Extracted text (via pymupdf)
9198 characters
1 DRAFT MINUTES City of Glendale Parks and Recreation Advisory Commission Meeting Glendale Civic Center 5750 W. Glenn Dr. Glendale, Arizona 85301 Monday, December 13, 2023 6:00 P.M. PRESENT: Reginald Martinez, Jr., Chair Helena Johnson-Bodine, Vice Chair Kathryn Mawby, Commissioner Tom Traw, Commissioner Bud Zomok, Commissioner ABSENT: Marie Nesfield, Commissioner ALSO PRESENT: Heidi Barriga, Deputy Director John Kennedy, Interim Director Robert Gallegos, Park Manager Diane Williams, Program Manager David Shaddix, Park Ranger Glenn Schletter, Park Ranger Michael Hernandez, Park Ranger Alex Lerma, Sr. Planner, Planning Department 1. Call to Order Chair Martinez called the meeting to order at 6:00 p.m. 2. Roll Call Chair Martinez conducted roll call. 3. Citizen Comments None. 4. Approval of the Minutes Motion by Vice Chair Johnson-Bodine, second by Commissioner Zomok, to approve the November 13, 2023, Parks and Recreation Advisory Commission Meeting minutes as written. Motion carried 5 – 0. 5. New Staff Introductions Mr. Gallegos introduced Mr. Shaddix, Mr. Schletter, and Mr. Hernandez, new Park Rangers. Each shared a brief background of himself. 6. New Business a. Information: Commission Reports Vice Chair Johnson-Bodine reported that Utopia Park looked fantastic on a recent visit. She noted that the lights south of the ramada on the walking path were not working and asked when they would be replaced. Mr. Kennedy will follow up. 2 Commissioner Zomok asked if the Park Rangers were sworn officers. Mr. Kennedy said they were not. However, the Park Rangers could enforce Chapter 27, the City Code for Parks and Recreation. Commissioner Zomok asked if the Park Rangers rotated locations. Mr. Kennedy said that was correct. Commissioner Traw reported that construction on the ball fields and soccer fields at Heroes Regional Park was funded and would begin in January. b. Action: Dedication Plaque for El Barrio Park Mr. Lerner gave a presentation on the proposed dedication plaque for El Barrio Park. He shared the history of the project, in regard to meetings between the Planning staff and the Historical Preservation Commission between late 2016 and mid-2019. He relayed that at the October 19, 2023, Historical Preservation Commission meeting, the Historical Preservation Commission unanimously approved and finalized the language for each plaque. His presentation included the following information: • El Barrio Park is in the Heart of Glendale Neighborhood. • Three proposed plaque locations. Site location photos were shown. o Cerreta’s Plaque o Our Lady of Guadalupe Church Plaque o Barrio Park Plaque • Plaque style examples were shown. Chair Martinez asked why the specific sites were chosen. Mr. Lerner said Cerreta’s was a gateway to the neighborhood and the other two sites had historical significance. Commissioner Zomok was pleased to see the plaques in south Glendale. Motion by Commissioner Zomok, second by Commissioner Traw, to recommend approval of the installation of the dedication plaques at El Barrio Park. Motion carried 5 – 0. c. Information: Survey for the Naming of the Park at Site Formerly Known as Glen Lakes Golf Course Ms. Barriga provided an update on the survey for naming of the new park formerly known as Glen Lakes Golf Course, which included the following information: • Postcards were mailed to residents within a half-mile radius of the park site. The Commissioners were provided with the postcard. • The survey is open from December 1st to December 20th. • Survey suggestions can be submitted by scanning the QR code on the postcard, on the City of Glendale website, and by mail. • Staff will bring back the survey results to the Commission for recommendation. Commissioner Traw asked if the Commission would vote on a name. Ms. Barriga said the Commission will vote on a recommendation that will be taken to Council. d. Information: Recreation Update Mr. Padia gave the Recreation Update, which included information on the following: • Jingle Bell Hike: Saturday, December 9th • Santa’s Workshop at Foothills Recreation and Aquatics Center: Saturday, December 9th • Holiday Luncheon at Glendale Adult Center: December 13th, sold out. • Winter Camps at the Community Centers o Camps held during winter break - participants primarily from schools. o All camps are full. 3 o Rose Lane: 75 participants registered. o Glendale Community Center: 65 participants registered. o O’Neil: 65 participants registered. • The new spring edition of the Glendale@Play magazine was distributed to the Commissioners and is now available in print and on the Parks and Recreation website. e. Information: Update on Bonsall Park Master Plan Ms. Barriga gave an update on the Bonsall Park Master Plan, which included the following information: • The Parks and Recreation Advisory Commission provided a recommendation to move forward with the Master Plan. • City Council approved the Master Plan. • A charter meeting was held with the Glendale Engineering Department. • J2 Engineering and Environmental Design was selected as the design company. • Currently working on selecting a company for construction. Commissioner Zomok asked if Council approved the Commission’s recommendation as-is or if Council made any changes. Ms. Barriga said Council approved the recommendation without changes. Chair Martinez asked if the pickleball courts would be open for use during construction. Ms. Barriga said that once a construction company was chosen, more information would be known. Mr. Kennedy said staff would do what it could to keep the pickleball courts open, while keeping in line with safety. f. Information: Balanced Scorecard Mr. Kennedy gave an overview on the Balanced Scorecard, which included information on the following: • Overview/History o Our Organization o Our Processes o Our Finances o Our Community o Why we use a Balanced Scorecard ▪ Communicate the business vision and strategy ▪ Share objectives that support the business vision and strategy ▪ Show how these strategic objectives impact long-term goals and budgets ▪ Create goal-based budgeting, tracking, and reward systems ▪ Facilitate organizational changes at the operational level ▪ Tighten up gaps in terms of strategy and performance • Tier I development • Tier II development Commissioner Zomok asked if one department was leading the initiative. Mr. Kennedy said it was overseen by the Department of Organizational Development. Commissioner Zomok asked if the data was for internal use and if the public would see it. Mr. Kennedy said the KPI’s will be developed and will be part of the open portal. Vice Chair Johnson-Bodine asked if it was an actual scorecard and how the process was facilitated. Mr. Kennedy explained as staff drills down on the KPI’s, some are reported quarterly and some annually. He said the development of Tier II was just beginning and KPI’s were being developed. 4 Commissioner Zomok asked who created the Balanced Scorecard. Mr. Kennedy relayed that it was a national program, the City Manager brought it to Glendale, and Council approved moving forward with implementation. 7. Staff Updates Mr. Kennedy gave the Staff Update, and said that tomorrow, staff was giving a presentation at the City Council Workshop on: • Thunderbird Conservation Park Master Plan Update • Sahuaro Ranch Park Master Plan Update • Chapter 27 Revisions to the Glendale City Code 8. Commission Comments and Suggestions Commissioner Mawby complimented the use of the survey for the renaming of Glendale Lakes. She said there was a lot of bitterness when the golf course was sold and hoped the public involvement in the re-naming might soothe some of the feelings. Vice Chair Johnson-Bodine said she had also heard the issue got quite bitter, which could happen with drastic changes. She hoped people would respond to the survey to provide their input. Commissioner Zomok said there were a lot of projects going on and asked if there was a timeline of all occurring in the department for tracking purposes that staff could provide to the Commission. Mr. Kennedy said staff could share some of its internal tracking. Commissioner Traw asked if Glen Lakes had a lake. Mr. Kennedy recalled there were lakes at the former golf course, but said they were removed when the golf course was removed. Chair Martinez asked if there was a place to view timelines on the Sahuaro Ranch Park projects. Mr. Kennedy will provide a tracking similar to Commissioner Zomok’s request. 9. Next Meeting The next regular meeting of the Parks and Recreation Advisory Commission will be held on Monday, January 8, 2023, at 6:00 p.m., at the Glendale Civic Center, located at 5750 W. Glenn Dr., Glendale, Arizona, 85301. 10. Adjournment Motion by Vice Chair Johnson-Bodine, second by Commissioner Zomok, to adjourn the meeting at 6:43 p.m. Motion carried 5 – 0.