Professional Services Agreement with Stanley Consultants Inc

PROFESSIONAL SERVICES AGREEMENT
(Not Construction Related)
Development of Vision Zero Plan and Safety Action Plan (RFP 24-09)
with Stanley Consultants, Inc

This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Stanley Consultants, Inc., an lowa Corporation, authorized to do
business in the State of Arizona, ("Consultant") as of the day of , 2025 (“Effective Date”).

RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is mote fully set
forth in Exhibit A, Project Scope of Work ("Scope");

B. City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit A, Project Scope of Work (“Scope”);

Cc. Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
D. City and Consultant desire to memorialize their agreement with this document.
AGREEMENT

The parties hereby agtee as follows:
1. Key Personnel; Other Consultants and Subcontractors.

1.1 Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requirements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with others, including other consultants or contractors, retained by City.

1.2 Project Team.

a. Project Manager.

(1) Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and handle
all aspects of the Project such that the work produced by Consultant is consistent
with applicable standards as detailed in this Agreement; and

(2) ‘The City must approve the designated Project Manager.
b. Project Team.

(1) The Project Manager and all other employees assigned to the Project by Consultant
will comprise the "Project Team."

(2) Project Manager will have responsibility for and will supetvise all other employees
assigned to the Project by Consultant.
c. Discharge, Reassign, Replacement.
(1) Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.

(2) Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.

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d.

(3) Consultant will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties, or if the acts
or omissions of that person are detrimental to the development of the Project.

Subcontractors. Consultant shall not engage any subcontractor for the work or services to
be performed under this Agreement.

Schedule. ‘The Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.

Consultant’s Work.

3.1

3.2

3.3

3.4

Standard. Consultant must perform Services in accordance with the standards of due diligence, care,
and quality prevailing among consultants having substantial experience with the successful furnishing
of Services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.

Licensing. Consultant warrants that:

a.

Consultant currently holds all appropriate and required licenses, registrations and other
approvals necessary for the lawful furnishing of Services ("Approvals"); and

Neither Consultant nor any Subconsultant has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").

(1) City is under no obligation to ascertain or confirm the existence ot issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.

(2) Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.

Compliance.

a.

Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.

Consultant must not discriminate against any employee or applicant for employment on the
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender
identity or expression, genetic characteristics, familial status, U.S. military veteran status ot
any disability. Consultant will require any Sub-contractor to be bound to the same
requirements as stated within this section. Consultant, and on behalf of any subcontractors,
watrants compliance with this section.

Coordination; Interaction.

a.

For projects that the City believes requires the coordination of various professional services,
Consultant will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Cootdinating Project Professionals").

Subject to any limitations expressly stated in the Project Budget, Consultant will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessaty in order to ensure the timely work delivery and Project completion.

For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.

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3.5

Work Product.

a. Ownership. Upon receipt of payment for Services furnished, Consultant grants to City
exclusive ownership of and all copyrights, if any, to evaluations, reports, drawings,
specifications, project manuals, surveys, estimates, reviews, minutes, all "architectural work"
as defined in the United States Copyright Act, 17 U.S.C § 101, er seg., and other intellectual
work product as may be applicable ("Work Product").

(1) This grant is effective whether the Work Product is on paper (e.g,, a "hard copy"),
in electronic format, or in some other form.

(2) Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product inftinges on third-party
proprietary interests.

b. Delivery. Consultant will deliver to City copies of the preliminary and completed Work

Product promptly as they are prepared.

c. City Use.
(1) City may reuse the Work Product at its sole discretion.
(2) In the event the Work Product is used for another project without further

consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.

(3) In such case, City will also remove any seal and title block from the Work Product.

Compensation for the Project.

4.1

4.2

4.3

Compensation. Consultant's compensation for the Project, including those furnished by its
Subconsultants or Subcontractors will not exceed $999,792 as specifically detailed in Exhibit B

("Compensation").

Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.

a. Adjustments to Compensation require a written amendment to this Agreement and may
require City Council approval.

b. Additional services which ate outside the Scope of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.

c Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.

Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred by

Consultant in connection with this Agreement, without mark-up (the “Reimbursable Expenses”),

including, but not limited to, document reproduction, materials for book preparation, postage,

courier and overnight delivery costs incurred with Federal Express or similar carriers, travel and car
mileage, subject to the following:

a. Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies and
ptocedures for business travel expense reimbursement made available to Consultant for
review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;

b. The Reimbursable Expenses in this section are approved in advance by City in writing; and

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The total of all Reimbursable Expenses paid to Consultant in connection with this

c.
Agreement will not exceed the “not to exceed” amount identified for Reimbursable Services
in the Compensation.

5. Billings and Payment.

51 Applications.

a. Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.

b. The period covered by each Payment Application will be one calendar month ending on the
last day of the month.

5.2 Payment.

a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.

b. Payment may be subject to or conditioned upon City's receipt of:
re) Completed work generated by Consultant and its Subconsultants; and
(2) Unconditional waivers and releases on final payment from all Subconsultants as City

may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.

5.3 Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of the

items not apptoved for payment.

b. City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency ot deficiencies rejected for payment.

6. Termination.

6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the effective termination date, which may not be less than 15
days following the date of delivery.

a. Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.

b. Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of the
required items to the City.

6.2 For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.

a. Consultant will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Consultant for Services furnished, City will pay the amount due to
Consultant, less City's damages, in accordance with the provisions of Sec. 5.

b. If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject to
consequential damages more than $2,000,000 or the amount of this Agreement, whichever
is greater.

7. Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for

cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,

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securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.

Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain insurance
against claims for injuries to persons or damages to propetty which may arise from or in connection with the
performance of all tasks or work necessary to complete the Project as herein defined. Such insurance shall
cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.

8.1 Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:

a. Commetcial General Liability (CGL): Insurance Services Office Form CG 00 01, including
products and completed operations, with limits of no less than $2,000,000 per occurrence
for bodily injury, personal injury, and property damage. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/ location or the general
aggregate limit shall be twice the required occurrence limit.

b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $2,000,000 per accident for bodily injury and property
damage.

c. Professional Liability. Consultant must maintain a Professional Liability insurance covering

ettors and omissions arising out of the work or services performed by Consultant, or anyone
employed by Consultant, or anyone for whose acts, mistakes, errors and omissions
Consultant is legally lability, with a liability insurance limit of $2,000,000 for each claim and
a $4,000,000 annual aggregate limit.

d. Worker's Compensation: Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $2,000,000 per
accident for bodily injury or disease.

8.2 Indemnification.

a. To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties") for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense" collectively "Demands or Expenses") asserted by a
third-party (ie. a person or entity other than City or Consultant) and that arises out of or
results from the breach of this Agreement by the Consultant or the Consultant’s negligent
actions, errors ot omissions (including any Subconsultant or Subcontractor or other person
or firm employed by Consultant), whether sustained before or after completion of the
Project.

b. This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Consultant will be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Consultant or of any petson or entity
for whom Consultant is responsible.

c. Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.

8.3 Other Insurance Provisions. The insurance policies requited by the Section above must contain, or
be endorsed to contain the following insurance provisions:

a. The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or in

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8.4

8.5

8.6

8.7

8.8

connection with the performance of all tasks or work necessary to complete the Project as
herein defined. Such liability may arise, but is not limited to, liability for materials, parts or
equipment furnished in connection with any tasks, or work performed by Consultant or on
its behalf and for liability arising from automobiles owned, leased, hired or borrowed on
behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.

b. For any claims related to this Project, the Consultant’s insurance coverage shall be
ptimary insurance with respect to the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.

c. Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.

Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.

Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which any
insurer may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation. ‘The Workers’
Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant, its employees, agent(s) and subcontractor(s).

Verification of Coverage, Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to obtain,
submit or secure the City’s approval of the required insurance policies, certificates or endorsements
ptior to the City’s agreement that work may commence shall not waive the Consultant’s obligations
to obtain and verify insurance coverage as otherwise provided in this Section. The City reserves the
right to require complete, certified copies of all required insurance policies, including any
endorsements or amendments, required by this Agreement at any time during the Term stated herein.

Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance policies,
certificates or endorsements shall not be considered a Force Majeure or defense for any failure by
the Consultant to comply with the terms and conditions of the Agreement, including any schedule
for performance ot completion of the Project.

Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.

Special Risk or Circumstances. The City teserves the right to modify these insurance requitements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.

E-verify, Records and Audits. To the extent applicable under A.RS. § 41-4401, the Consultant warrants
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.RS. § 23-214(A). The Consultant or
subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Consultant and subconsultant warrant to keep their respective
papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto

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10.

11.

12.

their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A-.R.S § 35-393.

Uyghur Forced Labor Prevention Act (UFLPA). Consultant certifies that it does not currently, and during
the term of this Agreement, will not use:

the forced labor of ethnic Uyghurs in the People’s Republic of China;

b. any goods or setvices produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c. any contractors, subcontractors or suppliers that use the forced labor or any goods or

services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.
Notices.
13.1 A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if
The Notice is in writing; and
b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).

c. Notice will be deemed to have been delivered to the petson to whom it is addressed as of
the date of receipt, if

(1) Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier

service; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
d. The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e. Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2 Representatives.
a. Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:

Stanley Consultants, Inc

3133 E. Camelback Road, Suite 100
Phoenix, AZ 85016
HobbsKaren@stanleygroup.com
(602) 333-2421

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14.

City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

City of Glendale

c/o Shoalynn Gilliland

5970 W Brown Street, Suite 210
Glendale, Arizona 85302

With required copy to:

City Manager City Attorney

City of Glendale City of Glendale

5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301

Concutrent Notices.

(1) All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2) A notice will not be deemed to have been received by City's representative until the

time that it has also been received by the City Manager and the City Attorney.

(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.

Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.

Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation ot other entity whose primary purpose is to own or manage the Project.

Entire Agreement; Survival; Counterparts; Signatures.

15.1

15.2

Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.

a.

Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.

Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.

The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.

Interpretation.

a.

‘The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.

The patties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.

The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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16.

17.

18.

19.

15.3

15.4

15.5

15.6

15.7

Term.

16.1

16.2

Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this

Agreement.

Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.

Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one ot mote right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.

Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
reformed to conform with applicable law.

Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.

Extensions. The term of this Agreement commences upon the effective date and continues for a
two year initial period. The City may, at its option and with the approval of the Consultant, extend
the term of this Agreement an additional one years, on an annual basis. Consultant will be notified in
writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days prior
to the expiration of the original or any extension period. Price adjustments will only be reviewed prior
to the City exercising its extension and may be a determining factor for any extension. ‘There are no
automatic extensions or renewals of this Agreement.

Extension for Procurement Process. Upon the expitation of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.

Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendeted by the arbitrator may be entered in any
court having jurisdiction thereof.

Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gow/business /purchasing/save

Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.

Exhibit A Scope of Work
Exhibit B Compensation

(Signatures appear on the following page.)

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The parties enter into this Agreement effective as of the date shown above.

ATIEST:

Julie K. Bower : (SEAL)
City Clerk

APPROVED AS TO FORM:

Michael D. Bailey
City Attorney

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City of Glendale,

an Arizona municipal corporation

By: Vicki Rios
Tis; Assistant City Manager

Stanley Consultants, Inc,
an Iowa Corporation

By: John Lazzata
Its: Transportation Market Lead

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EXHIBIT A
Professional Services Agreement

SCOPE OF WORK

See attached Exhibit A - Scope of Work

EXHIBIT A - Scope of Work

Task 1 — Project Initiation Create Executive and Core

Teams

1.1. CREATE EXECUTIVE ACTION PLAN LEADERSHIP TEAM COMMITTEE (EAPLC)

a) | TheEAPLC’srole will be to provide guidance and oversight for the development
of these plans and make decisions on projects, programs, and other
recommendations from the project team.

b) The EAPLC will also continue its involvement once the plan goes into the
implementation phase to help monitor projects and track the effectiveness of the
safety improvement mitigations.

c) The EAPLC team shall be represented by the following:

i. Director of Transportation
ii. Director of Engineering
iii. Director of Economic Development
iv. Director of Development Services
Vv. Glendale Police Department (GPD) Chief
vi. Glendale Fire Department (GFD) Chief

Marta will work with City of Glendale (COG) PM to create the EAPLC. The EAPLC will consist of the
following members:
i. Director of Transportation Director of Engineering,
ii. Director of Economic Development,
iii. Director of Development Services,
iv. Glendale Police Department (GPD) Chief, and
v. Glendale Fire Department (GFD) Chief.

DELIVERABLES: List and contact information of the EAPLC members.

1.2. CREATE CORE TEAM
Create Core Team to provide oversight throughout the development and deployment of the
City’s VZP and SAP. The team will provide guidance to the consultant throughout the
process and response to any technical issues that may arise during the development of both
plans. The Core Team will be represented by the following:

i. Transportation Planning Administrator
ii. Development Services Planning Manager
iii. City Traffic Engineer
iv. Principal Engineer Transportation
v. City Engineer
vi. GPD Traffic
vii. GFD
Marta will work with COG PM to identify members of the Core Team. Potential members of the core
team may include:

i. Transportation Planning Administrator,

EXHIBIT A - Scope of Work

ii. | Development Services Planning Manager,
iii. City Traffic Engineer,

iv. Principal Engineer Transportation,

v. City Engineer,

vi. GPD Traffic, and
vii. GFD.

DELIVERABLES: List and contact information of the Core Team members.

1.3. DEVELOP AND DEFINE THE GOALS, OBJECTIVES, STRATEGIES, AND
STRUCTURE OF THE VISON ZERO PLAN (VZP) AND SAFETY ACTION PLAN
(SAP).

1.6. DEVELOP VISION ZERO PLAN AND SAFETY ACTION PLAN GOALS AND
OBJECTIVES

a) Work with the EAPLC and core team, develop a list of goals and objectives for the
VZP and SAP to be reviewed and approved by the project Core team.

b) Develop recommended updates to the goals and objectives of the City of Glendale
Transportation Plan and Active Transportation Plan to align with these plans and
the adoption of the Safe System Approach (SSA).

c) Establish a timeframe for the City to achieve a percentage reduction in roadway
fatalities and serious injuries.

d) — Categorize applicable, goals and objectives into short-, mid-, and long-term time
frames.

e) Create presentation of VZP and SAP goals and objectives and the proposed
Transportation Plan updates

1.7. DEVELOP VISION ZERO PLAN AND SAFETY ACTION PLAN STRUCTURE
a) Develop and set the structure of the VZP and SAP. The main theme of the plan
structure shall contain five elements of SSA as follows:
i. Safe Road Users
ii. Safe Vehicles
iii. SafeSpeeds
iv. Safe and Sustainable Roads
v. Post-Crash Care

b) Establish clear goals and objectives by analyzing all safety issues under each of
the elements above (based on crash data) To finalize the VZP and SAP the
following components shall be included:

i. Political Commitment
ii. Multi-Disciplinary Leadership
iii. Action Plan
iv. Equity
v. Cooperation and Collaboration
vi. Safe System Approach
vii. Data-Driven
viii. Community Engagement
ix. Transparency
x. Implementation

c) Introduce the basic strategies and countermeasures for safety intervention. The

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EXHIBIT A - Scope of Work

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overlap will occur if there is a strong indication that the countermeasure
intervention has a high potential for safety impact (e.g., speed management).
Determine preliminary estimates of the magnitude of the issues under each
element. These estimates will help determine what resources will be needed, the
potential cost, and the level of effort needed to address the issues.

Engage project team to develop a priority ranking system and prepare a benefit
costs analysis strategy, which will focus on the FHWA’s Highway Safety
Benefit- Cost Analysis recommendations (Spotlight on Benefit-Cost Analysis |
FHWA (dot.gov)).

Obtain through various Glendale Departments (e.g., GPD, GFD, Engineering,
Development Services, Economic Development City Manager Office, etc.), MAG,
FHWA, ADOT, and other interested parties to validate the structure and confirm
it matches the goals and objectives once the structure has been determined.
Create presentations on the structure of VZP and SAP and a preliminary draft
of Project and Program Development Guide.

SCI in collaboration with the City’s PM, the Core Team and the EAPLC will establish the time frame for
the City to achieve zero fatalities on its roadways. SCI along with Central Creative will facilitate a workshop
with the Core Team and the EAPLC to develop the goals, objectives, strategies, and the structure of the
Vison Zero Plan (VZP) and Safety Action Plan (SAP). This task will also include recommended updates to
the goals and objectives of the City of Glendale Transportation Plan and Active Transportation Plan to align
with the VZP and SAP and the adoption of the Safe System Approach (SSA).

DELIVERABLES for Tasks 1.3, 1.6 and 1.7: Goals and Objectives. Presentation of VZP and SAP
goals and objectives and VZP and SAP document structure and framework outline.

1.4. COORDINATE AND COLLABORATE WITH ALL INVOLVED INTERNAL AND
EXTERNAL STAKEHOLDERS INCLUDING CITY OF GLENDALE RESIDENTS.

Refer to various tasks throughout the scope.

1.5. CREATE AN OVERSIGHT WITH EAPLC FOR THE CITY’S EXISTING CITIZEN
TRASNPORTATION OVERSIGHT COMISSION (CTOC)

a)

b)

¢)

Meeting Agendas with resulting minutes
Create presentations on progress.

Schedule meeting(s) with the EAPLC and the City’s existing Citizens
Transportation Oversight Commission (CTOC) to discuss the VZP and SAP
and gain initial input on the plan’s development.

i. The role of the CTOC for this project will be to provide input on the
development of the VZP and SAP and act as a connection to citizens and
institutions in each part of the city per their Council District. They will
also assist in monitoring the implementation of the plan and provide
feedback on its performance.

SCI will schedule and coordinate up to four meetings with the City’s PM, the EAPLC and the CTOC to
gain citizen input on the development of the VZP and SAP.

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DELIVERABLES: Meeting agendas, presentations on progress and meeting minutes.

1.8. DOCUMENT, POLICY & PROCESS REVIEW /ANALYSIS

a) Review key documents to establish goals identified for actual improved safety
accommodations for all roadway users including vehicles, bicyclists, and
pedestrians.

b) Review existing City traffic network (including all roadway users i.e., vehicles,
bicyclists, and pedestrians) safety related documents, policies, and initiatives,
including General Plan, Complete Streets (streets designed and operated to
enable safe use and support mobility for all users), Safe Routes to Schools, etc.
within the City and within the MAG Region to establish goals identified for
actual improved safety accommodations.

c) Report ona summary of findings that may impact the final Vison Zero Plan and
Safety Action Plan and any required actions.

d) Providerecommendations relating to what policies will need to be updated so that
they are notin conflict with the new Vision Zero Plan goal and or the Safety Action
Plan.

SCI will review existing local, state, and federal policies, plans, guidelines, and/or standards for the city as
they relate to identifying safety issues and opportunities to improve safety. This may also include draft (or
final) plans from the city of Glendale projects that are currently underway. SCI will obtain local safety
plans or initiatives, including transportation plans, design standards, and infrastructure projects (especially
for vulnerable roadway users), ADA self-evaluations and transition plans, enforcement programs,
emergency service plans, educational programs, truck routing, and local ordinances that apply to traffic
safety such as speed limit changes, traffic calming programs, etc. SCI will identify a list of opportunities,
strategies, and best practices that can be applied to the City to improve procedures that will prioritize safety
and propose revised or new policies.

In order to look at these relationships in a systematic manner, we will develop a benchmarking assessment
to examine how policies and practices in the Region align with the SSA and where institutional hurdles,
conflicts and opportunities exist through policies, planning, design standards and programmatic work. The
assessment will include policy and process recommendations, and recommended technology solutions will
be provided where appropriate. Implementation steps will be developed for the adoption of recommended
policies and standards.

DELIVERABLES: Summary of research findings and recommendation on potential City of Glendale
policy changes.

Task 2 — Vision Zero Plan

As an integral part of the Stanley Team, Fehr & Peers will lead the development of the Vision Zero Plan
(VZP), which will act as the first step in delivering the more comprehensive Safety Action Plan (SAP). See
attached Fehr & Peers detailed scope of work. Each of the subtasks performed under Task 2 will be built
upon subsequent tasks to develop more detailed safety trend insights and site-specific recommendations.
The work performed in Task 2 will also provide the policy framework for the larger SAP, laying the
foundation for safety culture shift and support among City leaders and stakeholders.

2.1. PROVIDE GUIDANCE AND RECOMMENDATIONS TO THE CITY REGARDING
INCLUSION OF “COMPLETE STREETS” COMPONENT IN THE CITY’S VISION

ZERO PLAN GOAL.
2.13. PERFORM ANALYSIS AND REVIEW TO DEVELOP “COMPLETE STREETS”

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EXHIBIT A - Scope of Work

GUIDELINES IN SUPPORT OF THE VZP, ASSIST WITH INCORPORATING
“COMPLETE STREETS” TO THE NETWORK AND “COMPLETE STREETS”
RESOLUTION DRAFT.

SCI will make recommendations for the development and inclusion of a Complete Street Design Guideline
in the VZP. The recommendations will include guiding principles for the city’s public right-of-way
allocation of space to transportation and other public infrastructure.

Once countermeasures and strategies are selected, Complete Streets guidelines to support the Vision Zero
Plan will be developed. Guidance will focus on the safe inclusion of all modes into the city’s transportation
network, recognizing that context and feasibility are key drivers for implementation.

SCI will make recommendation and provide general guidelines for the development of the City of
Glendale’s Complete Street Design Guidelines. SCI will recommend a framework for street types within
the City of Glendale, which may vary by neighborhood context and features. The recommendations will be
based on input from representatives across City departments and stakeholders.

DELIVERABLES: Memorandum summarizing recommendation for the development and inclusion of
Complete Street Design Guidelines in the Vision Zero Plan. Draft and Final Complete Street Design
Guidelines based on one set of comments from the city.

2.2. PERFORM OUTREACH INCLUDING PUBLIC WORKSHOPS, COMMISSION
PRESENTATIONS, SOCIAL MEDIA PRESENCE.
2.12. PERFORM COMMUNITY OUTREACH AND CITIZEN ENGAGEMENT AS A
CRITICAL COMPONENT OF THE DEVELOPMENT OF THE VISION ZERO GOAL
a) Schedule a minimum of 3 Community engagement / public participation
outreach meetings:
i. Introductory community engagement meeting to provide information on
scope of work and obtain general feedback.
ii. Following meetings may be district meetings to provide more detailed
citywide safety information and receive community feedback.

b) Schedule 2 Citizen Transportation Oversight Commission (CTOC) meetings

c) Schedule 2 City Council Meetings

d) Schedule project meetings with City staff

e) Schedule any additional meetings as recommended and as described in the
approach to the project. All community and commission meetings shall include
the development ofa meeting agenda made available to City staff and the public prior
to the meeting and a “meeting minutes” report from themeeting.

As a team member of the Stanley Team, Central Creative will develop a Stakeholder and Public
Involvement Plan. This involves meetings/interviews with EAPLC, Core Team, CTOC, and relevant City
Departments to detail the activities to occur throughout the engagement program. This task also includes
development of project branding elements using City logo—there will not be a separate logo develop for
this project; however, the project will be distinctly branded, with review and approval of the City. Central
Creative will also work with the Neighborhood Services Department to reach out via the more than 250
registered neighborhoods in the city, such as Arrowhead Ranch, Arrowhead Lakes, Marshall Ranch, and
others. Specific community events will be identified in eth plan that draw local participation such as the
Glendale Family Bike Ride event in April 2025. As part of Project Publicity Central Creative will develop

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EXHIBIT A - Scope of Work

website content, social media graphics, and text for e-newsletters and news releases that provide a general
overview of the effort and an opportunity for people to sign up for updates.

Refer to Task 18 — Presentations and Surveys for additional information.

Refer to Task 21 — Project Management and Coordination Activities for additional information.

DELIVERABLES: Develop a draft and final Stakeholder and Public Involvement Plan, addressing two
rounds of comments from the city and team. Website content, social media graphics, and text for e-
newsletters and news releases.

2.3. COORDINATE WITH “SAFE ROUTES TO SCHOOLS” COLLABORATIVE

SCI will coordinate with representatives from City of Glendale’s Safe Routes to School (SRTS) program
on the development of the VZP.

DELIVERABLES: Summary of meeting with SRTS representative.

2.4. PERFORM ANALYSIS ON VEHICLE, BICYCLE, AND PEDESTRIAN COLLISIONS

2.5. IDENTIFY GAPS IN EXISTING TRANSPORTATION AND TRAFFIC NETWORK
(INCLUDING PEDESTRIAN AND BICYCLE) HINDERING SAFE AND CONVENIENT
ACCESS TO KEY DESTINATIONS (E.G., SCHOOLS, PARKS, TRANSIT) BASED ON
SAFETY/COLLISION ANALYSIS

2.6. IDENTIFY DEFICIENCIES AND ADDITIONAL OPPORTUNITIES TO ENHANCE
THE SAFETY AND ACCESSIBILITY OF THE TRANSPORTATION AND TRAFFIC
NETWORK (INCLUDING PEDESTRIAN AND BICYCLE)

2.9. PERFORM PRELIMINARY ANALYSIS ON VEHICLE, BICYCLE, AND PEDESTRIAN

COLLISION DATA

a) Process crash data and perform high level crash data analysis of vehicle, bicycle,

and pedestrian collisions,

b) Include identifying and categorizing the parties involved, types of collisions, and
causes of collisions.

c) Categorize to include demographics such as age groups, ethnicity, and gender.

d) Include the types of collisions such as rear-end, sideswipe, head-on, broadside, hit
object, overturn, bicycle, and pedestrian.

e) Include causes of collisions such as speeding, driving under the influence (DUD),
illegal turning maneuvers, distracted driving, confusing striping and signage, other
auto violations, etc.

f) Determine if there are any other contributing factors to collisions including time
of day, time of year, weather, and lighting condition.

g) Identifykeyphysical characteristics oftheroadway asitrelatestocollisionsas
part of the safety analysis.

i. Physical characteristics may include number of lanes, volume of traffic, posted
speed limit, 85th percentile speeds, presence of bicycle lanes, presence of
sidewalks and/or crosswalks, traffic signal control, and phasing.

h) Perform a preliminary ranking of street segments, signalized intersections, and

unsignalized intersections once the collision data has been analyzed.
i. Shall reflect the highest collisions based on types, categories, and factors
contributing to the high collision locations.

ii. Shall reflect the calculated collision frequency and rate for the City network should be
compared withregional and state data and an assessment should be made on the
performance of the City network.

iii. Shall include a minimum of 5 years data.

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EXHIBIT A - Scope of Work

2.11. EVALUATE ADDITIONAL CRASH ANALYTICS TO DETERMINE SYSTEMIC
PROBLEMS (E£.G., CAUSATIONS, PATTERNS, HOTSPOTS, AND SYSTEM ISSUES).
a) Develop a crash report summary, detailed crash report, a crash report template,
and procedures for creating the annual report (to be updated annually).
b) Develop crash heat maps to be included in the crash report.
c) Develop and present Citywide crash rate for the overall crashes as well as for
pedestrian and bicycle crashes.
e Includes a breakdown of crash rates by roadway segment crash rate and
intersection crash rate.
e Includes aslide deck willbe prepared that presents the findings of the annual
crash report.

For subtasks 2.4, 2.5, 2.6, 2.9 and 2.11 Fehr & Peers will perform three key types of systemic safety
analysis:

e Summary of collision trends
e Identification of collision hotspots
e Identification of network gaps

Analysis performed in this task will be the foundation for future analysis tasks that are part of the SAP,
such as the HIN development and the Speed Assessment. This analysis will include a particular focus on
bicycle and pedestrian trends. The results of this analysis will be summarized in a Baseline Safety Analysis
Report.

Collision Trends
Fehr & Peers will use the collision database (see Task 7) to summarize key trends, including:

e Primary collision factor

* Modes involved.

¢ Turning movement

¢ Month and day

¢ Time of day and lighting

© Demographics of victims and parties (e.g. seniors and students)

Fehr & Peers will also calculate citywide collision frequency and rate and compare against regional and
state data.

Collision Hotspots

Fehr & Peers will use the collision database to develop a network of high collision count/high collision
severity streets and intersections. This process results in a ranked list of all intersections and segments in
the City based on crash rates and number of crashes (including segmentation for pedestrian and bicycle
crashes), from which a top 10 list can be identified. The results of this analysis will be mapped and included
in a slide deck that will be an annual crash report template for the City, with one round of edits based on

consolidated comments.

Network Gaps

Fehr & Peers will collect from the City’s available roadway network, land use and point of interest GIS
data. We will map this data with historic collision data to uncover gaps and deficiencies in the transportation
network that are correlated with collision patterns. This analysis will be the basis for more detailed systemic
analysis work to identify risk factors that will be performed as part of the SAP.

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DELIVERABLES: Collision frequency, rate and trends tables. Annual crash report template. Slide deck
of the findings of annual crash trends.

2.7. DEVELOP, PRIORITIZE, AND CATEGORIZE PROVEN COUNTER-MEASURES
LIST TO REDUCE COLLISIONS, ESPECIALLY SERIOUS INJURY AND FATAL
2.8. DEVELOP RECOMMENDED POLICIES AND PROGRAMS
a) Identification of capital projects as they relate to potential safety improvements,
especially those which will help eliminate serious and fatal collisions.
b) Development of preliminary project and program cost estimates.
c) Prioritization and phasing of identified/proposed projects and programs.
d) Identification of possible funding sources/funding streams that can be used to fund
future safety projects.

Engineering Strategies

Fehr & Peers will establish a preliminary Vision Zero toolkit that is rooted in the Safe System framework
and includes proven, cost-effective countermeasures that will best address the safety and complete streets
needs throughout the city. This toolkit will build on industry best practice resources, such as FHWA
Proven Safety Countermeasures, CMF Clearinghouse, and supplemented with other emerging treatments
that may not yet have documented crash modification factors but are known to improve safety for all users

(e.g., protected intersections).

Policy/Program Strategies

Fehr & Peers will also include programmatic tools that address the “Safer Vehicles,” “Post-Crash Care,”
and “Safer People” pillars of the Safe System Approach, such as collision rapid response protocols, AV
readiness, Safe Routes to School programs, education campaigns, reckless driving prevention, and DUI
prevention programs to build a Safe Systems toolbox. We will develop a Safe System benchmarking
assessment to identify where Glendale is currently in alignment with Safe System and Vision Zero
practices, and where there are opportunities for future adjustments to local programs and policies to improve
the effectiveness of safety analysis, project development, and implementation. As part of this benchmarking
assessment, we will review existing local, regional, state, and federal plans, studies, and initiatives related
to roadway safety. The benchmarking assessment will be based on the Safe System Approach and Vision
Zero benchmarking materials developed by Fehr & Peers for FHWA and ITE. The assessment will include
proposed strategies, which can be incorporated into the project approach, as well as future and ongoing
processes in Glendale. This exercise will include a review of existing processes, like speed limit setting, to
understand whether there are opportunities to make future

Preliminary Toolkit

Each strategy will have its own cut-sheet with high-level cost estimates, project phasing, and potential
funding sources. Fehr & Peers will create one draft toolkit, and one final toolkit that incorporates one round
of consolidated comments from the City. This preliminary toolkit will be the basis for a more detailed
toolkit that will be part of the SAP tasks.

DELIVERABLES: Summary of the benchmarking findings. Draft toolkit and Final VZ toolkit.

2.14. CREATE VZP REPORT THAT REFLECTS FINDINGS AND RECOMMENDATIONS
IN THE VISION ZERO PLAN
a) Report shall include an appendix with the technical analysis of the City of
Glendale traffic network,
b) Report shall include collision data used in the analysis, collision rate
calculations, traffic data, and other factors used to develop findings and
countermeasures.

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EXHIBIT A - Scope of Work

c) Report shall outline the steps that the City should undertake to achieve the VZP

goal.

d) Reportshall also set short-term, mid-term, and long-term goals to achieve an
overall decrease in collisions within the City.

e) Report shallincludea toolbox of countermeasures based on the Vision Zero Plan
findings that can be applied to throughout the system to help reduce crashes
within the City as well as a method to establish the effectiveness of the

countermeasures.
f) Create and present findings and recommendations at the conclusion of the

analysis.

Fehr & Peers will create a Vision Zero Plan final report that reflects the findings and results of Task 2. This
Plan will act both as a stand-alone Plan and will be the first section of the future SAP. The draft report will
consist primarily of high-quality visuals that make the results of Task 2 easy to understand for the public
and stakeholders.

DELIVERABLES: Draft report, and Final report based on one round of consolidated comments from
the City.

2.15. OBTAIN COMMITMENT FROM LEADERSHIP BY DEVELOPING A DRAFT COMMITMENT
RESOLUTION, THAT SUPPORTS THE DEVELOPMENT AND DEPLOYMENT OF THE VZP.

a) The Transportation Director, aided by the Core team, will present the
resolution to the City Council to initiate a formal vote in support of the
development of this Vision Zero Goal using the SSA.

b) Develop a presentation to provide additional information on this project scope,
schedule, goal, and expected deliverables.

c) Create and publish an informational brochure that will feature the resolution
passed by Council once the City Council passes a Vizion Zero resolution.

SCI will develop a presentation that the Transportation Director, aided by the Core Team and will present
to the City Council to initiate a formal vote in support of the development of this VZP using the SSA.

Central Creative will develop and publish a Safety Action Plan information brochure that will feature the
resolution passed by Council.

DELIVERABLES: Draft Action Plan Resolution, PowerPoint Presentation, SAP information brochure.

Task 3 — Safety Action Plan

3.1 CONTINUE TO REFINE THE CORRIDORS AND INTERSECTIONS WITH HIGH
CRASH RATES THAT WERE OUTLINED IN THE VZP CRASH ANALYSIS AND
DEVELOP PLANS TO ADDRESS THESE LOCATIONS.

SCI will continue to refine the HIN and HRN developed in the VZP. Additionally, crash data will, in part,
inform public engagement and those in areas or corridors with significant crashes should be specifically
involved in engagement. The Public Engagement Plan will, if necessary, be updated to reflect the updated
crash information.

3.2. CONTINUE TO DEVELOP A LIST OF PROACTIVE COUNTERMEASURES BASED
ON THE FINDINGS FROM THE DETAILED REVIEW OF THE CRASH DATA AND

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