Extracted text (via pymupdf)
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SERIAL 250098-C
LABORATORY AND MEDICAL EQUIPMENT, SUPPLIES, SERVICES,
AND REAGENTS
DATE OF LAST REVISION: September 10, 2025
CONTRACT END DATE: August 31, 2027
CONTRACT PERIOD THROUGH AUGUST 31, 2027
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for LABORATORY AND MEDICAL EQUIPMENT, SUPPLIES, SERVICES,
AND REAGENTS
Attached to this letter is published an effective purchasing contract for products and/or services to be
supplied to Maricopa County activities as awarded by Maricopa County on September 10, 2025.
All purchases of products and/or services listed on the attached pages of this letter are to be obtained
from the vendor holding the contract. Individuals are responsible to the vendor for purchases made
outside of contracts. The contract period is indicated above.
RB/mm
Attach
Copy to:
Office of Procurement Services
Cheryl Bucalo, Public Health
(Please remove Serial 210001-C from your contract notebooks)
SERIAL 250098-C
CHAOS SUPPLIES INC, 3531 E INDIAN SCHOOL RD, PHOENIX, AZ 85018
COMPANY NAME:
CHAOS Supplies
DOING BUSINESS AS (dba):
MAILING ADDRESS:
3531 E INDIAN SCHOOL RD, Phoenix, AZ 85018
REMIT TO ADDRESS:
3531 East Indian School Rd, Phoenix, AZ 85018
TELPHONE NUMBER:
4808297888
WWW ADDRESS:
www.chaossupplies.com
CONTACT NAME:
Chau Nguyen
CONTACT TELEPHONE NUMBER:
4802216082
CONTACT EMAIL ADDRESS
cnguyen@chaossupplies.com
UNIQUE ENTITY IDENTIFIER (UEI)
N/A DUNS # 781613000
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
no
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
no
All items can be found on our website www.chaossupplies.com
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
%
Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment List,
etc.)
Skintx Nitrile Medical Glove`s, 5 mil, black
2025
Gloves
15
CHAOS Rx Optics Rx and Non Rx safety
glasses
2025
PPE
15
General personal protective equipment
2025
PPE
15
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number:
VC0000008414
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
SERIAL 250098-C
FISHER SCIENTIFIC COMPANY LLCDBA: THERMON FISHER SCIENTIFIC, PO BOX 404705,
ATLANTA, GA 30384
COMPANY NAME:
Fisher Scientific Company
DOING BUSINESS AS (dba):
MAILING ADDRESS:
300 Industry Drive Pittsburgh, PA 15275
REMIT TO ADDRESS:
13551 Collections Center Drive, Chicago, IL 60693
TELEPHONE NUMBER:
800-766-700
WWW ADDRESS:
Fishersci.com
CONTACT NAME:
Francesca Scappe
CONTACT TELEPHONE NUMBER:
412-303-6896
CONTACT EMAIL ADDRESS:
Francesca.scappe@thermofisher.com
UNIQUE ENTITY IDENTIFIER (UEI):
HE7NJQGP4ED6
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
250098-Pricing Sheet-Fisher Scientific Company.xlsx
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VC0000002350
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
SERIAL 250098-C
GOLD STANDARD DIAGNOSTICS, LLC, 2795 2ND ST, SUITE 300, DAVIS, CA 95618
COMPANY NAME:
Gold Standard Diagnostics, LLC
DOING BUSINESS AS (dba):
MAILING ADDRESS:
Gold Standard Diagnostics
2795 2nd St, Suite 300, Davis, CA 95618
REMIT TO ADDRESS:
(ACH/Wire)
Citibank
One Penns Way New Castle, DE 19720
Beneficiary: Gold Standard Diagnostics LLC Account
Number: 38997117
Routing/ABA Number: 031100209
Swift Number: CITIUS33
Please email remittance documentation to
Lisa.Preston@us.goldstandarddiagnostics.com
(Check)
Gold Standard Diagnostics LLC
PO BOX 1487
Carol Stream, IL 60132-1487
TELEPHONE NUMBER:
(530) 759-8000
WWW ADDRESS:
https://www.gsdx.us/
CONTACT NAME:
Ryan Budin
CONTACT TELEPHONE NUMBER:
651-263-1300
CONTACT EMAIL ADDRESS:
ryan.budin@us.goldstandarddiagnostics.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company
/Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
%
Discount
Published Price List,
Catalog or online Catalog
be used
(Equipment List,
etc.)
Gold Standard Diagnostics
$1,440.00 GSD01-1600
$547.00
AIX1000 RPR
Reagent
62%
$275.00 GSD05-1600-PC
$134.00
RPR Reactive
Control
51%
$275.00 GSD05-1600-NC
$134.00
RPR Non-Reactive
Control
51%
$12.00 PBS47
$11.40
Phosphate Buffered
Saline (PBS)
5%
$12.00 HCL050
$11.40
GSD Decon
Solution
5%
$12.00 CLQ20
$11.40
Concentrated
Liquinox
5%
SERIAL 250098-C
GOLD STANDARD DIAGNOSTICS, LLC,
$35.00 260836-10
$33.55
Flat Bottom Plate -
96 well predilution
plate - (sleeve of
10)
4%
$92.00 GSD50-3071400
$72.00
Polyvials V -
Natural HDPE 20
mL (50/pkg)
22%
$5.55 6266
$5.55
Stir Bar - Magnetic
3 x 12.7mm
$470.00 00155
$470.00
Probe Tip
Assembly
$166.00 00245
$166.00
Sample Rack
Carrier Tray
$30.00 5617
$30.00
Bottle, 1L (Wash,
without Fluidics
Attachment)
$45.00 6015
$45.00
Bottle, 2L (Waste
without Fluidics
Attachment)
All list pricing as of 1/1/25
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VS0000010787
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
ATTACHMENT B: AGREEMENT PAGE
Respondent hereby certifies that respondent has read, understands, and agrees that acceptance by Maricopa County
of the respondent’s offer will create a binding contract. Respondent agrees to fully comply with all terms and conditions
as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and
other documentary forms herewith made a part of this specific agreement.
BY SIGNING THIS PAGE, THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
MARICOPA COUNTY’S “STANDARD TERMS AND CONDITIONS,” A COPY OF WHICH CAN BE FOUND AT
https://www.maricopa.gov/DocumentCenter/View/6453.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
FEDERAL TAX ID #
PRINTED NAME AND TITLE
ADDRESS
TELEPHONE #
CITY
STATE
ZIP
DATE
WEBSITE URL
EMAIL
MARICOPA COUNTY, ARIZONA
BY:
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTESTED:
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE
AUTHORIZED SIGNATURE
Gold Standard Diagnostics, LLC
Sean Hoesterey, VP of Commercial Operations
gsd.info@us.goldstandarddiagnostics.com
2795 2nd St, Suite 300 Davis, CA 95618
Davis
CA
95618
gsdx.us
20-5487988
1(530)759-8000
06/13/2025
SIGN
SIGN
SIGN
SIGN
SERIAL 250098-C
KTEC EQUIPMENT AND SUPPLIES, INC.DBA: KTE, 6935 W. FRYE ROAD, CHANDLER, AZ 85226
COMPANY NAME:
KTEC Equipment and Supplies
DOING BUSINESS AS (dba):
KTEC Equipment and Supplies
MAILING ADDRESS:
6935 W. Frye Road, Chandler, AZ 85226
REMIT TO ADDRESS:
6935 W. Frye Road, Chandler, AZ 85226
TELEPHONE NUMBER:
480/839-0003
WWW ADDRESS:
Ktecdirect.com
CONTACT NAME:
Anthony Rackley
CONTACT TELEPHONE NUMBER:
919/356-8638
CONTACT EMAIL ADDRESS:
Anthony.Rackley@ktecdirect.com
UNIQUE ENTITY IDENTIFIER (UEI):
15-128-2993
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of List/Catalog
Price
Column to
Catalog
Section
%
Discount
Published Price List,
Catalog
or online Catalog
be used
(Equipment
List, etc.)
GFS Chemicals
https://gfschemicals.com/
List
All Chemicals
3% off list
RICCA Chemical
https://www.riccachemical.com/
List
All Chemicals
5% off list
LabChem
https://www.labchem.com/
List
All Chemicals
7% off list
Birch Biotech
https://www.birchbiotech.com
List
All Chemicals
10% off
list
KTEC Solvents
www.ktecdirect.com
no catalog
yet. Working
on it with
new website. All Chemicals
10% off
list
Globe Scientific
https://www.globescientific.com/
List
All
Consumables 3% off list
Corning Life Sciences
https://www.corning.com
List
All Life
Sciences
Products
3% off list
J.G. Finneran
https://jgfinneran.com/
List
All Products
3% off list
ORS Nasco
https://www.orsnasco.com/storefrontCommerce/
List
All Products
3% off list
SERIAL 250098-C
KTEC EQUIPMENT AND SUPPLIES, INC.DBA: KTE
***In the event the new KTEC Catalog is not fully functioning, please see some
KTEC Solvents below with their corresponding list price***
KTEC SOLVENT NAME
KTEC SOLVENT LIST PRICE
KTEC Acetone ACS Grade
$22.00/gal
KTEC IPA 70% ACS Grade
$24.56/gal
KTEC IPA 99% ACS Grade
$30.82/gal
KTEC IPA 99% SEMI Grade
$32.47/gal
KTEC Toluene ACS Grade
$20.60/gal
KTEC Methanol ACS Grade
$30.73/gal
KTEC Ethanol 190 Proof
$21.61/gal
KTEC Ethanol 200 Proof
$27.00/gal
KTEC Reagant Alcohol 200 Proof
$23.47/gal
KTEC Heptane ACS Grade
$23.68/gal
KTEC Xylene
$31.43/gal
PRICING SHEET: NIGP CODE 49043
Terms:
NET 1% 10 DAYS NET 30 DAYS
Vendor Number
VS0000011109
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
SERIAL 250098-C
MEDGLUV, INC. 4100 CORAL RIDGE DRIVE, SUITE 100, CORAL SPRINGS, FL 33065
COMPANY NAME:
Medgluv, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS:
4100 Coral Ridge Drive, Suite 100
Coral Springs, FL 33065
REMIT TO ADDRESS:
4100 Coral Ridge Drive, Suite 100
Coral Springs, FL 33065
TELEPHONE NUMBER:
954-586-5309
WWW ADDRESS:
4100 Coral Ridge Drive, Suite 100
Coral Springs, FL 33065
CONTACT NAME:
Chandler Grimes
CONTACT TELEPHONE NUMBER:
954-558-1250
CONTACT EMAIL ADDRESS:
cgrimes@gmail.com
UNIQUE ENTITY IDENTIFIER (UEI):
NBZXGLJUGLG6
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
250098-Pricing Sheet - Medgluv, Inc..xlsx
PRICING SHEET: NIGP CODE 49043
Terms:
2% 10 DAYS NET 30 DAYS
Vendor Number
VS0000011124
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
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Medgluv, Inc.
Chandler Grimes, Sales Executive Alternate Care
cgrimes@gmail.com
4100 Coral Ridge Drive, Suite 100
Coral Springs FL
33065
https://www.medgluv.com/
65-1104158
954-558-1250
6/5/2025
Chandler Grimes
SERIAL 250098-C
MEDLINE INDUSTRIES, LP, DEPT LA 21558, PASADENA, CA 91185
COMPANY NAME:
Medline Industries, LP
DOING BUSINESS AS (dba):
MAILING ADDRESS:
3 Lakes Drive, Northfield, IL 60093
REMIT TO ADDRESS:
3 Lakes Drive, Northfield, IL 60093
TELEPHONE NUMBER:
800/633-5463
WWW ADDRESS:
Medline.com
CONTACT NAME:
Kelvin Newball
CONTACT TELEPHONE NUMBER:
702-498-9134
CONTACT EMAIL ADDRESS:
KNewball@medline.com
UNIQUE ENTITY IDENTIFIER (UEI):
DMPAKJ9N9K66
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/Respondent
Date of
List/Catalog
Price Column
to
Catalog
Section
%
Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment
List, etc.)
Medline Medical and Surgical Supplies
06/17/2025
35%
Medline Laboratory Equipment
06/17/2025
35%
Medline Cleaning and Janitorial
06/17/2025
35%
Medical and Surgical Supplies
06/17/2025
40%
Laboratory Equipment
06/17/2025
40%
Cleaning and Janitorial
06/17/2025
40%
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VC0000003559
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
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Medline Industries, LP
Chris Powers, VP Government Markets
govbids@medline.com
3 Lakes Drive
Northfield IL
60093
www.Medline.com
36-2596612
8006335463
6/17/2025
Chris Powers
Digitally signed by Chris Powers
Date: 2025.06.17 08:21:07 -05'00'
SERIAL 250098-C
SAFARILAND LLC, 13386 INTERNATIONAL PRKWY, JACKSONVILLE, FL 32218
COMPANY NAME:
Safariland, LLC
DOING BUSINESS AS (dba):
MAILING ADDRESS:
13386 International Pkwy, Jacksonville, FL 32218
REMIT TO ADDRESS:
P.O. Box 406351, Atlanta, GA 30384
TELPHONE NUMBER:
800-347-1200
WWW ADDRESS:
www.safariland.com
CONTACT NAME:
Renee Di Cini
CONTACT TELEPHONE NUMBER:
909-673-1264
CONTACT EMAIL ADDRESS
Renee.dicini@safariland.com
UNIQUE ENTITY IDENTIFIER (UEI)
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
250098-Pricing Sheet - Safariland.xlsx
PRICING SHEET: NIGP CODE 49043
Terms:
NET 45 DAYS
Vendor Number:
VC0000005796
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
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Safariland, LLC
Renee Di Cini
renee.dicini@safariland.com
13886 International Pkwy
Jacksonville FL
32218
www.safariland.com
59-2044869
909-673-1264
6-24-25
Renee Di Cini
Digitally signed by Renee Di Cini
Date: 2025.06.24 13:11:49 -07'00'
SERIAL 250098-C
SLMP DBA STATLAB, 2090 COMMERCE DR, MCKINNEY TX 75069
COMPANY NAME:
SLMP, LLC
DOING BUSINESS AS (dba):
STATLAB
MAILING ADDRESS:
2090 Commerce Dr, McKinney TX 75069
REMIT TO ADDRESS:
PO Box 678056, Dallas, TX 75267
TELEPHONE NUMBER:
972-436-1010
WWW ADDRESS:
https://www.statlab.com/
CONTACT NAME:
Katy Eichorn
CONTACT TELEPHONE NUMBER:
520-221-0716
CONTACT EMAIL ADDRESS:
keichorn@statlab.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
250098-Pricing Sheet - SLMP dba Statlab.xlsx
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VS0000004801
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
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STATLAB
Amber Collins; Customer Operations Manager
acollins@statlab.com
2090 Commerce Dr
McKinney TX
75069
https://www.statlab.com/
27-0779549
972-436-1010 ext 114
6/4/2025
SERIAL 250098-C
SOUTHLAND MEDICAL LLC, PO BOX 6148, ORANGE, CA 92863
COMPANY NAME:
Southland Medical LLC.
DOING BUSINESS AS (dba):
MAILING ADDRESS:
PO BOX 6148, Orange, CA 92863
REMIT TO ADDRESS:
PO BOX 6148, Orange, CA 92863
TELEPHONE NUMBER:
714-456-9160
WWW ADDRESS:
www.southlandmed.com
CONTACT NAME:
Terry Leong
CONTACT TELEPHONE NUMBER:
714-456-9160
CONTACT EMAIL ADDRESS:
terry@southlandmed.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
% Discount
Published Price List,
Catalog
or online Catalog
be used (Equipment
List, etc.)
www.southlandmed.com
2025
all on web
all
0%
NO FREE FREIGHT... ALL FREIGHT WILL BE CHARGED.
PRICING SHEET: NIGP CODE 49043
Terms:
NET 15 DAYS
Vendor Number
VC0000003330
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
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Southland Medical LLC.
Terry Leong - Sales
terry@southlandmed.com
466 W. Meats Ave.
Orange, CA
www.southlandmed.com
33-0721208
714-456-9160
6/3/25
SERIAL 250098-C
THOMAS SCIENTIFIC HOLDING, LLC, DBA:ARROWHEAD FORENNSICS, 11006 STRANG LINE RD,
LENEXA, KS 66215
COMPANY NAME:
Thomas Scientific Holdings LLC
DOING BUSINESS AS (dba):
Arrowhead Forensics
MAILING ADDRESS:
111006 Strang Line rd. Lenexa, KS 66215
REMIT TO ADDRESS:
1654 High Hill Road, Swedesboro, NJ 08085
TELPHONE NUMBER:
(856) 467-2000
WWW ADDRESS:
https://www.thomassci.com &
www.arrowheadforensics.com
CONTACT NAME:
Brianna McCreary
CONTACT TELEPHONE NUMBER:
913-945-1841
CONTACT EMAIL ADDRESS
bmccreary@arrowheadforensis.com
UNIQUE ENTITY IDENTIFIER (UEI)
CN1DHDM1DZ5
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price
Column to
Catalog
Section
% Discount
Published Price List,
Catalog
or online Catalog
be used
(Equipment
List, etc.)
www.arrowheadforensics.com
current/present
List price on
Arrowhead
Forensics
Website
All sections,
excluding
Forensic
Equipment,
Laboratory
Equipment, Laser
&Light Sources,
Full Spectrum
Imaging,
CrimeCam items,
Custom items,
reagents
10%
**please call
for quote on
any items
excluded from
catalog section
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30
Vendor Number:
VS0000004838
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
SERIAL 250098-C
TRANSLATIONAL GENOMICS RESEARCH INSTITUTE, 405 N 5TH STREET, PHOENIX, AZ 85004
COMPANY NAME:
The Translational Genomics Research Institute (TGen)
DOING BUSINESS AS (dba):
MAILING ADDRESS:
445 N. 5th St., Suite 100, Phoenix, AZ 85004
REMIT TO ADDRESS:
445 N. 5th St., Suite 100, Phoenix, AZ 85004
TELEPHONE NUMBER:
(602) 343-8400
WWW ADDRESS:
https://www.tgen.org/
CONTACT NAME:
Jacob Busch
CONTACT TELEPHONE NUMBER:
602-343-8534
CONTACT EMAIL ADDRESS:
receivables@tgen.org
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
%
Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment List,
etc.)
TGen - price per sample for Zika,
Dengue, Chikungunya triplex RT-
qPCR testing
06/05/2025
$50 per sample
NA
0
TGen - price per sample for WNV and
SLE duplex RT-qPCR testing
06/05/2025
$50 per sample
NA
0
TGen - price per sample for Dengue
subtype RT-qPCR testing
06/05/2025
$50 per sample
NA
0
TGen - price for malaria RT-qPCR
testing
06/05/2025
$50 per sample
NA
0
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VS0000008747
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
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RIWKHUHVSRQGHQW¶VRIIHUZLOOFUHDWHDELQGLQJFRQWUDFW5HVSRQGHQWDJUHHVWRIXOO\FRPSO\ZLWKDOOWHUPVDQGFRQGLWLRQV
DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
%<6,*1,1*7+,63$*(7+(68%0,77,1*5(6321'(17&(57,),(67+$75(6321'(17+$65(9,(:('
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The Translational Genomics Research Institute (TGen)
Mollie Stern, Manager, Business Development
mstern@tgen.org
445 N. 5th St., Suite 100
Phoenix AZ
85004
https://www.tgen.org/
75-3065445
602-690-9201
6/20/2025
SERIAL 250098-C
TRI-TECH FORENSICS INC, DBA: NATIONAL LAW ENFORCEMENT SUPPLY DBA RESCUE
ESSENTIALS, 3811 INTERNATIONAL BLVD. NE UNIT 100, LELAND, NC 28451
COMPANY NAME:
Tri-Tech Forensics, Inc.
DOING BUSINESS AS (dba):
Tri-Tech Forensics, Inc.
MAILING ADDRESS:
3811 International Blvd. NE #100
Leland, NC 28451
REMIT TO ADDRESS:
3811 International Blvd. NE #100
Leland, NC 28451
TELPHONE NUMBER:
800-438-7884
WWW ADDRESS:
Tritechforensics.com
CONTACT NAME:
Glen Kinlaw
CONTACT TELEPHONE NUMBER:
910-457-6600
CONTACT EMAIL ADDRESS
gkinlaw@tritechusa.com
UNIQUE ENTITY IDENTIFIER (UEI)
UVUHYKEVYF$4
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
% Discount
Published Price List, Catalog
or online Catalog
be used (Equipment
List, etc.)
Maricopa County Catalog
06/17/2025
2025 Maricopa County
Price
Attached to bid docs
5%-20%
250098-Catalog - Tri Tech Forensics.pdf
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number:
VC0000002669
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
SERIAL 250098-C
UNIPAK CORP, PO BOX 332 WEST LONG BRANCH, NJ 07764
COMPANY NAME:
Unipak Corp
DOING BUSINESS AS (dba):
MAILING ADDRESS:
PO Box 332 West Long Branch, NJ 07764
REMIT TO ADDRESS:
PO Box 332 West Long Branch, NJ 07764
TELEPHONE NUMBER:
888-808-5120
WWW ADDRESS:
http://www.unipakcorp.com/
CONTACT NAME:
Brian Marcus
CONTACT TELEPHONE NUMBER:
888-808-5120
CONTACT EMAIL ADDRESS:
customercare@uipakcorp.net
UNIQUE ENTITY IDENTIFIER (UEI):
SAM-Cage Code #709G4
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
%
Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment List,
etc.)
Unipak Corp. Gloves Catalog (Nitrile,
Vinyl, etc)
2025
Entire Catalog
21%
Unipak Corp. Clinical/Medical Supply
Catalog
2025
Entire Catalog
21%
Unipak Corp. Hospeco Catalog
2025
Entire Catalog
21%
Unipak Corp. PPE Catalog
2025
Entire Catalog
21%
Unipak Corp. Safety Catalog
2025
Entire Catalog
21%
Unipak Corp. Trash Liners Catalog
2025
Entire Catalog
21%
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VC0000001402
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
RIWKHUHVSRQGHQW¶VRIIHUZLOOFUHDWHDELQGLQJFRQWUDFW5HVSRQGHQWDJUHHVWRIXOO\FRPSO\ZLWKDOOWHUPVDQGFRQGLWLRQV
DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
%<6,*1,1*7+,63$*(7+(68%0,77,1*5(6321'(17&(57,),(67+$75(6321'(17+$65(9,(:('
0$5,&23$ &2817<¶6 ³67$1'$5' 7(506 $1' &21',7,216´ $ &23< 2) :+,&+ &$1 %( )281' $7
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7(
7+25,=('6,*1$785(
Unipak Corp.
Brian Marcus / President
customercare@unipakcorp.net
PO Box 332
West Long Branch New Jersey 07764
www.unipakcorp.com
11-3352957
888-808-5120
May 30, 2025
SERIAL 250098-C
VETERANS ALLIANCE PARTNERS, PO BOX 2034 PHOENIX, ARIZONA 85004
COMPANY NAME:
Veterans Alliance Partners
DOING BUSINESS AS (dba):
MAILING ADDRESS:
PO Box 2034 Phoenix, Arizona 85001
REMIT TO ADDRESS:
PO Box 2034 Phoenix, Arizona 85001
TELEPHONE NUMBER:
602) 883-6865
WWW ADDRESS:
https://vetalliancepartners.com/
CONTACT NAME:
Jason Wadsworth
CONTACT TELEPHONE NUMBER:
602/883-6865
CONTACT EMAIL ADDRESS:
orders@vetalliancepartners.com
UNIQUE ENTITY IDENTIFIER (UEI):
K4DKGKLLUYB3
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
% Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment List,
etc.)
VAP Healthcare Products Catalog
(included with submission)
June 2025
Pricing as
provided in
catalog
N/A
5% discount on
orders over 3
pallet loads (at
least 1 pallet
per
item ordered)
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VS0000011137
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
RIWKHUHVSRQGHQW¶VRIIHUZLOOFUHDWHDELQGLQJFRQWUDFW5HVSRQGHQWDJUHHVWRIXOO\FRPSO\ZLWKDOOWHUPVDQGFRQGLWLRQV
DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
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Veterans Alliance Partners
Jason Wadsworth, Principal
orders@vetalliancepartners.com
PO Box 2034
Phoenix Arizona
85001
https://vetalliancepartners.com/
82-2490096
(602) 883-6865
June 16, 2025
SERIAL 250098-C
VWR INTERNATIONAL LLC, PO BOX 640169 PITTSBURG, PA 15264
COMPANY NAME:
VWR International, LLC
DOING BUSINESS AS (dba):
MAILING ADDRESS:
100 Matsonford Road
Building One, Suite 200
Radnor, PA 19087
REMIT TO ADDRESS:
PO Box 640169
Pittsburgh, PA 15264-0169
TELPHONE NUMBER:
800-932-5000
WWW ADDRESS:
www.vwr.com
CONTACT NAME:
Todd Schreiber
CONTACT TELEPHONE NUMBER:
480 340 4169
CONTACT EMAIL ADDRESS
todd.schreiber@avantorsciences.com
UNIQUE ENTITY IDENTIFIER (UEI)
J6CNECEBTK23
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
% Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment List,
etc.)
Please see the attached Discount Schedule "Avantor_21001_Attachment_D_Pricing Final for Bid.pdf"
250098-Pricing Sheet - VWR International.pdf
250098-Catalog - VWR International.pdf
PRICING SHEET: NIGP CODE 49043
Terms:
1% 10 DAYS NET 30 DAYS
Vendor Number:
VC0000009230
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
RIWKHUHVSRQGHQW¶VRIIHUZLOOFUHDWHDELQGLQJFRQWUDFW5HVSRQGHQWDJUHHVWRIXOO\FRPSO\ZLWKDOOWHUPVDQGFRQGLWLRQV
DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
%<6,*1,1*7+,63$*(7+(68%0,77,1*5(6321'(17&(57,),(67+$75(6321'(17+$65(9,(:('
0$5,&23$ &2817<¶6 ³67$1'$5' 7(506 $1' &21',7,216´ $ &23< 2) :+,&+ &$1 %( )281' $7
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VWR International, LLC
Patrick McMahon, VP
customerservice@avantorsciences.com
100 Matsonford Road, Bldg 1, Ste 200
Radnor PA
19087
www.AvantorSciences.com
91-1319190
800-932-5000
SERIAL 250098-C
WESTPRIME SYSTEMS INC, 5751 Chino Ave, CHINO, CA 91710
COMPANY NAME:
WestPrime
DOING BUSINESS AS (dba):
MAILING ADDRESS:
5751 Chino Ave, Chino, California, 91710, United
States
REMIT TO ADDRESS:
WWW ADDRESS:
Westprimehealthcare.com
CONTACT NAME:
Carlos Valdovinos
CONTACT TELEPHONE NUMBER:
714-529-2027 ext. 1557
CONTACT EMAIL ADDRESS:
carlos.valdovinos@westprime.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/
Respondent
Date of
List/Catalog
Price Column to
Catalog
Section
% Discount
Published Price List,
Catalog
or online Catalog
be used (Equipment List,
etc.)
Medtronic
Pulse oximetry
17
Patient Monitoring
22
ESU and surgical
10
Mechanical ventilation (HT70)
41
Nutritional pumps (Kangaroo
pumps)
32
Nellcor
Nellcor
18
GE
Anesthesia
22
Mechanical Ventilation
19
Philips
Patient monitoring
36
Mechanical ventilation
(Trilogy/Evo)
31
Oxygen and gas
management
18
Vyair-Arlife
Mechanical Ventilation
14
Oxygen blenders and gas management
equipment
22
Draeger
Ventilation
13
Anesthesia
25
Zoll
Patient monitoring
19
Masimo
Monitoring and SpO2
23
Welch Allyn
Vital Signs monitors
18
Hillrom
Low-Airloss mattresses
34
Huntleigh
Low-Airloss mattresses
37
SERIAL 250098-C
WESTPRIME SYSTEMS INC
Cincinnati Subzero
Fluid management
29
Temperature control
29
Vitaal
SU99 Spectum Induction
22
Flight
Flight 60T Ventilator
14
Respironics
Masks
26
Inogen
Concentrators
31
React Health
VOCSN Ventilator
12
Breas
Ventilation
16
Fisher and Paykel
Humidifiers and goods
28
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number
VS0000010460
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
RIWKHUHVSRQGHQW¶VRIIHUZLOOFUHDWHDELQGLQJFRQWUDFW5HVSRQGHQWDJUHHVWRIXOO\FRPSO\ZLWKDOOWHUPVDQGFRQGLWLRQV
DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
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WestPrime Systems dba WestPrime Healthcare
Carlos Valdovinos (Operations Manager)
carlos.valdovinos@westprime.com
5751 Chino Ave
Chino
CA
91710
www.westprimehealthcare.com
33-0888328
714-582-1557
08/07/2025
Carlos Valdovinos
Digitally signed by Carlos Valdovinos
Date: 2025.08.07 13:43:59 -07'00'
SERIAL 250098-C
WW GRAINGER INC, 4465 E BROADWAY RD PHOENIX, AZ 85040
COMPANY NAME:
W.W. Grainger
DOING BUSINESS AS (dba):
Grainger
MAILING ADDRESS:
4465 E Broadway Rd, Phoenix, AZ 85040
REMIT TO ADDRESS:
PO Box 419267, Kansas City, MO 64141
TELPHONE NUMBER:
800-472-4643
FAX NUMBER:
WWW ADDRESS:
www.grainger.com
CONTACT NAME:
Heidi Knopik
CONTACT TELEPHONE NUMBER:
480-215-7495
CONTACT EMAIL ADDRESS
heidi.knopik@grainger.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
Manufacturer/Company/Respondent
Date of
List/Catalog
Price
Column to
Catalog
Section
%
Discount
Published Price List, Catalog
or online Catalog
be used
(Equipment
List, etc.)
https://www.grainger.com/category/lab-supplies
06/16/2025
catalog
offering
Lab
Supplies
7%
https://www.grainger.com/category/safety/medical-
supplies-equipment
06/16/2025
catalog
offering
Safety
19%
PRICING SHEET: NIGP CODE 49043
Terms:
NET 30 DAYS
Vendor Number:
VC0000003531
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31. 2027.
fvtAR COPA
COU NTY
ATTACHMENT B: AGREEMENT PAGE
Respondent hereby certifies that respondent has read, understands, and agre$ that acceptance by Maricopa County
of the respondent's offer will create a binding contract. Respondent agrees to fully comply with all tenns and conditions
as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and
other documentary forms herewith made a part of this specific agreemenl
BY SIGNING THIS PAGE, THE SUBM|TNNG RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
MARICOPA COUNTY'S 'STANDARD TERMS AND CONDITIONS,'A COPY OF WHICH CAN BE FOUND AT
httos :/lwww. maricopa. qov/DocumentCenterNieW6453.
W.W. Grainger
361 1 50280
RESPONDENT (F|RM) SUBM|fiING PROPOSAL
FEDERAL TAX ID #
Heidi Knopik, Gov't Account Manager heidi.knopik@grainger.com
PRINTED NAME AND TITLE
EMAIL
4465 E Broadway Rd
480-215-7495
ADDRESS
TELEPHONE #
Phoenix AZ
85040
6116125
GITY
STATE
zlP
www.grainger.com
WEBSITE URL
SlGNATU
MARICOPA COUNTY, ARIZONA
BY:
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTESTED:
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNWATTORNEY
DATE
SERIAL 250098-C
LABORATORY AND MEDICAL EQUIPMENT, SUPPLIES, SERVICES, AND
REAGENTS
1.0
INTENT
1.1
The intent of this solicitation is to establish a multiple award contract for the procurement
of laboratory and medical equipment, supplies, services, and reagents for use by the
Maricopa County Sheriff’s Office Crime Lab, the Maricopa County Office of the Medical
Examiner, and may be used by other Maricopa County (County) departments. Awarded
vendors(s) shall be responsible for installation, maintenance, and service (for the duration
of applicable warranties) of equipment, and training, as needed.
1.2
Identified needs exceeding an anticipated dollar amount of $25,000 will be competed through
a task order among all awarded vendors carrying like items and products.
1.3
Other governmental entities under agreement with County may have access to services
provided hereunder (see also Sections 3.24 and 3.25 below).
1.4
The County reserves the right to add additional contractors, at the County’s sole discretion,
in cases where the currently listed contractors are of an insufficient number or skill set to
satisfy the County’s needs or to ensure adequate competition on any project or task order
work.
1.5
The County reserves the right to award this contract to multiple vendors. The County
reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County’s best
interest.
2.0
SPECIFICATIONS
2.1
CATALOG DISCOUNT STRUCTURE
The County desires a wide variety of products from several manufacturers. Contractor
should list discount offers for each manufacturer, or for each sub-category for each
manufacturer. Contractor are encouraged to also list catalog discounts for all products they
offer for sale that would reasonably fall within the intent of this solicitation.
2.2
MATERIAL REQUIREMENTS
2.2.1
Reagents
2.2.1.1
Reagents shall be Food and Drug Administration (FDA) approved and
have demonstrated at least one year of satisfactory performance with
Clinical Laboratory Improvements. Amendments of 1988 (CLIA ’88)
approved Proficiency Testing (PT) Program.
2.2.1.2
Reagents must be stable for the period listed on the packaging or on the
package insert.
2.2.1.3
Shipments must be accompanied by written documentation showing
quality control parameters have been satisfied.
2.2.1.4
County reserves the right to replace existing kits with new and updated
kits as they become available, at no cost to the County.
2.2.1.5
All reagents and solvent chemicals shall have an expiration date and lot
number on the container.
2.2.2
Equipment and Supplies
SERIAL 250098-C
2.2.2.1
Equipment and supplies must be compatible with reagents, and as
applicable, cleared and approved by the FDA's Center for Devices and
Radiological Health (CDRH).
2.3
SERVICE SUPPORT FOR WARRANTIED EQUIPMENT
2.3.1
Contractor shall make minor adjustments and repairs on all newly purchased
equipment, as needed, and shall be available for service-related consultation upon
request Monday through Friday 8:00 a.m. to 6:00 p.m. MST.
2.3.2
Contractor shall work with manufacturers to ensure that replacement parts are
available.
2.3.3
Contractor’s repair facilities shall have sufficient spare parts and labor to support
all manufacturer’s equipment sold to the County.
2.3.4
Contractor shall provide a phone response to a service request within 24 hours
and shall provide on-site response within 48 hours, unless otherwise negotiated
with the County.
2.3.5
Contractor shall provide loaner equipment for products serviced by the contractor,
if equipment will require longer than 24 hours from time of need-for-service
notification for repair service.
2.3.6
Contractor shall track service requests and issue copies of completed work orders,
if requested.
2.3.7
During the warrantee period, the contractor shall replace or accept return of
equipment, with full credit, under the following conditions: equipment is in need of
repair three times in a six-month period, the County determines the contractor has
not repaired equipment to be fully operational after two attempts, or if County
deems equipment to be unreliable due to two or more periods of downtime.
2.3.8
If County must seek repair/replacement services for warranted equipment from
another vendor because contractor does not repair/replace equipment as stated in
the contract, contractor shall be responsible and shall be billed for all associated
costs.
2.4
TECHNICAL SUPPORT
2.4.1
Contractor shall furnish technical assistance, including installation and
demonstration of operating procedures, when appropriate, for new equipment
purchased under this contract.
2.4.2
Contractor shall provide available operating manuals and schematic diagrams for
all equipment.
2.4.3
Contractor shall install equipment, as applicable, and familiarize the end user with
its operation within five working days of request or delivery, as specified by the end
user.
2.4.4
Contractor shall have a full-time sales CONTACT assigned to the County who shall
provide services including, but not limited to consultation, problem resolution,
demonstration of new products, assistance in cross-referencing products, and
facilitation of returns Monday through Friday 8:00 a.m. to 6:00 p.m. MST.
2.4.5
Contractor shall apprise the County of any quality issues including recalls,
upgrades, and product warnings that may affect product performance and safety.
SERIAL 250098-C
2.5
SAFETY DATA SHEET
The Safety Data Sheet (SDS), as applicable, shall accompany chemical shipments, and/or
be available via a website address provided by the contractor.
2.6
TECHNICAL AND DESCRIPTIVE SALES LITERATURE
Upon request, the contractor shall provide copies of its sales literature and brochures and
copies of any manufacturer’s technical and/or descriptive literature (e.g., PDF versions of
sales literature, brochures, and/or webpages) specific to the material(s) the contractor
proposes to provide. Literature shall be sufficient in detail to allow for full and fair evaluation
of the material(s) submitted and may be included with the bid.
3.0
PURCHASING REQUIREMENTS
3.1
DELIVERY
3.1.1
Delivery shall be made to the County no later than the tenth calendar day after
order is received unless prior arrangements have been made and approved, in
writing, by the County. Contractor shall notify the County CONTACT listed on the
order if the requested delivery date and/or the anticipated lead time cannot be met.
Failure to communicate to County changes in the order status may result in default
proceedings.
3.1.2
Supplies or equipment shall be delivered between the hours of 8:00 a.m. and 4:00
p.m., MST Monday through Friday, except on County recognized holidays and
unless otherwise specified on the purchase order.
3.1.3
Delivery location will vary and will be specified on the purchase order.
3.1.4
Delivery shall be F.O.B. Destination Freight Prepaid.
3.2
EXPEDITED DELIVERY
3.2.1
If the department determines that expedited delivery or other alternate shipping is
required, it shall notify the contractor. The contractor shall determine any additional
costs associated with such delivery terms and communicate that cost to the
department.
3.2.2
The department shall not advise the contractor to proceed with an expedited
shipment until acceptable terms are agreed upon and a purchase order is issued.
Upon agreeing to the additional costs, the department shall advise the contractor
to proceed.
3.2.3
Upon receipt of material(s) and invoicing, the department shall ensure that any
additional charges are in compliance with and do not exceed agreed to costs. The
department shall retain all documents related to these costs within the agency
purchase file.
3.3
SHIPPING DOCUMENTS
A packing list or other suitable shipping document shall accompany each shipment and
shall include the following:
3.3.1
Contract serial number
3.3.2
Contractor’s name and address
SERIAL 250098-C
3.3.3
Department name and address
3.3.4
Department purchase order number
3.3.5
A description of product(s) shipped, including item number(s), quantity(ies),
number of containers and package number(s), as applicable
3.4
SHIPPING TERMS
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s)
stipulated on the purchase order. All delivery locations are within Maricopa County.
3.5
OPERATING MANUALS
Upon delivery, contractor shall provide comprehensive operational manuals, service
manuals and schematic diagrams, if required by the department.
3.6
INSTALLATION
The contractor shall be responsible to install and present for inspection all equipment in a
complete and ready-for-use condition with all components functioning, cleaned and tested.
The contractor’s price shall include delivery and installation of all equipment in complete
operating condition.
3.7
SAMPLES
The contractor may be requested to furnish samples of material(s) bid to allow for
examination by the County. Any materials so requested shall be furnished within 10
working days from the date of request and furnished at no cost to the County and sent to
the address designated in the requesting correspondence.
3.8
TESTING
Unless otherwise specified, materials purchased will be inspected by the department to
ensure the materials meet the quality and quantity requirements of the specifications.
When deemed necessary by the County, samples of the materials may be taken at random
from stock received for submission to a commercial laboratory or other appropriate agency
for analysis and tests to determine whether the materials conform in all respects to the
specifications. In cases where commercial laboratory reports determine that the materials
do not meet the specifications, the expense of such analysis shall be borne by the
contractor.
3.9
ACCEPTANCE
Upon delivery and successful inspection, the material(s) shall be deemed accepted, and
any warranty period shall begin. Successful installation shall be defined as a) the
material(s)/equipment is installed (as necessary) and fully operational; and b) initial
training, if any, is complete. All documentation shall be completed prior to final acceptance.
3.10
TRAINING
Contractor shall provide training services, upon request, to County personnel in the use
and care of all equipment/materials and services (as applicable). All training shall take
place on-site in Maricopa County.
SERIAL 250098-C
3.11
STOCK
The contractor shall be expected to stock sufficient quantities as may be necessary to meet
the County’s needs and deliver as stated in the Invitation for Bids.
3.12
DISCONTINUED MATERIALS
3.12.1 In the event that a manufacturer discontinues materials, the County may allow the
contractor to provide a substitute for the discontinued item or may cancel the
contract. If the contractor requests permission to substitute a new material, the
contractor shall provide the following to the County:
3.12.1.1 Documentation from the manufacturer that the material has been
discontinued.
3.12.1.2 Documentation that names the replacement material.
3.12.1.3 Documentation that provides clear and convincing evidence that the
replacement material meets or exceeds all specifications required by the
original solicitation.
3.12.1.4 Documentation that provides clear and convincing evidence that the
replacement material will be compatible with all the functions or uses of
the discontinued material.
3.12.1.5 Documentation confirming that the price for the replacement is the same
as or less than the discontinued material.
3.12.2 Material discontinuance applies only to those materials specifically listed on any
resultant contract. This will not apply to catalog items not specifically listed on any
resultant contract.
3.13
WARRANTY
3.13.1 All items furnished under this contract shall conform to the requirements of this
contract and shall be free from defects in design, materials, and workmanship.
3.13.2 The warranty period for workmanship and materials shall be for a minimum initial
period of 12 months and commence upon acceptance by County per Section 3.9
- Acceptance.
3.13.2.1 The contractor shall indicate on the price sheet the duration of the
warranty and any applicable limitations or conditions which may apply.
3.13.2.2 The contractor agrees that it will, at its own expense, provide all labor
and parts required to remove, repair, or replace, and reinstall any such
defective workmanship and/or materials which becomes or is found to
be defective during the term of this warranty. The contractor shall
guarantee the equipment to be supplied complies with all applicable
regulations.
3.14
MAINTENANCE
The contractor shall provide maintenance for the materials under this contract upon
acceptance of materials by the department.
SERIAL 250098-C
3.15
BRAND NAME
In some cases, brand names have been listed in order to define the desired quality and
are not intended to be restrictive or to limit competition. Materials substantially equivalent
to those designated shall qualify for consideration.
3.16
MODEL/YEAR OF MATERIALS
The
County
will
only
accept
bids
offering
the
most
current
model/year
equipment/material(s).
3.17
ORDER CUTOFF INFORMATION
3.17.1 Contractors submitting bids shall advise the County of all known order cutoff
dates/times for the equipment/product(s) specified in this solicitation at the time of
bid submission. Notification of any subsequent cutoff date(s)/time(s) (learned after
submission of bid) shall also be the contractor’s responsibility. The contractor shall
advise the County of subsequent cutoff date(s)/time(s) by notifying the
procurement officer, in writing, of the new information.
3.17.2 If the item(s) become no longer available, contractor shall notify County of the last
available ordering date for the item(s) and may provide County with alternative
item(s) that the County may elect to purchase at its option. If the alternative item(s)
do not meet the County’s requirements, County may take action including
termination of this contract for convenience per Section 4.14 – Termination for
Convenience.
3.18
ORDER LEAD-TIME NOTIFICATION
3.18.1 Contractors submitting bids shall advise the County of lead-time(s) for the required
items specified in this solicitation at the time of bid submission. Notification of any
changes to lead time (learned after submission of bid) shall also be the contractor’s
responsibility. The contractor shall also notify all County CONTACTs included on
purchase orders of lead-time information.
3.19
USAGE REPORT
The contractor shall furnish the County a usage report, upon request, delineating the
acquisition activity governed by the contract. The format of the report shall be approved by
the County and shall disclose the quantity and dollar value of each contract item by
individual unit of measure.
3.20
Background CHECK
Bidders/proposers may be required to pass multiple background checks (e.g. Sheriff’s
Office, County Attorney's Office, Courts, as well as Maricopa County general government)
to determine if the respondent is acceptable to do business with the County. This applies
to, but is not limited to, the company, subcontractors, and employees.
3.21
INVOICES AND PAYMENTS
3.21.1 The contractor shall submit one legible copy of their detailed invoice before
payment(s) will be made. Incomplete invoices will not be processed. At a minimum,
the invoice must provide the following information:
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
SERIAL 250098-C
•
Invoice number and date
•
Payment terms
•
Date of delivery
•
Quantity
•
Contract item number(s)
•
Arrival and completion time
•
Description of purchase (product)
•
Pricing per unit of purchase (must include catalog price, discount, as per
pricing sheet, and extended price)
•
Extended price
•
Freight (if applicable)
•
Total amount due
3.21.2 Labor, services, and maintenance must be billed as a separate line item.
3.21.3 Problems regarding billing or invoicing shall be directed to the department as listed
on the purchase order.
3.21.4 Payment will only be made to the contractor by Accounts Payable through the
Maricopa County Vendor Express Payment Program. This is an Electronic Funds
Transfer (EFT) process. After contract award, the contractor shall complete the
Vendor Registration Form located on the County Department of Finance Vendor
Registration website (https://www.maricopa.gov/5169/Vendor-Information).
3.21.5 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County.
3.21.6 EFT payments to the routing and account numbers designated by the contractor
shall include the details on the specific invoices that the payment covers. The
contractor is required to discuss remittance delivery capabilities with their
designated financial institution for access to those details.
3.22
APPLICABLE TAXES
3.22.1 It is the responsibility of the contractor to determine any and all applicable taxes
and include those taxes in their proposal. The legal liability to remit the tax is on
the entity conducting business in Arizona. Tax is not a determining factor in
contract award.
3.22.2 The County will look at the price or offer submitted and will not deduct, add, or alter
pricing based on speculation or application of any taxes, nor will the County
provide contractor any advice or guidance regarding taxes. If you have questions
regarding your tax liability, seek advice from a tax professional prior to submitting
your bid. You may also find information at https://www.azdor.gov/Business.aspx.
Once your bid is submitted, the offer is valid for the time specified in this solicitation,
regardless of mistake or omission of tax liability. If the County finds overpayment
of a project due to tax consideration that was not due, the contractor shall be liable
to the County for that amount, and by contracting with the County agrees to remit
any overpayments back to the County for miscalculations on taxes included in a
bid price.
3.22.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State,
and local taxes applicable to their operation and any persons employed by the
contractor. Contractor shall, and require all subcontractors to, hold Maricopa
County harmless from any responsibility for taxes, damages, and interest, if
applicable, contributions required under Federal and/or State and local laws and
regulations, and any other costs including transaction privilege taxes,
unemployment compensation insurance, Social Security, and Workers’
Compensation. Contractor may be required to establish, to the satisfaction of
SERIAL 250098-C
County, that any and all fees and taxes due to municipality or the State of Arizona
for any license or transaction privilege taxes, use taxes, or similar excise taxes are
currently paid (except for matters under legal protest).
3.23
POST AWARD MEETING
The contractor may be required to attend a post-award meeting with the department to discuss
the terms and conditions of this contract. This meeting will be coordinated by the procurement
officer of the contract.
3.24
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the
concurrence of the successful respondent under this solicitation, a member of SAVE may
access a contract resulting from a solicitation issued by the County. If contractor does not
want to grant such access to a member of SAVE, state so in the bid. In the absence of a
statement to the contrary, the County will assume that contractor does wish to grant access
to any contract that may result from this bid. The County assumes no responsibility for any
purchases by using entities.
3.25
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements
allow those entities, with the approval of the contractor, to purchase their requirements
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the
contract under its applicable procurement rules, processes, and procedures. Certain
governmental agencies may not require an ICPA and may utilize this contract if it meets
their individual requirements. Other governmental agencies may enter into a separate
Statement of Work with the contractor to meet their own requirements. The County is not
a party to any uses of this contract by other governmental entities.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a
term of two years.
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term
of this contract up to a maximum of three additional years, (or at the County’s sole
discretion, extend the contract on a month-to-month basis for a maximum of six months
after expiration). The contractor shall be notified in writing by the Office of Procurement
Services of the County’s intention to renew the contract term at least 60 calendar days
prior to the expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for
an orderly transition of its duties and responsibilities to another provider and/or to the
County. This may include, but is not limited to, preparation of a transition plan and
cooperation with the County or other providers in the transition. The transition includes the
transfer of all records and other data in the possession, custody, or control of the contractor
that are required to be provided to the County either by the terms of this agreement or as
SERIAL 250098-C
a matter of law. The provisions of this clause shall survive the expiration or termination of
this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
Any requests for reasonable price adjustments must be submitted 60 calendar
days prior to the contract expiration. Requests for adjustment in cost of labor
and/or materials must be supported by appropriate documentation. The
reasonableness of the request will be determined by comparing the request with
the Consumer Price Index or by performing a market survey. If County agrees to
the adjusted price terms, County will issue written approval of the change and
provide an updated version of the contract. The new change shall not be in effect
until the date stipulated on the updated version of the contract.
4.5
INDEMNIFICATION
To the fullest extent permitted by law, and to the extent that claims, damages, losses, or
expenses are not covered and paid by insurance purchased by the contractor, the
contractor shall defend, indemnify, and hold harmless the County (as Owner), its agents,
CONTACTs, officers, directors, officials, and employees from and against all claims,
damages, losses, and expenses (including, but not limited to attorneys' fees, court costs,
expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising
out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes
of the contractor, a subcontractor, anyone directly or indirectly employed by them, or
anyone for whose acts they may be liable relating to the performance of this contract.
4.5.1
Contractor's duty to defend, indemnify, and hold harmless the County, its agents,
CONTACTs, officers, directors, officials, and employees shall arise in connection
with any claim, damage, loss, or expense that is attributable to bodily injury,
sickness, disease, death, or injury to, impairment of, or destruction of tangible
property, including loss of use resulting therefrom, caused by negligent acts,
errors, omissions, or mistakes in the performance of this contract, but only to the
extent caused by the negligent acts or omissions of the contractor, a subcontractor,
anyone directly or indirectly employed by them, or anyone for whose acts they may
be liable, regardless of whether or not such claim, damage, loss, or expense is
caused in part by a party indemnified hereunder.
4.5.2
The amount and type of insurance coverage requirements set forth herein will in
no way be construed as limiting the scope of the indemnity in this section.
4.5.3
The scope of this indemnification does not extend to the sole negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and maintain, at a
minimum, the herein stipulated insurance from a company or companies duly
licensed by the State of Arizona and possessing an AM Best, Inc. category rating
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies, which are authorized to do business in
the State of Arizona, provided that said insurance companies meet the approval of
County. The form of any insurance policies and forms must be acceptable to
County.
4.6.2
All insurance required herein shall be maintained in full force and effect until all
work or service required to be performed under the terms of the contract is
satisfactorily completed and formally accepted. Failure to do so may, at the sole
discretion of County, constitute a material breach of this contract.
SERIAL 250098-C
4.6.3
In the event that the insurance required is written on a claims-made basis,
contractor warrants that any retroactive date under the policy shall precede the
effective date of this contract and either continuous coverage will be maintained,
or an extended discovery period will be exercised for a period of two years
beginning at the time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects County, and any
insurance or self-insurance maintained by County will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the insurance policies
or any breach of an insurance policy warranty shall not affect the County’s right to
coverage afforded under the insurance policies.
4.6.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductibles and/or self-insured retentions shall not be
applicable with respect to the coverage provided to County under such policies.
Contractor shall be solely responsible for the deductible and/or self-insured
retention and County, at its option, may require contractor to secure payment of
such deductibles or self-insured retentions by a surety bond or an irrevocable and
unconditional letter of credit.
4.6.7
The insurance policies required by this contract, except Workers’ Compensation
and Errors and Omissions, shall name County, its agents, CONTACTs, officers,
directors, officials, and employees as additional insureds.
4.6.8
The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation)
against County, its agents, CONTACTs, officers, directors, officials, and
employees for any claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be combined with
Commercial Umbrella Insurance policies to meet the minimum limit requirements.
If a Commercial Umbrella insurance policy is utilized to meet insurance
requirements, the Certificate of Insurance shall indicate which lines the
Commercial Umbrella Insurance covers.
4.6.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less
than $1,000,000 for each occurrence, $2,000,000 Products/Completed
Operations Aggregate, and $2,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad
form property damage, personal injury, products and completed
operations and blanket contractual coverage, and shall not contain any
provisions which would serve to limit third-party action over claims.
There shall be no endorsement or modifications of the CGL limiting the
scope of coverage for liability arising from explosion, collapse, or
underground property damage.
4.6.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined
single limit for bodily injury and property damage of not less than
$2,000,000 each occurrence with respect to any of the contractor’s
owned, hired, and non-owned vehicles assigned to or used in
performance of the contractor’s work or services or use or maintenance
of the premises under this contract.
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4.6.9.3
Workers’ Compensation
4.6.9.3.1
Workers’ Compensation insurance to cover obligations
imposed by Federal and state statutes having jurisdiction of
contractor’s employees engaged in the performance of the
work or services under this contract; and Employer’s
Liability insurance of not less than $1,000,000 for each
accident, $1,000,000 disease for each employee, and
$1,000,000 disease policy limit.
4.6.9.3.2
Contractor, its subcontractors, and sub-subcontractors
waive all rights against this contract and its agents, officers,
directors, and employees for recovery of damages to the
extent these damages are covered by the Workers’
Compensation and Employer’s Liability or Commercial
Umbrella Liability insurance obtained by contractor, its
subcontractors, and its sub-subcontractors pursuant to this
contract.
4.6.9.4
Errors and Omissions/Professional Liability Insurance
Contractor shall maintain Professional Liability insurance which will
provide coverage for any and all acts arising out of the work or services
performed by the contractor under the terms of this contract, with a limit
of not less than $2,000,000 for each claim, and $4,000,000 aggregate
claims.
4.6.10 Certificates of Insurance
4.6.10.1 Prior to contract award, contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required
by the contract in the form provided by the County, issued by
contractor’s insurer(s), as evidence that policies providing the required
coverage, conditions, and limits required by this contract are in full force
and effect. Such certificates shall identify this contract number and title.
4.6.10.2 In the event any insurance policy(ies) required by this contract is (are)
written on a claims-made basis, coverage shall extend for two years past
completion and acceptance of contractor’s work or services and as
evidenced by annual Certificates of Insurance.
4.6.10.3 If a policy does expire during the life of the contract, a renewal certificate
must be sent to County 15 calendar days prior to the expiration date.
4.6.10.4 Certificates of Insurance shall identify Maricopa County as the certificate
holder as follows:
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
4.6.11 Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance requirements of
this contract, contractor’s insurance shall not be permitted to expire, be
suspended, be canceled, or be materially changed for any reason without 30
calendar days prior written notice to Maricopa County. Contractor must provide
notice to Maricopa County, within two business days of receipt, if they receive
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notice of a policy that has been or will be suspended, canceled, materially changed
for any reason, has expired, or will be expiring. Such notice shall be sent directly
to Maricopa County Office of Procurement Services and shall be mailed, or hand
delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, or emailed to the
procurement officer noted in the solicitation.
4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any liability to the
other party on account of any loss or damage resulting from any delay or failure to
perform all or any part of this contract, if such delay or failure is caused by events,
occurrences, or causes beyond the reasonable control and without negligence of
the parties. Such events, occurrences, or causes include, but are not limited to,
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is
declared or not), civil war, riots, rebellion, revolution, insurrection, military or
usurped power or confiscation, terrorist activities, nationalization, government
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or
failure of electricity or telecommunication service and pandemic.
4.7.2
Each party as applicable, shall give the other party notice of its inability to perform
and particulars in reasonable detail of the cause of the inability. Each party must
use best efforts to remedy the situation and remove, as soon as practicable, the
cause of its inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance shall have the
burden of proving that reasonable steps were taken to minimize delay or damages
caused by foreseeable events, that all non-excused obligations were substantially
fulfilled, and that the other party was timely notified of the likelihood or actual
occurrence which would justify such an assertion, so that other prudent
precautions could be contemplated.
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a
County department or directed by a Certified Agency Procurement Aid (CAPA) with a
purchase card for payment.
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become effective when
funds assigned for the purpose of compensating the contractor as herein provided
are actually available to County for disbursement. The County shall be the sole
judge and authority in determining the availability of funds under this contract.
County will keep the contractor fully informed as to the availability of funds.
4.9.2
If any action is taken by any State agency, Federal department, or any other
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations
under, or in connection with, this contract, County may amend, suspend, decrease,
or terminate its obligations under, or in connection with, this contract. In the event
of termination, County will be liable for payment only for services rendered prior to
the effective date of the termination, provided that such services are performed in
accordance with the provisions of this contract. County will give written notice of
the effective date of any suspension, amendment, or termination under this
section, at least 10 days in advance.
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4.10
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make payment for
orders under this contract.
4.11
INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and to place orders
under this contract.
4.12
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this contract when the County identifies a need and proper
authorization, and documentation have been approved.
4.13
PURCHASE ORDERS
4.13.1 County reserves the right to cancel purchase orders within a reasonable period of
time after issuance. Should a purchase order be canceled, the County agrees to
reimburse the contractor for actual and documentable costs incurred by the
contractor in response to the purchase order. The County will not reimburse the
contractor for any costs incurred after receipt of County notice of cancellation, or
for lost profits, or for shipment of product prior to issuance of purchase order.
4.13.2 Contractor agrees to accept verbal notification of cancellation of purchase orders
from the County with written notification to follow. Contractor specifically
acknowledges to be bound by this cancellation policy.
4.14
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60
calendar days advance notice to the contractor.
4.15
TERMINATION FOR DEFAULT
4.15.1 The County may, by written Notice of Default to the contractor, terminate this
contract in whole or in part if the contractor fails to:
4.15.1.1 deliver the supplies or to perform the services within the time specified
in this contract or any extension;
4.15.1.2 make progress, so as to endanger performance of this contract; or
4.15.1.3 perform any of the other provisions of this contract.
4.15.2 The County’s right to terminate this contract under these subparagraphs may be
exercised if the contractor does not cure such failure within 10 business days (or
more if authorized in writing by the County) after receipt of a Notice to Cure from
the procurement officer specifying the failure.
4.16
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County
may cancel any contract without penalty or further obligation within three years after
execution of the contract, if any person significantly involved in initiating, negotiating,
securing, drafting, or creating the contract on behalf of the County is at any time, while the
contract or any extension of the contract is in effect, an employee or agent of any other
party to the contract in any capacity or consultant to any other party of the contract with
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respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the
County may recoup any fee or commission paid or due to any person significantly involved
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County
from any other party to the contract arising as the result of the contract.
4.17
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money
due to the contractor any amounts contractor owes to the County for damages resulting
from breach or deficiencies in performance of the contract.
4.18
SUBCONTRACTING
4.18.1 The contractor may not assign to another contractor or subcontract to another
party for performance of the terms and conditions hereof without the written
consent of the County. All correspondence authorizing subcontracting must
reference the bid serial number and identify the job or project.
4.18.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s
rate, as bid in the pricing section, unless the prime contractor is willing to absorb
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s
invoice.
4.19
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties.
Maricopa County Office of Procurement Services shall be responsible for approving all
amendments for Maricopa County.
4.20
ADDITIONS/DELETIONS OF COMMODITIES
The County reserves the right to add and/or delete materials to a contract. If additional
materials are required from a contract, prices for such additions will be negotiated between
the contractor and the County.
4.21
RIGHTS IN DATA
4.21.1 The County shall have the use of data and reports resulting from a contract without
additional cost or other restriction except as may be established by law or
applicable regulation. Each party shall supply to the other party, upon request, any
available information that is relevant to a contract and to the performance
thereunder.
4.21.2 Data, records, reports, and all other information generated for the County by a third
party as the result of a contract are the property of the County and shall be provided
in a format designated by the County or shall be and remain accessible to the
County into perpetuity.
4.22
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW
4.22.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code,
the contractor agrees to retain (physical or digital copies of) all books, records,
accounts, statements, reports, files, and other records and back-up documentation
relevant to this contract for six years after final payment or until after the resolution
of any audit questions, which could be more than six years, whichever is longest.
The County, Federal or state auditors and any other persons duly authorized by
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the department shall have full access to and the right to examine, copy, and make
use of, any and all said materials.
4.22.2 If the contractor’s books, records, accounts, statements, reports, files, and other
records and back-up documentation relevant to this contract are not sufficient to
support and document that requested services were provided, the contractor shall
reimburse Maricopa County for the services not so adequately supported and
documented.
4.23
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County will notify the contractor in writing of the disallowance. The
course of action to address the disallowance shall be at sole discretion of the County, and
may include either an adjustment to future invoices, request for credit, request for a check,
or a deduction from current invoices submitted by the contractor equal to the amount of the
disallowance, or to require reimbursement forthwith of the disallowed amount by the
contractor by issuing a check payable to Maricopa County.
4.24
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of
the contract shall not be deemed to be a waiver of strict compliance with respect to all other
terms of the contract.
4.25
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect
the validity of any other provision of the contract.
4.26
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the
validity of any other provision of this contract.
4.27
RELATIONSHIPS
4.27.1 In the performance of the services described herein, the contractor shall act solely
as an independent contractor, and nothing herein or implied herein shall at any
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County
and the contractor.
4.27.2 The County reserves the right of final approval on proposed staff. Also, upon
request by the County, the contractor will be required to remove any employees
working on County projects and substitute personnel based on the discretion of
the County within two business days, unless a different time period was previously
approved by the County.
4.28
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09, including flow down of all provisions and requirements to any
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full
herein. During the performance of this contract, contractor shall not discriminate against
any employee, client, or any other individual in any way because of that person’s age, race,
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf).
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4.29
WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement
has a value of $100,000 or more, vendor certifies it is not currently engaged in and agrees
for the duration of this agreement to not engage in, a boycott of goods or services from
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a
regulation issued pursuant to 50 U.S.C. § 4842.
4.30
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.30.1 The undersigned (authorized official signing on behalf of the contractor) certifies
to the best of his or her knowledge and belief that the contractor, its current officers,
and directors:
4.30.1.1 are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from being awarded any
contract or grant by any United States department or agency or any
state, or local jurisdiction;
4.30.1.2 have not within a three-year period preceding this contract:
4.30.1.2.1 been convicted of fraud or any criminal offense in
connection with obtaining, attempting to obtain, or as the
result of performing a government entity (Federal, state, or
local) transaction or contract; or
4.30.1.2.2 been convicted of violation of any Federal or state antitrust
statutes or conviction for embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property regarding a
government entity transaction or contract;
4.30.1.3 are not presently indicted or criminally charged by a government entity
(Federal, state, or local) with commission of any criminal offenses in
connection with obtaining, attempting to obtain, or as the result of
performing a government entity public (Federal, state, or local)
transaction or contract;
4.30.1.4 are not presently facing any civil charges from any governmental entity
regarding obtaining, attempting to obtain, or from performing any
governmental entity contract or other transaction; and
4.30.1.5 have not within a three-year period preceding this contract had any
public transaction (Federal, state, or local) terminated for cause or
default.
4.30.2 If any of the above circumstances described in the paragraph are applicable to the
entity submitting a bid for this requirement, include with your bid an explanation of
the matter including any final resolution.
4.30.3 The contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors or sub-subcontractors)
and in all solicitations for lower tier covered transactions related to this contract. If
this clause is applicable to a subcontractor or sub-subcontractor, the contractor
shall include the information required by this clause with their bid.
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4.31
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS
4.31.1 By entering into the contract, the contractor warrants compliance with the
Immigration and Nationality Act (INA using E-Verify) and all other Federal
immigration laws and regulations related to the immigration status of its employees
and A.R.S. § 23-214(A). The contractor shall obtain statements from its
subcontractors certifying compliance and shall furnish the statements to the
procurement officer upon request. These warranties shall remain in effect through
the term of the contract. The contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform
and Control Act of 1986, as amended from time to time, for all employees performing
work under the contract and verify employee compliance using the E-Verify system
and shall keep a record of the verification for the duration of the employee’s
employment or at least three years, whichever is longer. I-9 forms are available for
download at www.uscis.gov.
4.31.2 The County retains the legal right to inspect documents of contractor and
subcontractor employees performing work under this contract to verify compliance
with paragraph 4.31.1 of this section. Contractor and subcontractor shall be given
reasonable notice of the County’s intent to inspect and shall make the documents
available at the time and date specified. Should the County suspect or find that the
contractor or any of its subcontractors are not in compliance, the County will consider
this a material breach of the contract and may pursue any and all remedies allowed
by law, including, but not limited to suspension of work, termination of the contract
for default, and suspension and/or debarment of the contractor. All costs necessary
to verify compliance are the responsibility of the contractor.
4.32
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS
4.32.1 The parties agree that this contract and employees working on this contract will be
subject to the contractor employee whistleblower protections established by Title
41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation.
4.32.2 Contractor shall inform its employees in writing, in the predominant language of
the workforce, of employee whistleblower rights and protections under 41 U.S.C.
§ 4712, as described in Section 3.908 of the Federal Acquisition Regulation.
Documentation of such employee notification must be kept on file by contractor
and copies provided to County upon request.
4.32.3 Contractor shall insert the substance of this clause, including this paragraph, in all
subcontracts over the simplified acquisition threshold ($250,000 as of Fiscal Year
2018).
4.33
INFLUENCE
4.33.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort
to influence an employee or agent to breach the Maricopa County Ethical Code of
Conduct or any ethical conduct, may be grounds for disbarment or suspension
under MC1-902.
4.33.2 An attempt to influence includes, but is not limited to:
4.33.2.1 A person offering or providing a gratuity, gift, tip, present, donation,
money, entertainment or educational passes or tickets, or any type of
valuable contribution or subsidy that is offered or given with the intent to
influence a decision, obtain a contract, garner favorable treatment, or
gain favorable consideration of any kind.
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4.33.3 If a person attempts to influence any employee or agent of Maricopa County, the
chief procurement officer, or his designee, reserves the right to seek any remedy
provided by the Maricopa County Procurement Code, any remedy in equity or in
the law, or any remedy provided by this contract.
4.33.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION,
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM
THE EVALUATION PROCESS.
4.34
CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that,
except as necessary to prepare a response to this solicitation, neither it nor its agents or
employees will communicate, divulge, or disseminate to any third-party persons or entities,
any information that is disclosed to it by the County during the course of these discussions
without the express written authorization of the County. If the offeror does disclose County
proprietary or confidential information to a third party in preparing a response to this
solicitation, it shall require the third party to acknowledge and comply with this provision.
4.35
CONFIDENTIAL INFORMATION
4.35.1 Any information obtained in the course of performing this contract may include
information that is proprietary or confidential to the County. This provision
establishes the contractor’s obligation regarding such information.
4.35.2 The contractor shall establish and maintain procedures and controls that are
adequate to assure that no information contained in its records and/or obtained
from the County or from others in carrying out its functions (services) under the
contract shall be used by or disclosed by it, its agents, officers, or employees,
except as required to efficiently perform duties under the contract. The contractor’s
procedures and controls, at a minimum, must be the same procedures and controls
it uses to protect its own proprietary or confidential information. If, at any time
during the duration of the contract, the County determines that the procedures and
controls in place are not adequate, the contractor shall institute any new and/or
additional measures requested by the County within 15 business days of the
written request to do so.
4.35.3 Any requests to the contractor for County proprietary or confidential information
shall be referred to the County for review and approval, prior to any dissemination.
4.36
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be
retained by the County at the Maricopa County Office of Procurement Services. Offers shall
be open to public inspection and copying after contract award and execution, except for
such offers or sections thereof determined to contain proprietary or confidential information
by the Office of Procurement Services. If an offeror believes that information in its offer or
any resulting contract should not be released in response to a public record request, under
Arizona law, the offeror shall indicate the specific information deemed confidential or
proprietary and submit a statement with its offer detailing the reasons that the information
should not be disclosed. Such reasons shall include the specific harm or prejudice which
may arise from disclosure. The records manager of the Office of Procurement Services
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shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
4.37
INTEGRATION
This contract represents the entire and integrated agreement between the parties and
supersedes
all
prior
negotiations,
proposals,
communications,
understandings,
representations, or agreements, whether oral or written, expressed, or implied.
4.38
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions
of
Title
2,
Subtitle
A,
Chapter
II,
Part
200—UNIFORM
ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.39
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix,
Arizona.
4.40
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT
REGISTRATION
All
contractors
that
receive
funding
must
have
a
UEI
number
through
https://sam.gov/content/entity-registration. Contractor must also remain current with the
System for Award Management www.sam.gov throughout the term of the contract.
4.41
PRICES
Contractor warrants that prices extended to County under this contract are no higher than
those paid by any other customer for these or similar services.
4.42
CONTRACT DISPUTES
All Contract disputes will be handled in accordance with the Maricopa County Procurement
Code, MCI-906.
4.43
TASK ORDER
The County reserves the right to select any contractor under this contract for Task Orders
under $25,000 without completion of any other procurement action when the procurement
officer determines that it is in the County’s best interest. Vendors receiving an award under
this contract will be notified of requirements valued over $25,000 and they will be given
time to respond to the Task Order with their proposed work plan, staff and price. The vendor
that best meets the need of the county will be awarded the Task Order. Task orders will
only need to be competed if a single item or multiple of a single item is being purchased
for over $25,000.