PSPRS Fire Board Meeting Minutes for September 27, 2023
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D R A F T MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL FIRE BOARD GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER 11550 W. GLENDALE AVE. 1st FLOOR, CONFERENCE ROOM 103 GLENDALE, ARIZONA 85307 SEPTEMBER 27, 2023 9:30 A.M. 1. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Jerry Weiers called the meeting to order at 9:30 a.m. 2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Present: Mayor & Chair Jerry Weiers City Manager & Board Member Kevin Phelps Fire Board Member Kyle Borg, Fire Captain Fire Board Member Anthony Love, Fire Engineer Police Board Member Mitchell Ervin Police Officer Police Board Member Justin Harris, Police Officer Absent: Board Member Charles Erickson Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Vicki Moss, Assistant Director of Human Resources & Risk Mgmt. Levi Gibson, Director of Budget & Finance Mike Hamblin, Assistant City Attorney Gary Benson, Assistant Fire Chief John Davidge, Police Sergeant Charlotte Beadles, HR Benefits Analyst Lisa Chill, HR Operations Analyst Other Attendees: Board Attorney Cynthia Kelley Kathryn Baillie, Attorney for Stephanie Fikejs Stephanie Fikejs, Police Officer (via telephone conferencing) Lucero Ruiz, former Police Officer (via telephone conferencing) 3. CITIZEN COMMENTS There were no citizens present. 4. REVIEW OF THE JUNE 30, 2022 ANNUAL ACTUARIAL VALUATION OF MEMBERS FOR GLENDALE FIRE AND POLICE COVERED BY THE PSPRS Budget & Finance Director Levi Gibson led a discussion of the actuarial data and the city's strategy to manage pension liabilities. 5. ANNUAL OPEN MEETING LAW TRAINING Assistant City Attorney Mike Hamblin presented the annual Arizona Open Meeting Law training. 6. EXECUTIVE SESSION Upon a public majority vote of a quorum of the joint session of the Local Fire Board and the Local Police Board, the Boards may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Boards' attorneys (A.R.S.§38-431.03(A)(3)) The Boards voted to go into Executive Session. All attendees that are not Board members or supporting staff exited the conference room prior to executive session. Motioned by Police Board Member Justin Harris, seconded by Police Board Member Mitchell Ervin AYE: Mayor Jerry Weiers Board Member Kevin Phelps Fire Board Member Kyle Borg Fire Board Member Anthony Love Police Board Member Mitchell Ervin Police Board Member Justin Harris Other: Board Member Charles Erickson (ABSENT) Passed Both Boards jointly discussed the Boards' independent legal representation. 7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN JOINT SESSION The Boards adjourned executive session and reconvened in open session. 8. CONSIDERATION AND POSSIBLE ACTION ON EXECUTIVE SESSION ITEM The Boards jointly voted to move forward with Cynthia Kelly, Esq. and her new firm, Kelley Law Group, for independent legal representation. Motioned by Police Board Member Justin Harris, seconded by Fire Board Member Anthony Love AYE: Mayor Jerry Weiers Board Member Kevin Phelps Fire Board Member Kyle Borg Fire Board Member Anthony Love Police Board Member Mitchell Ervin Police Board Member Justin Harris Other: Board Member Charles Erickson (ABSENT) Passed 9. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Weiers adjourned the joint meeting of both Boards at 10:05 a.m. 10. CALL TO ORDER THE LOCAL FIRE BOARD Chair Jerry Weiers called the meeting to order at 10:05 a.m. 11. ROLL CALL Present: Mayor & Chair Jerry Weiers City Manager & Board Member Kevin Phelps Board Member Kyle Borg, Fire Captain Board Member Anthony Love, Fire Engineer Absent: Board Member Charles Erickson Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Vicki Moss, Assistant Director of Human Resources & Risk Mgmt. Mike Hamblin, Assistant City Attorney Police Board Member Mitchell Ervin Police Officer Police Board Member Justin Harris, Police Officer Gary Benson, Assistant Fire Chief John Davidge, Police Sergeant Charlotte Beadles, HR Benefits Analyst Lisa Chill, HR Operations Analyst Other Attendees: Board Attorney Cynthia Kelley Kathryn Baillie, Attorney for Stephanie Fikejs Stephanie Fikejs, Police Officer (via telephone conferencing) Lucero Ruiz, former Police Officer (via telephone conferencing) 12. CITIZEN COMMENTS There were no citizens present. 13. APPROVAL OF THE MINUTES The Board voted to approve the Public Safety Personnel Retirement System - Local Fire Board Minutes of July 26, 2023 Motioned by Board Member Anthony Love, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Kyle Borg Board Member Anthony Love Other: Board Member Charles Erickson (ABSENT) Passed 14. NEW BUSINESS There was no new business for open session. 15. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. § 38-431.03(A)(3)) The Board voted to go into Executive Session. All attendees that are not Board members or supporting staff exited the conference room prior to executive session. Motioned by Board Member Anthony Love, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Kyle Borg Board Member Anthony Love Other: Board Member Charles Erickson (ABSENT) Passed The Board reviewed Medical Evaluations for seven (7) New City of Glendale Fire Personnel: Savannah B. Graf Caden Holland Travis A. Levario Eric Leyva Giovanni Lopez James P. Newsome Daniel Perez 16. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION The Board adjourned executive session and reconvened in open session. 17. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS The Board voted to approve the admission of seven (7) New Fire Personnel into the Public Safety Personnel Retirement System (PSPRS) with any pre-existing conditions noted on the Pre-Existing Conditions Reports: Savannah B. Graf Caden Holland Travis A. Levario Eric Leyva Giovanni Lopez James P. Newsome Daniel Perez Motioned by Board Member Anthony Love, seconded by Board Member Kyle Borg AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Kyle Borg Board Member Anthony Love Other: Board Member Charles Erickson (ABSENT) Passed 18. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 19. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board will be held on October 25, 2023 at 9:30 a.m., at the Glendale Regional Public Safety Training Center (GRPSTC) in the 1st Floor Conference Room 103, located at 11550 W. Glendale Ave., Glendale, Arizona, 85307. 20. ADJOURN THE LOCAL FIRE BOARD MEETING Chair Weiers adjourned the meeting at 10:12 a.m. The Public Safety Personnel Retirement System Local Fire Board meeting minutes of September 27, 2023 were submitted and approved this ___ day of ________, 2023. ____________________________________ Jim Brown Recording Secretary