08052020 Keller Electric

City of El Mirage — Regular Meeting (2020-08-18)

Extracted text (via ocr_local) 30830 characters

City of El Mirage Purchase Order Request

Contract # 20RP019

Project Name Motors, Pumps, and Control Repair

Expiration Date: |06/20/21
Budgeted: Yes No[_] * If Capital Budget Item - Attach page from the budget apiration Wate

Documents Attached |City of Scottsdale contract 20RP019, Contract Renewal, Pricing, RCA, Keller Award Letter ‘

PURPOSE OF SERVICES/PURCHASE

Department Public Works

Purchase Type Annual: One Time: [| Blanket: Cooperative: [v] Other. [J

Purpose Electrical repairs, maintenance, and services
Brief Expl : [This Tequest 1S Tor Services fo repair, replace, and maintain electrical equipment at the City’s Water]
rief Explanation — Reclamation Facility, sewer lift stations, and water production facilities (well sites).

From Dashboard *GL Account | Acct Bal Before Amount Acct Bal After

511-5-7115-313 112,000.00 30,000.00 $ 82,000.00

541-5-7581-313 70,000.00 25,000.00 $ 45,000.00

$ 0.00 $ 0,00 $0.00
TOTAL NOT TO EXCEED: $ 55,000.00

Requested by: Scott Ketchmark WE 07/23/2020
**Department Head Approval: Nick Russo ZO SO Date 107/23/2020

Purchasing Administrator: Valerie Ojeda

Date
Deputy City Manager (if Applicable): Date
City Finance Director: Robert Nilles Date
City Manager: J.Crystal Dyches Date

Council Approved : yes{ | No [ | *Tf£Yes, please ATTACH the agenda items submitted and the Council Action

**T certify by my signature on th

@ isnot. intended We,
circumvent City quotation or solic Seen

cry orf
SCOTTSDALE

The City of Scottsdale has awarded the following solicitation:

Solicitation Number:
20RP019

Solicitation Title:

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

Description:

SOLICITATION STATUS REPORT | aisacx |

The City of Scottsdale invited sealed submittals from qualified Contractors to
provide full service electrical motor repair and electrical equipment maintenance on

an as-needed basis primarily for the City’s Water Department.

Estimated Award Amount:
$1,000,000

Successful Vendor(s):
Keller Electrical
Corbins Electric

Awarded Date
5/6/2020

Purchasing Staff:
Cheryl Champine

Tabulation:
20RP019 Final Proposal Tabulation

' Downloader / Construction Plan Holder List:
View Details

Tabulation information is provided for all formal solicitations and represent the As Read
or Final Recommended tabulation information. As Read tabulations are provided as a
courtesy to those who were not able to attend the public opening, As Read tabulation
information is preliminary and subject to further review and evaluation by City of
Scottsdale staff and does not represent a final determination of award. Formal Invitation
for Bid tabulations include pricing while Formal! Request for Proposals will only list the
names of the individuals or companies that submitted proposals.

Final Recommended tabulation information represents the results after they have been
reviewed and evaluated for completeness, responsiveness, responsibility and any other
evaluation criteria as required by the solicitation. Final Recommended tabulations
include the awardee(s) and the status of all of the submittals.

Ifyou have questions regarding this award please contact the Purchasing Department at
480 - 312 - 5700 and your call will be directed to the staff person handling the solicitation.

RONSa

agreement, the final determination will be made in accordance with the Claims and
Dispute provisions.

The Contractor will not be entitled to anticipated profit or anticipated overhead, but is
entitled to recover apportioned profit and overhead proportional to the amount of the
Work completed. In no event will the fee exceed that stated this Contract or as may be
subsequently amended.

The City will make the final payment within 60 days after the Contractor has delivered
the last of the partially completed items and the final fee has been agreed upon.

If the City terminates this Contract in accordance with the provisions of this paragraph
and proceeds to construct the Project through its employees, agents or third parties, the
City’s rights to use the work product will be as provided in the provisions providing for
the City’s Right to Perform and Cancel for Cause.

Upon any termination during project services, the Contractor will proceed with the
following obligations:

Stop Work as specified in the notice,

Place no further subcontracts or orders.

Terminate all subcontracts to the extent they relate to the Work terminated.

Assign to the City all right, title and interest of the Contractor under the subcontracts
terminated, in which case the City will have the right to settle or to pay any termination
settlement proposal arising out of those terminations.

Take any action that may be necessary for the protection and preservation of the property
related to the Contract that is in the possession of the Contractor and to which the City
has or may acquire an interest.

The Contractor will submit complete termination inventory schedules no later than 60 days
from the date of the notice of termination.

The City will pay Contractor the following:

2.
3.

The direct value of its completed Work and materials supplied as of the date of
termination;

The reasonable costs and expenses attributable to any termination; and

The Contractor will be entitled to profit and overhead on completed Work only, but will
not be entitled to anticipated profit or anticipated overhead. If it appears the Contractor
would have sustained a loss on the entire Work had the Project been completed, the
Contractor will not be allowed profit and the City will reduce the settlement to reflect the
indicated rate of loss.

E. The Contractor will maintain all records and documents for 3 years after final settlement. These
records will be maintained and subject to the auditing provisions.

53. TERM OF AGREEMENT

The term of this Contract shall be for a one (1) year period from the effective date of the contract
award.

The City and Contractor may mutually agree to extend this Contract for four (4) additional one (1)
year periods, upon the recommendation of the Contract Administrator, concurrence of the
Purchasing Director and/or City Council, depending on the Contract.

Page 31 of 39

Last Update: 09/09/2019 ~doc #17129139-v4

COS RFP Template

OFFER AND ACCEPTANCE
City of Scottsdale
Purchasing Division
8191 E. San Salvador Dr.
Scottsdale, AZ 85258
Phone: 480-312-5700 — Fax: 480-312-5701

SOLICITATION # 20RP019 _| SOLICITATION TITLE: | Electrical Maintenance and Repair Services

OFFER Contract Start Date June 20, 2020

TO THE CITY OF SCOTTSDALE:

The undersigned hereby offers and agrees, in accordance with the undersigned’s written offer submitted in response to this
sclicitation, to furnish the material and/or service(s) In compliance with ail terms, conditions, specifications, scope of work, and
addendums in the solicitation listed above, including written exceptions that are subject to the approval of the City prior to
acceptance. The undersigned agrees that the entire solicitation listed above is hereby incorporated by reference as if fully set
forth herein.

The Offeror's signature on this Offer form certifies that he has read; understands and will comply with all terms, conditions and
specifications stated in all documents constituting the solicitation. The bidder also ceriifies it is in compliance with the Non-
Collusion and all Federal and Arizona State Immigration Laws.

OFFER MADE - COMPANY INFORMATION FOR CLARIFICATION OF THIS OFFER, CONTACT:
KBUWER Evecteicar INOvsTREs, Int CODY Bsuicen.
Company Name Printed Name
168) EB. universvey prve. SK. VICE PRESIOENT
Address id Title
WOewtys AZ 950354. 602.- 632-2 }05
City State Zip Phone
ey [A 1) jee/20:GD2-437- 8163 _Cerkick @ Yeliereleetrical dom
Signature for Offeror Date Fax E Mail
COoY Estice SR. .wriee PRen Wet Same.
Printed Name and Title of Authorized Signatory Address (if different from Company info )
BL~ 035 00S
Federal Employer Tax ID # or SSN as per WO Statement City, State, Zip ( if different from Company info }

ACCEPTANCE OF OFFER, NOTICE OF CONTRACT AWARD jor
Lot A-Preventative Maintenance (PM) Services (for City of Scottsdale Use Only) "& Lot B-Motor RepairiRebulld Services
The Contractor's offer is hereby accepted by the City of Scottsdale. The Contractor is now bound to sell the materials and/or
service(s) and perform based upon the above solicitation, including all terms, conditions, specifications, scope of work, and
addendums contained in the solicitation, as well as any written exceptions that have been separately accepted by the City.
This contract shall henceforth be referred to as Contract # 20RP019
The contract consists of the following documents: 1) Solicitation # 20RP019 and all addendums (if applicable) as issued by the
City; 2) The Contractor’s response to the City's solicitation; 3) This signed offer and acceptance and any other applicable
contractual agreements, 4) All written exceptions and/or modifications to the solicitation requirements as agreed to by the City
and the Contractor as per attachment. dated ‘
The Contractor is hereby cautioned not to commence any billable work or provide any material or service under this contract
until the Contractor receives a purchase order document from the City.
The Contractor must provide the following checked items within ten (10) calendar days from the date of this Acceptance of
Offer, Notice of Contract Award in order for the City to issue the required Purchase Order : [[] Payment Bond [[] Performance
Bond, IX] Insurance Certificate(s), [J I.R.S. Form W-9/Taxpayer ID No. & Certification, [] other documentation as identified.
lf the Contractor fails to furnish the required documents within the stated ten (10) calendar days, they may be considered in
default and may be at risk of forfeiture of any applicable Bid Bond posted. All required documents are to be sent to the Bid &

Contract Specialist listed in the solicitation.

This document has been approved as to form on the 22"4 day of July, Gity of Scottsdale, a municipal corporation
2012 by the City Attomey and Is on file with the City Clerk. Itneed notbe | Offer Accepted and Awarded this 6th ss day
submitted to the City Attorney for approval unless the form document is of _ May , 2020_

altered.

Risk Management issues reviewed and approved as to form November 12 , 2020, GQ. “

by City of Scottsdate Risk Management Director Robert Schaepe, Purchasing Director, CPM

Recommended award approved _ April 23 , 2020_ Or Designee Cheryl Champine, CPPB, PSCM

by City of Scottsdale Contract Administrator As Clty of Scoltsdale Purchasing Director

Last Update: 09/09/2018 —doc #17129138-v4
COS RFP Template

PERO, OFFER AND ACCEPTANCE
|e } City of Scottsdale

Purchasing Division

9191 E. San Salvador Dr.

, Sgen *
a Pe Scottsdale, AZ 85258
: ,

SELz Phone: 480-312-6700 ~ Fax: 480-312-5701

SOLICITATION # 20RP019 [SOLICITATION TITLE: | Electrical Maintenance and Repair Services

OFFER Contract Start Date June 20, 2020

TO THE CITY OF SCOTTSDALE:

The undersigned hereby offers and agrees, in accordance with the undersigned’s written offer submitted in response to this
Solicitation, to furnish the material and/or service(s) in compliance with all terms, conditions, specifications, scope of work, and
addendums in the solicitation listed above, including written exceptions that are subject to the approval of the City prior to
acceptance. The undersigned agrees that the entire solicitation listed above is hereby incorporated by reference as if fully set
forth herein.

The Offeror's signature on this Offer form certifies that he has read: understands and will ‘comply with all terms, conditions and
specifications stated In all documents constituting the solicitation. The bidder also certifies it is in compliance with the Non-
Collusion and all Federal and Arizona State Immigration Laws.

OFFER MADE - COMPANY INFORMATION FOR CLARIFICATION OF THIS OFFER, CONTACT:
KEWeR Eurecteican WOvsrmes, Int Cooy Bscien.
Company Name Printed Name
\ee\ BE. uaiwersvey peive. SRI VICE PRESIDENT
Aees ‘ Title
MOE Vt, AZ 95034. 602-602-205
City State Zip Phone
C4ke EI 1/16 / 202NbO2-437-Bib3 Cerakrck @ felierelectrical.aom
| Signature for Offeror Date Fax E Mail
Gooy Esra SR.wiee PRemOenT Spe.
Printed Name and Title of Authorized Signatory Address (if different from Company info )
BL~ 0245 00S
Federal Employer Tax ID # or SSN as per WO Statement City, State, Zip (lf different from Company info )

ACCEPTANCE OF OFFER, NOTICE OF CONTRACT AWARD for

Lot A-Preventative Maintenance (PM) Services (for City of Scottsdale Use Only) ©& Lot B-Motor Repair/Rebuild Services
The Contractor's offer is hereby accepted by the City of Scottsdale. The Contractor is now bound to sell the materials and/or
service(s) and perform based upon the above solicitation, Including all terms, conditions, specifications, scope of work, and
addendums contalied in the solicitation, as well as any written exceptions that have been separately accepted by the City.
This contract shall henceforth be referred to as Contract # 20RP019
The contract consists of the following documents: 1) Solicitation # 20RP019 and all addendums (if applicable) as issued by the
City; 2) The Contractor's response to the City's solicitation; 3) This signed offer and acceptance and any other applicable
contractual agreements, 4) All written exceptions and/or modifications to the solicitation requirements as agreed to by the City
and the Contractor as per attachment dated
The Contractor is hereby cautioned not to commence any billable work or provide any material or service under this contract
until the Contractor receives a purchase order document from the City.
The Contractor must provide the following checked items within ten (10) calendar days from the date of this Acceptance of
Offer, Notice of Contract Award in order for the City to Issue the required Purchase Order : (1 Payment Bond [[] Performance
Bond, [X] Insurance Certificate(s), [7 I.R.S. Form W-9/T: ‘axpayer ID No. & Certification, (] other documentation as identified.
If the Contractor fails to furnish the required documents within the stated ten (10) calendar days, they may be considered in
defauit and may be at risk of forfeiture of any applicable Bid Bond posted. All required documents are to be sent to the Bid &

Contract Specialist listed in the solicitation,

This document has been approved as to form on the 22" day of July, Gity of Scottsdale, 4 municipal corporation
2012 by the City Attorney and is an file with the City Clerk. Itneed not be | Offer Accepted and Awarded this Sth day
submitted to the City Attorney for approval unless the form document is of _May ,2020_

altered,

Risk Management issues reviewed and approved as to form November 12 , 2020. GQ. a

by City of Scottsdale Risk Management Director Robert Schoepe, Purchasing Di OPM

Recommended sward approved _April23 2020_ Or Designee Cheryl Champine, CPPB, PSCM

by Cily of Scottsdate Contract Administrator As City of Scolfsdale Purchasing Director

Last Update: 09/09/2016 -doc #17129139-v4
GOS RFP Template

OFFER AND ACCEPTANCE

City of Scottsdale
Purchasing Division
9191 E. San Salvador Dr.
Scottsdale, AZ 85258
Phone: 480-312-5700 — Fax: 480-312-5701

SOLICITATION # 20RP019 [ SOLICITATION TITLE: | Electrical Maintenance and Repair Services

OFFER Contract Start Date June 20, 2020

TO THE CITY OF SCOTTSDALE:

The undersigned hereby offers and agrees, in accordance with the undersigned’s written offer submitted in response to this
solicitation, to furnish the material and/or service(s) in compliance with all terms, conditions, specifications, scope of work, and
addendums in the solicitation listed above, including written exceptions that are subject to the approval of the City prior to
acceptance. The undersigned agrees that the entire solicitation listed above is hereby incorporated by reference as if fully set
forth herein.

The Offeror's signature on this Offer form certifies that he has read; understands and will comply with all terms, conditions and
specifications stated in all documents constituting the solicitation. The bidder also certifies it is in compliance with the Non-
Collusion and all Federal and Arizona State immigration Laws.

OFFER MADE - COMPANY INFORMATION FOR CLARIFICATION OF THIS OFFER, CONTACT:

KEwWER ELecTeican WOvsTRES, INC Copy Bsucn
Company Name Printed Name

\Sb\_ E. UNIWERSVTy DRive. SR Wice PRESIOENT
Address id Title

Phoenix. AZ 85034. 602,~ 682-2105
City iy State Zip Phone

LA FEA LL bef 202NOO2-432-Glo% Ceakiek @ Vellerelectrical.cum|
| Signature for Offeror Date Fax E Mail

Cooy Esvicy. SR WCE PReswWent SAME
Printed Name and Title of Authorized Signatory Address (if different from Company info )

&b- 024 00S
Federal Employer Tax iD # or SSN as per W9 Statement City, State, Zip (if different from Company info )

ACCEPTANCE OF OFFER, NOTICE OF CONTRACT AWARD for
Lot A-Preventative Maintenance (PM) Services (for Gity of Scottsdale Use Only) _& Lot B-Motor Repair/Rebuild Services
The Contractor's offer is hereby accepted by the City of Scottsdale. The Contractor is now bound to sell the materials and/or
service(s) and perform based upon the above solicitation, including all terms, conditions, specifications, scope of work, and
addendums contained in the solicitation, as well as any written exceptions that have been separately accepted by the City.
This contract shalt henceforth be referred to as Contract # 20RP019
The contract consists of the following documents: 1) Solicitation # 20RP019 and all addendums (if applicable) as issued by the
City; 2) The Contractar’s response fo the City's solicitation; 3) This signed offer and acceptance and any other applicable
contractual agreements, 4) All written exceptions and/or modificatioris to the solicitation requirements as agreed to by the City
and the Contractor as per attachment dated,
The Contractor is hereby cautioned not to commence any billable work or provide any material or service under this contract
until the Contractor receives a purchase order document from the City.
The Contractor must provide the following checked items within ten (10) calendar days from the date of this Acceptance of .
Offer, Notice of Contract Award in order for the City to issue the required Purchase Order: [[] Payment Bond [(] Performance
Bond, [X] Insurance Certificate(s), [1] I.R.S. Form W-9/Taxpayer ID No. & Certification, [1] other documentation as identified.
If the Contractor fails to furnish the required documents within the stated ten (10) calendar days, they may be considered in
default and may be at risk of forfeiture of any applicable Bid Bond posted. All required documents are to be sent to the Bid &
Contract Specialist listed in the solicitation.

This document has been approved as to form on the 22"4 day of July, City of Scottsdale, a municipal corporation
2012 by the City Attorney and is on file with the City Clerk. Itneed not be | Offer Accepted and Awarded this _6th, day
submitted to the City Attorney for approval unless the form document is of _ May 5 2020_

altered.

Risk Management Issues reviewed and approved as to form November 12 , 2020_ em

by City of Scottsdale Risk Management Director Robert Schoepe, Purchasing Director, CPM

Recommended award approved _April 23 , 2020_ Or Designea Cheryl Champine, CPPB, PSCM

by City of Scottsdale Contract Administrator As City of Scottsdale Purchasing Director

Last Update: 09/09/2019 -doc #17129139-v4
COS RFP Template

CERTIFICATE OF INSURANCE

ISSUE DATE
6/30/2020

ADMINISTRATOR

Southwest Risk Services
14902 North 73:d Street
Scottsdale, AZ 85260
(602) 996-8810

“INSURED

El Mirage
10000 N. El Mirage Road

El Mirage, Arizona 85335

“COVERAGES

RESPECT TO WHICH THIS CERTIFICATE MAY

TComeany

“THIS'IS 76 CERTIFY THAT POLICIES OF INSURANCI
PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH

SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES.

RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

| COMPANY
LETTER A

ARIZONA MUNICIPAL RISK RETENTION POOL

LETTER B

COMPANY
LETTER C
LETTER D

D BELOW HAVE BEEN ISSUED 10 THE INSURED NAMED ABOVE FOR THE POLICY”

BE ISSUED OR PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HERE IN IS
V

. | CERTIFICATE HOLDER

CO! POLICY POLICY EFFECTIVE POLICY
LTR TYPEOF INSURANCE =. NUMBER [DATE (MM/DD/YY) | EXPIRATION DATE] LIMITS
GENERAL LIABILITY EACH WRONGFUL AGT $2,600,000
X COMMERCIAL GENERAL LIABILITY PROD COMP/OPSAGGR —_—$2,000,000
X CLAIMS MADE 2000087-4 71412020 712021 JGENERAL AGGREGATE $6,000,000
A OCCURRENCE PERSONAL & ADV INJURY $2,000,000
FIRE DAMAGE(! FIRE) $300,000
MEDICAL EXP(1 PERSON) $5,000
“ey AUTOMOBILE LIABILITY” rer “COMBINED SINGLE Limit” $2,000,000"
X ANY AUTO ;
2000087-4 712020 7H12021
A
[EACH WRONGFUL'ACT
A IAGGREGATE
2000088-4 712020 7AI2021
ses Gi HEES COMBERSREGN RN OT” oe ef sn
EMPLOYERS’ LIABILITY KEACH ACCIDENT) $1,000,000
A 2000089-5 71/2020 7ni2021 — (DISEASE-POL LMT) $1,000,000
(DISEASE-EAGH EMP)
ee Se ee $1,000,000,
2000087-4 74/2020 7Hi2021

CANCELLATION stan

FOR AUTOMOBILE IDENTIFICATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR
TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED
TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO
OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS
OR REPRESENTATIVES.
AUTHORIZED SIGNATU

a a

i REVISED PRICING PROPOSAL FORM — PAGE 1 of 4

RFP #20RP019

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

The Unit Prices listed on the pricing proposal pages shall be all inclusive and shall include ail pertinent fees
normally associated with this type of service. This shall include, but not be limited to, labor, materials,
overhead, tools/equipment, travel, mobilization, demobilization, clean-up, transportation, environmental

fees, etc.

Bidders may bid on LOT A, or LOT B or both Lots A and B. Bidders bidding on LOT B shall complete alll
tables (1-4) for LOT B.

LOT A: TABLE 1 —- PREVENTATIVE MAINTENANCE (PM) LABOR RATES

| | ANNUAL RATE PER EXTENDED

| # | ___SOBTITLES ESTIMATE | HOUR | COST |
| 1. _. PM service 4000 Hours | $63.00 | ¢ 08

| 2, PM service with two (2) field technicians = S00 Hours | $ \B0. 00 | ¢ 65,000, 00

| ~ TOTALLOTA: | $ 130,009. 09

LOTB: TABLE -E 1 -LABOR RATES FOR ALL REQUIRED SERVICES (EXCLUDING PM LABOR RATES)

COMPANY NAME: KRLER Fucere yc at |v OVETRAS

Last Update: 09/09/2018 ~doc #17129139-v4
COS RFP Template

REVISED PRICING PROPOSAL FORM ~ PAGE 2 of 4

RFP #20RP019

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

LOT B: TABLE 2 - MOTOR REPAIR REBUILD COST

DISCOUNT

ANNUAL ”
DESCRIPTION ESTIMATE | DISCOUNT % AMOUNT EXTENDED COST

Estimated Motor Repair

example 250hp, 480volt, 3
phase (Annually)

35.00 »

Costs rebuilt accordingto | sin5.00 | (use % alscount | $43,750. | $91,250. °°

for VEMR
pricing quide)

TOTAL TABLE A: | $4/, 250.

LOT B: TABLE 3 - TRANSFORMER SERVICE

ANNUAL
DESCRIPTION ESTIMATE UOM cost EXTENDED COST

Transformer Service

10 EA | §1\4O.2 5 11,400. 08

TOTAL TABLE B: | $ 11,400, *

LOT B: TABLE 4 - TRAINING SERVICES

ANNUAL ]
DESCRIPTION __| ESTIMATE UoM cost EXTENDED COST
VFD / Electrical Training 20 HOUR | $ 659.00 $\, 300, oo

TOTAL TABLE c:|$ | 200. °°

LOT A: TABLE 1:

s_\30,000. °*

LOT B: TOTAL TABLES 1-4:

3 535,450.

COMPANY NAME: KGUER Erecrercar Inovermes

Last Update: 09/09/2019 leo #17129139-v4_
COS RFP Template

_ REVISED PRICING PROPOSAL FORM — PAGE 1 of 4

| RFP #20RP019

| ELECTRICAL MAINTENANCE AND REPAIR SERVICES

The Unit Prices listed on the pricing proposal pages shall be all inclusive and shall include all pertinent fees
normally associated with this type of service. This shall include, but not be limited to, labor, materials,
overhead, tools/equipment, travel, mobilization, demobilization, clean-up, transportation, environmental

COMPANY NAME: KELLER Eucereic at jy OVeTREs

Last Update: 09/09/2018 ~doc #17129139-v4
COS RFP Template

TOTAL LOT B: sill) 500: i,500,**

REVISED PRICING PROPOSAL FORM — PAGE 2 of 4

|
| ELECTRICAL MAINTENANCE AND REPAIR SERVICES

RFP #20RP019

i
x

LOT B: TABLE 2 - MOTOR REPAIR REBUILD COST

LOT B: TABLE 3 - TRANSFORMER SERVICE

ANNUAL
DESCRIPTION ESTIMATE yOM COST _. _EXTENDED COST
Transformer Service 10 EA $ANHO.PO ls hy 00

TOTAL TABLEB:/$ 400, |

LOT B: TABLE 4 - TRAINING SERVICES

ANNUAL ; °
DESCRIPTION __| ESTIMATE uoM COST ; EXTENDED cost
VFD / Electrical Training 20 HOUR | $_ 65.00 $\, 300, oo

TOTAL TABLE G:|$ | 300. °°

LOT A: TABLE 1:/$ 130,000, °°

LOT B: TOTAL TABLES 1-4: |g 535,450, °°

COMPANY NAME: Kev-ce Exrecrencar Inovatmes

Last Update: 09/09/2019 doc #17129133-v4
COS RFP Template

REVISED PRICING PROPOSAL FORM - PAGE 3 of 4

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

_ RFP #20RP019

i on . = Lense wen
LOT B: EQUIPMENT/PARTS & OUTSIDE SERVIGE RATES (Mark-Up Costs)

The City of Scottsdale will reimburse the “Total Mark-Up % Rate” indicated below, for all Materials and

Outside Services throughout the term of the contract.

e Parts to be fabricated by Contractor shall be quoted before use in repairs for City of Scottsdale.

* No markups will be paid on delivery charges for parts shipped to Contractor or for unauthorized outside
labor.

* Contractor shal! provide evidence of purchased price for all repair parts to be marked up.

¢ Contractor shall provide a firm quote for all purchased repair parts and receive a written confirmation
from the City before ordering.

EXAMPLE: If a bearing is invoiced to your company at $10.00 and your total mark-up percentage rate was
10%, your billing to the City would be $11.00. FORMULA: ($10 x 10% = $11.00).

| {
| | Materials will be billed at your invoice cost multiplied by your mark-up % . 4
i A indicated in this bid. Indicate your mark-up percentage for materials. 10.90 % |
a sornseenvcrnatimmmmnst gansta as enn oe ve “Hark tip)
OUTSIDE SERVICES Percentage |

bocce een ae _

Outside services include subcontracted work and motor repairs; will be billed at |
8. _ your invoice cost multiplied by your mark-up % indicated in this bid, {0.00 % |
i TT i

Indicate your mark-up percentage for outside services.
_Vaughen’ 's Discount LIST PRICE _ ___ Percentage
; |
Vendor shall state discount offered off Vaughen’s Electric Motor Repair (VEMR) :
"| Pricing Guide. Indicate your discount percentage for the list price. BS.00 »%
; {
—_ OVERTIME RATES eee RATE
| i
lf any repair work extends into an overtime pay situation, at what rate over the | \.50 |
" . Standard hourly rate will the City be charged (i.e., 1-1/2 times, 2 times, etc.) :

Indicate the time of the day, and the days of the week which will constitute overtime pay charges (Weekend,

Holiday, and After Hours): "00
Ya ) [t:09- O7100
DAYS: SAT-Sun-Houieays HOURS: 06! 09 ~ 23:59

COMPANY NAME: Yi. Bigermces. inovirma cs

Last Update: 09/09/2019 ~dos #17 129138-14
COS RFP Template

kK Keller |
Electrical

MOTORS | CONTROLS | SERVICES

July 7, 2020

Mr. Scott Ketchmark
City of El Mirage
10355 N. 121" Avenue
El Mirage, AZ 85335

RE: City of Scottsdale Contract -20RP019 Electrical Maintenance and Repair Services

Dear Mr. Ketchmark,

Per (Co-op Use of Contract), of our contract with City of Scottsdale referenced above, KEI
welcomes the opportunity to be of service to the City of El Mirage by extending the invitation to
co-op on this agreement. Consider this letter as the Letter of Approval requested by the City of
El Mirage.

Please let KEI and our team know how we can assist in the City’s process. Should you have any
questions or concerns, please feel free to contact me or your Account Manager, Jarod Walker.

Regards,
Ye Co)

Cody’Eslick
Senior Vice President