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D R A F T MINUTES LIBRARY ADVISORY BOARD GLENDALE PUBLIC LIBRARY MAIN LIBRARY- BOARD MEETING ROOM 5959 W. BROWN ST. GLENDALE, ARIZONA 85302 NOVEMBER 18, 2020 6:00P.M. 1. CALL TO ORDER Chair Gary R. Johnson called the meeting to order at 6:00 p.m. 2. ROLL CALL Present: Gary Johnson, Chair Diane Kocur, Vice Chair Eva Ndavu, Board Member Lauren Snair, Teen Timothy Ndavu, Board Member Haydee Kukowski, Board Member Absent: Karen Aborne, Board Member Calvin Carbello, Teen Also Present: Michael Beck, Chief Librarian Dawn Wasley, Library Administrator Kayla Martinez, Library Administrative Support Specialist 3. CITIZEN COMMENTS None. 4. APPROVAL OF THE MINUTES a. APPROVAL OF OCTOBER 14, 2020 MINUTES Vice Chair Kocur moved, Board Member E. Ndavu made the second to approve the October 14, 2020 Library Advisory Board meeting minutes as submitted. Motion carried 6-0. Motioned by Vice Chair Diane Kocur, seconded by Board Member Eva Ndavu AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Eva Ndavu Board Member Timothy Ndavu Teen Lauren Snair Board Member Haydee Kukowski Passed 5. NEW BUSINESS a. 2021 NATIONAL LIBRARY WEEK PROCLAMATION PREPARATION Chief Librarian Beck shared with the Board the draft copy of the 2021 National Library Week Proclamation. Vice-Chair Kocur and Board Member E. Ndavu provided Board Members with different recommendations of the 2021 National Library Week Proclamation to consider. There was Board Member discussion and it was requested to have both versions combined for the final draft 2021 National Library Week Proclamation. Vice-Chair Kocur moved, Board Member E. Ndavu made the second, to submit the two revisions to a library staff member to combine the modifications into a final draft 2021 National Library Week Proclamation. Motion carried 6-0. Motioned by Vice Chair Diane Kocur, seconded by Board Member Eva Ndavu AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Eva Ndavu Board Member Timothy Ndavu Teen Lauren Snair Board Member Haydee Kukowski Passed b. LIBRARY SERVICE UPDATES IN RESPONSE TO COVID-19 Chief Librarian Beck updated the Board of the following: The Library continues to offer lobby and drive-thru services. Since March, the Library has had over 75,000 in-person patrons visits with over 260,000 physical items checked out. Since October 1st, there have been 1,500 public computing sessions. The Library has consistently seen about 3,200 people per week, including 500 people utilizing the Foothills branch’s drive thru. Due to Covid-19, there have not been any opportunities to collaborate with any of the sports events. The Culture Pass program has begun again but on a limited schedule for three participating agencies. Board Member T. Ndavu asked if there have been any physical modifications to the library equipment and it is being used. Chief Librarian Beck informed The Board that the Library has continued to use PPE as directed by the City and CDC. All items are being quarantined after each use, and touch point cleaning has continued throughout. 6. CHIEF LIBRARIAN UPDATE a. Chief Librarian Beck updated the Board of the following: The budget process has begun for The City, and the Library has submitted some IT steering committee requests for a technology phone app and programming laptops for Heroes Library. Lobby Services continue. Library staff is working on potential Library Service and Technology Act Grant ideas. Recently hosted the Veterans Day Flag Changing Ceremony at the Main Library. Recently had over 400 people attend a virtual Jane Austin Fest that had attendees who joined worldwide. The State Grants in Aid Grant was approved by City Council. Those funds are used for professional development and in purchasing public use equipment and furniture. Since July 1st, we have had almost 3,000 new card registrants. 7. BOARD MEMBER COMMENTS AND SUGGESTIONS Library Advisory Board Members welcomed new Teen Board Member Lauren Snair. 8. NEXT MEETING The next regular meeting of the Library Advisory Board will be held on December 9, 2020 at 6:00 p.m., in the Board Meeting Room of the Main Library, located at 5959 W. Brown St., Glendale, Arizona, 85302. 9. ADJOURNMENT Motioned by Teen Lauren Snair, seconded by Board Member Eva Ndavu AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Eva Ndavu Board Member Timothy Ndavu Teen Lauren Snair Board Member Haydee Kukowski Passed The Library Advisory Board meeting minutes of _______, 2020 were submitted and approved this ___ day of ________, 2020. ____________________________________ Kayla Martinez Recording Secretary