Draft Bond Committee Minues 3-3-20

D R A F T
MINUTES
BOND COMMITTEE
CITY HALL, CONFERENCE ROOM 2A 
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
MARCH 3, 2020
5:00 P.M.
 
 
 
       
   
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m.
 
2.
ROLL CALL
Present: 
Jon Froke, Chair   
  
Lisa Baker, Vice Chair   
  
Michael Boule, Committee Member   
  
John Guers, Committee Member   
  
Gary Hirsch, Committee Member   
  
Michael Socaciu, Committee Member   
  
Ryan Wesselink, Committee Member   
Also Present: Vicki Rios, Assistant City Manager 
Lisette Camacho, Budget and Finance Director 
Julie Patterson, Budget and Finance Management Assistant 
Michelle Woytenko, Field Operations Director 
Samuel Pena, Field Operations Program Manager 
3.
CITIZEN COMMENTS
No citizens present. No comments.
 
 
4.
APPROVAL OF THE MINUTES
Presented by: Jon Froke, Citizen Bond Committee Chair

a.
Approval of the February 18, 2020 Citizen Bond Committee minutes.
A motion was made by Chair Jon Froke, seconded by Committee Member Gary
Hirsch, to approve the February 18, 2020 Citizen Bond Election Committee
minutes as written. 
AYE:  Chair Jon Froke
          Vice Chair Lisa Baker
          Committee Member Michael Boule
          Committee Member John Geurs
          Committee Member Gary Hirsch
          Committee Member Michael Socaciu
          Committee Member Ryan Wesselink
 
  
 
5.
ITEMS FOR DISCUSSION AND POSSIBLE ACTION
Presented by: Jon Froke, Citizen Bond Committee Chair
Ms. Woytenko provided follow-up information as requested at the last meeting
regarding CIP budget details and project description for the Fire Station/West
Area and the City Court remodel. 
 
  
 
6.
PRESENTATION ON GOVERNMENT FACILITIES - CIP
Presented by: Michelle Woytenko, Field Operations Director
Ms. Camacho provided an overview of the Governmental Facilities Bond
Funded CIP by Project. 
 
Ms. Woytenko gave a presentation on the CIP, which included the following:
Project overview, details, justification, and budget financials for the six
Governmental Facilities Bond Funded projects which are included in the
FY20-29 CIP. 
  
1. Multi-Phase Glendale Operations Campus
This project will also be funded by the following divisions: Transportation,
Solid Waste, and Water Services
The goal is for a multi-disciplinary building. Considering similar buildings
in Surprise and Peoria as models.
Chair Froke asked if there would be expansion into the mobile park
property. Ms. Woytenko explained the mobile home park land is not
included in the CIP project at this time; however, relayed staff was
currently in the middle of a study on this matter.
2. City Hall Building Remodel
This project will be refined at future Council Workshops.
The project is planned for multiple phases and will address the interior
and exterior of the building.

Ms. Rios commented this project is tied in some ways to the Operations
Campus as some staff members might relocate to the new Campus.
Committee Member Geurs inquired as to the length of the project. Ms.
Woytenko estimated five years; one year for each floor of the building.
3. Underground Storage Tank Replacement
This project is for the fuel storage tanks at the Operations Campus, as
well as associated piping.
The fuel storage tanks were recently upgraded at Fire Stations #155 and
#153.
4. Community Services Resource Center
This project would result in a central office location that would house all
five divisions of Community Services, including CAP, Community
Revitalization and Housing. 
Possible locations include the Operations Campus or the second floor of
the Glendale Adult Center.
5. Adult Center Renovation
This project is for the build out of the second floor of the Adult Center.
6. Amphitheater Renovations
This project includes renovations such as spatial quality, seating,
shading, stage improvements, support areas, concessions, storage, and
audio/visual system improvement. 
Committee Member Geurs asked if the seating would remain the same as
current. Ms. Woytenko replied in the negative and added that staff is
looking at changing the seating. Committee Member Geurs commented
on the need for shade at the amphitheater.   
Committee Member Wesselink asked if there was a report which shows the
estimated annual revenue generated by the renovations to certain public
spaces. Ms. Woytenko replied staff has high level numbers and will request this
information from Mr. Burke, the Parks and Recreation Director. Ms. Woytenko
explained that when staff conducts surveys as to why specific spaces are not
used, the public feedback and requests are used to define the project scope.
 
Ms. Rios explained that bonds must be used for Governmental Facilities so the
facilities are not a major revenue generator, as this would violate the Tax
Exempt Municipal Bond laws. Ms. Rios stated the City can charge a nominal
fee for the use of the amphitheater, such as for trash pickup, etc.
 
Committee Member Socaciu asked if the Adult Center would be easily
accessible to the population utilizing the Community Resource Center. Ms.
Woytenko responded that the Adult Center was accessible to a bus line, which
was a major requirement for the location. Ms. Rios noted that other locations
were still being considered as there was some discussion that non-profits might
share some of the space at the proposed Community Resource Center.
 
Ms. Camacho presented a recap of the Available Bond Authorization, CIP Bond

Funded Projects, and Needed Remaining Voter Authorization or No Needed
Remaining Voter Authorization as the case may be for the following divisions
for FY19-20 through FY26-30: 
Library Bond Projects
Flood Control Bond Projects
Parks and Recreation Bond Projects
Cultural Facility Bond Projects
Open Space and Trails Bond Projects
Public Safety Bond Projects
Governmental Facility Bond Projects
Streets and Parking Bond Projects 
Committee Member Socaciu asked if the $37 million estimated cost for the new
Court Building was adjusted for inflation or estimated at today’s cost. Ms.
Camacho explained the figure was an estimate and costs would be refined the
as the fiscal year in which it is budgeted for draws near. 
 
Committee Member Socaciu inquired if it would be prudent to ask for more than
the exact amount of voter authorization anticipated, in case a project’s cost
increases or a project needs to be added. Ms. Rios agreed this would be a
good option to consider and stated the Committee needs to discuss all of these
considerations.
 
Committee Geurs inquired if the City has ever run out of bond funds. Ms.
Camacho commented that the City would not undertake a project if there was
not sufficient funding to complete the project. 
 
Committee Member Boule inquired about the interest as bonds are issued for
projects. Ms. Camacho explained expense can be incurred up to eighteen
months before issuing the debt.   
 
The agenda item was concluded.
 
 
7.
STAFF REPORT
Presented by: Vicki Rios, Assistant City Manager
Presented by: Lisette Camacho, Budget and Finance Director
Ms. Camacho distributed a Bond Election Timeline to the Committee.
 
Vice Chair Baker asked if the public outreach included a presentation to the
Glendale Chamber of Commerce. Ms. Rios will follow up on the suggestion.
Ms. Rios commented that staff is incorporating the new concept of outreach
which includes going to where people are gathering, instead of a traditional
public meeting. Ms. Camacho commented on the use of Facebook Live and
other social media as well.
 
Ms. Rios indicated that staff cannot advocate for a position for or against the
bonds and the Committee Members cannot take a position on behalf the
Commission but do have the right to take a position as a private citizen.

Committee Member Boule asked when the county needed the information for
the bonds to be on the ballot. Ms. Rios replied the deadline was in August and
will confirm the date with the City Clerk. 
 
Committee Member Boule inquired about the outreach process. Ms. Rios
explained the Committee’s recommendations would go to Council first, then
Council would approve or amend, and then Council’s recommendations would
be presented in public outreach. Ms. Rios reiterated staff does not advocate for
any position but educates and provides information. 
 
 
8.
COMMITTEE COMMENTS AND SUGGESTIONS
Presented by: Jon Froke, Citizen Bond Committee Chair
No comments or suggestions. 
 
 
9.
NEXT MEETING
The next regular meeting of the Citizen Bond Election Committee will be held
on March 17, 2020 at 5:00 p.m., in conference room 2A, located at 5850 West
Glendale Avenue, Glendale, Arizona, 85301.
 
10.
ADJOURNMENT
A motion was made by Committee Member John Geurs, second by
Committee Member Michael Socaciu, to adjourn the meeting at 5:51 p.m. 
AYE:  Chair Jon Froke
          Vice Chair Lisa Baker
          Committee Member Michael Boule
          Committee Member John Geurs
          Committee Member Gary Hirsch
          Committee Member Michael Socaciu
          Committee Member Ryan Wesselink
   
 
 
 
The Bond Committee meeting minutes of March 3, 2020 were submitted
and approved this ____ day of ____, 2020.
____________________________________
Lisette Camacho
Budget and Finance Director