Amendment to IGA

City of Glendale — Regular Meeting (2025-06-10)

Extracted text (via pymupdf) 12873 characters

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 1 of 6
Revised 05/29/2024

Mass Sheltering System

It is mutually agreed that the Intergovernmental Agreement referenced is amended as follows:

1.
Pursuant to Terms and Conditions, Provision Six (6) Contract Changes, subsection 6.1 Amendments, the Contract is hereby
revised with the following:

1.1. The Scope of Work is revised and replaced.

1.2. A Price Sheet is added.

1.3. Exhibit A is added.

ALL CHANGES ARE REFLECTED IN RED

All other provisions of this agreement remain unchanged.
City of Glendale

Contractor Name:

County Authorized Signature
11550 W. Glendale Ave.

Address:

Print Name
Glendale
AZ
85307

City
State
Zip

Title and Date

Pursuant to A.R.S. § 11-952, the undersigned public agency attorney has determined
that this Intergovernmental Agreement is in proper form and is within the powers and
authority granted under the laws of Arizona
This Intergovernmental Agreement Amendment shall be
effective the date indicated. The Public Agency is hereby
cautioned not to commence any billable work or provide any
material, service or construction under this IGA until the IGA has
been executed by an authorized ADHS signatory.

State of Arizona

Signature
Date

Signed this day of 2025.

Print Name

Procurement Officer

Contract No.: CTR058481, which is an Agreement between public agencies, has been
reviewed pursuant to A.R.S. § 11-952 by the undersigned Assistant Attorney, who has
determined that it is in proper form and is within the powers and authority granted
under the laws of the State of Arizona.

Signature
Date

Assistant Attorney General
Print Name

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 2 of 6
Revised 05/29/2024

1.
Purpose

The purpose of this Agreement is to continue the understanding and cooperation between parties for the assignment
and use of the Mass Sheltering System (MSS). The Arizona Department of Health Services (ADHS) and Glendale Fire
Department (GFD) understand that this MSS will be used to support mass sheltering coverage in case of an emergency
or disaster and as called upon by mutual aid agreements, in support of COUNTY, REGION or STATE response to an
emergency drill, exercise or actual incident. Continuing assignment of the MSS from ADHS to GFD, the GFD is required
to provide the appropriate safety, maintenance, storage, staffing and training, necessary to sustain the tent as described
in the ADHS requirements noted in this document.

Matters relating to life-threatening situations will have priority in the use of the MSS. While not in use the MSS can be
used by GFD for other purposes as needed.

2.
ADHS Requirements

2.1.
Safety:

The GFD shall inform ADHS of any maintenance or repair costs necessary to keep the MSS in optimal working
condition, ensuring the safety of others during its deployment. Tent is defined as an articulating frame, all
weather tent that shall provide temporary sheltering for displaced individuals due to an emergency event.

2.2.
Storage:

The GFD shall be responsible for the appropriate storage of the MSS. A secure location is necessary for
deterring vandalism or theft and a location that shields from the elements is recommended. It is necessary to
have 24-hour access to the storage location so that deployment is not delayed. The GFD shall have immediate
access at all times and can be used for GFD needs in addition to this Agreement.

2.3.
Staffing:

The GFD shall establish a list consisting of trained emergency responders to staff the MSS for exercises and
proficiency training. GFD shall provide ADHS a list of authorized personnel for their files. ADHS will work with
Arizona Department of Emergency and Military Affairs (DEMA) to coordinate staffing requirements needed to
deploy and setup the MSS during disasters or public health emergencies.

2.4.
Training:

The GFD shall be responsible for obtaining appropriate training to be familiar with the MSS operations. GFD
shall be responsible to train their personnel accordingly. Due to the complex nature of the MSS, to maintain
proficiency, regular “refresher” training sessions shall be necessary. ADHS will provide assistance as needed
for training.

2.5.
Participation:

The GFD shall participate fully in statewide emergency exercises (drills) and actual emergencies according to
the terms of the Arizona Mutual Aid Compact (AZMAC). The MSS is to be used to its full capability to facilitate
emergency operations. The MSS is a ‘State” asset and under the AZMAC could be called upon by other
participating agencies to help resolve mass medical sheltering needs in an emergency. DEMA will be
responsible for coordinating transportation and staffing as needed.

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 3 of 6
Revised 05/29/2024

2.6.
Modifications:

All modifications or additions to the MSS or any equipment shall be approved by ADHS. This includes but is
not limited to the MSS, trailer, generator, power supplies, cabling, and interior. No equipment is to be removed
and used elsewhere without authorization from ADHS.

2.7.
Supervision and Control:

Management of an incident shall remain consistent with National Incident Management System (“NIMS”)
guidelines. Management of the MSS, related equipment and assigned personnel will be in accordance with
existing mutual aid agreements and established protocols.

2.8.
Tent Specifications:

2.8.1.
Brand Name: Base-X,

2.8.2.
Type: Frame Supported,

2.8.3.
Length: approximately twenty-five (25) feet,

2.8.4.
Width: approximately twenty (20) feet, six (6) inches,

2.8.5.
Hight: approximately ten (10) feet, six (6) inches,

2.8.6.
Interior Square Feet: approximately 450 square feet, and

2.8.7.
Weight: approximately 589 pounds.

3.
Deliverables

GFD shall:

3.1.
Submit twice annually by June 30th and December 31st a list consisting of trained emergency responders to
staff the MSS for exercises and proficiency training shall be emailed to isggtt@azdhs.gov.

3.2.
Submit an invoice upon receipt of Purchase Orders (PO).

4.
State Provided Items

4.1.
ADHS will provide funding to cover the cost of repairs of the mass sheltering system.

5.
Notices, Correspondence, and Reports

5.1.
Notices, correspondence and reports from the Contractor to ADHS shall be sent to:

Name:
Christina Blood
Title:

Section Chief – Information Services Group
Co:

AZ Department of Health Services
Address:
150 N. 18th Ave., Suite 150, Phoenix, AZ 85007
Phone:
480 – 322-6637
Email:
christina.blood@azdhs.gov
CC Email:
isggtt@azdhs.gov

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 4 of 6
Revised 05/29/2024

5.2.
Notices, correspondence and reports from ADHS to the Contractor shall be sent to:

Title:

Special Operations/Emergency MGMT/ MMRS Division Chief
Co:

Glendale Regional Public Safety Training Center (GRPSTC)
Address:
11550 West Glendale Avenue

Glendale, AZ 85307

And

Title:

Fire Chief
Co:

City of Glendale
Address:
6829 North 58th Drive

Glendale, AZ 85301

And

Title:

City Attorney
Co:

City of Glendale
Address:
5850 West Glendale Avenue

Glendale, AZ 85301

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 5 of 6
Revised 05/29/2024

PRICE SHEET

Description
UOM
Amount
Total
Mass Sheltering System Repairs
1
$50,704.23
$50,704.23
Not to Exceed Total

$50,704.23

INTERGOVERNMENTAL AGREEMENT (IGA)

Amendment
ARIZONA DEPARTMENT OF
HEALTH SERVICES
OFFICE OF PROCUREMENT

150 N. 18th Ave., Suite 530
Phoenix, Arizona 85007
Contract No.: CTR058481
IGA Amendment No: 1
Procurement Officer:
Hana Hehman

Page 6 of 6
Revised 05/29/2024

CITY OF GLENDALE, an Arizona
municipal corporation
_________________________________
Ryan Freeburg, Fire Chief
ATTEST:
_______________________________________
Julie K. Bower, City Clerk

(SEAL)
APPROVED AS TO FORM:
______________________________________
Michael D. Bailey, City Attorney

Quotation
Sold-To-Party
GLENDALE FIRE DEPARTMENT
GLENDALE AZ 85308
Ship-To-Party
GLENDALE FIRE DEPARTMENT
GLENDALE AZ 85308
Information
Document Number
Document Date
Customer No.
Customer VAT No.
Currency
Validity Start Date
Validity End Date
Search Term
Bid Number
Created By
Email
Phone Number
Primary Rep
20058704
01/29/2025
1001864
USD
01/29/2025
05/13/2025
GFDAZ01
RACHEL HENRY
Rachel.Henry@hdtglobal.com
440-415-8308
ALBERTO MORELOS
Page 2 of 2
Request for Quote No:
GLENDALE FD, GLENDALE, AZ
Terms:
FOB ORIGIN
Valid to Date:
05/13/2025
Terms of Payment:
Net 30
Item
Material
Quantity
Unit Price
Amount
Items Total:
$44,784.10
-----------------------
Sub Total
$44,784.10
Total Freight
$1,800.00
Tax
$4,120.13
-----------------------
Total Amount:
$50,704.23
Terms:Subject to Credit Approval
1.PACKAGING: Unless otherwise stated, prices include all
charges for packing and packaging to best commercial practice.
2.INSPECTION CHARGES: Where buyer requires qualification
tests, inspection, performance data, etc., not regularly provided by
Seller, charges for these services will be determined prior to
placing order.
3. Any order resulting from this quotation shall be subject to HDT
Terms and Conditions of Sale, found on HDT's website at
http://www.hdtglobal.com. Sales Order Terms and Conditions are
located in the HDT Customer Portal, found in the "About" section
of the website.
4. U.S. Department of State or U.S. Department of Commerce
approval, via an export license, may be required for shipments
outside the United States.
5. Products under the jurisdiction of the U.S. Department of State
may not be transferred, transshipped on a non-continuous
voyage, or otherwise be disposed of in any other country, either in
their original form or after being incorporated into other end items,
without the prior written approval of the U.S. Dept. of State.
HDT is a Large Business registered with SAM to conduct
business with the U.S. Government.
HDT Expeditionary Systems, Inc.
HDT Expeditionary Systems, Inc.
30500 Aurora Rd., Suite 100
Solon, OH 44139-2795
Phone (440) 248-6111