisions/dlgs/resources/lfns_2006.html). Please refer back to these instructions for the appropriate links,
as the Local Finance Notices include links that are no longer operational.
1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to a “fair and open” process
(N.J.S.A. 19:44A-20.7).
2. Due to the potential length of some contractor submissions, the public agency should consider allowing data to be submitted
in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions must be kept with the contract documents or in an
appropriate computer file and be available for public access. The form is worded to accept this alternate submission.
The text should be amended if electronic submission will not be allowed.
3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract. Resolutions
of award should reflect that the disclosure has been received and is on file.
4. The contractor must disclose contributions made to candidate and party committees covering a wide range of public agencies,
including all public agencies that have elected officials in the county of the public agency, state legislative positions, and
various state entities. The Division of Local Government Services recommends that contractors be provided a list of the
affected agencies. This will assist contractors in determining the campaign and political committees of the officials and
candidates affected by the disclosure.
a.
The Division has prepared model disclosure forms for each county. They can be downloaded from the “County PCD
Forms” link on the Pay-to-Play web site at http://www.nj.gov/dca/divisions/dlgs/programs/lpcl.html#12. They will be
updated from time-to-time as necessary.
b. A public agency using these forms should edit them to properly reflect the correct legislative district(s). As the
forms are county-based, they list all legislative districts in each county. Districts that do not represent the public
agency should be removed from the lists.
c.
Some contractors may find it easier to provide a single list that covers all contributions, regardless of the county. These
submissions are appropriate and should be accepted.
d. The form may be used “as-is”, subject to edits as described herein.
e.
The “Contractor Instructions” sheet is intended to be provided with the form. It is recommended that the Instructions
and the form be printed on the same piece of paper. The form notes that the Instructions are printed on the back of the
form; where that is not the case, the text should be edited accordingly.
f.
The form is a Word document and can be edited to meet local needs, and posted for download on web sites, used as an
e-mail attachment, or provided as a printed document.
5. It is recommended that the contractor also complete a “Stockholder Disclosure Certification.” This will assist the local unit
in its obligation to ensure that contractor did not make any prohibited contributions to the committees listed on the Business
Entity Disclosure Certification in the 12 months prior to the contract (See Local Finance Notice 2006-7 for additional
information on this obligation at http://www.nj.gov/dca/divisions/dlgs/resources/lfns_2006.html). A sample Certification
form is part of this package and the instruction to complete it is included in the Contractor Instructions. NOTE: This section
is not applicable to Boards of Education.
Version March 19, 2024
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Contractor Instructions
Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open”
process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-20.26). This
law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:
x
any State, county, or municipal committee of a political party
x
any legislative leadership committee*
x
any continuing political committee (a.k.a., political action committee)
x
any candidate committee of a candidate for, or holder of, an elective office:
o
of the public entity awarding the contract
o
of that county in which that public entity is located
o
of another public entity within that county
o
or of a legislative district in which that public entity is located or, when the public entity is a county, of any
legislative district which includes all or part of the county
The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made
during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable
contributions.
N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural
person. This includes the following:
x
individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10%
of the stock in the case of a business entity that is a corporation for profit
x
all principals, partners, officers, or directors of the business entity or their spouses
x
any subsidiaries directly or indirectly controlled by the business entity
x
IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing
as continuing political committees, (PACs).
When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed
to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.
Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount
to be determined by the Commission which may be based upon the amount that the business entity failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or
candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the
specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed
the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a signed
cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.
The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its
obligations under the law. NOTE: This section does not apply to Board of Education contracts.
* N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to be
established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the General Assembly
or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65 (C.19:44A-10.1) for the purpose of
receiving contributions and making expenditures.”
Version March 19, 2024
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant to N.J.S.A. 19:44A-20.26
This form or its permitted facsimile must be submitted to the local unit
no later than 10 days prior to the award of the contract.
Part I – Vendor Information
Vendor Name:
Address:
City:
State:
Zip:
The undersigned being authorized to certify, hereby certifies that the submission provided herein represents
compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this
form.
_______________________ _______________________ ________________________
Signature
Printed Name
Title
Part II – Contribution Disclosure
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable
political contributions (more than $300 per election cycle) over the 12 months prior to submission to the
committees of the government entities listed on the form provided by the local unit.
F Check here if disclosure is provided in electronic form
Contributor Name
Recipient Name
Date
Dollar Amount
$
F Check here if the information is continued on subsequent page(s)
Carahsoft Technology Corporation
11493 Sunset Hills Road, Suite 100
Reston
VA
20190
Jennifer Kanach
Secretary
Version March 19, 2024
DOC #4, continued
List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20.26
County Name:
State: Governor, and Legislative Leadership Committees
Legislative District #s:
State Senator and two members of the General Assembly per district.
County:
Freeholders
County Clerk
Sheriff
{County Executive}
Surrogate
Municipalities (Mayor and members of governing body, regardless of title):
USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD
FROM THE PAY TO PLAY SECTION OF THE DLGS WEBSITE A
COUNTY-BASED, CUSTOMIZABLE FORM.
Version March 19, 2024
DOC #6
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND PROPERTY
33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW JERSEY 08625-0230
BID SOLICITATION # AND TITLE: ______________________________________________________________________
VENDOR NAME: ____________________________________________________________________________________
Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes to enter into
or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New Jersey Department of the
Treasury’s Chapter 25 List as a person or entity engaged in investment activities in Iran.
The Chapter 25 list is found on the Division’s website at
https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification. If the
Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided
by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking
debarment or suspension of the party.
Entity Engaged in Investment Activities
Relationship to Vendor/ Bidder
Description of Activities
Duration of Engagement
Anticipated Cessation Date
*Attach Additional Sheets If Necessary.
CERTIFICATION
I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to
the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor is
under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing of any changes to
the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I may be
subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State, permitting the State to declare any contract(s)
resulting from this certification void and unenforceable.
____________________________________
________________________________
Signature
Date
_____________________________________________________
Print Name and Title
DPP Rev. 12.13.2021
CHECK THE APPROPRIATE BOX
I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the Vendor/Bidder listed above nor any of its parents,
subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in
Iran.
OR
I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey
Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its
parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Carahsoft Technology Corporation
#24 - 03 Software Solutions and Services
Jennifer Kanach, Secretary
06/11/24
Version March 19, 2024
DOC #7
CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into or renew a contract with a State
agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not
the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take
any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering
damages, declaring the party in default and seeking debarment or suspension of the party.
I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets Control (OFAC) Specially
Designated Nationals and Blocked Persons list, and having done so certify:
(Check the Appropriate Box)
A.
That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to
Russia and/or Belarus.
OR
B.
That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated Nationals
and Blocked Persons list on account of activity related to Russia and/or Belarus.
OR
C.
That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated Nationals and Blocked
Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license
or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set
forth below.
(Attach Additional Sheets If
Necessary.)
Signature of Vendor’s Authorized Representative
Date
Print Name and Title of Vendor’s Authorized Representative
Vendor’s FEIN
Vendor’s Name
Vendor’s Phone Number
Vendor’s Address (Street Address)
Vendor’s Fax Number
Vendor’s Address (City/State/Zip Code)
Vendor’s Email Address
i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole
proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a
government, including a multilateral development institution, as defined in Section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any
parent, successor, subunit, direct or indirect subsidiary, or any entity under commonownership or controlwith, any entity described in paragraph (1) or (2). NJ Rev. 1.22.2024
06/11/24
Jennifer Kanach, Secretary
FEIN: 52-2189693
Carahsoft Technology Corp
703-871-8505
Sales@carahsoft.com
703-871-8500
11493 Sunset Hills Road, Suite 100
Reston, VA 20190
Version March 19, 2024
DOC #8
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
(N.J.S.A. 52:32-44)
Offerors wishing to do business in New Jersey must submit their State Division of Revenue issued
Business Registration Certificate with their proposal here. Failure to do so will disqualify the Offeror
from offering products or services in New Jersey through any resulting contract.
https://www.njportal.com/DOR/BusinessRegistration/
Please see Carahsoft's New Jersey Business Regristration Certificate under our main RFP
response in the "Products and Pricing" section in the portal.
DOC #9
EEOAA EVIDENCE
Equal Employment Opportunity/Affirmative Action
Goods, Professional Services & General Service Projects
EEO/AA Evidence
Vendors are required to submit evidence of compliance with N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27 in order to be considered a responsible vendor.
One of the following must be included with submission:
x Copy of Letter of Federal Approval
x Certificate of Employee Information Report
x Fully Executed Form AA302
x Fully Executed EEO-1 Report
See the guidelines at:
https://www.state.nj.us/treasury/contract_compliance/documents/pdf/guidelines/pa.pdf
for further information.
I certify that my bid package includes the required evidence per the above list and
State website.
Name: ______________________________
Title: _____________________
Signature: ___________________________
Date: _____________________
Jennifer Kanach
Secretary
06/11/24
Version March 19, 2024
DOC #10
MACBRIDE-PRINCIPLES
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE
AND PROPERTY 33 WEST STATE STREET, P.O. BOX 230 TRENTON,
NEW JERSEY 08625-0230
BID SOLICITATION # AND TITLE: __________________________________________________________
VENDOR NAME: _______________________________________________________________________
Pursuant to Public Law 1995, c. 134, a responsible Vendor/Bidder is required to provide a certification in compliance with the MacBride Principles
and Northern Ireland Act of 1989. Pursuant to N.J.S.A. 52:34-12.2, Vendor/Bidder must complete the certification below by checking one of the
two options listed below and signing where indicated. If a Vendor/Bidder that would otherwise be awarded a purchase, contract or agreement
does not complete the certification, then the Director may determine, in accordance with applicable law and rules, that it is in the best interest of
the State to award the purchase, contract or agreement to another Vendor/ Bidder that has completed the certification and has submitted a bid
within five (5) percent of the most advantageous bid. If the Director finds contractors to be in violation of the principles that are the subject of this
law, he/she shall take such action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions,
seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.
I, the undersigned, on behalf the Vendor/Bidder, certify pursuant to N.J.S.A. 52:34-12.2 that:
CHECK THE APPROPRIATE BOX
The Vendor/Bidder has no business operations in Northern Ireland; or
OR
The Vendor/Bidder will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance
with the MacBride principles of nondiscrimination in employment as set forth in section 2 of P.L. 1987, c. 177 (N.J.S.A. 52:18A-89.5)
and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring
of its compliance with those principles.
CERTIFICATION
I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments
hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein,
and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the
State in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or
misrepresentation in this certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my
contract(s) with the State, permitting the State to declare any contract(s) resulting from this certification void and unenforceable.
Signature
Date
Print Name and Title
DPP Rev. 12.13.2021
#24 - 03 Software Solutions and Services
Carahsoft Technology Corporation
Jennifer Kanach
06/11/24
6
v.20250130
through the Service. Customer acknowledges that Third-
Party Data is Confidential Information subject to the
requirements set forth in Section 9.6. Third-Party Data shall
be used exclusively for the purposes of detecting or
preventing crime, including without limitation money
laundering,
fraud,
sanctions
breaches,
bribery,
and
corruption. Customer shall not use Third-Party Data for pre-
employment screening, credit referencing, or any other
purpose that may constitute a “Consumer Report” under the
Fair Credit Reporting Act, 15 U.S.C. § 1681 (as amended
from time to time).
9.8. Customer acknowledges that as a part of the
PaymentWorks
Partner
Certification
Program
(the
“Program”), PaymentWorks trains and certifies third-party
service providers (“Partners”) to implement and integrate the
Site and Services; and, in connection therewith, Partners may
accompany PaymentWorks in and, in some cases, under
PaymentWorks’ supervision, lead the implementation and
integration of the Site and Services provided hereunder for
training purposes; and, after certification, Partners may be
subcontracted to perform implementation and integration
services hereunder. All Partners will be subject to written
confidentiality obligations with respect to information
obtained during the Program.
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
1
5S Technologies, LLC
2
Abico, LLC
3
Accounting Equipment Corp dba AE Business Solutions
4
Acture Solutions
5
Advanced Network Management, Inc
6
Advantage Technology, LLC
7
Advizex Technologies, LLC
8
Aercor
9
Agility Software Solutions
10
Agosto, LLC
11
Ahead, LLC
12
AirGap Labs
13
Akaveil Technologies, Inc.
14
Akins IT, Inc.
15
Aligned Technology Group
16
AmeriNet Of Michigan, Inc.
17
Amyx, Inc.
18
Apollo Information Systems
19
Applied Technology Services
20
Archangel Tablets LLC dba Archangel Education + Technology
21
Archive Data Solutions
22
Arete Advisors, LLC
23
Armature Systems, Inc.
24
Aspire Technology Partners, LLC
25
Atlantic Data Security
26
August Schell Enterprises, Inc
27
Aurora Systems Consulting, Inc.
28
Avere, Inc.
29
Billigence US, Inc.
30
Bird Rock Systems, Inc.
31
Blackhawk Data (Zscaller Products Only)
32
Blackwood
33
Blackwood Associates, Inc.
34
Blue Line Tech, LLC
35
BorderLan
36
Bridge Data Solutions, Inc.
37
Broadleaf Group
38
Brown Enterprise Solutions, LLC
39
C Spire
40
Cadence Team, Inc.
41
Cadre
42
Cambridge Computer Services, Inc.
43
CarlNTech, LLC
44
Carolina Advanced Digital, Inc.
45
CAS Severn, Inc.
Updated 2025_03_19
EXHIBIT D
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
46
cb20, Inc.
47
CBTS Technology Solutions LLC
48
CDI
49
CGI Technologies and Solutions, Inc.
50
Champion Systems, Inc.
51
Chanel systems
52
Cherbonnier Mayer & Associates, Inc. dba CMA Technology Solutions
53
CloudAI Technologies, LLC
54
CNP Technologies, Inc.
55
Code 3 Technology
56
Communications Consulting, Inc.
57
Compulink Technologies, Inc.
58
CompuNet, Inc.
59
Compuquip Technologies, Inc.
60
Computacenter Fusionstorm Inc.
61
Computex
62
ComSource, Inc.
63
Continental Resources, Inc.
64
Converge Technology Solutions US, LLC
65
ConvergeOne
66
Copiers Northwest, Inc.
67
Core BTS, Inc.
68
CPAC, Inc.
69
Cpak Technology Solutions
70
Crossconnect Engineering
71
CVE Technologies Group, Inc.
72
Cypro LLC
73
Data Network Solutions, Inc.
74
Data Networks of America, Inc.
75
DataEndure
76
Datalink Networks
77
DataServ Integrations LLC
78
Davenport Group
79
Digital Scepter Corporation
80
DirSec, Inc.
81
Distributed Technology Group, LLC
82
Dito, LLC
83
DOF Creations, LLC
84
Driven Acquisition, Inc.
85
DynTek
86
Eagle Software, Inc. DBA Eagle Technologies
87
EAW Security
88
Edge Solutions, LLC
89
Education Networks of America (SentinalOne Products Only)
90
Emergent, LLC
91
Empire Computing and Consulting, Inc.
92
End Game Technologies
93
Enterprise IT Solutions LLC DBA Enterprise IT Security
94
ePlus Technology, Inc
Updated 2025_03_19
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
95
ESVA
96
Evotek, Inc.
97
Flagler Technologies, LLC
98
FreeIT Data Solutions, Inc
99
Frontier Technology, LLC DBA Microage
100
Gen3i Inc
101
GHA Technologies, Inc.
102
Glencom
103
Glencom Systems, Inc.
104
Global Solutions Group, Inc.
105
Gold Tech
106
Granville Associates, Inc. dba Vision Business Products
107
Gray Matter Systems, LLC.
108
Green Pages
109
Gruber Power Services
110
Guidehouse, Inc.
111
H&T Security Solutions, LLC
112
Heartland Business Solutions
113
HIC Network Security Solutions, LLC
114
High Country Low Voltage, LLC
115
Holmans USA Corporation
116
Hye Tech Network & Security Solutions, LLC
117
i2c Technologies LTD
118
iC Consult US Corp.
119
ICE Services, Inc.
120
iLAB, LLC
121
Imperium Data Networks, LLC
122
Information Analysis
123
Infrastructure Solutions International
124
Inprocess Consulting LLC d.b.a. IPC Global Services.
125
Integra Business Center, Inc., dba IntegraONE
126
Intelligent Content Solutions (ICS)
127
IP DataSystems, Inc.
128
Ivoxy
129
Kopesky Enterprises, Inc. DBA SureLock Technology
130
Kudelski Security, Inc.
131
Layer 3 Technologies, Inc.
132
LCN Services, LLC
133
Logicalis, Inc.
134
LTT Partners LLC
135
Lyon Micro, LLC
136
M.A. Polce Consulting, Inc.
137
MainMicro
138
Matrix Communications, Inc. dba Matrix-NDI
139
Maureen Data Systems, Inc.
140
Maverick Networks, Inc.
141
Melillo Consulting, Inc.
142
Metrix Solutions, LLC
143
Miracle Software Systems, Inc.
Updated 2025_03_19
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
144
Mission Critical Systems
145
Mobius Partners
146
Modern Solutions, Inc.
147
Mola Group Corp.
148
MOREnet
149
Naviant, Inc.
150
Netsync Network Solutions, Inc.
151
NetX
152
Nexum (F5 Network Products Only)
153
NIC Partners
154
Norlem
155
Nth Generation
156
NWN Corporation
157
Omada Technologies, LLC
158
One Technology Corporation
159
OneNeck IT Solutions LLC
160
Onix Networking Corp.
161
Optiv Security, Inc.
162
Packet Fusion, Inc.
163
Palitto Consulting Services
164
Pasack Data Services, Inc.
165
People Driven Technology
166
Pinnacle Business Systems
167
Pivot Technology Services Corp. dba Computacenter
168
PNW Security, LLC
169
Pomeroy Technologies, LLC
170
Premier Technology Advisors LLC
171
Presidio
172
ProActive Solutions, Inc.
173
Profant, Inc. dba Business Network Team
174
Proline Development DBA Proline Technology
175
QnA Tech
176
Quasius Investment Corp d/b/a GCA
177
Qubit Networks, LLC
178
Red River Technology, LLC
179
Resultant, LLC
180
Ridge IT Corporation
181
Right! Systems, Inc.
182
Riverside Technologies, Inc.
183
RJ Young Company
184
RNSC Technologies, LLC
185
Roundstone Solutions
186
Sable Computer Inc., dba KIS
187
Saitech, Inc.
188
Sanity Solutions, Inc.
189
Sayers
190
ScaleCapacity, Inc.
191
Scoop Cyber
192
Seamless Advanced Solutions, LLC.
Updated 2025_03_19
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
193
Secure Data Technologies, Inc.
194
Secure-Centric, Inc.
195
Sentinel Technologies
196
SHI International Corp
197
SID Global Solutions
198
Sidepath, Inc.
199
Sinewave, Inc.
200
Sirius Computer Solutions
201
Smart Point Solutions LLC.
202
Smartronix, LLC
203
Softchoice Corporation
204
Solid Border, Inc.
205
Solid IT Networks, Inc.
206
Squadra Solutions, LLC
207
Stellar Technologies
208
STEP CG, LLC
209
Sterling Computers Corporation
210
Storage Engine, Inc.
211
Strategic Storage Solutions
212
Structured Communication Systems, Inc.
213
Structured Communications
214
Surge Technology Group dba P1 Technologies
215
Swish Data Corporation
216
Sycomp, Inc.
217
SYMV
218
Synchronous Solutions, Inc., dba Synch-Solutions
219
Synergy IT Solutions of NYS, Inc.
220
Taborda Solutions
221
TanChes Global Management, Inc.
222
TBL Networks, Inc.
223
Team 29B, Inc.
224
Tec34
225
Tech Heads, Inc.
226
Technegon
227
Technologent
228
Technology Group Solutions, LLC
229
Tec-Refresh, Inc.
230
Tego Data Systems, LLC.
231
The Nerdery, LLC
232
The Walker Group, Inc.
233
Total Communication Solutions
234
Trace 3, Inc.
235
Trebon Security, LLC
236
True Zero Technologies, LLC
237
TTEC Government Solutions, LLC
238
Unico Technologies
239
V3Gate, LLC
240
Valcom Salt Lake City, LLC
241
Vandis
Updated 2025_03_19
Carahsoft - Contract # R240303
Software Solutions Services
#
Manufacturer
242
vCloud Tech
243
vCore
244
VDA Labs, LLC
245
Verinext
246
Video Warehouse, Inc. dba The Audio Visual Company
247
Virtix Consulting LLC dba Virtix IT
248
Weaver Technologies, LLC
249
Web House, Inc.
250
Wescott Technologies dba Lockstep Technology Group
251
Winslow Technology Group, LLC
252
Work Inc dba vTECH io
253
WorldTech It, LLC
254
Zia Consulting
255
Zinfinity, LLC
Updated 2025_03_19