CPP

Citizen Participation Final Report

Project Name: Variance (Corrective Action
Plan)

Project Location: 4519 W. Myrtle Avenue
Glendale AZ 85301

Zoning: R1-6
Case Number: SR19-0054 / VARi9-07

4519 W. Myrtle ave Glendale AZ 85301

e Citizen participation final report
e Checklist for citizen participation final report
e Project narrative
¢ Dates, notices, location, and individuals
© Complaints
e Resolve of complaints
¢ Complaint statement
© Appendix for the citizen participation plan
e Checklist for citizen participation plan
e Notified individuals 300’ list
e Interested party list
e Additional notification list
e Approval notice
e Notification letter
e Site plan
e Neighborhood notification area
¢ Demolition measurements of parcel
e Original floor plan of 1978
e Parcel notification 300’ (2 pages different views)

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COMPLETION OF THE FOLLOWING IS NECESSARY FOR FINAL REPORT APPROVAL

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. Attach a cover page titled “Citizen Participation Final Report,” which lists information

such as the project name, location, and case number(s), if assigned at this time.

Provide brief description of the proposed project.

. Provide a brief overview of the elements of their Citizen Participation Plan.

List dates that notification letters and meeting notices were mailed, newsletters, and
other publications were posted and/or advertised.

Attach an outlined map of the specific areas where residents and property owners who
were notified are located.

List the names of homeowners associations and registered neighborhood groups, and
their representatives, and individuals on the district’s “Interested Parties” list who were
Notified, and individuals on the Additional Notification List who were notified.

If applicable, identify dates and locations of all meetings where citizens were invited to
discuss the proposal.

Provide the total number of individuals noticed and the number of people that actually
Participated in the process.

. List concerns, issues, and problems expressed by the participants.

. State how each concem, issue, and problem has been addressed and how applicant

intends to continue to address them.

. State concems, issues, and problems the applicant is unable/unwilling to address and

why.

. Specifically identify how the proposal has been revised to address public concems.

. Attach copies of letters, affidavits, meeting invitations, newsletters, publications, sign-

in sheets, petitions received in support or against the proposed project, and any other
materials pertaining to the notification process.

. Attach a complete mailing list used which includes all individuals lszated in the notice

area, homeowners associations, registered neighborhood groups/ associations,
individuals on the district's “interested Parties” list and individuals on the Additional
Notification list. The report should specify that the mailing list is attached as an
appendix.

The mailing list is needed to provide notification postcards for any public hearings. The City of
Glendale Planning Division will create and distribute the postcards; however, the applicant will
be responsible for notification costs. The City will invoice the applicant for these charges. Upon

CITIZEN PARTICIPATION
FINAL REPORT CHECKLIST

dale Revised 1/26/2018

receipt of the invoice, the applicant will be required to submit a check made payable to the City
of Glendale. Failure to submit payment may result in postponement of the application.

Project Narrative

The project of an additional 8’1” encroachment in the 20’ feet
rear setback line for a rear patio. The rear patio is currently 14’1”
by 41’6” after demolition the patio will be 81” by 41’6” and is 9’
height to the south of the property. Also, the rear patio is about 4’
feet off the rear property line. The new rear set back line will be
11’. 9” to the back-rear patio. This is a residential zor:ing (R1-6)
and no reason to change the zoning. In 1978 a partial patio was
built under permit measuring 18’ by 10’. The lot size is 7,668 SQ
FT livable space is 1,972 SQ FT the rear patio 598 SQ FT. All
adjacent properties are residential homes and an apartment
complex. The rear patio is a necessity for the family of two young
kids, which love to be outside and playing in the pool. Located
behind the house is a three-story apartment complex, so there is
no privacy for this family when outside. The rear patio provides a
safe environment for the children while outside. The rear patio
also provides shelter from the sun and the view of the upstairs
tenants at the apartment complex. There will be no future add-
ons or changes to the property regarding the back patio. The back
patio is not in any way of disturbing the surrounding residents.
The sole purpose of this additional 8’1” encroachment in the 20’
feet rear setback line, is to give privacy to the family.

Notification letter went out Tuesday Aug. 27,2019 by mail.
No meeting notices were mailed at the time nor on going.
No other notifications were sent out nor emailed or posted.
No dates or locations of meetings were done for this case.
62 individuals were notified
1 individual complaint On August 30,2019 at 3:53pm
1 return individual mail On September 2,2019

The complaint on august 30,2019
As stated by phone,
“removing weight bearing walls”

“selling cars without a permit”

We did a look through of the house and nothing was removed as walls

with needing a permit. The property owner has done cosmetic work to
the house.

When | asked the gentleman if he had a problem with the back patio,
he didn’t say anything just proceeded to complain about other stuff
that had nothing to do with the back patio.

For that being said | told him if he has any other problems, he needs to
contact the city of Glendale for that type of situation.

With these comments being made that doesn’t change or conflict with
the project.

On August 30,2019 at 3:53 pm

A concerned resident of Myrtle community called with a
complaint about the 4519 W. Myrtle residence (by phone).

Since this complaint had nothing to do with the patio there is
nothing more to follow up with on our end.

There were no other issues brought up by any other residents
or brought to our attention.

There are no changes to the property variance.

10-03-2019

On August 30,2019 at 3:53pm

A concern resident of the myrtle community called with complaints about the
4519 W. Myrtle residence.

He stated that the property owner was constructing without a building permit,
that the owner was removing weight bearirg walls. When | asked if the complaint
had proof of this like pictures or videos? He proceeded to tell me that he didn’t
and that I just had to believe him. This complainee expressed his angry to me
about the city of Glendale for not approving his permit that he had been waiting
for two years. This complainee was very rude over the phone he would not leave
any information about himself nor an address, telephone number. He just told me
that | would be hearing from his lawyer. Still to this day; 10-03-2019 | have not
received no emails, calls, or letters by this person or a representative.

He had no complaints about the actual back patio.

If you would like more information on this you can always call me or email
602-394-8356 cell

602-354-5306 office

Leeannchavez12@ginail.com

Kendra Ch

za ae na hau Ad O)

Appendix for the citizen participation plan

On May 29,2019 the citizen participation plan was submitted.

On July 19,2019 the notification letter was approved by Thomas
Ritz.

On August 27,2019 notification letters were sent out.
On August 30,2019 received one complaint by a resident.

On September 2,2019 received one return to sender letter.

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Vou 14 2014

G CITIZEN PARTICIPATION

PLAN CHECKLIST

Glendale Revised 02/28/2014

ARIZONA

COMPLETION OF THE FOLLOWING IS NECESSARY FOR APPROVAL OF YOUR PLAN

a

10.

Attach a cover page titled “Citizen Participation Plan,” which lists information such as the project
name, location, and case number(s), if assigned at this time.

Provide a brief description of the proposed project.

State which public notification technique will be used for this project. Include a copy of your
approved notification letter in the Plan.

Notification:

a. Include the notification area map that was provided to you by Planning. List the property
owners within the notification area who will be notified.

b. List any Homeowners Associations and Registered Neighborhoods, and their
representatives, who will be included in the Plan.

c. List individuals on the “Interested Parties” list currently maintained and provided by
Planning.

d. List the names and addresses of individuals/companies on the Additional Notification list.
This information was provided to you by Planning.

Identify to th: best of your ability who will be directly and indirectly affected by your proposal.
Also identify any individuals who expressed interest in your project because they believe they
will be affected.

State whether or not you have thought about the project from the perspective of individuals
affected or otherwise interested and some of the concems or issues these individuals may
have.

State how those individuals affected or otherwise interested will be provided an opportunity to
discuss the proposal with the applicant if issues or questions should continue, or suddenly arise
after distribution of the applicant's notification letter (e.g., another neighborhood meeting,
personal visits, etc.).

State how individuals will be informed of any changes or amendments to the proposed
development after applicant's initial contact (notification has been mailed).

State how you plan to inform Planning on the status of their Citizen Participation efforts (e.g.,
letters, phone calls, etc.).

Prepare a schedule with dates for completion of their Citizen Participation Plan. This should
include:

a. The date the Citizen Participation Plan will be submitted to the project planner,

b. The estimated plan implementation date,

c. The amount of time allowed for citizen input after implementation, and

d. A submittal date for the Citizen Participation Final Report.

Upon approval of your Plan, please see the Citizen Participation Final Report Checklist.

10/3/2019 Gmail - Notification letter for VAR19-08 Cancio Residence

f ¥ | Gmail Kendra Chavez <leeannchavez12@gmail.com> |

Notification letter for VAR19-08 Cancio Residence
2 messages

Ritz, Thomas <TRitz@glendaleaz.com>

Fri, Jul 19, 2019 at 8:13 AM
To: Kendra Chavez <leeannchavez12@gmail.com>

Good Morning Kendra:

| have reviewed the revised neighborhood notification letter, the one dated May 21, 2019. It is
ready to be sent out, with the following changes:

Put the date you send the letter out on the letter, instead of May 21, 2019. Remove the (R-4) and
insert (R1-6). Sheet SP is the only attachment you need to mail out.

The letters go to the surrounding property owners, the interested parties, and the additional
notification list.

If you have questions or need additional information, please let me know.

Thomas Ritz, AICP
Senior Planner
City of Glendale
623-930-2588

tritz@glendaleaz.com

Kendra Chavez <leeannchavez12@gmail.com>
To: "Ritz, Thomas” <TRitz@glendaleaz.com>

Fri, Jul 19, 2019 at 8:36 AM

Thank you!

Kendra Chavez
https://mail.google.com/mail/u/07ik=e4ed45d7ff&view=pt&search=all&permthid=thread-f%3A 1639500 164126431 774&simpl=msg-f%3A163950016412... 1 4

2720 E. Thomas Rd Phoenix, AZ 85016
Suite #C 250 F

602-281-5589 Cell 602-354-5306 Office
David & Kendra Chavez
David@neahd.com or Kendra@neahd.com
May 21, 2019

The Cancio Family
4519 W. Myrtle Ave
Glendale, AZ 85301

Subject: Variance
Dear Neighbor:

This letter is to inform you that I am applying for a variance (corrective action plan) application with the City of Glendale.
The property is located at 4519 W. Myrtle Ave in the Cactus District.

The project of an additional 8'1” encroachment in the 20‘ feet rear setback line for a rear patio. The rear patio is
currently 14’1” by 41’6” after demolition the patio will be 8'1" by 41'6” and is 9° height to the south of the property. Also
the rear patio is about 4’ feet off the rear property line. The new rear set back line will be 11'9” to the back rear patio. This
is a residential zoning (R-4) and no reason to change the zoning. In 1978 a partial patio was built under permit measuring
18° by 10’. The lot size is 7,668 SQ FT livable space is 1,972 SQ FT the rear patio 598 SQ FT. All adjacent properties are
residential homes and an apartment complex. The rear patio is a necessity for the family of two young kids, which love to
be outside and playing in the pool. Located behind the house is a three story apartment complex, so there is no privacy
for this family when outside. The rear patio provides a safe environment for the children while outside. The rear patio also
provides shelter from the sun and the view of the upstairs tenants at the apartment complex. There will be no future add-
ons or changes to the property regarding the back patio. The back patio is not in any way of disturbing the surrounding
residents. The sole purpose of this additional 8'1” encroachment in the 20' feet rear setback line is to give privacy to the
family.

Comments and questions will be accepted at this time. Please write, email, or call me at the contact information
above. You may also contact Thomas Ritz with the City of Glendale at (623) 930-2588 or TRIZ@GLENDALE.COM =I have
included a site plan with this letter for your review.

Sincerely,

Kendra Chavez
Attachments:

-Site Plan

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CANCIO RESIDENCE
4519 W MYRTLE AVE GLENDALE AZ 85301

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OWNER:

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PROJECT INFORMATION:

PROJECT ADDRESS: 4810 W. MYRTLE AVE

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"NEIGHBORHOOD NOTIFICATION AREA

NAME OF REQUEST:

4519 WEST MYRTLE AVENUE VARIANCE

LOCATION: | 4519 West Myrtle Avenue

REQUEST: The applicant is requesting review by the Board of Adjustment to

approve a Variance to reduce the required rear yard setback to 4
feet where 15 feet is required in the R1-6 zoning district to keep an
addition to an existing home which was built without permits.

ZONING DISTRICT: R1-6 COUNCIL DISTRICT: Cactus

FORMAL APPLICATION SUBMITTED: N

NOTIFICATION AREA

RED LINE MEASURMENTS ARE PREVIOUS PATIO
FROM 1978. 18’ BY 10”

PURPLE LINES ARE EXSITING AFTER DEMOLITION
8’.1” BY 417.6”

ORANGE LINE 6’-0” IS THE DEMOLITION

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