Agreement

City of Glendale — Regular Meeting (2025-06-24)

Extracted text (via ocr_local) 36767 characters

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
SUN AUTO TIRE & SERVICE, INC.

This Linking Agreement (“Agreement”) is entered into as of this day of , 2025, between the
City of Glendale, an Arizona municipal corporation (“City”), and Sun Auto Tire & Service, Inc., a Delaware
corporation, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”

RECITALS

A. On May 12, 2025, the City of Mesa, a member of the S.A.V.E. Cooperative Purchasing Agreement,
entered into a contract with Sun Auto Tire & Service, Inc. to purchase the goods and services
described in Light-Duty Vehicle Maintenance and Repair Services - Agreement Number 2025135
(“Cooperative Agreement”), which is attached hereto as Exhibit A. The Cooperative Agreement
allows its cooperative use by other governmental agencies, including the City.

B. Section 2-149 of the City’s Procurement Code permits the Finance Director to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.

CG Section 2-149 also provides that the Finance Director may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.

D. The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:

i. Term of Agreement.

A. As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was May 12, 2025, until the date the contract terminates on
May 11, 2028, unless the term is extended by mutual agreement of the parties to the
Cooperative Agreement. The Cooperative Agreement, however, may not be extended
beyond May 12, 2030. The initial period of this Agreement is the period from the Effective
Date of this Agreement until May 11, 2028.

B. The City may extend the term of this Agreement up to a maximum of two years, for the
same term as renewed in the Cooperative Agreement. This Agreement is extended only if
the City gives the Contractor notice that it is exercising its option to extend this Agreement
30 days prior to the anniversary of the Effective Date. Glendale extensions are not automatic
and shall only occur if the City affirmatively exercises its right to extend this Agreement.

1
01/28/2025

of Work; Te Zonditions, an ifications.

A: Contractor shall provide City the supplies and/or services identified in the Scope of Work,
which attached to the Cooperative Agreement as its Exhibit A.

B. Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.

ompensation.

A. City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached thereto as Exhibit C,
Pricing, Addendum 2 — Pricing and Compensation. Pricing may also be adjusted consistent
with the terms of the Cooperative Agreement, including its Section 5.

B. The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed one million dollars ($1,000,000) for the entire term of the Agreement (initial
term plus any extensions).

Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.

Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.

Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.

E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
ARS. § 41-4401,

No Boycott of Israel, To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.

J revention Ac . Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a. the forced labor of ethnic Uyghurs in the People’s Republic of China;

b. any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and

c any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.

01/28/2025

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
SUN AUTO TIRE & SERVICE, INC.

EXHIBIT A
CITY OF MESA
AGREEMENT NUMBER 2025135
LIGHT-DUTY VEHICLE MAINTENANCE AND REPAIR SERVICES

y\ S
mesa-az

AGREEMENT PURSUANT TO SOLICITATION

CITY OF MESA AGREEMENT NUMBER 2025135
LIGHT-DUTY VEHICLE MAINTENANCE AND REPAIR SERVICES

With a copy to: City of Mesa — Fleet Services Department
Attn: -Jon Buck, Fleet Maint Superintendent

P.O. Box 1466
Mesa, AZ 85211-1466
Jon.Buck@MesaAZ.qov
AND
Sun Auto Tire & Service, (“Contractor”)
_ Mailing Address | 1201 S Alma School Rd Suite 14000
| Mesa, AZ 85210
Remit to Address 1201 S Alma School Rd Suite 14000
_ Mesa, AZ 85210
Attention _Craig Globokar, District Manager
E-Mail | craig.globokar@sun.auto
Phone | (480) 518-2834

Page 1 of 27 2025135 - Sun Auto Tire & Service

CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION

This Agreement pursuant to Solicitation (“Agreement”) is entered into this 12th day of May 2025, by and
between the City of Mesa, Arizona, an Arizona municipal corporation (“City”), and Sun Auto Tire & Service,
a(n) Arizona State corporation (“Contractor”). The City and Contractor are each a “Party” to the Agreement
or together are “Parties” to the Agreement.

RECITALS

The City issued Solicitation number 2025135 (‘Solicitation’) for LIGHT-DUTY VEHICLE
MAINTENANCE AND REPAIR SERVICES, to which Contractor provided a response (“Response”);
and

The City Selected Contractor's Response as being in the best interest of the City and wishes to engage
Contractor in providing the services/materials described in the Solicitation and Response.

In consideration of the reciprocal promises contained in the Agreement, and for other valuable and good
consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.

TERMS & CONDITIONS

Term. This Agreement is for a term beginning on May 12, 2025 and ending on May 11, 2028. The use
of the word “Term” in the Agreement includes the aforementioned period as well as any applicable
extensions or renewals in accordance with this Section 1.

1.1 Renewals. On the mutual written agreement of the Parties, the Term may be renewed up to a
maximum of two (2) years. Any renewal(s) will be a continuation of the same terms and
conditions as in effect immediately before the expiration of the then-current term.

1.2 Extension for Procurement Processes. Upon the expiration of the Term of this Agreement,
including any renewals permitted herein, at the City's sole discretion, this Agreement may be
extended on a month-to-month basis for a maximum of six (6) months to allow for the City's
procurement processes in the selection of a vendor to provide the services/materials provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days before the expiration of the Term. Any extension
under this Subsection 1.2 will be a continuation of the same terms and conditions as in effect
immediately before the expiration of the then-current term.

Scope of Work. The Contractor will provide the necessary staff, services, and associated resources
to provide the City with the services, materials, and obligations attached to this Agreement as Exhibit
A ("Scope of Work") Contractor will be responsible for all costs and expenses incurred by Contractor
that are incident to the performance of the Scope of Work unless otherwise stated in Exhibit A.
Contractor will supply all equipment and instrumentalities necessary to perform the Scope of Work. If
set forth in Exhibit A, the City will provide Contractor's personnel with adequate workspace and such
other related facilities as may be required by Contractor to carry out the Scope of Work.

The Agreement is based on the Solicitation and Response which are hereby incorporated by reference
into the Agreement as if written out and included herein. In addition to the requirements specifically set
forth in the Scope of Work, the Parties acknowledge and agree that the Contractor shall perform in
accordance with all terms, conditions, specifications, and other requirements set forth within the
Solicitation and Response unless modified herein.

Orders. Orders are placed with the Contractor by either a: (i) Purchase Order when for a one-time
purchase; (ii) Notice to Proceed, or (iii) Delivery Order off of a Master Agreement for Requirement

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Contract where multiple as-needed orders will be placed with the Contractor. The City may use the
Internet to communicate with Contractor and to place orders as permitted under this Agreement

4. Document Order of Precedence. In the event of any inconsistency between the terms of the body of
the Agreement, the Exhibits, the Solicitation, and Response, the language of the documents will control
in the following order.

a.
b.

c.
d.

Agreement

Exhibits

1. Mesa Standard Terms & Conditions
2. Scope of Work

3. Other Exhibits not listed above
Solicitation including any addenda
Contractor Response

5. Payment.

5.1

5.2

5.3

5.4

Page 3 of 27

General. Subject to the provisions of the Agreement, the City will pay Contractor the sum(s)
described in Exhibit C (“Pricing”) in consideration of Contractor's performance of the Scope of
Work during the Term.

Prices. All pricing shall be firm for the Term and all extensions or renewals of the Term except
where otherwise provided in this Agreement and include all costs of the Contractor providing
the materials/service including transportation, insurance, and warranty costs. No fuel
surcharges will be accepted unless allowed in this Agreement. The City shall not be invoiced
at prices higher than those stated in the Agreement.

The Contractor further agrees that any reductions in the price of the materials or services
covered by this Agreement will apply to the undelivered balance. The Contractor shall promptly
notify the City of such price reductions.

No price modifications will be accepted without proper request by the Contractor and response
by the City’s Procurement Services Division.

Price Adjustment. Any requests for reasonable price adjustments must be submitted in
accordance with this Section 5.3. Requests for adjustment in the cost of labor and/or materials
must be supported by appropriate documentation. There is no guarantee the City will accept
a price adjustment therefore Contractor should be prepared for the Pricing to be firm over the
Term of the Agreement. The City is only willing to entertain price adjustments based on an
increase to Contractor's actual expenses or other reasonable adjustments in providing the
services/materials under the Agreement. If the City agrees to the adjusted price terms, the City
shall issue written approval of the change.

During the sixty (60) day period before Contract expiration date of the Agreement, the
Contractor may submit a written request to the City to allow an increase to the prices in an
amount not to exceed the twelve (12) month change in the i!

Urban Consumers (CPI-U), US City Average, All Items, Not Seasonally Adjusted as published
by the U.S. Department of Labor, Bureau of Labor Statistics (http:/www.bls.gov/cpi/home.htm).
The City shall review the request for adjustment and respond in writing; such response and
approval shall not be unreasonably withheld.

Renewal and Extension Pricing. Any extension of the Agreement will be at the same pricing
as the initial Term. If the Agreement is renewed in accordance with Section 1, pricing may be
adjusted for amounts other than inflation that represent actual costs to the Contractor based
on the mutual agreement of the parties. The Contractor may submit a request for a price

2025135 - Sun Auto Tire & Service

adjustment along with appropriate supporting documentation demonstrating the cost to the
Contractor. Renewal prices shall be firm for the term of the renewal period and may be adjusted
thereafter as outlined in the previous section. There is no guarantee the City will accept a price
adjustment.

5.5 Invoices. Payment will be made to Contractor following the City's receipt of a properly
completed invoice. No terms set forth in any invoice, purchase order, or similar document
issued by Contractor will be deemed accepted by the City; the terms of the contractual
relationship between the Parties are as set forth in this Agreement. Any issues regarding billing
or invoicing must be directed to the City Department/Division requesting the service or material
from the Contractor. A properly completed invoice should contain, at a minimum, all of the
following:

Contractor name, address, and contact information;

City billing information;

City contract number as listed on the first page of the Agreement;
Invoice number and date;

Payment terms;

Date of service or delivery;

Description of materials or services provided;

If materials provided, the quantity delivered and pricing of each unit;
Applicable Taxes;

lf applicable, mileage or travel costs; and

Total amount due.

ATT sa -@aogD

5.6 Payment of Funds. Contractor acknowledges the City may, at its option and where available
use a Credit Card/Procurement Card to make payment for orders under the Agreement with
no additional charge/fee. Otherwise, payment will be through a traditional method of a check.

5.7 Disallowed Costs, Overpayment. |f at any time the City determines that a cost for which
payment was made to Contractor is a disallowed cost, such as an overpayment or a charge for
materials/service not in accordance with the Agreement, the City will notify Contractor in writing
of the disallowance; such notice will state the means of correction which may be, but is not
limited to, adjustment of any future claim/invoice submitted by Contractor in the amount of the
disallowance, or to require repayment of the disallowed amount by Contractor. Contractor will
be provided with the opportunity to respond to the notice.

6. Insurance.

6.1 Contractor must obtain and maintain at its expense throughout the term of Contractor's
agreement, at a minimum, the types and amounts of insurance set forth in this Section 6 from
insurance companies authorized to do business in the State of Arizona; the insurance must
cover the materials/service to be provided by Contractor under the Agreement. For any
insurance required under the Agreement, Contractor will name the City of Mesa, its agents,
representatives, officials, volunteers, officers, elected officials, and employees as additional
insured, as evidenced by providing either an additional insured endorsement or proper
insurance policy excerpts.

6.2 Nothing in this Section 6 limits Contractor's responsibility to the City. The insurance
requirements herein are minimum requirements for the Agreement and in no way limit any
indemnity promise(s) contained in the Agreement.

6.3 The City does not warrant the minimum limits contained herein are sufficient to protect

Contractor and subcontractor(s) from liabilities that might arise out of performance under the
Agreement by Contractor, its agents, representatives, employees, or subcontractor(s).

Page 4 of 27 2025135 - Sun Auto Tire & Service

Contractor is encouraged to purchase additional insurance as Contractor determines may be
necessary.

6.4 Each insurance policy required under the Agreement must be in effect at or before the
execution of the Agreement and remain in effect for the term of the Agreement.

6.5 Before the execution of the Agreement, will provide the City with a Certificate of Insurance
(using an appropriate “ACORD" or equivalent certificate) signed by the issuer with applicable
endorsements. The City reserves the right to request additional copies of any or all of the
policies, endorsements, or notices relating thereto required under the Agreement.

6.6 When the City requires a Certificate of Insurance to be furnished, Contractor's insurance is
primary of all other sources available. When the City is a certificate holder and/or an additional
insured, Contractor agrees no policy will expire, be canceled, or be materially changed to affect
the coverage available without advance written notice to the City.

6.7 The policies required by the Agreement must contain a waiver of transfer rights of recovery
(waiver of subrogation) against the City, its agents, representatives, officials, volunteers,
officers, elected officials, and employees for any claims arising out of the work of Contractor.

6.8 All insurance certificates and applicable endorsements are subject to review and approval by
the City's Risk Management Division.

6.9 Types and Amounts of Insurance. Contractor must obtain and retain throughout the term of
the Agreement, at a minimum, the following:

6.9.1 Worker's compensation insurance in accordance with the provisions of Arizona
law. If Contractor operates with no employees, Contractor must provide the City
with written proof Contractor has no employees. If employees are hired during the
course of this Agreement, Contractor must procure worker's compensations in
accordance with Arizona law.

6.9.2 The Contractor shall maintain at all times during the term of this contract, a
minimum amount of $1 million per occurrence/$2 million aggregate Commercial
General Liability insurance, including Products and Contractual Liability. For
General Liability insurance, the City of Mesa, their agents, officials, volunteers,
officers, elected officials, or employees shall be named as additional insured, as
evidenced by providing an additional insured endorsement.

6.9.3. Automobile liability, bodily injury, and property damage with a limit of $1 million per
occurrence including owned, hired, and non-owned autos.

6.9.4 Garage Liability - Occurrence Form

7. Requirements Contract. Contractor acknowledges and agrees the Agreement is a requirements
contract; the Agreement does not guarantee any purchases will be made (minimum or maximum).
Orders will only be placed when the City identifies a need and issues a purchase order or a written
notice to proceed. The City reserves the right to cancel purchase orders or a notice to proceed
within a reasonable period of time of issuance; any such cancellation will be in writing. Should a
purchase order or notice to proceed be canceled, the City agrees to reimburse Contractor for any
actual and documented costs incurred by Contractor. The City will not reimburse Contractor for
any avoidable costs incurred after the receipt of cancellation including, but not limited to, lost profits,
shipment of product, or performance of services.

Page 5 of 27 2025135 - Sun Auto Tire & Service

10.

11.

12.

13.

14.

15.

Notices. All notices to be given pursuant to the Agreement will be delivered to the Contractor as
listed on Page 1 of this Agreement. Notice will be delivered pursuant to the requirements set forth
in the Mesa Standard Terms and Conditions that is attached to the Agreement as Exhibit D.

Representations of Contractor. To the best of Contractor's knowledge, Contractor agrees that:

a. Contractor has no obligations, legal or otherwise, inconsistent with the terms of the Agreement
or with Contractor's undertaking of the relationship with the City;

b. Performance of the services called for by the Agreement do not and will not violate any
applicable law, rule, regulation, or any proprietary or other right of any third party;

c. Contractor will not use in the performance of Contractor's responsibilities under the Agreement
any proprietary information or trade secret of a former employer of its employees (other than
City, if applicable); and

d. Contractor has not entered into and will not enter into any agreement, whether oral or written,
in conflict with the Agreement.

Mesa Standard Terms and Conditions. Exhibit D to the Agreement is the Mesa Standard Terms
and Conditions as modified by the Parties, which are incorporated by reference into the Agreement
as though fully set forth herein. In the event of any inconsistency between the terms of the
Agreement and the Mesa Standard Terms and Conditions, the language of the Agreement will
control. The Parties or a Party are referred to as a “party” or “parties” in the Mesa Standard Terms
and Conditions. The Term is referred to as the “term” in the Mesa Standard Terms and Conditions.

Counterparts and Facsimile or Electronic Signatures. This Agreement may be executed in two
(2) or more counterparts, each of which will be deemed an original and all of which, taken together,
will constitute one agreement. A facsimile or other electronically delivered signature to the
Agreement will be deemed an original and binding upon the Party against whom enforcement is
sought.

Incorporation of Recitals and Exhibits. All Recitals and Exhibits to the Agreement are hereby

incorporated by reference into the Agreement as if written out and included herein. In the event of
any inconsistency between the terms of the body of the Agreement and the Exhibits, the language
of the Agreement will control.

Exhibits to this Agreement are the following:

(A) Scope of Work / Technical Specifications
(B) Contractor's Response

(D) Mesa Standard Terms and Conditions

Attorneys’ Fees. The prevailing Party in any litigation arising out of the Agreement will be entitled
to the recovery of its reasonable attorney's fees, court costs, and other litigation-related costs and
fees from the other Party.

Additional Acts. The Parties agree to execute promptly such other documents and to perform
such other acts as may be reasonably necessary to carry out the purpose and intent of the
Agreement.

Headings. The headings of the Agreement are for reference only and will not limit or define the
meaning of any provision of the Agreement.

Page 6 of 27 2025135 - Sun Auto Tire & Service

By executing below, each Party acknowledges that it understands, approves, and accepts all of the terms

of the Agreement and the attached exhibits.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

CITY OF MESA, ARIZONA
Edward Quedens

Signer Name: Ed Quedens
By: ___ signing Time: $1325 1627 ure

Sun Auto Tire & Service

Scot Gammill

Scot Gammill
Printed Name Printed Name
Sr. Director, Sales
Title
Date
REVIEWED BY:
Evan Karl

Nome: Evan Kart

By: Siang Toes S719 1828 UC
Evan Karl, NIGP-CPP, CPPB
Procurement Supervisor

Page 7 of 27

2025135 - Sun Auto Tire & Service

EXHIBIT A
SCOPE OF WORK

1: MINIMUM QUALIFICATIONS: The Contractor must provide adequate staff who are familiar with
and have three (3) years of experience performing maintenance and repairs for light-duty vehicles
and equipment. The City of Mesa is responsible for determining the eligibility of submitted
qualifications. The Contractor will provide a statement to the City of Mesa that any employee of
the Contractor working under the terms of this contract has been properly trained in conformance
with all applicable federal, state, and local regulatory requirements.

The Contractor will pick up and return all vehicles to the Fleet Services location specified at the
time of pick up, at no additional cost to the City of Mesa, even if towing of the vehicle(s) is required.
This includes sedans and light-duty trucks up to 10,000 GVWR.

za CONTRACTOR PERSONNEL QUALIFICATIONS: The Contractor must furnish journeyman-level
mechanics with a minimum of three (3) years of documented work experience. All repair work,
other than maintenance services, must be performed by fully qualified personnel. Certification by
the National Institute of Automotive Service Excellence is preferred.

3. CONTRACTOR FACILITIES: The City reserves the right to inspect any facility and equipment used
or proposed by the Contractor prior to and at any time after an award. The Contractor's facilities
must be located within twenty (20) miles of the City's Fleet Services West location, located at 310
East 6th Street, Mesa, AZ 85201. At times, the Contractor will be required to pick up and return
vehicles at no additional cost to the City from both Fleet Services locations, even if towing of the
vehicle(s) is required. Fleet Services East location is located at 6935 E. Decatur St, Mesa, AZ
85207. The Contractor must operate without seasonal closures. The Contractor's facility will
include sufficient secure storage for City vehicles during the repair process.

4, REPAIR REFERRALS (CONTRACTOR RESPONSE, COMPLETION TIME FRAMES): Repair
referrals will be given to the Contractor regularly. The Contractor will pick up all vehicles to be

repaired within twenty-four (24) hours of notice. All transportation will be the responsibility of the
Contractor. Repairs will be completed on a timely basis to minimize downtime. If a vehicle requires

repairs that will itate keeping it at the Contractor's facility for than three (3) workin
dai jn! r_will noti City. Upon repair completion, vehicles will be returned to the

City on the same working day, or within twenty-four (24) hours of completion.

All completed vehicles will be returned to the Fleet Services facility where the vehicle was towed
from/picked up. The City of Mesa has two (2) shop locations: 310 East 6th Street and 6935 E.
Decatur in Mesa, AZ. Returning vehicles will be accompanied by a detailed, itemized, and priced
repair order.

5. QUALITY CONTROL: Repair parts whose components are not manufactured in the USA may be
acceptable. However, all components, whether imported or domestic, will meet or exceed original
equipment manufacturers’ minimum standards, and the Contractor will warrant the same. Parts
pricing will be based on FOB destination via conventional delivery or transportation methods. The
City may authorize reimbursement for air freight or other expedited delivery methods when these
are authorized in advance by a City representative.

If the Contractor discovers additional repairs that are needed during a preventative maintenance
inspection, the repairs will be documented on the repair order by the Contractor. Such repairs will
be billed at the prevailing hourly rate and parts cost indicated in the contract. All repairs found
during preventative maintenance require authorization before the work is performed.

All work done by the Contractor will have a minimum 90-day warranty against defects in material

and workmanship. At any time during the warranty period, if a defect should occur in any part or
service provided by the Contractor, that part or service will be repaired at no additional charge to

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the City, except where it is shown that the defect was caused by misuse on the part of the City.
The Contractor will be able to provide a monthly warranty/re-do claims report to the City.

6. FEE STRUCTURE: The Contractor will provide a flat fee for labor expended and parts used in the
performance of preventative maintenance inspections/services (Exhibit B). In addition, a flat rate
will apply to other selected repair jobs listed on the Proposal Form. The City will specify which
Preventative Maintenance Schedule will be used at the time service is requested.

Hourly labor rates will apply solely to time actually used in the direct repair of City vehicles. The
number of hours billed is expected to fall within acceptable industry standards (i.e. Chilton, Motors,
or Mitchell).

Charges for parts utilized in the repair of a City vehicle will be based upon the current parts price
list(s) less the percentage offered in the contract. Price lists must be provided to the City at least
ten (10) days prior to the proposed effective date. If updated price lists are not provided, invoices
will be paid on the basis of the last approved price list. The percentage of markdown will not
increase during the term of the contract.

7. INVOICING: All services for Preventative Maintenance (PM) must be invoiced separately
from any additional approved work performed. The Contractor must submit a detailed invoice
within seven (7) days of work completion. The invoice should specify the services provided, with
separate line items by per-hour labor hours and parts by part number.

8. INSPECTION AND PAYMENT AUTHORIZATION: The City’s authorized representatives will
inspect the Contractor's work to ensure completion of all items billed to the City. Any discrepancy
noted will be corrected by the Contractor at no additional charge to the City.

The Contractor will be paid on a monthly basis within thirty (30) days after the submittal of a properly
documented and itemized statement.

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EXHIBIT B
CONTRACTOR'S RESPONSE

PROGRAM DESCRIPTION AND METHOD OF APPROACH: The following pages are the response to
the program description and method of approach:

See Pages 11 to 14

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ATTACHMENT C
RESPONDENT QUESTIONNAIRE

Company Name: Sun Auto tire & Service

Company Address:1201 S Alma School Rd. Suite 14000, Mesa, AZ, 85210

Telephone Number:480-518-2834

Contractor Representative:480-518-2834

Shop Hours:

Monday: 7:00 __ A.M. to___6:00 P.M.
Tuesday: 7:00 A.M. to__6:00 P.M.
Wednesday: 7:00 A.M. to __ 6:00 P.M.
Thursday: 7:00 A.M. to __ 6:00 P.M.
Friday: 7:00 A.M. to ___ 6:00 P.M.
Saturday: 7:00 A.M. to___5:00 P.M,
Sunday: Closed A.M. to P.M.

Will your company provide 24-hour, 7 days a week call-out service?

After Hours Telephone/Contact Method: 480-924-0460

Will your company provide pickup and delivery at no charge to the City of Mesa? (A “No” response shall
result in disqualification for the Preventative Maintenance (PM) Section.)

_X_ Yes No

The following locations would require pickup and delivery:

Fleet Services West Cost to pick-up: $ no charge
310 E. 6" Street

Mesa, AZ 85201 Cost to re-deliver $ no charge
Fleet Services East Cost to pick-up: $ no charge
6935 E. Decatur

Mesa, AZ 85207 Cost to re-deliver $ no charge

Provide Names, contact and telephone numbers of three (3) organizations that have received
similar services from your company in the past eighteen (18) months. At least one reference should
be comparable in size to Mesa’s proposed contract.

Firm/Government Agency Name: City of Glendale

Contact Person: Anne Shadle Phone: 623-930-2864

Address: 6210 w Myrtle Ave #1111, Glendale Az Fax:
85301

E-Mail Address: ashadle@glendaleaz.com

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ATTACHMENT C
RESPONDENT QUESTIONNAIRE

$ Value of Work, Supplies/Services and Dates Provided:

Maintenance and repair

Firm/Government Agency Name: Mesa Unified School

Contact Person: Patty Northey Phone: (480) 472-0146

Address: 549 N. Stapley Dr. Bldg. 1 Fax:

E-Mail Address: pinorthey@mpsaz.org

$ Value of Work, Supplies/Services and Dates Provided:
Automotive repair / Project ID: 24-34MP

Firm/Government Agency Name: Gila River Police Department

Contact Person: Roderick Harrison Phone: 520.610.9846

Address: 637 W. Gu U Ki Street Fax:

P.O. Box 2186

Sacaton, AZ 85147 E-Mail Address: Roderick.Harrison@gric.nsn.us

$ Value of Work, Supplies/Services and Dates Provided:
Maintenance and repairs and Tires

Insurance: Provide name of insurance carriers that provide coverage for your company.

Automobile: FEDERATED MUTUAL INSURANCE COMPANY

General/Contractor Liability: FEDERATED MUTUAL INSURANCE COMPANY

Bonding: FEDERATED MUTUAL INSURANCE COMPANY

Credit References: Provide names and telephone numbers of at least three (3) organizations you're
your company deals with on a day-to-day basis (i.e. suppliers)

Firm/Agency Name:

Contact Person: Phone:

Address:

Fax: E-Mail Address:

Supplier of:

Page 12 of 27 2025135 - Sun Auto Tire & Service

ATTACHMENT C
RESPONDENT QUESTIONNAIRE

Firm/Agency Name:

Contact Person: Phone:

Address:

Fax: E-Mail Address:

Supplier of:

Firm/Agency Name:

Contact Person: Phone:

Address:

Fax: E-Mail Address:

Supplier of:

Describe the repair facility which is available for this contract: (attach photos)
Number of Service Bays: Describe the repair facility which is available for this contract: (attach photos)
Number of Service Bays: 12

Total Square Feet (under roof): 6000 Shop Square Footage: 5000

Major Equipment Available: Diagnostic/ All service Equipment_Office Square Footage: 1000

Describe the storage facility, light, fencing and security available for City vehicles (attach photos):

Gated and secured fence lot for 25 Vehicles Flood lights around complex vehicles not lock inside building
will be stored in secured area.

Page 13 of 27 2025135 - Sun Auto Tire & Service

ATTACHMENT C

RESPONDENT QUESTIONNAIRE

President Name:

List the name and years of experience below for the proposed (attach resumes for each)

Years with Company:

Controller Name:

Years with Company:

Contract Manager Name: Adam Mauskapf

Years with Company: _ 3

(Person who would handle this account)

Chief Mechanic Name:_Montgomery Miller

Years with Company: _ 25

Bookkeeper/Accountant Name:____ Krisant Aquilar

Years with Company: _3

Yearly sales volume at location serving this contract:
Average number of vehicles serviced/repaired weekly:

Does this fluctuate seasonally? Yes No X
If yes, please explain:

125

certifications and attach copies.

Describe the type of training provided for or available to your mechanics. List any and all mechanic

Describe your bookkeeping and billing system.

Page 14 of 27

2025135 - Sun Auto Tire & Service

PRICING

EXHIBIT C
PRICING

ADDENDUM 2 - PRICING AND COMPENSATION

oOo
Pursuant to all the contract specifications enumerated and described in this Solicitation, Respondent agrees to
furnish LIGHT-DUTY VEHICLE MAINTENANCE AND REPAIR SERVICES to the City of Mesa at the

price(s) stated below.

Parts discount structure (this section Is for reference only and will be reflected in the typical
repair scoring):

Percent off Ford OEM Parts: __10__%
Percent off GM OEM Parts: _10__%
Percent off Toyota OEM Parts: __10__%
Percent off Dodge RAM OEM Parts: _10__%

}Percent off various other repair parts (please list manufacturer and discount):

%
%
%

Specify the average number of hours/days for the following services to be completed and
returned using normal delivery (refer to PM service types/requirements listed in

Cc):
PMA: en | hours/days
PM-B: _15 hours/days
PM-C: _3 hours/days
lem: __ 6-7 hours/days
hours/days
— =

ISpecify firm's hourly labor rate for repair services

S. 165.00. /hour

The City will add any applicable sales tax or use tax. Sales/Use taxes should not be included in the bid prices.
Vendors who will be charging a Mesa Transaction Privilege Tax (TPT) will have a 2.00% removed from the taxable
item(s) for the purpose of award evaluation (i.25).

DELIVERY: See Mesa Standard Terms and Conditions.

Vendor Name Sun Auto Tire & Service. Date: 3/08/2025

RFP # 2025135

Page 15 of 27 2025135 - Sun Auto Tire & Service