PE FAITHFUL CITY AMENDMENT 2.PDF

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

AMENDMENT TO
CONTRACT
Between
MARICOPA COUNTY
by and through
DEPARTMENT OF PUBLIC HEALTH
and
THE FAITHFUL CITY, INC.

I The above-named contract is hereby amended as specified below:

A. Section 1.0 CONTRACT TERM shaii be updaied to reflect a new expiration date of August
31, 2026.

B. An additional $260,000 shall be added for the additional year as outlined in Exhibit A, Year 3
Budget & Budget Narrative, beginning on page 2 of this amendment. The revised not to
exceed (NTE) amount shall be updated to $780,000.

C. Exhibit B, Scope of work, shall be replaced with the Year 3 Revised Scope of Work. beginning
on page 5 of this amendment.

I. All other terms and conditions of the original contract shall remain in full force and effect.

iN WITNESS WHEREOF, the parties agree to the changes indicated herein:

FOR AND ON BEHALF OF FOR AND ON BEHALF OF
MARICOPA COUNTY THE FAITHFUL CITY, INC.
Chairman, Board of Supervisors The Faithful CityAnic:

P- 18 - 2024
Date Date
ATTEST

Cierk of the Board

Date

APPROVED AS TO FORM

Attorney for Maricopa County

Date

Page 1 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO:

EXHIBIT A
YEAR 3 BUDGET & BUDGET NARRATIVE

[YEAR 3 BUDGET SHEET Total
Personnel (Contracted)
Project Manager $67,600
Assistants (5) $29,120
Trainers (4) $31,200
Consultants (5) $14,940
Personnel Subtotal $142,860
Operating
Supplies/Materials $10,140
Training/Curriculum $32,500
Conference $43,000
Outreach $7,500
Occupancy $24,000
Operating Subtotal $117,140
DIRECT COSTS (Personnel + Operating) $260,000
INDIRECT COSTS (0%) $o
[TOTAL BUDGET (Direct + Indirect) $260,000

Page 2 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

YEAR 3 BUDGET NARRATIVE
Personnel: $142,860

Project Manager — $67,600
Plan, organize, and manage the project trainings, community meetings, events, the conference, and other
necessary functions to accomplish all the action plans of the project. $65/hr

Multi-task Assistants (5) — $29,120

Contribute to the project with their various gifts and expertise that are in much need of the success of the
project. The project requires a frequent monitoring of social media and all website resources to respond
to visitor questions and revise the materials. All written material for the website, social posts, pamphlets,
and trainings are proof-red by these assistants. They also produce necessary photography, infographics,
flyers, videos, podcasts, and other audio-visual production. Their evaluation and feedback is essential to
produce and maintain quality materials for the project. $35/hr

Trainers (4) — $31,200

Qualified trainers are required for the project as the training is expanding and growing for in-person and
online versions. The Faithful City has a pool of trainers who are already doing excellent training in the
professional field with their faith practice. Their vocations are as clergy, social workers, counselors,
teachers, and community organizers. They are trained in the Creating Communities of Belonging
curriculum and work with professional agencies and fields for trauma-informed care, substance use,
mental health, and advocacy. $150/hr

Consultants (5) — $14,940

Consultants support the project with their expertise and broad capacity to reach or utilize various
networks to promote and connect the training to the faith communities. They are highly respected
founders or leaders of faith-based networks and denominational regions, who share the same passion
and commitment to the philosophy and strategy of the project to create communities of belonging with
trauma-informed lens and substance use prevention resources. $150/hr

Supplies/Materials: $10,140

Accounting software (QuickBooks) is important to make all the bookings and financial management of

the grant award be organized and well reconciled. Also, Microsoft 365 and TEAM platform are critical to
have all staff's communication and work management to be well organized. Various office supplies are
used for all meetings and daily activities for staff, contractors, consultants, and guests.

Curriculum: $32,500

Creating Communities of Belonging project heavily depends on the quality of its trainings and follow-up
processes. Accordingly, the curriculum needs to be continually developed and revised with additional
resources. The training has two ways of operation: in-person and online. In -person trainings provide

binders and other materials as additional resources. Online training costs for maintaining training and
organizing the results.

Conference: $43,000

The Weave and Cleave Conference was a tremendous success with more than 250 participants, 34
vendors and other supporters. This is the biggest momentum-building event for the whole project, and it

Page 3 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

is well known, attended, and utilized to extend future training opportunities. We are expecting over 300
participants, with national and local speakers, vendors, and excellent breakout trainers.

Outreach: $7,500

To make these trainings are informed and participated, there is much need of creating pamphlets, flyers,
and other media channels. Also participating community events with exhibitor tabling is an effective
strategy to promote the training.

Occupancy: $24,000

The Faithful City utilize its project office to promote the project, do in-person and/or oniine training,
facilitate meetings with the community leaders, and distribution of naloxone and other resources to
prevent substance use and increase the linkage care.

Indirect Costs: $0

Not requesting any indirect costs.

Page 4 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

Exhibit B
YEAR 3 REVISED SCOPE OF WORK

Contractor shall:

4.4

1.2

1.3
14

1.5

Deliver Creating Communities of belonging Training and provide Training-of-Trainers
(ToT) sessions to 60 faith-based organizations. Topics may include, but are not limited
to:

1.1.1 Trauma-informed care

1.1.2 | Substance use awareness and prevention
1.1.3. Creating safe communities

1.1.4 Strategic community training

Identify faith-based organizations to connect with The Faithful City’s Faith Leaders
Network

1.2.1 Expand Faith Leaders Network to include at least 60.
1.2.2 Place an emphasis on the inclusion of diverse faith traditions.
Plan and host Weave and Cleave Conference.

Submit any training or educational materials to MCDPH for review and approval prior to
implementation/dissemination. Any material with the Maricopa County brand is also
subject to review and written approval prior to use. Review and approval process takes, at
minimum, 10 business days depending on the amount and type of content being
reviewed.

Provide a budget for activities.
1.5.1 Detailed budget, inclusive of all costs, is required.

1.5.2 Abide by guidelines set by CDC (Exhibit F Unallowable Activities & Expenditures).
Guidelines may be updated at the discretion of the CDC.

1.5.3 Requests for budget reallocations, any movement of funds between line items,
must be submitted in writing.

1.5.4 Allowable expenses include approved direct, operational, and indirect costs
associated with the provision of activities and services as detailed and accepted in the
work plan, budget, and/or budget narrative.

1.5.5. In accordance with the Budget and Fiscal Accountability Policy established by
The Office of Mental Health & Substance Use:

. Food expenditures may not exceed 5% of total budget or $10,000,
whichever is less.

. Rent expenditures may not exceed 25% of total budget or $50,000,
whichever is less.

Page 5 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

Compensation for community advisory board members may include
stipends ranging from $75 to $300 per meeting, hourly compensation
ranging from $20/hr - $50/hr, or annual stipends up to $1,500 for
members aiid up to $2,000 for facilitators.

Indirect costs may not exceed 15% of the direct costs outlined in the
budget. Indirect costs include general overhead and operating expenses.
While necessary to the operation of the organization, these costs are not
readily assignable to a single activity.

The referenced policy is not all inclusive and is subject to change at any time. Any policy
revisions will be provided to contractors as of their effective date. This policy does not
supersede any limitations set forth by funding agencies.

1.6 Meetings

1.6.1 Participate in, at minimum, one monthly meeting with MCDPH.

1.7 Reporting

1.7.1 Designate an individual as point-of-contact for all reporting requirements.

1.7.2 Collaborate with MCDPH on an evaluation plan that includes metrics for how
success will be measured and opportunities for improvement.

1.7.3. Collect data on OD2A performance measures and evaluation plan indicators as
required by the CDC.

1.7.4 Submit monthly reports using Envisio platform established by MCDPH, unless
otherwise agreed upon. Monthly reporting may include the following:

Narrative description of project activities achieved during the specified
timeframe

Accomplishments (“success stories”) and challenges
Staffing changes
Current budget and description of over or underspending

Evaluation metrics

1.7.5 Complete any additional reporting requirements that may be requested.

1.8 Understand and comply with all federal requirements related to funding source. Chosen
recipients awarded a contract will be considered a subrecipient, which entails a higher
level of compliance monitoring.

MCDPH shall:
1.9 Provide technical assistance in developing an evaluation plan and support for ongoing
evaluation.

Page 6 of 7

CONTRACT NO: C-86-24-086-X-01 / PH NOI 230163 AMENDMENT NO: 2

1.12
1.13

Ongoing review of the establishment and implementation of activities and measures for
accomplishing the goals of this agreement.

Participate, as appropriate, in conference calls and meetings that are conducted during
the project period.

Review training and education materials prior to implementation/dissemination.

Review and approve the use of any materials or items with the Maricopa County
branding. .

Provide templates and training on software platforms that are required as outlined in the
Scope of Work.

Review invoices and compensate Contractor according to approved budget.

Page 7 of 7