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CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 1 of 6
AMENDMENT TO CONTRACT
Between MARICOPA COUNTY
by and through DEPARTMENT OF PUBLIC HEALTH
and KEYS TO CHANGE
I.
The above-named contract is hereby amended as specified below:
A.
Section 1.0 CONTRACT TERM shall be updated to reflect a new expiration date of August
31, 2026.
B.
Exhibit A – PRICING: Compensation/Fees & Total Budget shall be updated to include an
additional $385,000. $225,000 of which is funded by Arizona Department of Health
Services (ADHS) and must be spent by September 29, 2025, bringing the new not to
exceed (NTE) to $745,000.
C.
Exhibit A – PRICING: Program Budget shall be revised to include the addition of Exhibit A-
2, Year 3 Budget & Budget Narrative beginning on Page 2 of this amendment.
D.
Exhibit B, Scope of work, shall be replaced with the Year 3 Revised Scope of Work.
beginning on page 4 of this amendment.
E.
Exhibit G, Additional Terms and Conditions – CTR070517, is added for the Transitional
Living Services operating expenses funded by Arizona Department of Health Services
(ADHS) beginning on page 6 of this amendment.
II.
All other terms and conditions of the original contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF
MARICOPA COUNTY
FOR AND ON BEHALF OF
KEYS TO CHANGE
By:
By:
Chairman, Board of Supervisors
Keys To Change
Date
Date
ATTEST
Clerk of the Board
Date
APPROVED AS TO FORM
Attorney for Maricopa County
Date
CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 2 of 6
EXHIBIT A - 2
YEAR 3 BUDGET & BUDGET NARRATIVE
YEAR 3 BUDGET SHEET
Total
Personnel
Freedom Navigator
$51,102.50
Freedom Navigator
$51,102.50
Program Manager
$6,800
Total Salaries
$109,005
Fringe Benefits (12%)
$13,081
Personnel Subtotal
$122,086
Operating
* Transitional Living Services
$225,000 *
Supplies/Materials
$16,914
Travel
$15,000
Outreach
$6,000
Operating Subtotal
$262,914
DIRECT COSTS (personnel + operating)
$385,000
INDIRECT COSTS (0%)
$0
TOTAL BUDGET (Direct + Indirect)
$385,000
* This portion is being funded by Arizona Department of Health Services (ADHS) and must be
spent by September 29, 2025.
CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 3 of 6
YEAR 3 BUDGET NARRATIVE
Personnel: $109,005
Freedom Navigator (2) — $51,102.50
Will engage individuals currently in the county corrections system to begin their intake process once
identified as a single adult that will be released from incarceration to homelessness. The Navigator will
work with the client to create a direct transfer from incarceration to shelter and connect that individual to
services on The Human Services Campus.
Program Manager — $6,800
Supports and supervises the Freedom Navigator.
Fringe Benefits are budgeted at 12% ($13,081) which is consistent with the Human Services Campus
historical fringe rate. Fringe benefits include but are not limited to employee health insurance, dental
insurance, vision insurance, life insurance, employer taxes, HSA retirement contributions, and 403(b)
employer matching contributions.
* Transitional Living Services: $225,000
Hotel vouchers and transitional living support for individuals exiting the justice system with opioid use
disorder. Funded by Arizona Department of Health Services and must be spent by September 29, 2025.
Supplies/Materials: $16,914
Office/Admin — $6,000
Miscellaneous office supplies, printing, uniforms
Harm Reduction — $7,914
Supplies to stock harm reduction vending machines. This may include, but is not limited to, opioid reversal
medication, wound care items, drug testing supplies, and syringe disposal containers.
Linkage to Care — $3,000
Items/services to remove barriers to access care and support client needs at time of release. These may
include, but are not limited to, temporary shelter supplies (room dividers, sleeping mats, etc.),
transportation, clothing, and access to a budgeting course.
Travel: $15,000
Expenses would include vehicle lease, insurance, fuel, and maintenance. This vehicle will be used by
Navigator for jail visit, transporting individuals to Keys to Change housing, transitional living, and
treatment/care.
Outreach: $6,000
Advertisement/signage, care packages to distribute during street outreach efforts.
Indirect Costs: $0
Not requesting any indirect costs.
CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 4 of 6
Exhibit B
YEAR 3 REVISED SCOPE OF WORK
1.0
SCOPE OF WORK
Contractor shall:
1.1
Provide navigation services to link individuals to SUD treatment and care. The target population
includes individuals that are justice-involved and/or unhoused.
1.2
Provide assistance to individuals to link to them to care, treatment, and other resources. This may
include transportation services.
1.3
Operate and maintain harm reduction vending machine to distribute opioid reversal medication and
other harm reduction supplies.
1.4
Support individuals exiting the justice system with opioid use disorder through transitional living
services.
1.4.1
Activities should include hotel vouchers and transitional living support.
1.4.2
Serve, at minimum, 25 clients per month.
1.4.3
Funding for this activity is provided through the State Opioid Response (SOR) program. As a
subrecipient, the Contractor is subject to all applicable terms and conditions of the SOR
program.
1.5
Submit any training or educational materials to MCDPH for review and approval prior to
implementation/dissemination. Any material with the Maricopa County brand is also subject to review
and written approval prior to use. Review and approval process takes, at minimum, 10 business days
depending on the amount and type of content being reviewed.
1.6
Provide a budget for activities.
1.6.1
Detailed budget, inclusive of all costs, is required.
1.6.2
For the portion of activities funded by the CDC, abide by guidelines set by CDC (Exhibit F
Unallowable Activities & Expenditures). Guidelines may be updated at the discretion of the
CDC.
1.6.3
For the portion of activities funded by SOR, abide by guidelines set by AHCCCS as shown in
Exhibit C.
1.6.4
Requests for budget reallocations, any movement of funds between line items, must be
submitted in writing.
1.6.5
Allowable expenses include approved direct, operational, and indirect costs associated with
the provision of activities and services as detailed and accepted in the work plan, budget,
and/or budget narrative.
1.6.6
In accordance with the Budget and Fiscal Accountability Policy established by The Office of
Mental Health & Substance Use:
•
Food expenditures may not exceed 5% of total budget or $10,000, whichever is
less.
•
Rent expenditures may not exceed 25% of total budget or $50,000, whichever is
less. Expenditures funded by are exempt from this limitation.
•
Compensation for community advisory board members may include stipends
ranging from $75 to $300 per meeting, hourly compensation ranging from $20/hr -
$50/hr, or annual stipends up to $1,500 for members and up to $2,000 for
facilitators.
•
Indirect costs may not exceed 15% of the direct costs outlined in the budget. Indirect
costs include general overhead and operating expenses. While necessary to the
operation of the organization, these costs are not readily assignable to a single
activity.
The referenced policy is not all inclusive and is subject to change at any time. Any
CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 5 of 6
policy revisions will be provided to contractors as of their effective date. This policy
does not supersede any limitations set forth by funding agencies.
1.7
Meetings
1.7.1
Participate in, at minimum, one monthly meeting with MCDPH.
1.8
Reporting
1.8.1
Designate an individual as point-of-contact for all reporting requirements.
1.8.2
Collaborate with MCDPH on an evaluation plan that includes metrics for how success will be
measured and opportunities for improvement.
1.8.3
Collect data on OD2A performance measures and evaluation plan indicators as required by
the CDC.
1.8.4
Submit monthly reports using Envisio platform established by MCDPH, unless otherwise
agreed upon. Monthly reporting may include the following:
•
Narrative description of project activities achieved during the specified timeframe
•
Accomplishments (“success stories”) and challenges
•
Staffing changes
•
Current budget and description of over or underspending
•
Evaluation metrics
1.8.5
Complete any additional reporting requirements that may be requested.
1.9
Understand and comply with all federal requirements related to funding source. Chosen recipients
awarded a contract will be considered a subrecipient, which entails a higher level of compliance
monitoring.
MCDPH shall:
1.10
Provide technical assistance in developing an evaluation plan and support for ongoing evaluation.
1.11
Ongoing review of the establishment and implementation of activities and measures for
accomplishing the goals of this agreement.
1.12
Participate, as appropriate, in conference calls and meetings that are conducted during the project
period.
1.13
Review training and education materials prior to implementation/dissemination.
1.14
Review and approve the use of any materials or items with the Maricopa County branding.
1.15
Provide templates and training on software platforms that are required as outlined in the Scope of
Work.
1.16
Review invoices and compensate Contractor according to approved budget.
CONTRACT NO: PH RFP 240052
AMENDMENT NO: 3
Page 6 of 6
Exhibit G
ADDITIONAL TERMS AND CONDITIONS – CTR070517
4.7. Facilities Inspection and Materials Testing. The Contractor agrees to permit access to its
facilities, Subcontractor facilities, and the Contractor’s processes or services, at reasonable
times for inspection of the facilities or Materials covered under this Contract as required
under A.R.S. § 41-2547. The State shall also have the right to test, at its own cost, the
Materials to be supplied under this Contract. Neither inspection of the Contractor’s facilities
nor Materials testing shall constitute final acceptance of the Materials or Services. If the
State determines non-compliance of the Materials, the Contractor shall be responsible for
the payment of all costs incurred by the State for testing and inspection.
23.1.
Grantee agrees not to use grant funds for food and/or beverage unless explicitly approved
in writing by the ADHS.
23.2.
Grantee agrees that grant funds are not to be expended for any indirect costs that may be
incurred by Grantee for administering these funds unless explicitly approved in writing by
the ADHS. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been
incurred by the Grantee.