SPECIAL PROCUREMENT FORM

Glendale
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‘ Procurement Sole Source and Special Procurement Request
REQUESTOR INFORMATION: — ee ee
| Requestor: Shannon Beck Date: 07/24/2025 Department: Economic Development

Phone Number: 623-930-3936 Email Address: sbeck@glendaleaz.com
Return To:Shannon Beck _ ee _ _

PROPOSED VENDOR INFORMATION: ee ;
| Proposed Vendor: COSTAR Proposed Vendor Contact: Chris Beck

Proposed Vendor Address: 2563 Collection Center Dr

City, State and Zip Code: Chicago, IL 60693

| Vendor Phone: 800 894-4720 oe —_ ___ Vendor Fax: ee __ |

[1 Sole Source

[X] Special Procurement

PURCHASE INFORMATION: - _ : a
One time purchase: Yes Nol]

Total Cost of this Order: 27,821.64 Federal Money: Yes] No]
If yes, explain funding source:

Procurement method requested:

Org #: 10001910 / Object #: 524120 /
Description of the product or service requested: Proprietary, comprehensive, interactive database of metro Phoenix |

commercial real estate properties and compqrable sale/lease information. |

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In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of available
sources and determine that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached. —
cat CERTIFICATION:

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| Reqtestor Shannon Beck Division Econ Dev Date 07/24/2025 _ |

| DEPARTMENT DIRECTOR APPROVAL: __ ee _|
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Dine Duity __ Division EconDev__—_——_—Date 07/24/2025 oe

MATERIALS MANAGER APPROVAL: a ee a
In accordance with Finance Administrative Policy No. 1, Ihave conducted a good faith review of this

request and agree that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached.

Levi D. Gibson, CPA, M.Acc, pf . Js

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Materials Manager vt p Wy) pn Date VB (a
Procurement requires reevaluation and resubmission of a Sole Source Request for this procurement:

Single Use Only: LC] Annually:
End of first term of Contract: 1 __ End of Contract, including any extensions: a |

Rev. 5/24/2024

Procurement Sole Source and Special Procurement Request

(ONCE FORM IS COMPLETED AND SIGNED BY DIRECTOR, PLEASE SEND TO YOUR PROCUREMENT LIASON)

Check the reason(s) below to i

identify why you have determined the purchase is a Sole Source or Special

Procurement and attach supporting documentation. Use only column. A purchase cannot be BOTH a sole source
and a special procurement

O

SOLE SOURCE
Compatibility. Indicate system, make, model and
function
Unique repair/replacement item. Identify item to be
used with previous PO number item purchased, and

ra
rat

warranty period

and use with existing system

Unique Item or Services

etc.)

O

Supplementary or necessary part required from
same manufacturer. Identify in-house equipment

Proprietary Specifications (Copyright, patented,

Other reasons, if not above. Explain in justification

SPECIAL PROCURMENT —
Presents such limited competition that a competitive
bid or proposal process cannot reasonably be used

Discourages the use of a competitive bid or proposal as
it will result in a substantially higher cost to the city, or
will otherwise impair the city’s financial interests

Substantially impede the city’s administrative
functions or the delivery of services to the public

Does not qualify as a sole source or emergency

Has only one provider with the experience and
capability to successfully perform the contract

Presents a significant time constraint as the need was
not known in sufficient time to allow for competitive
procurement and time is of the essence

JUSTIFICATION:

Use the Guidelines for Justification of the selected reason(s) above, and provide a full explanation of
your reason that the product/service is a sole source or special procurement: Costar is the only

comprehensive commercial, o

ffice, land, and industrial real estate database, thal includes historic and current

property sales, transcation history, annual reports, as well as analytical tools used on a daily basis by
Economic Development to serve both internal and external

properietary.

customers. Costar's database information is

MANDATORY RESEARCH DOCUMENTATION REQUIREMENT:

Provide a detailed explanation of efforts made to determine the availability of the product or service
from any other vendor, including other distributors: A search was conducted of available products,
leading to the conclusion that there is only one commercial, office, land and analytical tools database
available that is used as an industry standard by the clientele that we serve directly. Their previous
competitor Xceligence filed bankruptcy and no longer provides this service. Staff continues to seek other

resources should a new provider become available.

PREPARER NOTE: If this is a vehicle or technology purchase, concurrence of the Fleet Director or the

IT Director will be required.

Rev. 5/24/2024

Glendale
vues Procurement Sole Source and Special Procurement Request

(ONCE FORM IS COMPLETED AND SIGNED BY DIRECTOR, PLEASE SEND TO YOUR PROCUREMENT LIASON)

(ADDITIONAL APPROVAL: : |

IT Director Fleet Director Date

Approval of a vendor as a sole source or a special procurement only determines the procurement method.
Council approval and a signed contract may also be required.

Rev. 5/24/2024