Amendment No.1 to IGA with Maricopa County

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AMENDMENT NO. 1 TO CONTRACT
Between
MARICOPA COUNTY
by and through the 
DEPARTMENT OF PUBLIC HEALTH
and
CITY OF GLENDALE, ARIZONA
For
HEAT RELIEF SERVICES
I.
The Parties to the above-named Agreement hereby agree to enter into this Amendment No.
1 as specified below:
A.
Under Section III, 3. WORK STATEMENT, revise subparagraph 3.4.8 to add the following
subparagraphs:
3.4.8.1 Rent, utilities, and administrative costs are allowed expenses.
3.4.8.2 Emergency clothing, including shoes, is an allowed expense.
3.4.8.3 Cots, mattresses, and related coverings are allowable expenses.
B.
Under Section III, 3. WORK STATEMENT, add subparagraphs 3.4.9 and 3.4.9.1 as follows:
3.4.9
100% of Carryover funds from the previous year are available to the
subrecipient.
3.4.9.1 Security services are allowable but shall not exceed 15% of the current
year’s annual fund allocation or 100% of available carryover funds from
the previous year, whichever is lower.
3.4.9.1 Carryover funds are not restricted solely to security-related expenses and
may be allocated to other eligible uses as defined in this Agreement.
C.
Under Section III, 3. WORK STATEMENT, delete subparagraph 3.5.2.
D. Revise Section III, 3. WORK STATEMENT, subparagraphs 3.6.8.1 and 3.6.8.3 as follows
(changes in red):
3.6.8.1 Subrecipient will annually operate two Respite Centers from May 1st
through, and including, October 15th at:  1) Glendale Mission & Ministry
Center, 6242 N 59th Avenue in Glendale and 2) St. John’s Lutheran
Church, 7205 N 51st Avenue in Glendale, adhering to the minimum
standards set forth in Sections 3.1-3.3. With an approved exception for
Sunday hours, the two Respite Centers will be open Monday through
Saturday from 12:00 pm until 8:00 pm. For these exceptions, additional
sites in Glendale must be providing Heat Relief Centers every Monday
through Saturday 9:00 am until 12:00 pm and a minimum of four hours
every Sunday.
3.6.8.3 Any changes to the location(s) and hours of Heat Relief Center(s)
supported by this IGA as described in Section III, 3.6.8.1 must be provided
annually in writing to the County by the third Friday in April (i.e., April 18,

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2025, and April 17, 2026), and must be approved before beginning
operations as a Heat Relief Center.
E.
Revise Section III. 6. BUDGET SCHEDULE by deleting it in its entirety and replacing it with
the following (changes are in red):
6.
BUDGET SCHEDULE
FUND SOURCES
Sources
Total
Maricopa County-ARPA
$408,914
PERSONNEL
Salaries
$50,000
Salary Total
$50,000
Employee Related Expenses (EREs)
$15,000
ERE Total
$15,000
TOTAL SALARIES AND EREs
$65,000
NONPERSONNEL
Professional and Outside Services
 $283,914
Travel
$1
Materials & Supplies
$59,994
Communications/Telephone
$1
Equipment
$1
Space
$1
Security (15%)
$1
Indirect
$1
NONPERSONNEL TOTAL
$343,914
PROJECT TOTAL
$408,914
F.
Revise Section III. 6. BUDGET SCHEDULE, add subparagraph 6.1 and 6.2 as follows:
6.1
With prior written approval from the Program Manager, the Subrecipient is
authorized to transfer up to ten percent (10%) of the total budget amount
between funded line items.
6.2
Transfers exceeding ten percent (10%) or to a non-funded line item shall require
an Agreement Amendment.
G. Revise Section III. 7. PROJECT SCHEDULE.  by deleting it in its entirety and replacing it
with the following (changes are in red):
7.
PROJECT SCHEDULE
Deliverable
Date
Comment
Location(s) and hours of
Heat Relief Center(s)
supported by this IGA
provided to County in
writing for approval
Annually 
by 
the 
third
Friday in April (i.e., April
18, 2025, and April 17,
2026)

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Approval of Heat Relief
Center(s) location(s) and
hours received from
County
Annually by the fourth
Friday in April (i.e., April
25, 2025, and April 24,
2026)
County will annually
provide approval status
no later than April 25,
2025, and April 24, 2026
Monthly Reporting Forms
and Final Report Form
templates received from
County
Annually by the 25th of
April (i.e., April 25, 2025,
and April 25, 2026)
City and County will have
agreed upon and finalized
Monthly Reporting Forms
and Final Report Form
templates
Staff hired and training
delivered
Annually by April 30th
(i.e., April 30, 2025, and
April 30, 2026)
City and Subcontractors
Operations start date
Annually on May 1st (i.e.,
May 1, 2025, and May 1,
2026)
Respite Center locations
and transportation
services are fully
operational
May Monthly Payment
Form and Monthly
Outcomes Form
Submission
Annually by the 25th of
June:
1st invoice of the 2025
season by: June 25, 2025
1st invoice of the 2026
season by: June 25, 2026
June Monthly Payment
Form and Monthly
Outcomes Form
Submission
Annually by the 25th of
July (i.e., July 25, 2025,
and July 25, 2026
July Monthly Payment
Form and Monthly
Outcomes Form
Submission
Annually by the 25th of
August (i.e., August 25,
2025, and August 25,
2026)
Provide plans for review
for facility shutdown
Annually by September
1st (i.e., September 1,
2025, and September 1,
2026)
Provide plans for
shutdown date and
service termination.
Discuss final date of
operations.
August Monthly Payment
Form and Monthly
Outcomes Form
Submission
Annually by the 25th of
September 
(i.e.,
September 26, 2025, and
September 25, 2026)
Operations and service
termination initial deadline
Annually by October 15th
(i.e., October 15, 2025,
and October 15, 2026)
Standard heat season
end date. Examine
opportunities for
extension based on
funding and heat relief
needs.
September Monthly
Payment Form and
Monthly Outcomes Form
Submission
Annually by 25th of
October (i.e., October 25,
2025, and October 25,
2026)
October Monthly Payment
Form and Monthly
Outcomes Form
Submission
Annually by 25th of
November 
(i.e.,
November 25, 2025, and
November 25, 2026)

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Final Report Form initial
deadline
Annually by the last Friday
in November:
Last invoice of the 2025
season by: November 28,
2025
Last invoice of the 2026
season by: November 27,
2026
Final report is due 25
days after the close of the
standard heat season. If
operations and service
date is extended, the due
date will be 25 days
following the last date of
operations
Final Report Form
deadline
Annually by December 1st
(i.e., December 1, 2025,
and December 1, 2026)
Final Report due date
H. Revise Section IV. 2. METHOD OF PAYMENT to update the Department’s E-mail Contact
in subparagraph G to the following:
E-mail:  Bryan.Stearly@mariopa.gov and covidfinance@maricopa.gov
I.
Revise Section IV. 4. NOTICE to update the Department’s Point of Contact so that any
notice given under this Agreement shall be sent to the attention of the following:
Department
Maricopa County Department of Public Health
Attn:  Sierra Lamb
Sierra.Lamb@maricopa.gov
Subrecipient
The City of Glendale
Attn:  Kevin Phelps
kphelps@glendaleaz.com
5850 W. Glendale Ave
Glendale AZ 85301
II.
All other terms and conditions of the original contract shall remain in full force and effect.
[Signatures contained on the following page]

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IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF
MARICOPA COUNTY
By:
______________________________
Chairman, Board of Supervisors
_________________________________
Date
FOR AND ON BEHALF OF
CITY OF GLENDALE
By: 
________________________________ 
Kevin R. Phelps, Interim City Manager
_____________________________________ 
Date
ATTEST
____________________________________
Clerk of the Board
____________________________________
Date
APPROVED AS TO FORM
____________________________________
Attorney for Maricopa County
____________________________________
Date
APPROVED AS TO FORM
_______________________________________ 
Michael D. Bailey, Attorney for City of Glendale
_______________________________________ 
Date
ATTEST
_____________________________________
Julie K. Bower, Glendale City Clerk
_____________________________________
Date