Original Heat Relief IGA

C-86-24-170-X-00 
 
 
 
INTERGOVERNMENTAL AGREEMENT 
MARICOPA COUNTY 
by and through the 
DEPARTMENT OF PUBLIC HEALTH 
C24-0253 
Board Approved 04/10/24 
4041 N. Central Avenue, #1400, Phoenix, Arizona 85012 
1. 
Agreement No: C-86-24-170-X-00 
2. 
Agreement Type: Reimbursement 
3. 
Agreement Amount: $408,914 per year 
4. 
Purpose: Heat Relief Funding 
5. 
Start Date: 
04/01/2024 
6. 
Expiration Date: 
12/31/2026 
This Intergovernmental Agreement("Agreement") is entered into by and between_The City of Glendale, AZ 
 
(referred to as "Subrecipient"), and Maricopa County, by and through its Department of Public Health (MCDPH)(referred to as 
"County"). Subrecipient and the County are collectively referred to as the "Parties" and individually as a "Party." All rights and 
obligations of the Parties shall be governed by the terms of this Agreement, its exhibits, attachments, appendices, and 
amendments. 
 
This Agreement contains all the terms and conditions agreed to by the Parties. No other understanding, oral or otherwise, 
regarding the subject matter of this Agreement shall be deemed to exist or to bind the Parties. Nothing in this Agreement shall 
be construed as consent to any lawsuit or waiver of any defense in a lawsuit brought against the County or the Subrecipient in 
any state or federal court. 
Legal Notice under this Agreement shall be given by personal delivery or by registered or certified mail, postage prepaid, return 
receipt requested, to the addresses set forth below and shall be effective upon receipt by the Party to whom addressed unless 
otherwise indicated in the notice. 
 
Notice to Subrecipient: Michelle Yates, Community Engagement Manager 
Email: myates@glendaleaz.com 
Phone: (623) 930-2044 
Address: 5850 W Glendale Ave Glendale. Arizona 85301 
 
All Subrecipients must have a Unique Entity Identifier(UEI) number issued through https://sam.gov/contenUentity-registration. If 
Subrecipient does not have one at time of award, they must apply for one within 30 days of contract award. Subrecipient must 
also remain current within the System for Award Management platform located at www.sam.gov throughout the term of the 
contract. 
UEI #: CRE4N8H1X6J5 
 
 
Notice to Department: 
MCDPH Grants/Contract Unit 
Phone: .(.6.02.,呸.3呸7=2呸-0 呸6呸74_ 呸----- 
Address: 
4041 North Central Avenue, Suite #1400, Phoenix, Arizona 85012 
 
IN WITNESS WHEREOF, the Parties enter into this Agreement: 
SUBRECIPIENT INFO 
MARICOPA COUNTY BOARD OF SUPERVISORS 
 
 
Signature 
Signature 
 
 
Name 
Title 
 
Kevin R. Phelps 
 
 City Manager 
 
Name 
Title 
Jack Sellers, Chairman Board of Supervisors 
 
Chairman, Board of Supervisors 
Date 
 
 
Date 
 
ATTEST: 
Signature 
Date 
Apr 11, 2024 
 
 Juanita Garza 
 
Juanita Garza (Apr 11, 2024 14:27 PDT) 
Office of the Clerk of the Board 
Apr 11, 2024 
 
Pursuant to A.R.S. § 11-952, the undersigned public agency 
attorney has detemiined that this Intergovernmental Agreement 
is in proper form and is within the powers and authority granted 
Pursuant to A.R.S. § 11-952, the Attorney for the Board of 
Supervisors has detemiined that this Intergovernmental 
Agreement is in proper form and is within the powers and

2 
 
 
 
C-86-24-170-X-00 
Board Approved 04/10/24 
 
under the laws of the State of Arizona. 
APPRQv.1i!'1t'1'-&..:To FORM: 
authority granted under the laws of the State of Arizona. 
N(kotau.rG. JJecketi JJCA 
Signature 
 
 
Date 
 
 
Signature 
 
 
Date 
Nikolaus G. Decker, DCA (Apr 11, 2024 09:06 PDT) 
Attorney for Maricopa County 
Aprll,2024 
 
 
 
 
ATfEST: 
 
Signature: 
 
 
Juli呸1<,. Bower 
(SEAL) 
City Clerk 
 
Date:

SECTION I 
GENERAL PROVISIONS 
3 
 
 
 
1. 
EFFECT 
 
To the extent the Special Provisions conflict with the General Provisions, the Special 
Provisions shall control. To the extent the Work Statement(s) and the Special or General 
Provisions conflict, the Work Statement(s) shall control. 
2. 
DEFINITIONS 
 
As used throughout this Agreement, the following terms shall have the following meanings: 
A. 
Agreement means this document and all attachments and amendments. 
 
8. 
Subreclplent means the person, firm or organization listed on the Cover Page of 
this Agreement. 
 
C. 
County means Maricopa County, Arizona. 
 
D. 
Department means the Maricopa County Department of Public Health. 
 
E. 
Funding Source means any federal, state, or private agency funding source, 
which may impose conditions on the funding that will be passed on to the 
Subreciplent. 
 
F. 
Subreclplent Staff, Employee, Contractor or Faculty means a person or 
persons employed by, contracted with, or retained by the Subrecipient for the 
purpose of providing the services and responsibilities contained in this Agreement. 
3. 
GENERAL REQUIREMENTS 
 
A. 
The terms of this Agreement shall be governed by Arizona law. Any lawsuit arising 
out of this Agreement shall be brought in the appropriate court in Maricopa County. 
 
B. 
The Subrecipient shall, without limitation, obtain and maintain all licenses, permits, 
and authority necessary to do business, render services, and perform work under 
this Agreement, and shall comply with all laws regarding unemployment insurance, 
disability, and workers' compensation. 
 
C. 
The Subrecipient is an independent contractor in the performance of work and the 
provision of services under this Agreement and is not to be considered an officer, 
employee, or agent of the County. 
 
4. 
AMENDMENTS 
 
All Amendments to this Agreement must be in writing and signed by authorized persons 
for both Parties. All amendments shall clearly state the effective date of the action. 
 
5. 
ASSIGNMENT AND SUBCONTRACTING 
 
No rights, liability, obligations, or duties under this Agreement may be assigned or 
delegated without the prior written approval of the County and Subreclplent.

SECTION I 
GENERAL PROVISIONS 
4 
 
 
 
6. 
RECORDS, AUDITS, AND DISALLOWANCES 
A. 
This provision applies to all financial and programmatic records, supporting 
documents, statistical records, and other records of the County and Subrecipient 
that relate to this Agreement. 
B. 
The County and Subrecipient shall retain all financial books, records, and other 
documents related to this Agreement for five years after final payment or until after 
the resolution of any audit questions, which could be more than five years, 
whichever is longer. County, federal, or state auditors, and any other persons duly 
authorized by the County, shall have full access to and the right to examine, copy 
and make use of all such financial books, records, and other documents. 
 
C. 
If the Subrecipient's books, records, and other documents related to this 
Agreement are not sufficient to support and document that allowable services were 
provided to eligible clients, the Subrecipient shall reimburse the County for the 
services not adequately supported• and documented. 
 
D. 
The Subrecipient shall, upon written demand, reimburse the County for any 
payments made under this Agreement that are disallowed, by a federal, state or 
County audit in the amount of the disallowance, as well as court costs and attorney 
fees the County incurs to pursue legal action relating to a disallowance. 
 
E. 
lf the County determines that a cost for which payment has been made is a 
disallowed cost, the County shall notify the Subrecipient in writing of the 
disallowance and the required course of action, which shall be at the option of the 
County either to adjust any future claim submitted by the Subrecipient by the 
amount of the disallowance or to require immediate repayment of the disallowed 
amount by the Subrecipient. 
F. 
The County shall, upon review and agreement of the Parties, remit to the 
Subrecipient any payments determined to have been insufficiently paid, in the 
amount of the payment shortfall. 
7. 
AGREEMENT COMPLIANCE MONITORING 
County may monitor the Subrecipient's compliance with, and performance under, the 
terms and conditions of this Agreement. On-site visits for compliance monitoring may be 
made by the County and/or its granter agencies at any time during the Subrecipient's 
normal business hours, announced or unannounced. During an on-site visit, the 
Subrecipient shall make its records and documents related to work performed or services 
provided under this Agreement available to the County for inspection and copying. 
 
8. 
AVAILABILITY OF FUNDS 
A. 
The provisions of this Agreement relating to the payment for services shall become 
effective when funds assigned for the purpose of compensating the Subrecipient, 
as provided herein, are available to the County for disbursement. The Department 
shall be the sole authority in determining the availability of funds under this. 
Agreement and the County shall keep the Subrecipient fully informed as to the 
availability of funds. The County shall refer no clients to Subrecipient for periods 
of time for which funding is not available unless at the discretion of both parties, 
an alternate source of funds is made available to continue the medical service.

SECTION I 
GENERAL PROVISIONS 
5 
 
 
 
 
B. 
If any action is taken by any state agency, federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under or 
in connection with this Agreement, the County may amend, suspend, decrease, or 
terminate its obligations under or in connection with this Agreement.  If this 
Agreement is terminated, the County shall be liable for payment only for services 
rendered prior to the effective date of the termination, provided that such services 
are performed in accordance with the provisions of this Agreement. The County 
shall give written notice of the effective date of any suspension, amendment, or 
termination under this section at least 10 days in advance. 
9. 
CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS 
A. 
The Subrecipient shall, during the term of this Agreement, immediately inform the 
County in writing of the award of any other contract or grant that may affect either 
the direct or indirect costs being paid or reimbursed under this Agreement. Failure 
by the Subrecipient to notify the County of such award shall be considered a 
material breach of this Agreement and the County may immediately terminate this 
Agreement without liability. 
 
B. 
Upon request, the Subrecipient shall provide within 10 working days, a copy of 
such other contract or grant, when, in the opinion of the Department, the award of 
the contract or grant may affect the costs being paid or reimbursed under this 
Agreement. 
C. 
If the County determines that the award of such other contract or grant has affected 
the costs being paid or reimbursed under this Agreement, the County shall prepare 
an amendment to this Agreement effecting a cost adjustment. If the Subrecipient 
disputes the proposed cost adjustment, the dispute shall be resolved pursuant to 
the Disputes clause. 
 
10. 
DEFAULT 
The County may suspend, modify, or terminate this Agreement immediately by giving 
written notice to the Subrecipient for: 1) material breach of any contractual obligation, 2) 
non-performance of any stated objectives, or 3) upon any event that would jeopardize the 
ability of the Subrecipient to perform its contractual obligations. Unless expressly stated 
otheiwise this in this Agreement, such determination will not be made until such time as 
the Disputes process in this Agreement has been exhausted, not including arbitration. 
11. 
TERMINATION 
A. 
Either Party may terminate this Agreement at any time with 30 days prior written 
notice made by personal delivery or by registered or certified mail, postage 
prepaid, return receipt requested. Additionally, the terminating Party shall send a 
courtesy email per the Notices section. 
 
B. 
This Agreement may be terminated by mutual written agreement of the Parties 
specifying the termination date. 
C. 
The County may terminate this Agreement upon 24 hours' notice when the County 
deems the health or welfare of a patient is endangered or the Subrecipient's non­ 
compliance jeopardizes funding source financial participation.

SECTION I 
GENERAL PROVISIONS 
6 
 
 
 
 
D. 
Either Party has the right to terminate this Agreement for cause upon 14 days 
written notice, and if more than one activity is funded by this Agreement the County 
may terminate any part of the Work Statement obligations without impairing the 
remaining obligations, for any of the following reasons: 
 
(1) 
Breach of this Agreement which is no_t corrected within 14 days after written 
notice or registered mail, return receipt requested. 
(2) 
Inability to discharge the duties and responsibility under this Agreement for 
a continual period of 30 days or more. 
 
E. 
This Agreement is subject to cancellation in pursuant to A.RS. § 38-511. 
 
F. 
If not terminated by one of the above methods, this Agreement will terminate upon 
the expiration date of this Agreement as stated on the Cover Page of this 
Agreement. 
 
G. 
Upon termination or expiration, the property purchased in furtherance of this 
Agreement will remain the property of the funding Party, unless expressly specified 
otherwise. 
 
12. 
SEVERABILITY 
 
If a court finds that any provision of this Agreement is invalid, all the remaining provisions 
shall remain in full force and effect. 
13. 
STRICT COMPLIANCE 
 
Acceptance by the County of performance that is not in strict compliance with the terms 
of this Agreement shall not be deemed to waive the requirement of strict compliance for 
all future performance. All changes in performance obligations under this Agreement must 
be in writing and signed by the Parties. 
 
14. 
NON-LIABILITY 
A. The County and its officers, representatives, agents, and employees shall not be liable 
for any act or omission by the Subrecipient or any subcontractor, employee, officer, 
·agent, or representative of the Subrecipient or any subcontractor occurring in the 
performance of th)s Agreement, nor shall they be liable for purchases or contracts 
made by the Subrecipient or any subcontractor in connection with this Agreement. 
 
B. The Subrecipient and its officers, representatives, agents, and employees shall not be 
liable· for any act or omission by the County or any County subcontractor, employee, 
officer, agent, or representative of the County or any County subcontractor occurring 
in the performance of this Agreement, nor shall they be liable for purchases or 
contracts made by the County or any County subcontractor in connection with this 
Agreement. 
 
15. 
INDEMNITY 
Each Party (as "lndemnitor") agrees to indemnify, defend, and hold harmless the other 
Party (as "lndemnitee") from and against all claims, losses, liability, costs, and expenses

SECTION I 
GENERAL PROVISIONS 
7 
 
 
 
(including reasonable attorneys' fees) (collectively referred to as "Claims") arising out of 
bodily injury of any person (including death) or property ·damage, but only to the extent 
that such Claims are caused by the act, omission, negligence, misconduct, or other fault 
of lndemnitor, its officers, agents, employees, or volunteers. 
16. 
COVENANT AGAINST CONTINGENT FEES 
The Subrecipient warrants that it has not utilized any person or entity to solicit this 
Agreement for a commission or contingent fee. The County may immediately terminate 
this Agreement without liability for breach of this warranty. 
17. 
SAFEGUARDING CLIENT INFORMATION 
The use or disclosure by any Party of any information concerning an eligible individual 
served under this Agreement is directly limited to the performance of this Agreement. 
County and Subrecipient shall safeguard confidential and privileged client and patient 
information i.e., medical, financial, and patient specific information, and shall only disclose 
such information in accordance with all applicable federal, state, and.local laws, rules, and 
regulations, Including HIPAA. The use or disclosure by any party of any information 
concerning a client or patient served under this Agreement or any other applicable payer 
contract is directly limited to services under this Agreement subject to applicable federal, 
state, and local laws, rules and regulations. Subrecipient's obligation to maintain the 
confidentlallty of all medical, financial, and patient specific information shall exist after 
termination or expiration of this Agreement. County shall assist Subreclpient regarding 
Subreclpients' obligation to comply with HIPAA. 
 
18. 
OWNERSHIP OF INFORMATION 
 
As used in this section, the term "Materials" means all products created or produced by 
the Subrecipient under this Agreement, Including, but not limited to: written and electronic 
information, recordings, reports, research, research findings, conclusions, abstracts, 
results, software, data and any other intellectual property or deliverables created, 
prepared, or received by the Subreclpient in performance of this Agreement. Subrecipient 
acknowledges that all Materials are the property of the County by and through the 
Department and, as such, shall remain under the sole direction, management, and control 
of the Department. The Subrecipient is not entitled to a patent or copyright on these 
Materials and may not transfer a patent or copyright on them to any other person or entity. 
To the extent any copyright in any Materials may originally vest in the Subrecipient, the 
Subrecipient hereby irrevocably transfers to the Department, for and on behalf of the 
County, all copyright ownership. The Department shall have full, complete, and exclusive 
rights to reproduce, duplicate, adapt, distribute, display, disclose, publish, release, and 
otherwise use all Materials. The Subrecipient shall not use or release these Materials 
without the prior written consent of the Department. When this Agreement is terminated, 
the disposition of all such Materials shall be determined by the Department. Further, the 
Subreclpient agrees to give recognition to the Department for its support of any program 
when releasing or publishing program Materials. 
 
19. 
NON-DISCRIMINATION 
The Subrecipient, in connection with any service or other activity under this Agreement, 
shall not in any way discriminate against any person on the grounds of race, color, religion, 
sex, national origin, age, disability, cultural affiliation or belief. The Subrecipient shall 
include this clause in all of its subcontracts related to this Agreement.

SECTION I 
GENERAL PROVISIONS 
8 
 
 
 
 
20. 
EQUAL EMPLOYMENT OPPORTUNITY 
The Subrecipient shall not discriminate against any employee or applicant for employment 
because of race, color, religion, sex, pregnancy, childbirth or medical conditions related to 
pregnancy or childbirth, political affiliation or religious affiliation or ideas, culture, creed, 
social origin or condition, genetic information, sexual orientation, gender identity or 
expression, national origin, ancestry, age, disability, military service or veteran status, or 
marital status. The Subrecipient shall take affirmative action to ensure that applicants are 
employed and that employees are treated during employment without regard to their race, 
color, religion, sex, pregnancy, childbirth or medical conditions related to pregnancy or 
childbirth, political affiliation or religious affiliation or ideas, culture, creed, social origin or 
condition, genetic information, sexual orientation, gender identity or expression,. national 
origin, ancestry, age, disability, military service or veteran status, or marital status. Such 
action shall include, but is not limited to, the following: employment, upgrading, demotion 
or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or 
other forms of compensation, and selection for training, including apprenticeship. The 
Subrecipient shall, to the extent such provisions apply, comply with Titles VI and VII of the 
Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); the Rehabilitation Act 
of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age Discrimination in Employment 
Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the Immigration Reform and Control 
Act of 1986 (Pub. L. No. 99-603) (PIRCA"); and Arizona Executive Order 2009-09, as 
amended by Executive Orders 2023-01 and 2023-09, which mandates that all persons 
shall have equal access to employment opportunities. The Subrecipient shall also comply 
with all applicable provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 
12101,etseq.).   • 
21. 
RIGHT OF PARTIAL CANCELLATION 
If more than one activity is funded by this Agreement, the County reserves the right to 
terminate this Agreement in whole or part based on the Subrecipient's failure to perform 
any part of this Agreement without impairing, invalidating, or canceling the remaining Work 
Statement obligations. 
22. 
RIGHT TO EXTEND AGREEMENT 
Subject to the availability of funds and acceptable Subrecipient performance, the Parties 
may by a mutually signed written agreement extend this Agreement for additional one­ 
year periods, not to exceed a total extended term of 5 years, except that the cost will be 
subject to renegotiation. 
23. 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
A. 
The undersigned, an authorized representative of the Subrecipient, certifies, to the 
best of his or her knowledge and belief, that the Subrecipient, defined as the 
primary participant in accordance with 2 C.F.R. Part 180, and its principals: 
1) are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from covered transactions by any federal 
department or agency; 
2) have not within the three-year period preceding this Agreement been convicted 
of or had a civil judgment entered against them for the commission of fraud or a

SECTION I 
GENERAL PROVISIONS 
9 
 
 
 
criminal offense in connection with obtaining, attempting to obtain, or performing a 
public (federal, state, or local) transaction or contract under a public transaction; 
violation of federal or state antitrust statues or commission of embezzlement, theft, 
forgery, bribery, falsification or destruction of records, making false statements, or 
receiving stolen property; 
 
3) are not presently indicted or otherwise criminally or civilly charged by a 
government entity (federal, state, or local) with the commission of any of the 
offenses enumerated in paragraph (2) of this certification; and 
 
4) have not within the 3-year period preceding this Agreement had one or more 
public transactions (federal, state, or local) terminated for cause or default. 
 
8.  If the Subrecipient is not able to provide this certification, an explanation as to why 
shall be attached to this Agreement. 
C.  The Subrecipient shall include, without modification, this Paragraph in all lower tier 
covered transactions (i.e., transactions with subcontractors) and in all solicitations 
for lower tier covered.transactions related to this Agreement. 
24. 
E-VERIFICATION OF EMPLOYEES 
The Subrecipient warrants that it is in compliance with A.RS. § 41-4401 and further 
acknowledges: 
A. 
That the Subrecipient and its subcontractors, if any, warrant their compliance with 
all federal immigration laws and regulations that relate to their employees and their 
compliance with A.RS.§ 23-214; 
 
8.  That a breach of the warranty under subsection A above shall be deemed a 
material breach of this Agreement that entitles the County to, among other things, 
immediately terminate this Agreement without liability; 
 
C. 
That the County and any authorized government entity retains the legal right to 
inspect the papers of any employee of any Subrecipient or subcontractor who 
works under this Agreement to ensure compliance with the warranty provided 
under subsection A above and that the Subrecipient agrees to make all papers 
and employment records of said employee(s) available during normal working 
hours in order to facilitate such an inspection; 
D. 
That nothing herein shall make any Subrecipient or subcontractor an agent or 
employee of the County or contracting government entity. 
 
 
-the remainder of this page intentionally blank-

SECTION II 
SPECIAL PROVISIONS 
10 
 
 
 
 
1. 
EFFECT 
 
To the extent that the Special Provisions conflict with the General Provisions, the Special 
Provisions shall control. To the extent that the Work Statement(s) conflict with the Special 
or General Provisions, the Work Statement(s) shall control. 
2. 
DISPUTES 
 
Except as otherwise provided by law, any dispute not involving a question of law arising 
out of this Agreement that is not resolved between the Parties within a reasonable time, 
which shall not exceed 120 days, shall be resolved as foilows: 
A. 
Disputes must be filed with the person administering this Agreement for the 
County, if one has been appointed, or, if not, with the Procurement Officer, 
within 10 days from the date the Subrecipient knew or should have known 
the basis of the dispute. 
B. 
The person administering this Agreement or the Procurement Officer, as 
applicable, shall respond in writing to the dispute within 14 days. 
 
C. 
The Subrecipient may abide by the decision or may appeal the decision to 
the Director of the Department within seven days. 
 
D. 
Any claim or controversy arising out of or in connection with this Agreement 
not resolved in accordance with paragraphs 2.A. through 2.C. above shall 
be resolved through binding arbitration conducted by a single arbitrator in 
accordance with the American Arbitration Association (AM) Commercial 
Arbitration Rules, then in effect, in Phoenix, Arizona; provided, however, 
matters that primarily involve Provider's professional competence or 
conduct shall not be eligible for arbitration. If possible, the arbitrator shall 
be an attorney with at least 15 years of experience, including at least five 
years' experience in managed health care. The parties shall conduct a 
mandatory settlement conference at the initiation of arbitration, to be 
administered by AM. The arbitrator shall have no authority to provide a 
remedy or award damages that would not be available to such prevailing 
party in a court of law, nor shall the arbitrator have the authority to award 
punitive damages. Each party shall bear its own costs and expenses, 
including its own attorneys' fees, and shall bear an equal share of the 
arbitrator's and administrative fees of arbitration. The parties agree to 
accept any decision by the arbitrator as a final determination of the matter 
in dispute, and judgment on the award rendered by the arbitrator may be 
entered in any court having jurisdiction. Arbitration must be initiated within 
one year of the earlier of the date the claim or controversy arose, was 
discovered or should have been discovered with reasonable diligence; 
otherwise, it shall be deemed waived. The use of binding arbitration shall 
not preclude a request for equitable and injunctive relief made to a court of 
appropriate jurisdiction. 
 
This Paragraph shall not apply to claims arising from bodily injury, death, or property 
damage.

SECTION II 
SPECIAL PROVISIONS 
11 
 
 
 
3. 
ADMINISTRATIVE CHANGE ORDER 
A. 
The Department may, at any time, by written order, make changes within the 
general scope of this Agreement in any one or more of the following areas: 
 
1. 
Work Statement activities reflecting changes in funding source or County 
regulations, policies, or requirements. 
2. 
Administrative requirements, such as changes in reporting periods, 
frequency of reports, or report formats, required by funding source or 
County regulations, policies, or requirements. 
 
3. 
Subrecipient reimbursement schedules and program budgets. 
 
B. 
The order will not increase or decrease the maximum reimbursable amount to be 
paid the Subrecipient. Additionally, the order will not direct substantive changes 
in services to be rendered by the Subrecipient. 
 
C. 
Any dispute or disagreement caused by such order shall constitute a "Dispute" 
within the meaning of the Disputes Clause of the Special Provisions of this 
Agreement and shall be administered accordingly. 
 
4. 
AUDIT REQUIREMENT 
 
A. 
Audit Required. If the Subrecipient expends $750,000 or more in a year in federal 
awards, the Subrecipient shall have a single audit conducted for that year 
according to the Office Management and Budget, Title 2, Subtitle A, Chapter 
11, 
PART 
200-UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, 
COST 
PRINCIPLES, AND AUDIT REQUIREMENTS  FOR FEDERAL AWARDS 
contained in Title 2 C.F.R. § 200 Subpart F. 
B. 
Upon completion, such audits shall be made available for public inspection, posted 
to the Subrecipient's website, and posted to the Federal Audit Clearing House. 
Audits shall always be made available upon request. The Subrecipient shall take 
any necessary corrective action to remedy any material weaknesses and/or 
reportable conditions identified in the audit report within six months after the 
release date of the report. The County may consider sanctions in accordance with 
Title 2 C.F.R. § 200.339 Sanctions. All books and records shall be maintained in 
accordance with Generally Accepted Accounting Principles (GAAP). 
 
5. 
INSURANCE 
A. 
The Subrecipient shall have in effect at all times during the term of this Agreement, 
insurance or comparable self-insurance that is adequate to protect the County, its 
officers, employees, property, and equipment against the losses set forth below. 
The Subrecipient shall provide the County with a certificate of insurance or a 
certified copy of the insurance policy naming the County as an additional insured, 
or, if the Subrecipient is self-insured, shall provide the County with a letter 
indicating that it is self-insured. 
 
B. 
The following types and amounts of insurance are required as minimums: 
 
1. 
Workers' compensation and unemployment insurance as required by law.

SECTION II 
SPECIAL PROVISIONS 
12 
 
 
 
 
2. 
Unemployment insurance as required by Arizona law. 
3. 
Public liability, bodily injury, and property damage policies that insure 
against claims for liability for the Subrecipient's negligence or maintenance 
of unsafe vehicles, facilities, or equipment brought by clients receiving 
services pursuant to this Agreement and by lawful visitors of such clients. 
The limits of the policies shall not be less than $2,000,000 per occurrence 
and $4,000,000 aggregate. 
 
C. 
Automobile and Truck Liability, Bodily Injury and Property Damages: 
 
1. 
General liability, each occurrence; $1;000,000 
 
2. 
Property damage; $1,000,000 
 
3. 
Combined single limit; $1,000,000 
 
D. 
Standard minimum deductible amounts are allowable. Any losses applied against 
insurance deductible are the sole responsibility of the Subrecipient. 
 
E. 
Professional Liability: 
 
1. 
Insurance for the Subrec[plent and its agents, employees, and other staff 
shall be maintained with coverage limits of $1,000,000 per person, 
$3,000,000) per occurrence. 
 
2  The Subrecipient agrees that in the event It, or any of its agents, 
employees, and other staff working under this Agreement, is named as a 
defendant in litigation, or is identified in a written notice of claim, wherein 
professional misconduct is alleged and such allegatlons arise under the 
services or terms of this Agreement, the Subrecipient will promptly notify 
the Department in writing. The duty to notify under this paragraph applies 
whether or not the County is alleged to be involved, is named as a party to 
the matter, or could be potentially liable as a party. 
F. 
The Subrecipient shall immediately inform the Department of any cancellation of 
its insurance or any decrease in its lines of coverage at least 30 days before such 
action takes place. 
 
G. 
In the event the Subrecipient is a public entity, then the Insurance Requirements 
shall not apply. Such public entity shall provide a Certificate of Self-Insurance. If 
the Subrecipient is a State of Arizona agency, board, commission, or university, 
none of the above shall apply. 
 
6. 
SPECIAL RE.QUIREMENTS 
 
If the use of subcontractors is approved by the County, the Subrecipient agrees to use 
written subcontracts or consultant agreements that conform to federal and state laws and 
regulations and the requirements of this Agreement appropriate tp the service or activity 
covered by the subcontract. These provisions apply with equal force to the subcontract 
as if the subcontractor were the Subrecipient. The Subreciplent is responsible for 
performance under this Agreement whether or not any subcontractors are used. The

SECTION II 
SPECIAL PROVISIONS 
13 
 
 
 
Subrecipient shall submit a copy of each subcontract to the County upon written request. 
 
7. 
REPORTING REQUIREMENTS 
 
See Work Statement for specific reporting requirements. If requested by the County, the 
Subrecipient shall submit additional requested reports within ten (10) business days of the 
request. 
8. 
SPONSORSHIP ACKNOWLEDGMENT 
All promotional materials, brochures, and flyers prepared by the Subrecipient relating to 
this Agreement shall include the following statement, "Sponsored by Maricopa County 
Department ·of Public Health." 
 
9. 
WRITTEN CERTIFICATION 
 
A. WRITTEN CERTIFICATION PURSUANT to A.RS. § 35-393.01 
1. If Subrecipient engages in for-profit activity and has to or more employees, 
and if this agreement has a value of $100,000,or more, Subrecipient certifies it 
is not currently engaged in, and agrees for the duration of this agreement to 
not engage in, a boycott of goods or services from Israel. This certification does 
not apply to a. boycott prohibited by 50 U.S.C. § 4842 or a regulation issued 
pursuant to 50 U.S.C. § 4842. 
 
B. WRITTEN CERTIFICATION PURSUANT to A.RS.§ 35-394: 
1. Subrecipient warrants and certifies that it does not currently, and agrees for 
the duration of the Agreement, that it will not use: 
i. the forced labor of ethnic Uyghurs in the People's Republic of China, 
ii. any goods or services produced by the forced labor of ethnic Uyghurs 
in the People's Republic of China, 
iii. any Subrecipients, subcontractors or suppliers that use the forced 
labor or any goods or services produced by the forced labor of ethnic 
Uyghurs in the People's Republic of China. 
If Subrecipient becomes aware during the term of this Agreement that the Subrecipient 
is not in compliance with this paragraph, Subrecipient shall notify the County within five 
business days after becoming aware of the noncompliance. If the Subrecipient fails to 
provide a written certification to the County thatthe Subrecipient has remedied the 
noncompliance within 180 days after notifying the County of its noncompliance, then the 
agreement terminates, except that if the agreement termination date occurs before the 
end of the 180-day period, the agreement terminates on the agreement termination date. 
 
 
10. 
REQUIREMENTS FOR SUBRECIPIENTS OF FEDERAL FUNDING OF NON­ 
RESEARCH GRANTS AND COOPERATIVE AGREEMENTS: 
A. Notice is hereby given that this Agreement is a result of funding received by the 
American Rescue Plan. 
1. The County shall provide reasonable technical assistance to the Subrecipient to 
assist in complying with state and federal laws and regulations, and accountability 
for diligent performance and compliance with the terms and conditions of this 
Agreement and all applicable laws, regulations, and standards. However, this 
assistance in no way relieves the Subrecipient of full responsibility and

SECTION II 
SPECIAL PROVISIONS 
14 
 
 
 
accountability for its actions and performance in compliance with the terms of this 
Agreement. 
B. Contracts must comply with the Reporting standards as presented by the US. 
Treasury Final Rule and work with Maricopa County to provide compliance information 
regarding labor certification documentation and keep records of employees funded 
through American Rescue Plan Act Funds separate and discrete. 
1. A Quarterly Reporting Calendar will be provided to the Subrecipient upon 
execution of the Agreement. 
2. Programmatic Compliance and Reporting monitoring process is required with the 
American Rescue Plan Act. 
3. Reporting dates and programmatic Quarterly Report deadlines follow the 
calendar year quarterly cycle. The Quarterly report will be due according to the 
date provided in the ARPA Reporting Calendar. 
 
C. Federal Regulations and Policies: 
 
1. Coronavirus State and Local Fiscal Recovery Funds- Final Rule (31 CFR Part 
35) https://www.ecfr.gov/currenUtitle-31/subtitle-A/part-35 
 
 
-the remainder of this page intentionally blank-

S呸CTION Ill 
WORK STATEMENT 
15 
 
 
 
1. 
PURPOSE 
The purpose of this Agreement is to increase access to heat relief in locations that are 
accessible to those most in need of services by increasing the number of heat relief 
locations and expanding heat relief center hours of operation to cover all regions of 
Maricopa County 7 days per week during high heat hours. The heat relief locations shall 
meet basic needs by ensuring air-conditioned space, hydration, and food are available to 
allow people to recover from heat exposure. 
2. 
BACKGROUND 
In 2005, the Heat Relief Network (HRN) was established in response to a heatwave 
responsible for 45 deaths in the month of July and more than 30 deaths among people 
experiencing homelessness. The HRN is a voluntary network of service providers, faith­ 
based organizations, focal governments, and non-profit organizations with the goal of 
preventing heat-related deaths and heat-related illness. 
Tragically, the number of heat-related deaths has reached record numbers every year 
since 2014, with 425 deaths in 2022, a 25% increase from 2021. While data are still 
incomplete, the 2023 heat season was especially deadly, with at least 640 confirmed heat­ 
related deaths. Of those deaths, 74% occurred outdoors and 45% were identified as 
experiencing homelessness, with an additional 13% having unknown housing status. The 
2023 heat season was also the hottest season on record with 31 consecutive days and 
54 total days over 110 °F, with several nighttime lows exceeding 90 °F. 
According to the National Weather Service Climate Prediction Center Seasonal 
Temperature Outlook Forecasts released January 18, 2024, the 2024 heat season is 
predicted to be leaning toward above normal temperatures, underscoring the need to 
anticipate and prepare for extreme summer temperatures to prevent heat-related illnesses 
and deaths. The County's goal is to increase access to heat relief in locations that are 
accessible to those most in need of services by increasing the number of heat relief 
locations and expanding heat relief center hours of operation to cover all regions 7 days 
per week during high heat hours. The heat relief locations shall meet basic needs by 
ensuring air-conditioned space, hydration, and food are available to allow people to 
recover from heat exposure. 
 
 
3. 
SCOPE OF WORK 
Implementation of a Heat Relief Center (Cooling Center or Respite Center) must adhere 
to the minimum standards described in the sections below. 
3.1 A Cooling Center is defined by the Heat Relief Network as an indoor, air-conditioned 
location that offers hydration. 
3.1.1 Site staff must be present and visible in the cooling center area and accessible 
during hours of operation. 
3.1.2 Clear Heat Relief Network signage must be visible from the street in 
compliance with local zoning ordinances. 
3.1.3 Daily service hours for the cooling center must be clearly displayed, including 
any holiday hours as applicable. 
3.1.4 Functioning air conditioning must be provided during hours of operation. 
3.1.5 Space and accommodations for visitors to sit must be provided. 
3.1.6 Bathrooms must be provided, operational, and accessible to all visitors of the 
cooling center. 
3.1.7 Hydration must be made available either as bottled water or as an available 
container to fill with supplied water to take away.

SECTION Ill 
WORK STATEMENT 
16 
 
 
 
 
3.1.8 Cooling Center must be operational at a minimum from 9:00 am until 7:00 pm 
unless the Subrecipient has identified another heat relief center in the vicinity 
that will be open during those hours, and the plan has been approved in writing 
by County staff. 
3.1.9 Cooling Center must provide snacks (nutrient-rich recommended) during hours 
of operation. 
 
3.2 A Respite Center is defined by the Heat Relief Network as an indoor, air-conditioned 
location that offers hydration and allows for uninterrupted rest, sitting, or lying down 
(depending on each facility) during hours of operation. 
3.2.1 Site staff must be present and visible in the respite center area during hours of 
operation. 
3.2.2 Clear Heat Relief Network signage must be visible from the street In 
compliance with local zoning ordinances, 
3.2.3 Daily service hours for the respite center must be clearly displayed, including 
any holiday hours as applicable. 
3.2.4 Functioning air conditioning must be provided during hours of operation. 
3.2.5 Space and accommodations for visitors to sit or lie down must be provided. 
3.2.6 
Uninterrupted rest (i.e., sleeping) must be allowed. 
3.2.7 Bathrooms must be provided, operational, and accessible to all visitors of the 
respite center. 
3.2.8 Hydration must be made available either as bottled water or as an available 
container to fill with supplied water to take away. 
3.2.9 Respite Center must be operational at a minimum from 9:00 am until 7:00 pm 
unless the Subrecipient has identified another heat rellef center in the vicinity 
that will be open during those hours, and the plan has been approved in writing 
by County staff. 
3.2.10 Respite Center must provide snacks(nutrient-rich recommended) during hours 
of operation. 
 
3.3 Days of Operation 
3.3.1 Heat Relief Centers (Cooling Centers and Respite Centers) must be open at 
least one weekend day (Saturday or Sunday) per week. If multiple heat relief 
centers are being funded in the city service area, a combination of hours and 
days of service among centers must be met to ensure 7 days per week of heat 
relief coverage. An exception for providing heat relief coverage from 9:00 am 
until 7:00 pm on Sundays will be considered on a case-by-case basis. 
Requests for exceptions must be approved in writing by County staff. 
3.3.2 If the locations of the Heat Relief Centers supported by this IGA are not open 
from 9:00 am until 7:00 pm Monday through Sunday (7 9ays.per week), the 
Heat Relief Centers supported by this IGA must clearly display information 
about the nearest available Heat Relief Centers that supplement the days 
and/or hours. At a minimum, the information must include: 
3.3.2.1 Name 
3.3.2.2 Location 
3.3.2.3 Hours of operation 
3.3.2.4 Acceptance of non-service animals (i.e., pets) 
3.3.2.5 How to obtain transportation to the center (e.g., 211)

SECTION Ill 
WORK STATEMENT 
17 
 
 
 
3.4 Allowable Expenses Beyond the Minimum Standards Set Forth in Sections 3.1-3.3 
3.4.1 Transportation services to/from Heat Relief Centers 
3.4.2 •Purchase of bottled water and/or refillable water bottles 
3.4.3 Pet accommodations (e.g., food/water dishes, pet food, pet treats, pet leashes, 
pet beds) 
3.4.4 Phone charging options (e.g., phone charging stations, extension cords, power 
strips, USS charging hubs, charging cables) 
3.4.5 Storage for personal belongings (e.g., lockers, cabinets, bike locks) and/or 
medications (e.g., lock boxes, refrigerators) 
3.4.6 Training for cooling and/or respite center staff (e.g., CPR/First Aid, De­ 
escalation training, Dangers of Heat Exhaustion/Stroke, Cultural Competency) 
3.4.7 Supplies 
3.4.7.1 Printed resources for individuals experiencing homelessness, food or 
energy insecurity, substance use, etc. 
3.4.7.2 Heat relief supplies including sunscreen, lip balm, hats, sunglasses, 
cooling towels, reusable water bottles/containers, and electrolyte 
po呸der packs. 
3.4.8 Purchase 呸f any items not specifically listed above in Section 3.4 must be 
approved in writing by County staff. 
 
3.5 Expenses related to the following shall not be reimbursed: 
3.5.1 Case management services 
3.5.2 Security 
3.5.3 
Hotel vouchers 
 
3.6 The Subrecipient shall comply with the following service requirements: 
3.6.1 The Heat Relief Center must adhere to the minimum standards described in 
Section 3.1-3.3. 
3.6.2 Ensure established Policies and Procedures are in place for service delivery. 
3.6.3 Be responsible for hiring, managing, training, and terminating staff as 
necessary in accordance with established policy and procedures or contracting 
professional services for this purpose. 
3.6.4 Report incidents that may involve a liability issue, require emergency response 
intervention, significant disruptions in services, or unusual or dangerous 
interactions which may leave the County open for public scrutiny. The 
Subrecipient will report incident to County staff by telephone as soon as 
possible within 24 hours following the occurrence and will provide a detailed 
incident report to County staff within 3 business days following the occurrence. 
3.6.5 Background Checks for Employment Through Central Registry: 
3.6.5.1 The Subrecipient shall comply with A.R.S. § 8-804 (as may be 
amended) and hereby incorporated in its entirety as provisions of the 
Agreement. 
3.6.5.2 The 
Subrecipient 
shall 
make 
available 
Background 
Check 
information to County upon request. 
3.6.6 Fingerprinting 
3.6.6.1 The Subrecipient shall comply with and shall ensure that all 
Subrecipient's 
employees, 
independent 
Subrecipients, 
subcontractors, volunteers, and other agencies comply with all 
applicable (current and future) legal requirements relating to

SECTION Ill 
WORK STATEMENT 
18 
 
 
 
fingerprinting, fingerprint clearance cards, certification regarding 
pending or past criminal matters, and crimlnal record checks that 
relate to contract performance. 
3.6.6.2 Applicable legal requirements relating to fingerprinting, certification, 
and criminal background checks may include, but are not limited to 
the following: A.R.S. § 36-594.01, 36-3008, 41-1964, and 46-141. All 
applicable legal requirements relating to fingerprinting, fingerprint 
clearance cards, certification regarding pending or past criminal 
matters, and criminal record checks are hereby incorporated in their 
entirety as provisions of this Agreement. 
3.6.6.3 The Subrecipient is responsible for knowing which legal requirements 
relating to fingerprinting, fingerprint clearance cards, certifications 
regarding pending or past .criminal matters, and criminal record 
checks relate to contract performance. 
3.6.6.4 The Subrecipient shall make available valid Fingerprint information to 
County upon request. 
 
3.6.7 Safeguarding of Participant Information 
3.6.7.1 The use or disclosure by the Subrecipient of any information 
concerning an applicant for or Subrecipient of service under this 
Agreement is directly limited to the conduct of this Agreement. The 
Subrecipient and any and all of its agents, representatives, officials, 
officers, directors, employees, volunteers, departments, agencies, 
boards, 
committees, 
and 
commissions 
shall 
safeguard 
the 
confidentiality of this information, just as they would safeguard their 
own confidential information. 
3.6.7.2 The Subrecipient shall be responsible for preparation and retention of 
any records and shall ensure strict confidentiality is maintained in 
accordance with all laws and guidelines including HIPAA and state laws 
regarding individual's records. 
 
3.6.8 Service Description 
3.6.8.1 Subrecipient will operate two Respite Centers: 1) Glendale Mission & 
Ministry Center, 6242 N 59th Avenue in Glendale and 2) St. John's 
Lutheran Church, 7205 N 51st Avenue in Glendale, adhering to the 
minimum standards set forth in Sections 3.1-3.3. With an approved 
exception for Sunday hours, the two Respite Centers will be open 
Monday through Saturday from 12:00 pm until 8:00 pm. For these 
exceptions, additional sites in Glendale must be providing Heat Relief 
Centers every Monday through Saturday 9:00 am until 12:00 pm and a 
minimum of four hours every Sunday. 
3.6.8.2 Subrecipient 
will 
operate 
two 
15-passenger 
vans 
daily 
for 
transportation purposes or contracting for professional services for this 
purpose. 
3.6.8.3 Any changes to the location(s) and hours of Heat Relief Center(s) 
supported by this IGA as described in Section Ill, 3.6.8.1 must be 
provided in writing to the County by April 15, 2024, and must be 
approved before beginning operations as a Heat Relief Center.

SECTION Ill 
WORK STATEMENT 
19 
 
 
 
4. 
RESPONSIBILITIES OF THE SUBRECIPIENT 
4.1 Reporting 
4.1.1 Monthly reporting to be submitted no later than the 25th calendar day of the 
month, following the close of the prior month (i.e., Febru呸ry 25th for January 
report) to include: 
4.1.1.1 
Monthly Payment Request Form for reimbursement using a template 
provided by the County. 
4.1.1.2 Monthly Outcome Report Form provided by the County that reports 
progress on outcomes/performance measures. 
4.1.1.3 Subrecipient will provide any ad hoc reports as requested by the 
County, including aggregate data. Such reporting shall be for the 
purposes of improving access to and effectiveness of service. The 
County reserves the right to add, remove, or revise reporting 
requirements at its discretion. 
4.1.1.4 Share aggregate data at the request of County as soon as possible, 
but no later than ten (10) business days from the request date. 
4.2 Monitoring 
4.2.1 The County will monitor the Subrecipient's compliance with fiscal and 
programmatic performance under the terms and conditions of this Agreement. 
On-site visits for compliance monitoring may be made by the County at any 
time during the Subrecipient's normal business hours, announced or 
unannounced. During an on-site visit, the Subrecipient shall make all its 
records and accounts related to work performed under this Agreement 
available to the County for inspection and copying. 
4.2.2 Subrecipient shall make Policies available for County review at time of 
monitoring. 
4',2,3 The Subrecipient shall ensure any subcontractors' compliance with federal, 
state, and County requirements as they relate to the federal ARPA Fund 
Requirements. 
 
5. 
RESPONSIBILITIES OF THE COUNTY 
5.1 Provide timely payment of Subrecipient invoices on a monthly basis. 
5.2 Respond to questions from the Subrecipient in a timely manner. 
5.3 Provide technical assistance and training to Subrecipient staff as necessary to ensure 
proper administration services under this Agreement. 
5.4 Provide Monthly Payment Request Form, Monthly Outcome Report Form, and Final 
Report Form templates to the Subreciplent. 
5.5 Provide a template for displaying information about nearest Heat Relief Centers for 
display when center(s) is closed.

SECTION Ill 
WORK STATEMENT 
20 
 
 
 
6. 
BUDGET SCHEDULE 
 
FUND SOURCES 
Sources 
I 
Total 
Maricopa County-ARPA 
I 
$408,914 
 
PERSONNEL 
Salaries 
Salarv Total 
$0 
Employee Related Expenses (EREs) 
$0 
ERE Total 
$0 
TOTAL SALARIES AND EREs 
$0 
NONPERSONNEL 
Professional and Outside Services 
$271,328 
Travel 
$28,026 
Materials & Supplies 
$69,560 
Communications/Telephone 
$0 
Equipment 
$0 
Space 
$40,000 
Indirect 
$0 
NONPERSONNELTOTAL 
$408,914 
PROJECT TOTAL 
$408 914 
 
7. PROJECT SCHEDULE 
 
Deliverable 
Date 
Comment 
Location(s) and hours of 
Heat Relief Center(s) 
supported by this IGA 
provided to County in 
writinq for approval 
By April 15, 2024 
Approval of Heat Relief 
Center(s) location(s) and 
hours received from County 
By April 22, 2024 
County will provide 
approval status no later 
than April 22, 2024 
Monthly Reporting Forms 
and Final Report Form 
templates 
By April 15, 2024 
City and County will have 
agreed upon and finalized 
Monthly Reporting Forms 
and Final Report Form 
templates 
Staff hired and training 
delivered 
By April 30, 2024 
City and Subcontractors 
Operations start date 
May 1, 2024 
Respite Center locations 
and transportation services 
are fully operational 
May Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
By June 25, 2024 
June Monthly Payment 
Form and Monthly 
Outcomes Form 
By July 25, 2024

SECTION. Ill 
WORK STATEMENT 
21 
 
 
 
Submission 
July Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
By August 25, 2024 
Provide plans for review for 
facility shutdown 
September 1, 2024 
Provide plans for shutdown 
date and service 
termination. Discuss final 
date of operations. 
August Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
By September 25, 2024 
Operations and service 
termination deadline. 
October 12, 2024 
Heat season end date 
September Monthly 
Payment Form and Monthly 
Outcomes Form 
Submission 
By October 25, 2024 
October Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
By November 25, 2024 
Final Reoort Form deadline 
November 25, 2024. 
Final Reoort due date

22 
 
 
SECTION IY 
COMPENSATION 
 
1. 
COMPENSATION 
A. 
The Subrecipient shall submit a detailed monthly invoice by the 25th day of the 
following month. 
 
B. 
The Department shall, within 30 working days from the date of receipt of 
Subrecipient's invoice, process and remit to the Subrecipient a warrant for 
payment. Should the Department make disallowance in the claim, the claim shall 
be processed to the reduced amount. The Subrecipient shall be notified at the 
address below in. writing of the amount and reasons for any disallowances and 
shall be afforded the opportunity to document the appropriateness of the 
disallowed costs and to resubmit an invoice for payment. 
C. 
Each Party assumes sole and exclusive responsibility for payment of any federal 
and state income taxes, federal social security taxes, workers' compensation, and 
unemployment insurance benefits for its physicians, staff, agents, and employees, 
as well as any and all other mandatory governmental deductions or obligations. 
D. 
The Agreement amount is not-to-exceed $408,914 for Year one (1). The 
Agreement amount is not-to-exceed $408,914 per year for each of the 
subsequent years of the term and will be negotiated based on the County's need 
and the availability of funds. 
 
E. 
Funding Source 
This Agreement is funded by and award under Assistance Listing Number, 21.027 
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS provided to 
the County through the US Department of the Treasury. 
 
 
2. 
METHOD OF PAYMENT 
A. 
The Subrecipient shall submit one legible copy of their detailed invoice before 
payment(s) can be made. At a minimum, the invoice must provide the following 
information: 
 
• 
Company name, address, and contact 
• 
County bill-to name and contact information 
• 
Contract Serial Number 
• 
County purchase order number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity 
• 
Contract Item number(s) 
• 
Description of Purchase (services) 
• 
Pricing per unit of service 
• 
Extended price 
• 
Total Amount Due 
B. 
Problems regarding billing or invoicing shall be directed to the using agency as 
listed on the Purchase Order

23 
 
 
SECTION IY 
COMPENSATION 
 
C. 
The Subrecipient must maintain and have available upon request supporting 
documents for each monthly reimbursement request, including invoices of costs 
incurred and expenditure reports. 
D. 
Subject to the availability of funds, the County will, within 30 days of receiving 
Subrecipient's invoice, process and remit to the Subrecipient a warrant for 
payment up to the maximum total allowable for services provided. Should the 
County make a disallowance in the claim, the claim shall be processed for the 
reduced amount. If the Subrecipient protests the amount or the reason for a 
disallowance, the protest shall be construed as a dispute concerning a question of 
fact within the meaning of the "Disputes" clause of the Special Provisions of this 
Agreement. 
E. 
The Subrecipient understands and agrees that the County will not honor any claim 
for payment submitted six months after the date of service. The Subrecipient 
understands and agrees that the County will not process any claim for payment for 
services rendered prior to the expiration date that is submitted sixty days after the 
expiration date without approval of the County. 
F. 
Payments made by the County to the Subrecipient are conditioned upon the timely 
receipt of applicable, accurate, and complete invoices submitted by the 
Subrecipient. The Subrecipient forfeits the right to reimbursement for costs 
incurred in any month for which it fails to meet the deadline for submitting the 
monthly reports, except if such failure is beyond the reasonable control of the 
Subrecipient or a reporting extension has been approved in writing by the County 
employee identified in the Notice section below. 
G. 
The Subrecipient shall submit monthly invoices to: 
 
 
Maricopa County Department of Public Health 
Bryan Stearley 
 
4041 N Central Ave, Suite 
 
Phoenix, AZ 85012 
E-mail:  Bryan.Stearley@maricopa.gov 
 
 
4. 
NOTICE 
 
Any notice given under this Agreement shall be sent to the attention of the following: 
 
Department 
Maricopa County Department of 
Public Health 
Attn: Jessica Bell 
Jessica.Bell@maricopa.gov 
Subrecipient 
The City of Glendale 
Attn: Michelle Yates 
myates@glendaleaz.com 
5850 W Glendale Ave 
Glendale AZ 85301 
 
 
 
Phoenix, AZ 85012 
 
Public Health

SECTION IY 
COMPENSATION 
24 
 
 
 
Grants and Contracts Unit 
Attn: Grants Administrator 
4041 N Central Ave, Suite 1400 
Phoenix, IQ 85012

SECJIONIY 
COMPENSATION 
25 
 
 
 
Attachment A 
Federal Funding Information Summary- 2 CFR 200.332 
 
Prime Awardee 
Maricopa County 
Unique Entity Identifier (UEI #) 
LM85MG1513K5 
Federal Award Identification (Grant Number) 
NIA 
Subrecipient name (which  must  match the name 
associated with its unique entity identifier) 
The City of Glendale, AZ 
Subrecipient's unique entity identifier (UEI #} 
CRE4N8HIX6J5 
Federal 
Award 
Identification 
Number 
(FAIN, 
sometimes it's the same as the Grant Number) 
NIA 
Federal Award Date (see the definition of Federal award 
date in§ 200.1 of this part) of award to the recipient by 
the Federal agency 
3131/2021 
Subaward Period of Performance Start and End Date 
Start 04101/2024; End 12/31/2026 
Subaward Budget Period Start and End Date 
Start 04/01/2024; End 12/31/2024 
Amount of Federal Funds Obligated by this action by 
the pass-through entity to the subrecipient (thls is 
nonnally the contract a1!1ount) 
$408,914 
Total Amount of Federal Funds Obligated to the 
subrecipient by the pass-through entity including the 
current financial obligation (how much is available for 
contracts) 
$408,914 
Total Amount of the Federal Award committed to the 
subrecipient by the pass-through entity 
$1,226,742 
Federal award project description, as required to be 
responsive to the Federal Funding Accountability and 
Transparency Act (FFATA) 
See Section m 
Name of Federal awarding agency, pass-through entity, 
and contact information for awarding official of the 
Pass-through entity 
Maricopa County 
Assistance Listings number and Title; the pass-through 
entity must identify the dollar amount made avai1able 
under each Federal award and the Assistance Listings 
Number at time of disbursement 
21.027 - Coronavirus State and Local Fiscal Recovery 
Funds 
Identification of whether the award is R&D 
NIA 
Indirect cost rate for the Federal award (including if the 
de minimis rate is charged) per§ 200.414 
0%

C-86-24-170-X-00 GLENDALE_HEATRELIEF_I 
GA 
Final Audit Report 
2024-04-11 
 
 
 
 
 
 
"C-86-24-170-X-00 GLENDALE_HEATRELIEF_IGA" History 
 Document created by Della Killeen (della.killeen@maricopa.gov) 
2024-04-10 - 8:58:48 PM GMT 
 
 Document emailed to deckern@mcao.maricopa.gov for signature 
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 Email viewed by deckern@mcao.maricopa.gov 
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 Signer deckern@mcao.maricopa.gov entered name at signing as Nikolaus G. Decker, DCA 
2024-04-11 - 4:06:26 PM GMT 
 
 Document e-signed by Nikolaus G. Decker, DCA (deckern@mcao.maricopa.gov) 
Signature Date: 2024-04-11 - 4:06:28 PM GMT - Time Source: server 
 
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 Signer bos.signatures@maricopa.gov entered name at signing as Jack Sellers, Chairman Board of Supervisors 
2024-04-11 - 4:53:07 PM GMT 
 
 Document e-signed by Jack Sellers, Chairman Board of Supervisors (bos.signatures@maricopa.gov) 
Signature Date: 2024-04-11 - 4:53:09 PM GMT - Time Source: server 
 
 Document emailed to clerk.agenda@maricopa.gov for signature 
2024-04-11 - 4:53:11 PM GMT 
 
 
 
 
Created: 
By: 
Status: 
2024-04-10 
Della Killeen (della.killeen@maricopa.gov) 
Signed 
Transaction ID: 
CBJCHBCAABAA9iD04XTYrCfWGdW_-kTmSw6fwOYkA0WG

Email viewed by clerk.agenda@maricopa.gov 
2024-04-11 - 9:27:36 PM GMT 
 
 Signer clerk.agenda@maricopa.gov entered name at signing as Juanita Garza 
2024-04-11 - 9:27:56 PM GMT 
 
 Document e-signed by Juanita Garza (clerk.agenda@maricopa.gov) 
Signature Date: 2024-04-11 - 9:27:58 PM GMT - Time Source: server 
 
 Agreement completed. 
2024-04-11 - 9:27:58 PM GMT