BIBLIOTHECA_250111-CI FINAL 08-22-25_SIGNED.PDF

CONTRACT FOR LIBRARY EQUIPMENT, 
MAINTENANCE AND SUPPORT  
 
 
This contract is entered into this 10th day of September, 2025 by and between Maricopa County (“County”), 
a political subdivision of the State of Arizona, and Bibliotheca, LLC a Delaware corporation (“Contractor”) 
for the purchase of library equipment, maintenance and support and other related products and services. 
This contract replaces and supersedes any previous agreement regarding the maintenance and support of 
the library equipment. 
 
1.0 
CONTRACT TERM 
 
This contract is for a term of five years, beginning on the 1st of October, 2025 and ending the 30th  
of September, 2030 (the “Initial Term”). 
 
2.0 
OPTION TO RENEW 
 
The County may, at its option and with the concurrence of the Contractor, renew the term of this 
contract up to a maximum of five additional year(s), (or at the County’s sole discretion, extend the 
contract on a month-to-month basis for a maximum of six months after expiration). The Contractor 
shall be notified in writing by the Office of Procurement Services of the County’s intention to renew 
the contract term at least 60 calendar days prior to the expiration of the original contract term. 
 
3.0 
CONTRACT COMPLETION 
 
In preparation for contract completion, the Contractor shall make all reasonable efforts for an 
orderly transition of its duties and responsibilities to another provider and/or to the County. This 
may include, but is not limited to, preparation of a transition plan and cooperation with the County 
or other providers in the transition. The transition includes the transfer of all records and other data 
in the possession, custody, or control of the Contractor that are required to be provided to the 
County either by the terms of this agreement or as a matter of law. The provisions of this clause 
shall survive the expiration or termination of this agreement. 
 
4.0 
PRICE ADJUSTMENTS 
 
Any requests for reasonable price adjustments must be submitted 60 calendar days prior to 
contract expiration. Requests for adjustment in cost of labor and/or materials must be supported 
by appropriate documentation. The reasonableness of the request will be determined by comparing 
the request with the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County shall issue written approval of the change and provide an updated 
version of the contract. The new change shall not be in effect until the date stipulated on the 
updated version of the contract. 
 
5.0 
PAYMENTS 
 
5.1 
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit A-1 – Vendor Pricing.

SERIAL# 250111-CI 
 
 
5.2 
Payment shall be made upon the County’s receipt of a properly completed invoice. 
 
5.3 
INVOICES 
 
5.3.1 
The Contractor shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a 
minimum, the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number 
• 
Project name and/or number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity  
• 
Contract item number(s) 
• 
Description of purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Freight (if applicable) 
• 
Total amount due 
  
5.3.2 
Labor, services, and maintenance must be billed as a separate line item. 
 
5.3.3 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
  
5.3.4 
Payment shall only be made to the Contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program.  This is an Electronic Funds 
Transfer (EFT) process.  After Contract Award the Contractor shall complete the 
Vendor Registration Form located on the County Department of Finance Vendor 
Registration Web Site (https://www.maricopa.gov/5169/Vendor-Information). 
  
5.3.5 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.  
  
5.3.6 
EFT payments to the routing and account numbers designated by the Contractor 
shall include the details on the specific invoices that the payment covers. The 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
5.4 
APPLICABLE TAXES 
 
5.4.1 
It is the responsibility of the Contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award. 
 
5.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide Contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the Contractor will be liable

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to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
5.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
Contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or State and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment 
compensation 
insurance, 
Social 
Security, 
and 
workers’ 
compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to municipality or the State of Arizona 
for any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest). 
 
6.0 
AVAILABILITY OF FUNDS 
 
6.1 
The provisions of this contract relating to payment for services shall become effective when 
funds assigned for the purpose of compensating the Contractor as herein provided are 
actually available to County for disbursement. The County shall be the sole judge and 
authority in determining the availability of funds under this contract. County shall keep the 
Contractor fully informed as to the availability of funds. 
 
6.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County shall give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance. 
 
7.0 
DUTIES 
 
7.1 
The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise 
directed in writing by the procurement officer. 
 
7.2 
During the contract term, County may provide Contractor’s personnel with adequate 
workspace for consultants and such other related facilities as may be required by 
Contractor to carry out its contractual obligations. 
 
8.0 
TERMS AND CONDITIONS 
 
8.1 
INDEMNIFICATION 
 
To the fullest extent permitted by law, and to the extent that claims, damages, losses, or 
expenses are not covered and paid by insurance purchased by the contractor, the 
contractor shall defend, indemnify, and hold harmless the County (as Owner), its agents, 
representatives, officers, directors, officials, and employees from and against all claims, 
damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, 
expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising 
out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes 
of the contractor, a subcontractor, anyone directly or indirectly employed by them, or 
anyone for whose acts they may be liable relating to the performance of this contract. 
 
8.1.1 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily

SERIAL# 250111-CI 
 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
8.1.2 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
8.1.3 
The scope of this indemnification does not extend to the sole negligence of County. 
 
8.2 
INFRINGEMENT DEFENSE AND INDEMNIFICATION 
 
8.2.1 
Definitions 
 
For purposes of this section: 
 
8.2.1.1 
“Claim” means any cause of action in a third-party action, suit, or 
proceeding against County alleging that Contractor software, or its 
upgrades, modifications, or revisions, as of its delivery date under this 
agreement, infringes a valid U.S. patent, copyright, or trademark. 
 
8.2.1.2 
“Participate and Share in the Costs” means Contractor will assist the 
County in the defense of the Claim, to the extent agreed to by the parties, 
except that Contractor shall be solely responsible for any and all costs 
adjudged in a successful Claim against the County. 
 
8.2.1.3 
“Third-Party Products” means any products made by a party other than 
Contractor, and may include, without limitation, products ordered by 
County from third parties. However, components of Contractor branded 
products are not Third-Party Products if they are both: 
 
8.2.1.3.1 
embedded in Third-Party Products (i.e., not recognizable as 
standalone items); and 
 
8.2.1.3.2 
not identified as separate items on Contractor’s price list, 
quotes, order specifications forms, or documentation. 
 
8.2.2 
Defense and Indemnity 
 
Contractor shall defend, and Participate and Share in the Cost, in the full defense 
of the County against any Claim, and will indemnify and hold harmless the County, 
as provided for in this section, for any judgments, settlements, and court awarded 
attorney’s fees resulting from a Claim where the claimant is adjudged the 
successful party in the Claim. Contractor’s obligations under this section are 
conditioned on the following: 
 
8.2.2.1 
County promptly notifies Contractor of the Claim, in writing, upon being 
made aware of the Claim; 
 
8.2.2.2 
County gives Contractor lead authority control of the defense and (if 
applicable) settlement of the Claim, provided that County’s legal counsel 
may participate in such defense and settlement, at County’s expense; 
and 
  
8.2.2.3 
County provides all information and assistance reasonably requested by 
Contractor to handle the defense or settlement of the Claim.

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8.2.3 
Remedial Measures 
 
8.2.3.1 
If software becomes, or Contractor reasonably believes use of software 
may become, the subject of a Claim, Contractor may, at its own expense 
and option: 
 
8.2.3.1.1 
procure for County the right to continue use of the product; 
 
8.2.3.1.2 
replace or modify the software; or 
 
8.2.3.1.3 
to the extent that neither 8.2.3.1.1 nor 8.2.3.1.2 are deemed 
commercially practicable, refund to County a pro-rated 
portion of the applicable fees for software based on a linear 
depreciation monthly over a 10-year useful life, in which 
case County will cease all use of software and return it to 
Contractor. 
 
8.2.4 
Exceptions 
 
Contractor will have no defense or indemnity obligation for any Claim based on: 
 
8.2.4.1 
modifications by someone other than Contractor; 
 
8.2.4.2 
software has been modified by Contractor in accordance with County-
provided specifications or instructions; 
 
8.2.4.3 
use or combination by the County of software with Third-Party Products, 
open source, or freeware technology; 
 
8.2.4.4 
Third-Party Products, open source, or freeware technology; 
 
8.2.4.5 
a product that is used or located by County in a country other than the 
country in which or for which it was supplied by Contractor; 
 
8.2.4.6 
possession or use of a product after Contractor has informed County of 
modifications or changes required to avoid such Claim and offered to 
implement those modifications or changes, if such Claim would have 
been avoided by implementation of Contractor's suggestions and to the 
extent County did not provide Contractor with a reasonable opportunity 
to implement Contractor's suggestions; or  
 
8.2.4.7 
the amount of revenue or profits earned, or other value obtained by the 
use of products, or the amount of use of the products. 
 
8.2.5 
The foregoing states Contractor’s entire liability, and County’s sole and exclusive 
remedy, except as provided by law or equity, with respect to any infringement or 
misappropriation of any intellectual property rights of another party. 
 
8.3 
INSURANCE 
 
8.3.1 
Contractor, at Contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County.

SERIAL# 250111-CI 
 
 
8.3.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
 
8.3.3 
Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
 
8.3.4 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
8.3.5 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require Contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
8.3.6 
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
 
8.3.7 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of Contractor’s work or service. 
 
8.3.8 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
8.3.8.1 
Commercial General Liability 
 
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than $2,000,000 
for each occurrence, $4,000,000 Products/Completed Operations 
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall 
include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which 
would serve to limit third party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property 
damage. 
 
8.3.8.2 
Automobile Liability 
 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$1,000,000 each occurrence with respect to any of the Contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the Contractor’s work or services or use or maintenance 
of the premises under this contract.

SERIAL# 250111-CI 
 
8.3.8.3 
Workers’ Compensation 
 
8.3.8.3.1 Workers’ compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
Contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s Liability 
insurance of not less than $1,000,000 for each accident, 
$1,000,000 disease for each employee, and $1,000,000 
disease policy limit.  
 
8.3.8.3.2 Contractor, its subcontractors, and sub-subcontractors waive 
all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the workers’ 
compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by Contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract. 
 
8.3.8.4 
Errors and Omissions/Professional Liability Insurance 
 
Contractor shall maintain Professional Liability insurance which will 
provide coverage for any and all acts arising out of the work or services 
performed by the contractor under the terms of this contract, with a limit 
of not less than $1,000,000 for each claim, and $2,000,000 aggregate 
claims. 
 
8.3.9 
Certificates of Insurance 
 
8.3.9.1 Prior to contract award, Contractor shall furnish the County with valid and 
complete Certificates of Insurance, or formal endorsements as required 
by the contract in the form provided by the County, issued by Contractor’s 
insurer(s), as evidence that policies providing the required coverage, 
conditions and limits required by this contract are in full force and effect. 
Such certificates shall identify this contract number and title. 
 
8.3.9.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years past 
completion and acceptance of Contractor’s work or services and as 
evidenced by annual certificates of insurance. 
 
8.3.9.3 If a policy does expire during the life of the Contract, a renewal certificate 
must be sent to County 15 calendar days prior to the expiration date. 
 
8.3.9.4 Certificates of Insurance shall identify Maricopa County as the certificate 
holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
 
8.3.10 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance requirements of 
this contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 days 
prior written notice to Maricopa County. Contractor must provide to Maricopa 
County, within two business days of receipt, if they receive notice of a policy that

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has been or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed, or hand delivered to 301 W. 
Jefferson, Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation. 
 
8.4 
FORCE MAJEURE 
 
8.4.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic. 
 
8.4.2 
Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
 
8.4.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
8.5 
ORDERING AUTHORITY 
 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
 
8.6 
PROCUREMENT CARD ORDERING CAPABILITY 
 
County may opt to use a procurement card (Visa or Master Card) to make payment for 
orders under this contract. 
 
8.7 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
8.8 
PURCHASE ORDERS 
 
8.8.1 
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the Contractor for actual and documentable costs incurred by the 
Contractor in response to the purchase order. The County will not reimburse the 
Contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order.

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8.8.2 
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County procurement officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy. 
 
8.9 
BACKGROUND CHECK 
 
Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office, 
County Attorney's Office, Courts, as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to, 
but is not limited to, the company, subcontractors, and employees, and the failure to pass 
these checks shall deem the respondent non-responsible. 
 
8.10 
SUSPENSION OF WORK 
 
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the Contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract. 
 
8.11 
STOP WORK ORDER 
 
8.11.1 The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
 
8.11.1 
cancel the stop work order; or  
 
8.11.2 
terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
 
8.11.3 
The procurement officer may make an equitable adjustment in the 
delivery schedule and/or contract price, and the contract shall be 
modified, in writing, accordingly, if the Contractor demonstrates that the 
stop work order resulted in an increase in costs to the Contractor 
 
8.12 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor. 
 
8.13 
TERMINATION FOR DEFAULT 
 
8.13.1 The County may, by written Notice of Default to the Contractor, terminate this 
contract in whole or in part if the Contractor fails to: 
 
8.13.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension;

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8.13.1.2 make progress, so as to endanger performance of this contract; or 
 
8.13.1.3 perform any of the other provisions of this contract. 
 
8.13.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
 
8.14 PERFORMANCE 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements. 
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform, and any price differential will be charged against the Contractor. 
 
8.15 CONTRACTOR EMPLOYEE MANAGEMENT 
 
8.15.1 Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract. 
 
8.15.2 If Contractor personnel’s employment status changes, Contractor shall provide 
County a list of proposed replacements with equivalent or greater experience. 
 
8.15.3 Under no circumstances shall the implementation schedule to be impacted by a 
personnel change on the part of the Contractor. 
 
8.15.4 Contractor shall not reassign any key personnel identified in their proposal without 
the express consent of the County. 
 
8.15.5 County reserves the right to immediately remove from its premises any Contractor 
personnel it determines to be a risk to County operations. 
 
8.15.6 County reserves the right to request the replacement of any Contractor personnel 
at any time, for any reason. 
 
8.16 TRAINING 
 
Contractor shall provide training services to completely train County personnel in the use 
and care of the equipment.  Basic training shall take place on-site in Maricopa County, 
unless otherwise negotiated with County. Additional training both remote and on-site can 
be purchased. 
 
8.17 WARRANTY OF SERVICES 
 
8.17.1 The Contractor warrants that all services provided hereunder will conform to the 
requirements of the contract, including all descriptions, specifications, and 
attachments made a part of this contract. County’s acceptance of services or 
goods provided by the Contractor shall not relieve the Contractor from its 
obligations under this warranty. 
 
8.17.2 In addition to its other remedies, County may, at the Contractor's expense, require 
prompt correction of any services failing to meet the Contractor's warranty herein. 
Services corrected by the Contractor shall be subject to all the provisions of this 
contract in the manner and to the same extent as services originally furnished 
hereunder.

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8.18 INSPECTION OF SERVICES 
 
8.18.1 The Contractor shall provide and maintain an inspection system acceptable to 
County covering the services under this contract. Complete records of all 
inspection work performed by the Contractor shall be maintained and made 
available to County during contract performance and for as long afterwards as the 
contract requires. 
 
8.18.2 County has the right to inspect and test all services called for by the contract, to 
the extent practicable at all times and places during the term of the contract. 
County shall perform inspections and tests in a manner that will not unduly delay 
the work. 
 
8.18.3 If any of the services do not conform to contract requirements, County may require 
the Contractor to perform the services again in conformity with contract 
requirements, at no cost to the County. When the defects in services cannot be 
corrected by re-performance, County may: 
 
8.18.3.1 require the Contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and 
 
8.18.3.2 reduce the contract price to reflect the reduced value of the services 
performed. 
 
8.18.4 If the Contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may: 
 
8.18.4.1 by contract or otherwise, perform the services and charge to the 
Contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; or 
 
8.18.4.2 terminate the contract for default. 
 
8.19 USAGE REPORT 
 
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure. 
 
8.20 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract 
without penalty or further obligation within three years after execution of the contract, if any 
person significantly involved in initiating, negotiating, securing, drafting, or creating the 
contract on behalf of the County is at any time, while the contract or any extension of the 
contract is in effect, an employee or agent of any other party to the contract in any capacity 
or consultant to any other party of the contract with respect to the subject matter of the 
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County from any other party to 
the contract arising as the result of the contract.

SERIAL# 250111-CI 
 
8.21 OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Contractor any amounts Contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
 
8.22 SUBCONTRACTING 
 
8.22.1 The Contractor may not assign to another Contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project. 
 
8.22.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s 
rate, as bid in the pricing section, unless the prime Contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
Contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s 
invoice. 
 
8.23 AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
8.24 ADDITIONS/DELETIONS OF REQUIREMENTS 
 
The County reserves the right to add and/or delete materials and services to a contract. If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately, 
to the amount of service reduced in accordance with the bid price. If additional materials 
or services are required from a contract, prices for such additions will be negotiated 
between the Contractor and the County. 
 
8.25 RIGHTS IN DATA 
 
8.25.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
8.25.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
8.26 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
8.26.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or State auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials.

SERIAL# 250111-CI 
 
8.26.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
8.27 AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Contractor equal to the 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Contractor by issuing a check payable to Maricopa County. 
 
8.28 STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
8.29 VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
8.30 SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
8.31 RELATIONSHIPS 
 
8.31.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent Contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor. 
 
8.31.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless a different time period was previously 
approved by the County. 
 
8.32 NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf)

SERIAL# 250111-CI 
 
8.33 WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
8.34 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
8.34.1 The undersigned (authorized official signing on behalf of the Contractor) certifies 
to the best of his or her knowledge and belief that the Contractor, its current 
officers, and directors: 
 
8.34.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
8.34.1.2 have not within a three-year period preceding this contract: 
 
8.34.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; or 
 
8.34.1.2.2 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
8.34.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
 
8.34.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
 
8.34.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
 
8.34.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
8.34.3 The Contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e. transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the Contractor 
shall include the information required by this clause with their bid.

SERIAL# 250111-CI 
 
8.35 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
8.35.1 By entering into the contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov. 
 
8.35.2 The County retains the legal right to inspect documents of Contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 8.35.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to: suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Contractor. All costs 
necessary to verify compliance are the responsibility of the Contractor. 
 
8.36 CONTRACTOR LICENSE REQUIREMENT 
 
8.36.1 The Contractor shall procure all permits, insurance, and licenses, and pay the 
charges and fees necessary and incidental to the lawful conduct of his/her 
business, and as necessary complete any requirements, by any and all 
governmental or non-governmental entities as mandated to maintain compliance 
with and remain in good standing. The Contractor shall keep fully informed of 
existing and future trade or industry requirements, and Federal, State, and local 
laws, ordinances, and regulations which in any manner affect the fulfillment of a 
contract and shall comply with the same. Contractor shall immediately notify both 
the Office of Procurement Services and the department of any and all changes 
concerning permits, insurance, or licenses. 
 
8.36.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
 
8.37 INFLUENCE 
 
8.37.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
8.37.2 An attempt to influence includes, but is not limited to:

SERIAL# 250111-CI 
 
8.37.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
 
8.37.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.  
 
8.37.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS. 
 
8.38 CONFIDENTIAL INFORMATION 
 
8.38.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information. 
 
8.38.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the Contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so. 
 
8.38.3 Any requests to the Contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
 
8.39 PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.

SERIAL# 250111-CI 
 
8.40 INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
 
8.41 UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the Contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
8.42 GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
8.43 FORCED LABOR 
 
8.43.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions. 
 
8.43.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use:  
 
8.43.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
 
8.43.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China.  
 
8.43.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
 
8.43.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180 day period, the agreement terminates on the 
agreement termination date. 
 
8.44 PRICES 
 
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services. 
 
8.45 ORDER OF PRECEDENCE 
 
In the event of a conflict in the provisions of this contract and Contractor’s license 
agreement, if applicable, the terms of this contract shall prevail.

SERIAL# 250111-CI 
 
8.46 UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION 
 
All 
contractors 
that 
receive 
funding 
must 
have 
a 
UEI 
number 
through 
https://sam.gov/content/entity-registration. Contractor must also remain maintain current 
information and active registration with the System for Award Management (www.sam.gov) 
throughout the term of the contract. 
 
8.47 RELIGIOUS ACTIVITIES 
 
The contractor agrees that costs, planned or claimed, including costs incurred, shall not 
include any expense for any religious activity. 
 
8.48 POLITICAL ACTIVITY PROHIBITED 
 
None of the funds, materials, property, or services contributed by the County or the 
contractor under the agreement shall be used in the performance of this agreement for any 
partisan political activity, or to further the election or defeat of any candidate for public 
office. 
 
8.49 EQUAL EMPLOYMENT OPPORTUNITY 
 
8.49.1 The contractor shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, or national origin. 
The contractor shall take affirmative action to ensure applicants are employed and 
that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex, or national origin. Such action shall include but is not 
limited to the following: employment, upgrading, demotion or transfer, recruitment, 
or recruitment advertising, lay-off or termination, rates of pay or other forms of 
compensation, and selection for training, including apprenticeship. 
 
8.49.2 Contractor shall comply with the following provisions: 
 
8.49.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 
§§ 2000a, et seq.); 
 
8.49.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); 
 
8.49.2.3 The Age Discrimination in Employment Act of 1967, as amended 
(29U.S.C. §§ 621, et seq.); 
 
8.49.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et 
seq.); and Arizona Executive Order 2009-09, as amended, et seq. which 
mandates that all persons shall have equal access to employment 
opportunities. 
 
8.49.2.5 Contractor understands that the United States has the right to seek 
judicial enforcement of this assurance. 
 
8.50 CERTIFICATION REGARDING LOBBYING 
 
8.50.1 Contractor certifies, to the best of their knowledge and belief, that: 
 
8.50.1.1 
No federal appropriated funds have been paid or will be paid, by or on 
behalf of the contractor, to any person for influencing or attempting to 
influence an officer or employee of any agency. This applies to a 
Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with the awarding of 
any federal contract, the making of any federal grant. Including the

SERIAL# 250111-CI 
 
making of any federal, loan the entering into of any cooperative 
agreement, and the extension, continuation, renewal, amendment, or 
modification of any federal contract, grant, loan, or cooperative 
agreement. 
 
8.50.2 If any funds other than federal appropriated funds, have been paid or will be paid 
to any person for influencing or attempting to influence an officer or employee of 
any agency, member of Congress, an officer or employee of Congress, or an 
employee of a member of Congress in connection with this federal contract, grant, 
loan, or cooperative agreement, the undersigned shall complete and submit 
Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its 
instructions. 
 
8.50.3 Contractor shall include Lobbying Certification language in the award documents 
for all subcontractors (including sub-grants, and contract under grants, loans, and 
cooperative agreements) and that all sub-recipients shall certify and disclose 
accordingly. 
 
8.50.3.1 
The Lobbying Certification is a material representation of fact upon 
which reliance was placed when this transaction is made or entered 
into. Submission of this certification is prerequisite for making or 
entering into this transaction imposed by section 1352, Title 31, U.S. 
Code. Any successful proposer(s) who fail to file the required 
certification shall be subject to a civil penalty of not less than 
$10,000.00 and not more than $100,000.00 for each such failure. 
 
8.51 CLEAN AIR ACT & CLEAN WATER ACT 
 
Contractor must comply with all applicable standards, orders, or requirements issued under 
section 306 of the Clean Air Act (42 U.S.C. 7606), section 508 of the Clean Water Act (33 
U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations. 
 
8.52 ENERGY POLICY AND CONSERVATION ACT 
 
Contractor must adhere to the standards and policies relating to energy efficiency, which 
are contained in the State energy conservation plan issued in compliance with the Energy 
Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871). 
 
8.53 CONTRACT DISPUTES  
 
All Contract disputes will be handled in accordance with the Maricopa County Procurement 
Code, MCI-906. 
 
8.54 INCORPORATION OF DOCUMENTS 
 
8.54.1 The following are to be attached to and made part of this Contract: 
 
8.54.1.1 Exhibit A – Vendor Information  
 
8.54.1.2 Exhibit A-1 – Vendor Pricing 
 
8.54.1.3 Exhibit B – Scope of Services 
 
8.54.1.4 Exhibit C – Software License Agreement 
 
 
8.55 NOTICES 
 
All notices given pursuant to the terms of this contract shall be addressed to:

SERIAL# 250111-CI 
 
 
For County: 
 
Maricopa County 
Office of Procurement Services 
301 W. Jefferson St. Suite 700 
Phoenix, Arizona 85003-1647 
 
 
For Contractor: 
 
Bibliotheca, LLC 
11190 Hudson Blvd N. Suite 300 
Lake Elmo, MN 55042 
 
 
8.56 INTER-LOCAL PURCHASES 
 
To the extent permitted by local, state and federal law, if provided products are purchased 
at similar quantities and are of a similar nature, the prices and applicable terms and 
conditions, in part or in whole, may be extended to other similar governmental and non-
governmental bodies.

SERIAL# 250111-CI 
IN WITNESS WHEREOF, this contract is executed on the date set forth above. 
CONTRACTOR 
AUTHORIZED SIGNATURE 
Matthew Bellamy, CEO  
PRINTED NAME AND TITLE 
11190 Hudson Blvd. N, Lake Elmo, MN 
ADDRESS 
DATE 
MARICOPA COUNTY 
CHAIRMAN, BOARD OF SUPERVISORS 
DATE 
ATTESTED: 
CLERK OF THE BOARD 
DATE 
APPROVED AS TO FORM: 
DEPUTY COUNTY ATTORNEY  
DATE 
8/22/2025

EXHIBIT A  
VENDOR INFORMATION  
 
SERIAL: 
250111-CI 
NIGP CODE:   
52500 
COMPANY NAME: 
Bibliotheca, LLC 
DOING BUSINESS AS (dba): 
MAILING ADDRESS: 
11190 Hudson Blvd, Suite 300, Lake Elmo, MN 
55042 
REMIT TO ADDRESS: 
PO Box 744378, Atlanta, GA 30374-4378 
EMAIL ADDRESS FOR PO”S  
Orders-us@bibliotheca.com 
TELEPHONE NUMBER: 
678-336-7980 
FAX NUMBER: 
NA 
WWW ADDRESS: 
www.bibliotheca.com 
REPRESENTATIVE NAME: 
Mason Humphrey 
REPRESENTATIVE MESSAGE NO: 
651-808-4002 
REPRESENTATIVE EMAIL ADDRESS 
m.humphrey@bibliotheca.com 
 
 
YES 
NO 
REBATE 
WILL ACCEPT PROCUREMENT CARD FOR 
PAYMENT 
[X] 
[  ] 
 
WILL OFFER REBATE (CASH OR CREDIT) FOR 
UTILIZING PROCUREMENT CARD 
[  ] 
[X] 
 
 
 PAYMENT TERMS:  NET 30 DAYS 
 
Pricing Terms: 
 
Support and maintenance pricing is subject to change based on final quantities and product 
configuration. 
 
System returns will be accepted within 30 days from the date of order and must be in original 
packaging. A 20% restocking fee will be charged, and customer will pay for return shipping.  
 
50% invoiced on order placement; balance invoiced at delivery, NET 30. 
 
Due to delays with global supply chains and shipping, delivery lead times are subject to change. 
 
For fines and fees solutions the customer is responsible for:  
 
The set-up of the merchant account with the merchant acquiring bank.   
 
Any and all set-up and bank charges associated with the merchant account.  
 
For Comprise, additional merchant accounts will be charged annually. 
 
AMH Pricing Terms: 
 
Support and maintenance pricing is subject to change based on final quantities and product 
configuration. 
 
flex AMH™ payment terms: 50% invoiced on order placement; 40% invoiced upon shipment; 10% 
invoiced at delivery, NET 30. 
 
System returns for AMH systems are not available as this is a custom solution. 
 
Due to delays with global supply chains and shipping, delivery lead times are subject to change.

EXHIBIT A-1  
VENDOR PRICING 
 
Pricing includes product, set-up and configuration (if applicable) and warranty. 
 
Tattle-Tape™ Security Products 
Tattle-Tape™ Strips 
PRODUCT 
UNIT 
UNIT PRICE 
Tattle-Tape™ Security Strips B1 (5,000/Box) US 
BOX-5,000 
$1,125 
Tattle-Tape™ Security Strips B2 (5,000/Box) US 
BOX-5,000 
$1,080 
Tattle-Tape™ Security Strips B2 (1,000/Box) US 
BOX-1,000 
$327 
Tattle-Tape™ Security Strips B1 (1,000/Box) US 
BOX-1,000 
$353 
Tattle-Tape™ Security Strips DCD-2 (200/Box) US 
BOX-200 
$315 
Tattle-Tape™ Security Strips DCD-2 (1,000/Box) US 
BOX-1,000 
$1,121 
Tattle-Tape™ Security Strips R2 (7,500/Roll) US 
ROLL-7,500 
$990 
Tattle-Tape™ Security Strips R2 (2,500/Roll) US 
ROLL-2,500 
$360 
Highland EM Strips 6.5" 2-Sided Adhesive (1,000/Box) 
BOX-1000 
$135 
Highland EM Strips 6.5" 1-Sided Adhesive (1,000/Box) 
BOX-1000 
$135 
Tattle-Tape™ Security Strips SB3 1000/Box US 
BOX-1,000 
$225 
Tattle-Tape™ Security Strips SB3 5000/Box US 
BOX-5,000 
$810 
Highland EM Strips 6.5" 2-Sided Adhesive (5,000/Box) 
BOX-5,000 
$675 
Highland EM Strips 6.5" 1-Sided Adhesive (5,000/Box) 
BOX-5,000 
$675 
Layflat Disc Media Parallel Strip 1000/Box 
BOX-1,000 
$1,440 
Tattle-Tape™ Bayonet (10/box) 
BOX-1 
$90 
Tattle-Tape™ Staff Tools 
PRODUCT 
UNIT 
UNIT PRICE 
Tattle-Tape resensitizer 120V 
EA 
$2,087 
Tattle-Tape desensitizer 
EA 
$557 
Tattle-Tape™  bookCheck on counter 
EA 
$3,330 
Tattle-Tape™ bookcheck™ in counter 
EA 
$3,510 
Tattle-Tape™ workstation™ on counter with barcode 
EA 
$5,400 
Tattle-Tape™ workstation™ in counter with barcode 
EA 
$5,535 
Tattle-Tape™ Security Gates 
PRODUCT 
UNIT 
UNIT PRICE 
Tattle-Tape gate Direct mount, 1 aisle 
EA 
$14,940 
Tattle-Tape gate Buried cable, 1 aisle 
EA 
$15,390 
Tattle-Tape gate Baseplate, 1 aisle 
EA 
$16,290 
Tattle-Tape gate Direct mount, 2 aisle 
EA 
$18,495 
Tattle-Tape gate Buried cable, 2 aisle 
EA 
$18,945 
Tattle-Tape gate Baseplate, 2 aisle 
EA 
$21,195 
Tattle-Tape gate Direct mount, 3 aisle 
EA 
$26,235 
Tattle-Tape gate Buried cable, 3 aisle 
EA 
$26,685 
Tattle-Tape gate Direct Mount, 4 aisle 
EA 
$30,780 
Tattle-Tape gate Buried Cable, 4 aisle 
EA 
$31,275 
Tattle-Tape gate Direct Mount, 5 aisle 
EA 
$35,415 
Tattle-Tape gate Buried Cable, 5 aisle 
EA 
$35,910 
Tattle-Tape gate Direct mount, ext kit 
EA 
$4,545 
Tattle-Tape gate Buried cable, ext kit 
EA 
$6,345 
Tattle-Tape gate Baseplate, ext kit 
EA 
$6,705

SERIAL# 250111-CI 
 
Tattle-Tape gate clear Direct mount, 1 aisle 
EA 
$19,989 
Tattle-Tape gate clear Buried cable, 1 aisle 
EA 
$20,313 
Tattle-Tape gate clear Baseplate, 1 aisle 
EA 
$20,574 
Tattle-Tape gate clear Direct mount, 2 aisle 
EA 
$24,534 
Tattle-Tape gate clear Buried cable, 2 aisle 
EA 
$24,741 
Tattle-Tape gate clear Baseplate, 2 aisle 
EA 
$25,794 
Tattle-Tape gate clear Direct mount, 3 aisle 
EA 
$32,094 
Tattle-Tape gate clear Buried cable, 3 aisle 
EA 
$32,274 
Tattle-Tape gate clear Direct mount, 4 aisle 
EA 
$38,592 
Tattle-Tape gate clear Buried cable, 4 aisle 
EA 
$38,844 
Tattle-Tape gate clear Direct mount, 5 aisle 
EA 
$45,459 
Tattle-Tape gate clear Buried cable, 5 aisle 
EA 
$45,639 
staffConnect™ gate Individual License (Year 1) 
EA 
$409 
bibliotheca Security Detection Rope Kit 
EA 
$168 
PRE-SITE SURVEY 
EA 
$747 
RFID Security Products 
RFID Tags 
PRODUCT 
UNIT 
UNIT PRICE 
RFID tag™ hub (2,000/Roll) 
ROLL-2,000 
$540 
RFID tag™ fullDiscDVD (1000/Roll) big inner diameter 
ROLL-1,000 
$630 
RFID tag™ rectangle Clear (1,500/Roll) 
ROLL-1,500 
$351 
RFID tag™ square (2,000/Roll) 
ROLL-2,000 
$450 
RFID tag™ rectangle (1,500/Roll) 
ROLL-1,500 
$351 
RFID tag™ asset (10/Box) 
BOX-10 
$369 
RFID tag™ square Clear(2,000/Roll) 
ROLL-2,000 
$540 
RFID tag™ fullDiscCD (1,000/Roll) for Printing 
ROLL-1,000 
$855 
RFID tag™ fullDiscCD (1,000/Roll) 
ROLL-1,000 
$495 
RFID Enabled Patron Card Only w/Encoding 
EA 
$2 
RFID Staff Tools 
 
 
PRODUCT 
UNIT 
UNIT PRICE 
Tagging/Circulation Station 812 Lease - 1 month 
EA 
$1,161 
Tagging and Circulation Station 812 - 3 Month Lease 
EA 
$1,980 
Tagging and Circulation Station 812 - 6 Month Lease 
EA 
$2,880 
Tagging and Circulation Station 812 – 1 Additional Month Lease 
EA 
$630 
RFID workstation shielded NA 
EA 
$1,035 
bibliotheca RFID workstation™  USB 
EA 
$810 
bibliotheca RFID workstation™  unshielded 
EA 
$1,035 
staffConnect Link License 
EA 
$180 
 
 
 
RFID Security Gates 
PRODUCT 
UNIT 
UNIT PRICE 
RFID gate Baseplate Kit, 1 aisle 
EA 
$2,520 
RFID gate Baseplate Kit, 2 aisle 
EA 
$3,420 
RFID gate Direct mount, 1 aisle 
EA 
$10,350 
RFID gate Buried cable, 1 aisle 
EA 
$11,250 
RFID gate Baseplate, 1 aisle 
EA 
$11,880 
RFID gate Direct mount, 2 aisle 
EA 
$13,230 
RFID gate Buried cable, 2 aisle 
EA 
$14,130 
RFID gate Baseplate, 2 aisle 
EA 
$15,030

SERIAL# 250111-CI 
 
RFID gate Direct mount, 3 aisle 
EA 
$15,930 
RFID gate Buried cable, 3 aisle 
EA 
$16,830 
RFID gate Direct mount, 4 aisle 
EA 
$18,810 
RFID gate Buried cable, 4 aisle 
EA 
$19,710 
RFID gate Direct mount, 5 aisle 
EA 
$21,600 
RFID gate Buried cable, 5 aisle 
EA 
$22,500 
RFID gate Direct mount, 6 aisle 
EA 
$24,570 
RFID gate Buried cable, 6 aisle 
EA 
$25,470 
Direct mount kit, RFID gate, 1 per corridor 
EA 
$360 
RFID gate premium Baseplate Kit, 1 aisle 
EA 
$2,601 
RFID gate premium Baseplate Kit, 2 aisle 
EA 
$3,546 
RFID gate premium Direct mount, 1 aisle 
EA 
$13,050 
RFID gate premium Buried cable, 1 aisle 
EA 
$14,400 
RFID gate premium Baseplate, 1 aisle 
EA 
$14,850 
RFID gate premium Direct mount, 2 aisle 
EA 
$18,090 
RFID gate premium Buried cable, 2 aisle 
EA 
$19,890 
RFID gate premium Baseplate, 2 aisle 
EA 
$22,590 
RFID gate premium Direct mount, 3 aisle 
EA 
$20,880 
RFID gate premium Buried cable, 3 aisle 
EA 
$21,780 
RFID gate premium, Direct mount, 4 aisle 
EA 
$26,460 
RFID gate premium, Buried cable, 4 aisle 
EA 
$30,060 
RFID gate premium, Direct mount, 5 aisle 
EA 
$27,495 
RFID gate premium, Buried cable, 5 aisle 
EA 
$31,590 
Single Panel RFID gate premium 
EA 
$5,940 
Direct mount kit, RFID Premium gate, 1 per corridor 
EA 
$360 
RFID gate Ultra Direct Mount, 1 aisle 
EA 
$13,050 
RFID gate Ultra Buried cable, 1 aisle 
EA 
$14,400 
RFID gate Ultra Baseplate, 1 aisle 
EA 
$14,850 
RFID gate Ultra Direct mount, 2 aisle 
EA 
$18,090 
RFID gate Ultra Buried cable, 2 aisle 
EA 
$19,890 
RFID gate Ultra Baseplate, 2 aisle 
EA 
$22,590 
RFID gate Ultra Direct mount, 3 aisle 
EA 
$20,880 
RFID gate Ultra Buried cable, 3 aisle 
EA 
$21,780 
RFID gate Ultra Direct mount, 4 aisle 
EA 
$26,460 
RFID gate Ultra Buried cable, 4 aisle 
EA 
$30,060 
RFID gate Ultra Direct mount, 5 aisle 
EA 
$27,495 
RFID gate Ultra Buried cable, 5 aisle 
EA 
$31,590 
bibliotheca Security Detection Rope Kit 
EA 
$168 
staffConnect™ gate Individual License (Year 1) 
EA 
$409 
PRE-SITE SURVEY 
EA 
$747 
selfCheck™  Products 
selfChecks™   
PRODUCT 
UNIT 
UNIT PRICE 
selfCheck 2500 - fixed height 
EA 
$9,846 
selfCheck 2500 - base kiosk/desktop 
EA 
$9,090 
selfCheck™ 500 - Fixed height 
EA 
$9,450 
selfCheck™ 500D desktop kiosk 
EA 
$8,730 
selfCheck™ 3000 Desktop 
EA 
$11,790 
selfCheck™ 3000, Full Height Kiosk Leg 
EA 
$720 
selfCheck™ full height leg, cash payment, US currency 
EA 
$4,590

SERIAL# 250111-CI 
 
selfCheck™ 3000 - height adjust leg 
EA 
$3,060 
selfCheck™ height adjust leg, cash payment, US currency 
EA 
$6,840 
selfCheck™ components barcode version 1 (unmounted) 
EA 
$3,959 
selfCheck™ components barcode version 2 (mounted) 
EA 
$4,859 
selfCheck™ components hybrid version 1 (mounted) 
EA 
$9,000 
  
  
  
selfCheck™  Accessories 
  
  
PRODUCT 
UNIT 
UNIT PRICE 
selfCheck™ Magstripe Scanner mounting kit 
EA 
$180 
selfCheck™ 500 base leg 
EA 
$936 
selfCheck™ 1000 Audio Jack v2 
EA 
$422 
selfCheck™ 3000 - side shelf, right for non-cash legs 
EA 
$225 
selfCheck™ 3000 - return bin kit, left 
EA 
$2,520 
selfCheck™ 3000 - return bin kit, left (no bin) 
EA 
$1,260 
selfCheck™ 3000 - return bin kit, right 
EA 
$2,520 
selfCheck™ 3000 - return bin kit, right (no bin) 
EA 
$1,260 
selfCheck™ accessory, keyboard kit 
EA 
$3,069 
Disc Media Unlocker Model 1230 
EA 
$3,707 
selfCheck 2500 - full height leg 
EA 
$1,260 
selfCheck™ 3000 - Side shelf, right for units with Cash legs 
EA 
$225 
selfCheck™ Accessibility Panel with Audio Kit & Braille Label 
EA 
$270 
  
  
  
Hybrid selfCheck™   
  
  
PRODUCT 
UNIT 
UNIT PRICE 
Hybrid selfCheck™ 1000 - Fixed height - White ** NA ONLY ** 
EA 
$18,675 
Hybrid selfCheck™ 1000 - Fixed height - Black ** NA ONLY ** 
EA 
$18,945 
hybrid selfCheck™ 1000 white with coin & note (US) 
EA 
$23,265 
hybrid selfCheck™ 1000 black with coin & note (US) 
EA 
$23,535 
Hybrid selfCheck™ 1000 - Desktop - White ** NA ONLY ** 
EA 
$18,135 
Hybrid selfCheck™ 1000 - Desktop - Black ** NA ONLY ** 
EA 
$18,405 
Hybrid selfCheck™ 1000 - Height adjust - White ** NA ONLY ** 
EA 
$23,040 
Hybrid selfCheck™ 1000 - Height adjust - Black ** NA ONLY ** 
EA 
$23,310 
  
  
  
cloudCheck 
  
  
PRODUCT 
UNIT 
UNIT PRICE 
cloudCheck tablet, RFID 
EA 
$1,800 
cloudCheck tablet, Barcode Only 
EA 
$1,620 
cloudCheck tablet annual license (max 4 devices) 
EA 
$1,530 
cloudCheck tablet Printer 
EA 
$450 
cloudCheck mobile annual license Tier 1: One Location 
EA 
$810 
cloudCheck mobile annual license Tier 1: 2-5 Locations 
EA 
$585 
cloudCheck mobile annual license Tier 1: 6-9 Locations 
EA 
$495 
cloudCheck mobile annual license Tier 1: 10+ Locations 
EA 
$4,950 
selfCheck™  Payment Options 
PRODUCT 
UNIT 
UNIT PRICE 
SC1000 payment terminal, Comprise Castles UPT1000 
EA 
$2,135 
SC500/1000 payment terminal, Comprise Vega 3000 
EA 
$2,045 
Kit, Ingenico iSelf v4 payment system, NA 
EA 
$3,672 
Payment terminal, Stripe 
EA 
$270 
sC3000, License fee, Stripe QR and POS 
EA 
$135

SERIAL# 250111-CI 
 
sC3000, credit card payment system, Ingenico self4000 
EA 
$4,032 
selfCheck 2500 - card payment mount, Stripe 
EA 
$1,035 
selfCheck 2500 - card payment mount, P400 
EA 
$1,035 
selfCheck 2500 - card payment mount, IM30 
EA 
$1,035 
selfCheck 2500 - card payment mount, self/4000 
EA 
$585 
selfCheck 2500 - card payment mount, Move/5000 
EA 
$1,035 
selfCheck 2500 - card payment mount, Vega 3000 
EA 
$1,035 
Installation: CREDIT CALL SETUP FEE 
EA 
$220 
Stripe reader pole, sC3000 only 
EA 
$90 
sC3000, iSelf/4000 Pod 
EA 
$270 
selfCheck™ Software 
 
 
PRODUCT 
UNIT 
UNIT PRICE 
quickConnect selfCheck NoveList  
EA 
$315 
quickConnect selfCheck NoveList (enterprise) 
EA 
$2,362 
LocalHop Calendaring Integration (1 kiosk)  
EA 
$90 
LocalHop Calendaring Integration (10+ kiosk)  
EA 
$900 
Communico Attend Calendaring Integration (1 kiosk) 
EA 
$90 
Communico Attend Calendaring Integration (10 kiosk) 
EA 
$900 
quickConnect selfCheck™ Communico Broadcast Integration (1 Kiosk) 
EA 
$90 
quickConnect selfCheck™ Communico Broadcast Integration (10+ Kiosks) 
EA 
$900 
Pharos license (1 kiosk) 
EA 
$135 
Papercut Printing Integration (1 kiosk) 
EA 
$135 
selfCheck™ SmartShelves 
PRODUCT 
UNIT 
UNIT PRICE 
smartShelf kiosk, incl SC500, table and RHS cabinet 
EA 
$26,964 
smartShelf kiosk, LHS cabinet 
EA 
$13,734 
remoteLockers 
PRODUCT 
UNIT 
UNIT PRICE 
remoteLocker 100 v3 central tower inc. RFID (black) 
EA 
$15,978 
remoteLocker 105R v3 4 locker tower with returns (black) 
EA 
$8,279 
remoteLocker 110 v3 10 locker tower (black) 
EA 
$8,108 
remoteLocker 105  v3 5 large locker tower (black) 
EA 
$6,524 
remoteLocker 110T v3 10 clear locker tower (black) 
EA 
$8,855 
remoteLocker 115 v3 15 locker tower (black) 
EA 
$10,763 
remoteLocker v3 smart controller 
EA 
$1,071 
remoteLocker™ - Side covers 
EA 
$414 
remoteLocker,  Outdoor Control unit 17 
EA 
$15,848 
remoteLocker Outdoor Add-on 22 
EA 
$8,608 
PRE-SITE SURVEY 
EA 
$747 
Mobile Inventory 
PRODUCT 
UNIT 
UNIT PRICE 
mobile inventory Battery 
EA 
$495 
mobile inventory Charger 
EA 
$162 
mobile inventory incl. WiFi stick 
EA 
$3,285 
Tablet, DLA Handheld, 5", Android OS 
EA 
$1,800

SERIAL# 250111-CI 
 
Tablet only upgrade for DLA Inventory Wand 
EA 
$2,250 
mobile inventory incl. WiFi stick and Bluetooth 
EA 
$3,453 
DLA Inventory Wand 
EA 
$4,320 
 
 
 
Return and Sorting 
flexAMH 
PRODUCT 
UNIT 
UNIT PRICE 
AMH Bin standard 600 x 600 x 865mm 
EA 
$747 
AMH Bin large 900 x 600 x 865mm 
EA 
$774 
flex AMHTM 3-bin, 520 Single Induction 
***Custom system design and pricing are available for flex 
AMHTM. Please contact your account representative.*** 
EA 
$75,922 
flexbookDrop PC kit (Also C-Series Upgrade Kit) 
EA 
$7,479 
 
 
 
Flex bookDrop 
PRODUCT 
UNIT 
UNIT PRICE 
flex bookDrop extra slide extension 
EA 
$432 
flex bookDrop 510, electrical lock, RFID, flat front, w/o PC-Kit 
EA 
$13,951 
flex bookDrop 510, electrical lock, non-RFID, flat front, w/o PC- 
Kit 
EA 
$12,943 
flex bookDrop 510, no-lock, RFID, drive-up front, w/o PC-Kit 
EA 
$9,781 
flex bookDrop 510, manual lock, RFID, flat front, w/o PC-Kit 
EA 
$8,332 
flex bookDrop 510, electrical lock, RFID, flat front, ext RFID unlock, w/o PC-
Kit 
EA 
$15,307 
flex bookDrop 510, manual lock, non-RFID, flat front 
EA 
$3,687 
flex bookDrop 510, no lock, non-RFID, drive-up front 
EA 
$4,983 
PRE-SITE SURVEY 
EA 
$747 
Central Reporting 
libraryConnect 
PRODUCT 
UNIT 
UNIT PRICE 
libraryConnect Link, 1 year subscription 
EA 
$270 
libraryConnect Link - Enterprise, 1 year subscription 
EA 
$4,500 
libraryConnect Link 
EA 
$900 
libraryConnect™ Devices subscription - 1 license / device 
EA 
$276 
libraryConnect devices, 1 year subscription, 1-5 devices 
EA 
$738 
libraryConnect devices, 1 year subscription, 6-15 devices 
EA 
$1,578 
libraryConnect devices, 1 year subscription, 16-25 devices 
EA 
$2,418 
libraryConnect devices, 1 year subscription, 26-50 devices 
EA 
$4,098 
libraryConnect devices, 1 year subscription, +51 devices 
EA 
$4,342 
 
Extended Access and Communications 
Open+ 
 
 
PRODUCT 
UNIT 
UNIT PRICE 
Open+ Access, 1 location, no cameras 
EA 
$13,581 
Open+ Access VMS Standard 
EA 
$4,026 
Open+ Access Standard Camera 
EA 
$459 
open+™ Amplifier, inc. desk mic(100v) 
EA 
$540 
open+™ Speaker Wall (100v) White Pair 
EA 
$270

SERIAL# 250111-CI 
 
open+™ Count (inc. 1 year subscription) 
EA 
$2,215 
uniFi 
PRODUCT 
UNIT 
UNIT PRICE 
uniFi+ infoWall display controller (install not included) 
EA 
$1,316 
uniFi+ Touchwall active controller (install not included) 
EA 
$1,689 
uniFi+ Screen License for Display/selfCheck/Locker/smartShelf Screen 
License  (install not included) 
EA 
$1,069 
uniFi+ Screen License for Public Access PC's (Unlimited)  (install not 
included) 
EA 
$1,069 
uniFi+ Wayfinding License  (install not included) 
EA 
$1,069 
uniFi+ Installation Time Unit 
EA 
$65 
PRE-SITE SURVEY 
EA 
$747 
Education 
PRODUCT 
UNIT 
UNIT PRICE 
Introduction to quickConnect and System Manager 
EA 
$1,215 
Introduction to quickConnect and System Manager with Cash Payment 
EA 
$1,620 
New selfCheck Implementation 
EA 
$315 
Introduction to smartShelf Borrow 
EA 
$810 
Introduction to remoteLocker 
EA 
$1,215 
Introduction to RFID Gates and Gate Software 
EA 
$810 
Introduction to libraryConnect Link 
EA 
$810 
Introduction to Mobile Inventory 
EA 
$810 
Introduction to uniFi+  
EA 
$810 
Introduction to DLA Inventory wand 
EA 
$810 
RFID Conversion Workshop 
EA 
$1,620 
Consumables 
PRODUCT 
UNIT 
UNIT PRICE 
Refill Paper for: sC component kiosk, sC500, sC1000, sC400, RemoteLocker, 
smartShelf integrated, 3M V and R upgrade, Flex BookDrop, replacement 
FX and C series staff printers 
BOX-50 
$180 
Refill Paper for: RemoteLocker, smartShelf integrated, 3M V and R upgrade, 
Flex BookDrop, replacement FX and C series staff printers, sC420, original C 
series staff printer 
BOX-50 
$180 
Refill paper for: sC420, original C series staff printer 
BOX-20 
$139 
 
Annual Service and License Renewals 
Tattle-Tape™ Staff Tools 
PRODUCT 
UNIT 
UNIT PRICE 
Tattle-Tape resensitizer 120V 
EA 
$121 
Tattle-Tape™  bookCheck on counter 
EA 
$250 
Tattle-Tape™ bookcheck™ in counter 
EA 
$250 
Tattle-Tape™ workstation™ on counter with barcode 
EA 
$600 
Tattle-Tape™ workstation™ in counter with barcode 
EA 
$600 
 
Tattle-Tape™ Security Gates 
PRODUCT 
UNIT 
UNIT PRICE

SERIAL# 250111-CI 
 
Tattle-Tape gate, 1 aisle 
EA 
$1,250 
Tattle-Tape gate, 2 aisle 
EA 
$1,450 
Tattle-Tape gate, 3 aisle 
EA 
$1,850 
Tattle-Tape gate, 4 aisle 
EA 
$2,500 
Tattle-Tape gate, 5 aisle 
EA 
$3,450 
Tattle-Tape gate clear, 1 aisle 
EA 
$1,500 
Tattle-Tape gate clear, 2 aisle 
EA 
$2,000 
Tattle-Tape gate clear, 3 aisle 
EA 
$2,400 
Tattle-Tape gate clear, 4 aisle 
EA 
$2,900 
Tattle-Tape gate clear, 5 aisle 
EA 
$3,350 
staffConnect™ gate Individual License (Year 1) 
EA 
$104 
RFID Staff Tools 
PRODUCT 
UNIT 
UNIT PRICE 
RFID workstation shielded NA 
EA 
$200 
bibliotheca RFID workstation™  USB 
EA 
$200 
bibliotheca RFID workstation™  unshielded 
EA 
$200 
staffConnect Link License 
EA 
$99 
 
 
 
RFID Security Gates 
PRODUCT 
UNIT 
UNIT PRICE 
RFID gate, 1 aisle 
EA 
$1,575 
RFID gate, 2 aisle 
EA 
$2,100 
RFID gate, 3 aisle 
EA 
$2,520 
RFID gate, 4 aisle 
EA 
$3,045 
RFID gate, 5 aisle 
EA 
$3,570 
RFID gate, 6 aisle 
EA 
$4,095 
RFID gate premium, 1 aisle 
EA 
$2,100 
RFID gate premium, 2 aisle 
EA 
$2,520 
RFID gate premium, 3 aisle 
EA 
$3,045 
RFID gate premium, 4 aisle 
EA 
$3,570 
RFID gate premium, 5 aisle 
EA 
$4,095 
RFID gate Ultra, 1 aisle 
EA 
$2,100 
RFID gate Ultra, 2 aisle 
EA 
$2,520 
RFID gate Ultra, 3 aisle 
EA 
$3,045 
RFID gate Ultra, 4 aisle 
EA 
$3,570 
RFID gate Ultra, 5 aisle 
EA 
$4,095 
staffConnect™ gate Individual License (Year 1) 
EA 
$104 
selfCheck™  Products 
selfChecks™   
 
 
PRODUCT 
UNIT 
UNIT PRICE 
selfCheck 2500 - fixed height 
EA 
$1,300 
selfCheck 2500 - base kiosk/desktop 
EA 
$1,300 
selfCheck™ 500 - Fixed height 
EA 
$1,500 
selfCheck™ 500D desktop kiosk 
EA 
$1,500 
selfCheck™ 3000 Desktop 
EA 
$1,500 
selfCheck™ 3000, full height kiosk  
EA 
$1,500 
selfCheck™ 3000, full height, cash payment, US currency 
EA 
$1,900 
selfCheck™ 3000, height adjust  
EA 
$1,700 
selfCheck™ 3000, height adjust, cash payment, US currency 
EA 
$1,900

SERIAL# 250111-CI 
 
selfCheck™ components barcode  
EA 
$1,049 
selfCheck™ components hybrid  
EA 
$1,399 
  
  
  
selfCheck™  Accessories 
  
  
PRODUCT 
UNIT 
UNIT PRICE 
selfCheck™ 1000 Audio Jack v2 
EA 
$422 
selfCheck™ accessory, keyboard kit 
EA 
$650 
Disc Media Unlocker Model 1230 
EA 
$335 
SC3000 Accessibility Panel with Braille/Headphone Jack 
EA 
$270 
  
  
  
Hybrid selfCheck™   
  
  
PRODUCT 
UNIT 
UNIT PRICE 
Hybrid selfCheck™ 1000 - Fixed height - White ** NA ONLY ** 
EA 
$1,500 
Hybrid selfCheck™ 1000 - Fixed height - Black ** NA ONLY ** 
EA 
$1,500 
hybrid selfCheck™ 1000 white with coin & note (US) 
EA 
$1,900 
hybrid selfCheck™ 1000 black with coin & note (US) 
EA 
$1,900 
Hybrid selfCheck™ 1000 - Desktop - White ** NA ONLY ** 
EA 
$1,500 
Hybrid selfCheck™ 1000 - Desktop - Black ** NA ONLY ** 
EA 
$1,500 
Hybrid selfCheck™ 1000 - Height adjust - White ** NA ONLY ** 
EA 
$1,955 
Hybrid selfCheck™ 1000 - Height adjust - Black ** NA ONLY ** 
EA 
$1,955 
  
  
  
cloudCheck 
  
  
PRODUCT 
UNIT 
UNIT PRICE 
cloudCheck tablet annual license (max 4 devices) 
EA 
$1,530 
cloudCheck tablet Printer 
EA 
$450 
cloudCheck tablet SMS receipt annual license 
EA 
$149 
cloudCheck mobile annual license Tier 1: One Location 
EA 
$810 
cloudCheck mobile annual license Tier 1: 2-5 Locations 
EA 
$585 
cloudCheck mobile annual license Tier 1: 6-9 Locations 
EA 
$495 
cloudCheck mobile annual license Tier 1: 10+ Locations 
EA 
$4,950 
selfCheck™  Payment Options 
PRODUCT 
UNIT 
UNIT PRICE 
Comprise Castles License subscription 
EA 
$689 
Comprise Vega 3000 License subscription 
EA 
$574 
Kit, Ingenico iSelf v4 payment system, NA 
EA 
$499 
Merchant Fee 
EA 
$799 
sC3000, License fee, Stripe QR and POS 
EA 
$135 
sC2500, License fee, Stripe QR and POS 
EA 
$135 
selfCheck™ Software 
PRODUCT 
UNIT 
UNIT PRICE 
quickConnect selfCheck NoveList (1 kiosk perpetual) 
EA 
$315 
quickConnect selfCheck NoveList (Enterprise) 
EA 
$2,362 
LocalHop Calendaring Integration (1 kiosk)  
EA 
$90 
LocalHop Calendaring Integration (10+ kiosk)  
EA 
$900 
Communico Attend Calendaring Integration (1 kiosk) 
EA 
$90 
Communico Attend Calendaring Integration (10 kiosk) 
EA 
$900 
quickConnect selfCheck™ Communico Broadcast Integration (1 Kiosk) 
EA 
$90

SERIAL# 250111-CI 
 
quickConnect selfCheck™ Communico Broadcast Integration (10+ Kiosks) 
EA 
$900 
Pharos license (1 kiosk) 
EA 
$135 
Papercut Printing Integration (1 kiosk) 
EA 
$135 
selfCheck™ SmartShelves 
PRODUCT 
UNIT 
UNIT PRICE 
smartShelf kiosk, incl SC500, table and RHS cabinet 
EA 
$1,575 
smartShelf kiosk, LHS cabinet 
EA 
$525 
remoteLockers 
PRODUCT 
UNIT 
UNIT PRICE 
remoteLocker 100 v3 central tower inc. RFID (black) 
EA 
$2,099 
remoteLocker 105R v3 4 locker tower with returns (black) 
EA 
$1,049 
remoteLocker 110 v3 10 locker tower (black) 
EA 
$1,049 
remoteLocker 105  v3 5 large locker tower (black) 
EA 
$1,049 
remoteLocker 110T v3 10 clear locker tower (black) 
EA 
$1,049 
remoteLocker 115 v3 15 locker tower (black) 
EA 
$1,049 
remoteLocker,  Outdoor Control unit 17 
EA 
$2,750 
remoteLocker Outdoor Add-on 22 
EA 
$1,365 
Mobile Inventory 
PRODUCT 
UNIT 
UNIT PRICE 
mobile inventory incl. WiFi stick 
EA 
$578 
mobile inventory incl. WiFi stick and Bluetooth 
EA 
$578 
DLA Inventory Wand 
EA 
$578 
Return and Sorting 
flexAMH 
PRODUCT 
UNIT 
UNIT PRICE 
flexAMHTM   
EA 
TBD 
flexbookDrop PC kit (Also C-Series Upgrade Kit) 
EA 
$7,479 
 
 
 
Flex Bookdrop 
PRODUCT 
UNIT 
UNIT PRICE 
flex bookDrop 510, electrical lock, RFID, flat front, w/o PC-Kit 
EA 
$2,149 
flex bookDrop 510, electrical lock, non-RFID, flat front, w/o PC- 
Kit 
EA 
$2,018 
flex bookDrop 510, no-lock, RFID, drive-up front, w/o PC-Kit 
EA 
$1,627 
flex bookDrop 510, manual lock, RFID, flat front, w/o PC-Kit 
EA 
$1,448 
flex bookDrop 510, electrical lock, RFID, flat front, ext RFID unlock, w/o PC-
Kit 
EA 
$2,309 
Central Reporting 
libraryConnect 
PRODUCT 
UNIT 
UNIT PRICE 
libraryConnect Link, 1 year subscription 
EA 
$270 
libraryConnect Link - Enterprise, 1 year subscription 
EA 
$4,500 
libraryConnect™ Devices subscription - 1 license / device 
EA 
$276

SERIAL# 250111-CI 
 
libraryConnect devices, 1 year subscription, 1-5 devices 
EA 
$738 
libraryConnect devices, 1 year subscription, 6-15 devices 
EA 
$1,578 
libraryConnect devices, 1 year subscription, 16-25 devices 
EA 
$2,418 
libraryConnect devices, 1 year subscription, 26-50 devices 
EA 
$4,098 
libraryConnect devices, 1 year subscription, +51 devices 
EA 
$4,342 
Extended Access and Communications 
Open+ 
 
 
PRODUCT 
UNIT 
UNIT PRICE 
Assy, open+ Access location - first door assembly- EP barcode and RFID 
EA 
$1,798 
Open+ access software and hosting renewal 
EA 
$7,388 
Open+ Access Standard Camera 
EA 
$320 
open+ VMS small 
EA 
$140 
open+ VMS standard 
EA 
$156 
open+ VMS large 
EA 
$213 
open+™ Count HDWR 
EA 
$187 
open+™ Count SFTW 
EA 
$225 
 
 
 
uniFi 
PRODUCT 
UNIT 
UNIT PRICE 
uniFi+ infoWall display controller per screen 
EA 
$233 
uniFi+ Touchwall active controller per screen 
EA 
$297 
uniFi+ Screen License for Display/selfCheck/Locker/smartShelf Screen 
License 5 screens 
EA 
$188 
uniFi+ Screen License for Public Access PC's (Unlimited)   
EA 
$188 
uniFi+ Wayfinding License  (install not included) 
EA 
$188 
Additional Renewal Pricing 
PRODUCT 
UNIT 
UNIT PRICE 
bibliotheca RFID workstation™  120V 
EA 
$200 
Staff Station model 895/896 
EA 
$200 
selfCheck™ 1000  
EA 
$1,574 
9101 Detection 
EA 
$1,125 
9102 Detection 
EA 
$1,440 
FLX-US-00096-000 
EA 
$13,229 
FLX-US-00108-000 
EA 
$13,229 
FLX-US-00109-000 
EA 
$13,229 
FLX-US-00011-000 
EA 
$7,500 
FLX-US-00048-000 
EA 
$9,388 
FLX-US-00061-000  
EA 
$5,891 
AMH 2820 FX 
EA 
$3,066 
AMH 2822 FX 
EA 
$4,090 
AMH 2855 FX 
EA 
$2,271 
staffConnect™ gate Individual License (Year 1) 
EA 
$104

EXHIBIT B  
SCOPE OF SERVICES 
 
Bibliotheca shall furnish, deliver, and install all equipment and software for the system and provide all training, 
ongoing maintenance and enhancements required for a fully functioning system in accordance with the terms of 
this agreement. Bibliotheca shall render the work in a diligent, careful, thorough, and professional manner consistent 
with good business practice and shall at all times provide the customer with the most sound and reasonable 
recommendations and advice.  Site preparation to be provided by customer prior to setup and configuration to 
include the following: electrical power, data drops, conduit runs, hole drilling and moving of existing fixtures that 
may be required.  At the time of set-up and configuration, Bibliotheca shall provide complete system documentation 
to support all functions. 
The system includes customer self-checkout units, radio frequency identification (RFID) tags, conversion stations – 
barcode to RFID, staff workstations, handheld shelf management devices, and material detection systems 
automated materials handling, extended access, digital communications, payment solutions, pickup lockers, library 
reservations and education/training.  The purpose of these items is to safeguard the county library materials and to 
have efficient library materials inventory management district wide.

EXHIBIT C  
SOFTWARE LICENSE AGREEMENT 
 
Bibliotheca, LLC hereby grants Customer, who agrees to accept the following licensed rights and 
limitations (“License”) for Customer’s use, Bibliotheca-provided software. Software: Software, 
under the terms and conditions of this license (referenced hereinafter as “software”), means any of 
the following components provided to Customer by Bibliotheca: 
1. Any computer programs provided by Bibliotheca, either consisting of a set of instructions, 
calculations and/or statements loaded in a computer (or a device which incorporates a 
computer) or recorded on a computer readable medium for loading in a computer; 
2. Supportive instructional/reference materials, such as training materials, manuals, on-screen 
tutorials, and other computer program relevant materials whether on paper or computer 
readable media (“documentation”); and 
3. Any new release, update, upgrade, enhancement, addition, supplement, modification of a 
program or additional Bibliotheca software and/or its documentation provided by 
Bibliotheca, subsequent to the initial delivery, that is not licensed by specific reference 
under a mutually agreed upon separate license agreement. 
 
Software License Grant. Subject to the terms and conditions of this Agreement, as well as, but not 
limited to, any online terms of use, Bibliotheca hereby grants to Customer a limited, non-exclusive, 
personal, non-transferable, non-assignable and non-sublicensable license to use the Software in 
connection with the Bibliotheca Software service. Customer acknowledges that all Software is 
licensed and not sold. By accepting the license set forth in this Agreement, Customer acquires only 
the right to use the Software in accordance with the terms of this Agreement, only on the specific 
computer(s) for which it was registered and delivered to Customer, Bibliotheca shall retain sole and 
exclusive ownership and all rights, title, and interest, including Intellectual Property rights, 
embodied or associated with the Software. Customer may, for its internal use only, print or 
otherwise reproduce Bibliotheca-developed documentation if all included Bibliotheca markings, 
e.g., trademarks, copyrights, and statements of confidentiality, are included on each copy. 
Customer acknowledges and agrees that any third-party documentation supplied by Bibliotheca, 
which is marked as copyrighted and/or confidential, shall not be copied or reproduced in any 
manner. 
 
License Restrictions. Customer shall not him or herself, or through any affiliate, employee, 
consultant, contractor, agent or other third party: 
1. Sell, resell, distribute, lease, rent, license or sublicense, in whole or in part, the Software; 
2. Decipher, decompile, disassemble, reverse assemble, modify, translate, reverse engineer or 
otherwise attempt to derive source code, algorithms, tags, specifications, architecture, 
structure or other elements of the Software, including the license keys, in whole or in part, 
for any purpose; 
3. Allow access to, provide, divulge or make available the Software, Intellectual Property or 
Confidential Information to anyone other than Library’s employees and independent 
contractors, with the exception of extending online data inquiry access to patrons, other 
libraries and third-party entities, such as in the form of a public access catalog;

SERIAL# 250111-CI 
 
4. Modify, adapt, translate or otherwise make any changes to the Software or any part 
thereof; 
5. Use any Software, Intellectual Property or Confidential Information to provide processing 
services to third parties, such as a commercial time-sharing or service bureau; or 
6. Otherwise use or copy the Software, except as expressly permitted herein. 
 
System Data. Customer acknowledges and agrees that, as between the parties, Bibliotheca owns all 
System Data and may use the System Data for other commercial purposes, including to improve the 
System and its services; provided that Bibliotheca will not disclose any of Customer personally 
identifiable information. 
Reservation of Rights. Except for the license rights expressly granted herein, all rights, titles and 
interests in the Software remains with and are reserved by Bibliotheca and its licensors or suppliers. 
Term of License: This license shall remain in force from the date of delivery and continue until 
Customer ceases all use of the software or Customer’s licensed rights are terminated for cause. 
Customer acknowledges and agrees that if this Agreement terminates for any reason, all of 
Customer’s licensed rights to the software (including documentation) are relinquished and, within 
five business days thereafter, Customer (at Bibliotheca’s option) will either deliver to Bibliotheca or 
destroy the original and all copies of the software including its documentation. Upon Bibliotheca’s 
request, Customer agrees to certify to Bibliotheca in writing its full compliance with this provision. 
Assignment: This license and any rights granted herein shall not be transferred, sub-licensed or 
assigned to any third party without the prior written consent of Bibliotheca. 
Termination: If Customer neglects or fails to pay the specified license fees or fails to adhere to any 
of its obligations hereunder, this license may be immediately terminated by Bibliotheca for cause.   
Security and Limitations of License: Customer acknowledges and agrees that: 
1. All software and upgrades of software (including its documentation), which are provided to 
Customer by Bibliotheca, contain proprietary copyrighted, trade secret and/or confidential 
information of Bibliotheca or its relevant third-party provider; 
2. Customer shall not decrypt, reverse engineer, reverse compile, modify, or create derivative 
works of the software; 
3. Customer and its employees shall take all reasonable precautions to safeguard and hold all 
software, including upgrades, additions and enhancements, in confidence, at least to the 
same extent that it protects its own most valuable confidential information; 
4. If any other communication, agreement or purchase order conflicts with, or may affect 
interpretation of, the understandings set forth herein, this license shall control as the 
singular expression of licensed rights.