CDAC draft minutes January 19, 2023

D R A F T
MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
MUNICIPAL OFFICE COMPLEX
CONFERENCE ROOM B-3
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
January 19, 2023
5:30 P.M.
 
 
         
   
1.
CALL TO ORDER
Chair Baker called the meeting to order at 5:33 p.m.
 
 
2.
ROLL CALL
Roll Call was taken.
Present: 
Lisa Baker, Chair   
Leslee Miele, Vice Chair   
Kelly Carbello, Committee Member   
Kirstin Flores, Committee Member   
David Giles, Committee Member   
Theodora Hackenberg, Committee Member   
Moises Gallegos, Committee Member   
Also Present: Jean Moreno, Community Services Director
Matthew Hess, Community Revitalization Administrator
Trilese DiLeo, Community Revitalization Grants Supervisor
Yolanda Poole, Administrative Support Specialist
3.
CITIZEN COMMENTS
No comments were received via email or voicemail.

4.
APPROVAL OF THE MINUTES
Motion by Committee-member Hackenberg, second by Committee-member Giles, to
approve the December 15, 2022 minutes of the Community Development Advisory
Committee as written. The motion carried 7 – 0.  
 
 
5.
OLD BUSINESS
None.
 
6.
NEW BUSINESS 
CDAC New Member Onboarding Process
a.
Mr. Hess suggested tabling the agenda item so that additional information and documentation
could be provided to the Committee-members.
Motion by Committee-member Giles, second by Committee-member Hackenburg, to table
the agenda item for the CDAC New Member Onboarding Process until the next CDAC
meeting. Motion carried 7 – 0.   
     b. FY2023-24 CDBG Public Services Grant Application Update 
Mr. Hess gave an update on the FY2023-24 CDBG Public Services Grant Application, which
included the following information: 
The application process is being conducted through Glendale Connect portal. The
extended deadline is Monday, January 23, 2023 at 5:00 pm.
There are currently 21 applications totaling approximately $1 million in requests.
Staff review of applications will take approximately one and one half weeks. 
 
Mr. Hess asked if the Committee wanted to appoint a sub-committee to review the applications
and provide funding recommendations for the full Committee to consider.  He noted the use of a
sub-committee was done in the past.  He said the full Committee’s recommendation would be
sent on to Council for review and potential approval.
 
Ms. Moreno announced that special permission was received for this particular sub-committee for
the grant applications. She said it was at the desire of the Committee whether or not to utilize a
sub-committee. 
 
Committee-member Hackenburg asked if there would be agency interviews, as done in the past. 
 
Ms. Moreno said the interviews were not conducted in the past few years, due to the use of the
matrix.  She said interviews could be scheduled if the Committee so desired. 
 
Committee-member Gallegos asked if staff performed a cursory review of the applications.  Ms.
Moreno replied in the positive.
 
Committee-member Giles inquired as to the amount of available funds.  Mr. Hess estimated
$360,000 in available funds based on last year’s funding allocation.  Ms. Moreno said the
recommendations would be prorated based on the final figure, as has been done in the past. 
 
Ms. Moreno asked Committee-member Miele to explain the process of application review as
conducted by the sub-committee in the past.  Committee-member Miele provided a briefing on
the process. 
 
Committee-members shared their preferences on a potential use of a sub-committee.

Chair Baker confirmed consensus from the Committee not to utilize a sub-committee and
for the whole CDAC to discuss and make CDBG funding recommendations for Council at
the February 2023 CDAC meeting.  
 
Ms. Moreno asked if there were any comments on the scoring matrix. 
 
Chair Baker expressed concern that the number of people served category would favor a larger
organization.  Vice Chair Miele said sometimes the number of people served was high, however,
the number of Glendale residents served was low and so points may be made up in another
category. Mr. Hess agreed the number of Glendale residents served had higher weight. 
 
Committee-member Carbello said many times the smaller agencies better met the needs of
people in the community. 
 
Ms. Moreno asked what the Committee’s number one priority was in the three different categories
of financial, impact, and capacity and prior performance.  Committee-member Carbello voiced her
choice of impact. There was no objection made by other committee-members. Ms. Moreno said
staff could adjust the matrix so that impact was weighted most heavily. 
 
Committee-member Carbello asked about administrative costs.  Ms. Moreno said that Council
watched the administrative costs on the applications very closely.  Ms. Moreno relayed that use
of the matrix was a data driven approach for ranking applications, instead of using a subjective
approach. 
 
Vice Chair Miele inquired about the ‘Other City Funding Available’ points.  Ms. Moreno suggested
removing this section as there were no other City funding sources available for FY2023-24. 
 
Chair Baker confirmed Committee consensus to remove the ‘Other City Funding Available’ points
section from the matrix. 
 
 
 
7.
DIRECTOR'S REPORT
Ms. Moreno presented the Director’s Report, which included the following information: 
A welcome to new Committee-member Gallegos.  He shared a brief background.
Another new Committee-member will be appointed at a February Council meeting.
The funding for Emergency Rental Assistance from the Treasury expired on December 29,
2022.  Staff reached out to DES to see if it would give the City a voluntary reallocation of
ERA2, which was declined.  The Treasury indicated the City could request another traunch
of reallocated ERA2 by February, which staff will do. 
A new webpage for homeless services was launched on the City’s website. The Norton
Ramsey Empowerment Center in downtown Glendale is the one-stop shop for services.  
Staff presented an update on the homeless plan to Council and received approval to move
forward with two new mid-year budget requests to help unsheltered people obtain services. 
The Arizona State Legislature has a Housing Supply Study Committee, on which Ms.
Moreno participated.  The Committee’s work has called attention to the need to create a
focus on long-term housing solutions and housing affordability. 
Ms. Moreno gave a presentation to Council a few weeks ago on options for affordable
housing incentives.

8.
COMMITTEE MEMBER COMMENTS AND SUGGESTIONS
Chair Baker said the last City Council meeting was great and encouraged other
committee-members to watch the meeting.
 
 
 
9.
NEXT MEETING
The next regular meeting of the Community Development Advisory Committee will be held on
February 16th, 2022 at 5:30 p.m., in conference room B-3 of the Municipal Office Complex,
located at 5850 W. Glendale Ave., Glendale, Arizona, 85301.
 
10.
ADJOURNMENT
Motion by Committee-member Gallegos, second by Committee-member Giles, to adjourn
the meeting at 6:41 p. m.  Motion carried 7 – 0. 
 
 
The Community Development Advisory Committee meeting minutes of January 19, 2022 were submitted
and approved this 16th day of February 2023.
____________________________________
Denise Kazmierczak
Recording Secretary