PRAC Draft Minutes 2.14.22
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1 DRAFT MINUTES City of Glendale Parks and Recreation Advisory Commission Meeting Foothills Recreation & Aquatics Center 5600 W. Union Hills Drive Glendale, Arizona 85308 Monday, February 14, 2022 6:00 P.M. PRESENT: Gayle Schiavone, Chair Reginald Martinez, Jr., Vice-Chair Helena Johnson Bodine, Commissioner Kathryn Mawby, Commissioner Bud Zomok, Commissioner Joseph Jarrett, Teen Commissioner ABSENT: None ALSO PRESENT: Jim Burke, Director, Public Facilities, Recreation and Special Events John Kennedy, Assistant Director, Public Facilities, Recreation and Special Events Heidi Barriga, Special Events Administrator Diane Williams, Program Manager 1. Call to Order Chair Schiavone called the meeting to order at 6:00 p.m. 2. Roll Call Chair Schiavone conducted roll call. The new Commissioners introduced themselves and shared a brief background. 3. Citizen Comments None. 4. Approval of the Minutes Motion by Commissioner Mawby, second by Vice-Chair Martinez, to approve the January 10, 2022, Parks and Recreation Advisory Commission Meeting minutes as written. Motion carried 6 – 0. 5. New Business a. Information: Commission Reports Chair Schiavone reported that she attended the opening ceremony for the lake at Heroes Park. She said the event was well-received by the public and people were fishing the lake that day. She relayed that she has seen a lot of activity at the lake since then. She also reported that she walked along the Grand Canal Linear Park and saw a lot of garbage in the drainage areas. She stated that there was a lot of erosion and dead vegetation as well. She announced that there was an article in the Arizona Republic about Sahuaro Ranch Park and the different ways to use the park. b. Action: Commission Goals for 2022 Mr. Burke facilitated a discussion on the Commission Goals for 2022. He announced the goals from last year and asked if the Commissioners would like to keep the same goals, revise, or add others. The goals announced were as follows: 2 1. Each Commissioner to inspect at least one park, per quarter, utilizing the park inspection form provided by staff. Report back on findings. 2. Each Commissioner to volunteer at a Parks and Recreation outreach or department event. (Council district meeting, special event, grand opening, etc.) 3. Actively support the department work plan and provide recommendations for action items on the monthly agenda. 4. Schedule monthly Commission meetings at various Parks and Recreation locations to gain exposure to all parts of the City. Chair Schiavone clarified that the goals read aloud were the goals for the last two years. She noted that the Commission previously discussed if anyone would have a hardship to travel to mobile meeting locations. She asked for any comments or questions on the goals. Commissioner Mawby asked for copies of the park inspection forms. Ms. Williams distributed the forms. Mr. Burke stated that the forms could also be sent electronically to the Commissioners. Mr. Burke requested a vote by the Commission on the goals, as they are required to be submitted to Council. He clarified that Commissioner Jarrett, a teen commissioner, was a voting member although his seat was not included in the quorum count. Vice-Chair Martinez announced that he would like to retain the four goals. He said it had been challenging to attend special events; however, things were now opening up. Motion by Commissioner Zomok, second by Commissioner Johnson Bodine, to recommend approval of the Commission goals for February 2022 through January 2023 as presented. Motion carried 6 – 0. c. Information: Recommended ARPA Plan (American Rescue Plan Act) Mr. Burke gave a presentation on the American Rescue Plan Act (ARPA), which included the following information: ARPA Background • $59,516,611 in funding to Glendale o $29,758,305.50 was received in May 2021 o Expect to receive the final distribution in May 2022 • Eligible costs incurred between March 3, 2021, and December 31, 2024 o Funds must be obligated by December 31, 2024 ▪ An order placed for property and services and entering into contracts, sub-awards, and similar transactions that require payment o Funds must be expended by December 31, 2026 ARPA Strategy • September 28, 2021, Council Workshop o Eligible and Ineligible Uses of Funds o Council Consensus ▪ Use ARPA funds on eligible budgeted operating and capital expenditures ▪ Use ARPA Funds for eligible future operating and capital expenditures • Expenditures cover more than one year • Public Health Response to Mitigate the Spread of COVID-19 ($17M) o Budgeted ($6.8M) ▪ COVID-19 related medical and worker’s compensation claims ($3.6M) ▪ Payroll costs for staff responding to COVID-19 ($1.3M) 3 ▪ Technology projects for the mobile workforce ($1.9M) o Unbudgeted ($10.2M) ▪ Health and safety capital investments in public facilities ($7.8M) • Space reconfiguration, touchless fixtures, HVAC, automatic doors ▪ Additional COVID cleaning and custodial services ($1.8M) ▪ COVID leave ($600K) • Address the Negative Economic Impact of COVID-19 and Speed the Recovery of Impacted Industries ($11.9M) o Budgeted ▪ Camelback Ranch ($4.2M) ▪ Arena ($2.7M) ▪ Rehiring of staff at parks, recreation facilities, and libraries ($4.1M) ▪ Citywide special events and Civic Center ($900K) • Services to Disproportionately Impacted Communities ($17.7M) o Budgeted ($1.3M) ▪ Sports and health programming ($704K) ▪ Library programming ($558K) o Unbudgeted ($16.4M) ▪ Citywide park improvements ($15M) • Refurbish three existing splash pads at Heroes Park, Sycamore Grove, and 95th and Camelback • Two new splash pads at Sahuaro Ranch and Sierra Verde • Three new, small splash pads • 14 playgrounds • Soccer fields at Heroes Regional Park (Phase 1) ▪ Funding for full programming at Community Centers ($1.4M) • Glendale Community Center, O’Neil, and Rose Lane • After-school and weekend programming • Premium Pay for Essential Workers ($5.3M) o Budgeted ($625K) ▪ Incentive pay o Unbudgeted ($4.7M) ▪ Public safety retention and recruitment ($1.3M) ▪ Premium pay for all city employees ($3.4M) • $1,500 per FTE • Pro-rated for part-time FTE • Investments in Stormwater Infrastructure and Water and Energy Conservation ($7.3M) o Budgeted ($465K) ▪ Storm drains o Unbudgeted ($6.8M) ▪ Storm drains and wastewater ($1.8M) ▪ Citywide water and energy conservation ($5M) • Park irrigation and lighting • Administrative Costs to Administer ARPA ($375K) o Budgeted ($125K) ▪ Direct costs to implement the program o Unbudgeted ($250K) ▪ Consulting fees to ensure compliance with requirements of ARPA and temporary staffing 4 ARPA Strategy Summary • Use ARPA funds on eligible operating and capital expenditures o Increases general fund reserves by $21.2M for Council approved projects • Use ARPA funds for eligible future operating and capital expenditures Next Steps • Final Rule adopted on January 6, 2022 • Project and Expenditures Report o The period from March 3 to December 31, 2021 o Due January 31, 2022 • Recovery Plan Performance Report o Due July 31, 2022 • Reports will be posted on the City’s website Commissioner Zomok inquired if the ARPA funds were guaranteed. Mr. Burke replied in the positive, as it was his understanding that the Act had been passed. Commissioner Zomok asked if the additional staffing would remain in place four or five years in the future. Mr. Burke stated that using the ARPA funds first frees up General Fund monies to be used for other projects. Mr. Burke noted that the Finance Department has indicated that the additional positions would be picked up permanently. d. Information: LiVE! @ Murphy Park Update Ms. Barriga gave an update on LiVE! @ Murphy Park, which included the following information: • Events are taking place every Thursday, Friday, and Saturday night in February and March. o There will be 25 nights of free performances in total. • This year, food trucks and a beer sale option have been added. • There are more than just music events. On Friday, February 11th, there will be a comedy show with five clean comedians from all over the U.S. There will also be tribute bands. • There will be a lot of social media outreach and promotion. Chair Schiavone inquired as to how local businesses were responding to the events. Ms. Barriga stated that due to low staffing, a lot of local businesses cannot stay open at night, which was when the events were being held. Chair Schiavone asked if the local businesses viewed the food trucks as competition. Ms. Barriga indicated that this was not the case at this time and relayed that the events entice people to come downtown to see all that the area has to offer. Vice-Chair Martinez asked if the events were as crowded as Glendale Glitters. Ms. Barriga replied that it was not that crowded, however, that was not the goal for these events. She explained that the goal was to get people to come downtown on a nightly basis and indicated that 500 people a night would be a good result. 6. Staff Updates Ms. Barriga gave an update on the Santa Hike, which included the following: • The hike is a free annual event. • Santa was stationed halfway up the Sunrise Trail. • There were 250 registered participants. This was lower than other years. However, there were other access trails to see Santa on this route, so some people may not have registered but still participated. Mr. Burke followed up on a previous request for an update on the condition of the American flag at Thunderbird Conservation Park. He reported that the Glendale Chamber of Commerce was maintaining the flag. Chair Schiavone asked if the flag is flown at half-mast when appropriate. Mr. Burke stated that the Chamber of Commerce has committed to doing so. 5 Mr. Burke showed before and after photos of the Grand Canal Linear Park Cleanup at the drainage areas. He stated that there were a lot of drainage areas; however, no particular department had been assigned to maintain the drains. He stated that the staff was making a list of all of the drains and will bring the matter before Council. Ms. Barriga announced dates for Movies by Moonlight and the Folk & Heritage Festival, in addition to the events at LiVE! @ Murphy Park. 7. Commission Comments and Suggestions Vice-Chair Martinez thanked staff for reporting back to the Commission on the Grand Canal Linear Park and the Santa Hike in a timely manner. 8. Next Meeting The next regular meeting of the Parks and Recreation Advisory Commission will be held on March 14, 2022, at 6:00 p.m., at the Glendale Adult Center, located at 5970 W. Brown Street, Glendale, Arizona, 85302. 9. Adjournment Motion by Commissioner Jarrett, second by Commissioner Johnson Bodine, to adjourn the meeting at 6:46 p.m. Motion carried 6 – 0.