506 - Conflict of Interest

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CITY OF GLENDALE
Human Resources Policy No. 506
Title: Conflict of Interest
Effective Date: 7/ 1/ 2000
Revised:       
Contact: Human Resources & Risk Management Department – (623) 930 2270
I. 
PURPOSE
Employees shall not engage in on-duty or off-duty conduct which constitutes a conflict of
interest with their City duties and responsibilities.  No employee or relative of an employee
shall have a financial interest in any sale to the City of land, materials, supplies, equipment or
services, unless the sale complies with the bidding requirements of the conflict of interest
statutes of the State of Arizona.  Contracts or sales made by a person or entity with
knowledge, express or implied, of a violation of this section shall be voidable by the City
Manager. 
II. 
PROCESS
A. 
Conflicts of Interest
1. 
No employee of the City, or relative of an employee, shall supply to the City
equipment, material, supplies or services, unless pursuant to an award of a contract
after a public competitive bid.  A request for proposals or quotes shall not be
considered a competitive bid. 
2. 
Any employee of the City who has, or whose relative has, a substantial interest in
any contract with, sale to, purchase from, or service to the City shall notify the
employee’ s department head or Deputy City Manager.  The department head or
Deputy City Manager shall require the employee to file a notice of such interest
with the City Clerk and a copy of such notice with the City Attorney.  The
department head or Deputy City Manager shall establish procedures to ensure the
employee does not participate in any manner in such contract, sale, purchase or
service. 
3. 
Any employee of the City who has, or whose relative has, a substantial interest in
any decision or action of the City, other than as an employee, shall notify the
employee’ s department head or Deputy City Manager.  The department head or
Deputy City Manager shall require the employee to file a notice of such interest
with the City Clerk and a copy of such notice with the City Attorney.  The
department head or Deputy City Manager shall also establish procedures to ensure
the employee does not participate in any manner in such decision.

Human Resources Policy #: 506
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B. 
Prohibited Acts
1. 
No employee, or former employee who has left employment within the preceding
twelve months, may represent another person for compensation before the City
Council or any Board or Commission of the City concerning any matter with
which such former officer or employee was directly concerned, and in which
he/ she personally participated during his/ her employment or service. 
2. 
During the period of employment with the City and for two years thereafter, no
employee shall disclose or use for the employee’ s personal profit, without
appropriate authorization, any information acquired by the employee in the course
of the employee’ s official duties which information has been clearly designed by
the employer as confidential or which is declared confidential by law. 
3. 
No employee may use, or attempt to use, the employee’ s position with the City to
secure from any person any valuable thing or valuable benefit for the employee to
which the employee would not ordinarily be entitled for the performance of the
employee’ s duties with the City. 
4. 
No employee may receive or agree to receive, directly or indirectly, compensation
other than the employee’ s salary from the City for any services rendered, or to be
rendered, by the employee which is within the employee’ s duties as a City
employee. 
5. 
No employee may receive or agree to receive, directly or indirectly, compensation
other than the employee’ s salary from the City for any service rendered, or to be
rendered, by the employee personally in any case, proceeding, application, or other
matter which is pending before the City Council or any Board or Commission of
the City. 
C. 
Violations
1. 
Any employee found guilty of any violation of this procedure shall be subject to
punitive disciplinary actions up to and including termination. 
2. 
Any violation of this procedure with the knowledge, expressed or implied, of the
person, corporation or other entity contracting with the City shall render the
contract voidable by the City. 
D. 
Construction
1. 
This directive shall be construed in compliance with the conflict of interest statutes
contained in the Arizona Revised Statutes, A.R.S. Sec. 38-501, et. seq. 
2. 
The City Attorney’ s office defines and provides interpretation of prohibited
Conflicts of Interest in compliance with Arizona Revised Statute, A.R.S. Section
38-501, and et. seq. 
SIGN