TE079 - PC 1134 -24-0009797-DIST C-MCDOT-GM96022X-FINAL REV 2 (1).PDF

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ADOT CAR No.: IGA 24-0009797-I 
AG Contract No.: P0012024001882 
Project Location/Name: Commercial 
Motor Vehicle Safety in Work Zones 
Type of Work: Smart Work Zone 
technology development  
Federal-aid No.: FM-MHP-0707  
ADOT Project No.: GM960 22X 
CFDA No.: 20.200  
Maricopa County Project No.: TE079 
INTERGOVERNMENTAL AGREEMENT 
BETWEEN 
THE STATE OF ARIZONA 
AND 
MARICOPA COUNTY 
THIS AGREEMENT (“Agreement”) is entered into this date ________________________________, pursuant 
to the Arizona Revised Statutes (“A.R.S.”) §§ 11-951 through 11-954, as amended, between the 
STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the “State” or 
“ADOT”) and MARICOPA COUNTY, acting by and through its BOARD OF SUPERVISORS, a political 
subdivision of the State, (the “County” or “Local Agency”). The State and the County are each 
individually referred to as a “Party” and are collectively referred to as the “Parties.” 
I.
RECITALS
1.
The State is empowered by A.R.S. § 28-401 to enter into this Agreement and has delegated
to the undersigned the authority to execute this Agreement on behalf of the State.
2.
The County is empowered by A.R.S. § 11-251 to enter into this Agreement and has by
resolution, a copy of which is attached and made a part of, resolved to enter into this
Agreement and has authorized the undersigned to execute this Agreement on behalf of the
County.
3.
The State has been awarded the 2022 High Priority Program – Innovative Technology
Deployment (HP-ITD) Grant to develop a Smart Work Zone (SWZ) Data Lake of data
gathered from SWZ devices. From the Data Lake application programming interfaces (APIs)
will be developed to disseminate the gathered data in a format that can be ingested by
AZ511, in-cab by Commercial Motor Vehicles (CMVs), and by a SWZ dashboard also built as
part of this project, (the “Project”). The State and the County will collaborate and leverage
infrastructure and systems for regional operations and mutually develop Intelligent
Transportation Systems (ITS) projects. The State will reimburse the County an amount not
to exceed $475,118 of eligible costs (40% of the Personnel Budget ($175,118) and the
Contract Services for MCDOT line item ($300,000) identified in the 2022 High Priority
Program – Innovative Technology Deployment (HP-ITD) Grant Application as Exhibit A)
incurred for the County’s portion of the Project.
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4.
The foregoing Recitals and all Exhibits referred to in and attached are incorporated into this
Agreement.
In consideration of the mutual terms expressed herein, the Parties agree as follows: 
II. SCOPE OF WORK
1. The Parties agree:
a.
To collaborate Project efforts between the State and the County.
b.
To proceed in a manner consistent with Project objectives, including schedule,
deliverables, and resolving any funding and resource challenges.
c.
Through collaborative efforts, develop plans, to provide resources, furnish work zone
data and accomplish project activities, specifically in accordance with the provisions of
the 2022 High Priority Program – Innovative Technology Deployment (HP-ITD) Grant
Application (Exhibit A).
d.
To collaborate to develop the overall framework for the program, develop and test the
system software components, deploy and monitor the SWZ Data Exchange to In-Cab
CMV system, and review program reporting.
2.
The State will:
a.
Execute this Agreement, and act as the lead agency for the Project.
b.
Administer and provide overall program and project management of the Project.
c.
Comply with all aspects of the Federal Highway Administration (FHWA) & Federal
Motor Carrier Safety Administration (FMCSA) requirements for the Project.
d.
Through collaborative efforts with the County, perform and deliver the Six Project Tasks
detailed in Exhibit A.
e.
Support Project outreach and education efforts to promote awareness of the innovative
work zone data exchange deployed with the Project.
f.
Reimburse the County within 30 days of receipt of Payment Request documentation for
Project-related costs related to Personnel Budget ($175,118) and Contract Services
($300,000) incurred by the County.
3.
The County will:
a.
Designate the State as the County’s authorized agent for the Project.
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IGA 24-0009797-I 
 
 
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b. Through collaborative efforts with ADOT, agree to co-lead the overall Project and serve 
as the arterial roadways work zone lead; furnish staff resources in accordance with the 
Management Approach, Staffing, and Capabilities to advance the planning, 
implementation and operations of the work zone data exchange proposed in the Project. 
Through collaborative efforts with ADOT, shall perform and deliver the Six Project 
Tasks detailed in Exhibit A. 
 
c. Support Project outreach and education efforts to promote awareness of the innovative 
work zone data exchange deployed with the Project. 
 
d. Be reimbursed up to an amount not to exceed $475,118.00 (40% of the Personnel 
Budget ($175,118) and the Contract Services for MCDOT line item ($300,000)). If 
additional funds are required, the below signatories, or their delegate, will enter into 
negotiations, with ADOT having the final determination. 
 
e. Within 30 days after payment for Project costs, submit an invoice, on ADOT’s Progress 
Payment Report Form (Exhibit B), attached and made a part of this agreement, 
including all backup documentation, to the State for review and approval, of eligible 
costs incurred by the County for the project in accordance with Exhibit A, related to 
reimbursement of Personnel Budget and Contract Services.  
 
III. MISCELLANEOUS PROVISIONS  
 
1. Effective Date. This Agreement shall become effective upon signing and dating of all Parties. 
 
2. Amendments. Any change or modification to the Project will only occur with the mutual 
written consent of both Parties. 
 
3. Duration. The terms, conditions and provisions of this Agreement shall remain in full force 
and effect until completion of the Project and all related deposits and/or reimbursements 
are made. Any and all obligations of maintenance hereunder shall remain perpetual and 
shall survive any termination hereof and the assignment or assumption of this Agreement 
or the Project by another competent jurisdiction or entity. 
 
4. Cancellation. This Agreement may be cancelled, so long as the cancelling Party provides at 
least 30 days’ prior written notice to the other Party. It is understood and agreed that, in the 
event the Local Agency terminates this Agreement, the Local Agency shall be responsible for 
all costs incurred by the State up to the time of termination. It is further understood and 
agreed that in the event the Local Agency terminates this Agreement, the State shall in no 
way be obligated to complete or maintain the Project.   
 
5. Indemnification. Each Party (as "Indemnitor") agrees to indemnify, defend, and 
hold  harmless the other Party (as "Indemnitee") from and against any and all claims, losses, 
liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively 
referred to as "Claims") arising out of bodily injury of any person (including death) or 
property damage, but only to the extent that such Claims which result in 
vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, 
misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or 
volunteers. 
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IGA 24-0009797-I 
 
 
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6. Programmed Federal Funds. The Project cost under this Agreement is to be covered by the 
federal funds programmed for this Project, up to the maximum available. The Local Agency 
acknowledges that actual Project costs may exceed the maximum available amount of 
federal funds, or that certain costs may not be accepted by FHWA as eligible for federal 
funds. Therefore, the Local Agency agrees to pay the difference between actual costs of the 
Project and the federal funds received.  
 
7. Termination of Federal Funding. Should the federal funding related to this Project be 
terminated or reduced by the federal government, or Congress rescinds, fails to renew, or 
otherwise reduces apportionments or obligation authority, the State shall in no way be 
obligated for funding or liable for any past, current or future expenses under this 
Agreement. 
 
8. Indirect Costs. The cost of the Project under this Agreement includes indirect costs 
approved by FHWA, as applicable. 
 
9. Federal Funding Accountability and Transparency Act. The Parties warrant compliance with 
the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 
Amendments (the “Act”). Additionally, in a timely manner, the Local Agency will provide 
information that is requested by the State to enable the State to comply with the 
requirements of the Act, as may be applicable. 
 
10. Single Audit. The Local Agency acknowledges compliance with federal laws and regulations 
and may be subject to the CODE OF FEDERAL REGULATIONS, TITLE 2, PART 200 (also 
known as The Uniform Grant Guidance). Entities that expend $750,000.00 or more (on or 
after 12/26/14) of federal assistance (federal funds, federal grants, or federal awards) are 
required to comply by having an independent audit in accordance with §200.331 Subpart F. 
Either an electronic or hardcopy of the Single Audit is to be sent to Arizona Department of 
Transportation Financial Management Services within the required deadline of nine months 
of the sub recipient fiscal year end.   
 
ADOT – FMS 
Attn: Cost Accounting Administrator 
206 S 17th Ave. Mail Drop 204B 
Phoenix, AZ 85007 
SingleAudit@azdot.gov                        
 
11. Governing Law. This Agreement shall be governed by and construed in accordance with 
Arizona laws. 
 
12. Conflicts of Interest. This Agreement may be cancelled in accordance with A.R.S. § 38-511. 
 
13. Inspection and Audit. The Local Agency shall retain all books, accounts, reports, files and 
other records relating to this Agreement which shall be subject at all reasonable times to 
inspection and audit by the State for five years after completion of the Project. Such records 
shall be produced by the Local Agency, electronically or at the State office as set forth in this 
Agreement, at the request of ADOT. 
 
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IGA 24-0009797-I 
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14. Title VI. The Local Agency acknowledges and will comply with Title VI of the Civil Rights Act
Of 1964.
15. Non-Discrimination. This Agreement is subject to all applicable provisions of the Americans
with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal
regulations under the Act, including 28 CFR Parts 35 and 36. The Parties to this Agreement
shall comply with Executive Order Number 2009-09, as amended by Executive Order 2023-
01, issued by the Governor of the State of Arizona and incorporated in this Agreement by
reference regarding “Non-Discrimination.”
16. Non-Availability of Funds. Every obligation of the State under this Agreement is conditioned
upon the availability of funds appropriated or allocated for the fulfillment of such
obligations. If funds are not allocated and available for the continuance of this Agreement,
this Agreement may be terminated by the State at the end of the period for which the funds
are available. No liability shall accrue to the State in the event this provision is exercised,
and the State shall not be obligated or liable for any future payments as a result of
termination under this paragraph.
17. Arbitration. In the event of any controversy, which may arise out of this Agreement, the
Parties agree to abide by arbitration as is set forth for public works contracts if required by
A.R.S. § 12-1518.
18. E-Verify. The Parties shall comply with the applicable requirements of A.R.S. § 41-4401.
19. Contractor Certifications. The Parties shall certify that all contractors comply with the
applicable requirements of A.R.S. §§ 35-393.01 and 35-394.
20. Other Applicable Laws. The Parties shall comply with all applicable laws, rules, regulations
and ordinances, as may be amended.
21. Notices. All notices or demands upon any Party to this Agreement shall be in writing and
shall be delivered electronically, in person, or sent by mail, addressed as follows:
For Agreement Administration: 
Arizona Department of Transportation 
Joint Project Agreement Group 
205 S. 17th Avenue, Mail Drop 637E 
Phoenix, AZ 85007 
JPABranch@azdot.gov 
For Project Administration: 
Arizona Department of Transportation 
Operations and Traffic Safety Engineer 
1615 W Jackson St, MD 065R 
Phoenix, AZ 85007 
602.712.2276 
amcguire@azdot.gov 
Maricopa County Dept. of Transportation  
Attn: Intergovernmental Coordinator 
2901 W. Durango Street 
Phoenix, AZ 85009 
602.506.1630 
kimberly.richards@maricopa.gov 
Maricopa County Dept. of Transportation
Attn: Data Systems Engineer
2901 W. Durango Street 
Phoenix, AZ 85009 
602.722.8288
alexander.lemka@maricopa.gov 
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IGA 24-0009797-I 
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For Financial Administration:  
Arizona Department of Transportation 
Operations and Traffic Safety Engineer 
1615 W Jackson St, MD 065R 
Phoenix, AZ 85007 
602.712.2276 
amcguire@azdot.gov 
Maricopa County  Dept. of Transportation
Attn: Finance Division Manager
2901 W. Durango Street 
Phoenix, AZ 85009 
602.506.8644 
maryann.roder@maricopa.gov 
22. Revisions to Contacts. Any revisions to the names and addresses above may be updated
administratively by either Party and shall be in writing.
23. Legal Counsel Approval. In accordance with A.R.S. § 11-952 (D),  the written determination
of each Party’s legal counsel providing that the Parties are authorized under the laws of this
State to enter into this Agreement and that the Agreement is in proper form is set forth
below.
24. Electronic Signatures.  This Agreement may be signed in an electronic format using
DocuSign. 
Remainder of this page is intentionally left blank. 
(Signatures begin on the next page) 
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IGA 24-0009797-I 
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IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective upon the full 
completion of signing and dating by all Parties to this Agreement. 
MARICOPA COUNTY 
By ______________________________Date___________ 
 JESSE GUTIERREZ 
 Transportation Director 
Approved and accepted by: 
By ______________________________ Date___________ 
  THOMAS GALVIN 
   Chairman, Board of Supervisors 
By ______________________________ Date___________ 
 JUANITA GARZA 
 Clerk of the Board 
I have reviewed the above referenced Intergovernmental Agreement between the State of 
Arizona, acting by and through its Department of Transportation, and Maricopa County, an 
agreement among public agencies which, has been reviewed pursuant to A.R.S. §§ 11-951 
through 11-954 and A.R.S. § 11-251 and declare this Agreement to be in proper form and within 
the powers and authority granted to the County under the laws of the State of Arizona. 
No opinion is expressed as to the authority of the State to enter into this Agreement. Approved 
as to Form: 
By ______________________________ Date___________ 
       County Attorney 
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1/7/2025
1/13/2025

IGA 24-0009797-I 
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ARIZONA DEPARTMENT OF TRANSPORTATION 
By ______________________________Date__________ 
      GREG BYRES, PE 
 Deputy Director for 
       Transportation/State Engineer 
This Agreement between public agencies, the State of Arizona and Maricopa County, has been 
reviewed pursuant to A.R.S. §§ 11-951 through 11-954 and A.R.S. § 28-401, by the 
undersigned Assistant Attorney General who has determined that it is in the proper form and 
is within the powers and authority granted to the State of Arizona. No opinion is expressed as 
to the authority of the remaining Parties, other than the State or its agencies, to enter into said 
Agreement. 
By _____________________________________ Date___________ 
       Assistant Attorney General 
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IGA 24-0009797-I
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IGA 24-0009797-I
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279


	




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IGA 24-0009797-I
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279


	





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IGA 24-0009797-I
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279


	






 

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EXHIBIT A
IGA 24-0009797-I
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279


	




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EXHIBIT A
IGA 24-0009797-I
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279

Program Phase:
Federal Aid #:
Billing Period:
TIP ID #: 
Progress %:
Project End Date:
GAE Number:
Items
Previous Cumulative 
Amount
Current Request 
(Federal Share)
In-Kind 
(Local Share)
Cumulative          
Amount
Totals
$
$
$
$
  Submitted By:  
Accumulative Federal Amount: $
Project Sponsor
Date
Approved By:
Accumulative Local Amount $
 ADOT Project Manager
Date
Approved By:
Project Accumulative Amount $
Date
Comments:
Accumaltive Local NFA Amounts reported $
Contract Amount:
I am signing to confirm and certify that the above referenced project is considered to be complete and accepted as Final, in accordance with FHWA 
requirements. All vendors have been paid in full.
SUMMARY OF WORK FOR WHICH PAYMENT IS REQUESTED 
             DESCRIPTION              
ARIZONA DEPARTMENT OF TRANSPORTATION   
PAYMENT REPORT
Final Payment:
Progress Payment:
ADOT Project Number:
Payment Report Number:
JPA/IGA Number:
Vendor ID:
Name of Project:
Vendor (Sponsor):
REMIT PAYMENT TO (Address):
Check 
Check 
EXHIBIT B
GM960 22X
24-0009797-I
Commercial Motor Vehicle Safety in Work Zones
Maricopa County
$ 0.00
0.00
0.00
0.00
0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
0.00
0.00
0.00
0.00
Docusign Envelope ID: 1F7F4850-F373-4987-AF6C-4BAD91CAA279