FY24-25 CDBG public services application matrix

CDBG Public Services Grant Application Matrix
FY 2024-25
Attended Grant 
Orientation
Complete with all 
required attachments
Quality of Application 
Administrative costs 
are 10% or less**
Requested funding as 
percentage of total 
program costs
 ( leveraged funds )
Provided Audited 
Financials
# of People Served
Per unit cost of 
assistance (grant 
funds)
History / Age of 
Program 
Timely Expenditures 
and Performance 
Reporting
Previous Monitoring 
Findings? 
Total Points
Maximum Points and Percentage:
5
5
10
20
15
20
20
15
10
20
20
160.0
No - 0 pts
No - 0 pts
Minor details/errors - 5 
pts
No - 0 pts
90%-100% - 0 pts
No - 0 pts
 < 50 - 5 pts
>$500 - 0 pts
 < 1 year - 0 pts
Untimely with no 
communication -0 pts
Yes and unable to 
correct and reimburse - 
ineligible
Yes - 5 pt
Yes - 5 pt
Highly detailed/clear 
objectives - 10 pts
Yes - 20 pts
75%-89% - 5 pts
Yes - 20 pts
51 < > 100 - 10 pts 
$300-$500 - 5 pts
1 < > 3 years - 3 pts 
Untimely with proactive 
communication - 5 pts
Have not been 
monitored in 3 or more 
years - 5 pts
50%-74% - 10 pts
101 < > 500 - 15 pts
$100-$300 - 10 pts
3 < > 5 years - 5 pts
Untimely with program 
improvement plan and 
satisfactory progress- 
10 pts
New applicant - 5 pts
<50% - 15 pts
> 500 - 20 pts 
<$100 - 15 pts
> 5 years - 10 pts 
Timely  with several 
corrections needed - 10 
pts
Yes and easily resolved 
- 15 pts
New applicant - 10pts
No - 20 pts
Timely and few 
corrections - 15 pts
Timely with rare 
corrections - 20 pts
3%
3%
6%
13%
9%
13%
13%
9%
6%
13%
13%
100%
A New Leaf, Inc.
5
5
10
20
15
20
15
5
10
15
20
140
Aid to Adoption of Special Kids (AASK)
5
5
10
20
15
20
5
0
10
10
15
115
Arizona Opera
0
5
10
20
15
20
20
15
0
10
5
120
Arizona YWCA Metropolitan Phoenix
5
5
10
20
15
20
20
10
10
10
5
130
Back to School Clothing Drive
5
5
10
20
15
20
15
15
10
20
15
150
BLOOM365
0
0
10
20
0
20
15
15
0
10
5
95
Boys & Girls Club of the Valley
5
5
10
20
15
20
15
15
10
10
15
140
Chrysalis
5
5
10
20
15
20
10
10
10
10
20
135
Community Legal Services
5
5
5
20
15
20
20
15
10
0
15
130
Duet:  Partners in Health & Aging
0
5
10
0
15
20
10
5
10
15
15
105
Hope Community Services
0
0
10
20
15
20
15
10
10
10
5
115
New Pathways for Youth, Inc.
0
5
10
20
15
20
5
5
10
10
5
105
One Step Beyond, Inc.
5
5
10
20
0
20
10
10
10
15
15
120
Phoenix Rescue Mission
5
5
10
20
15
20
10
0
10
15
15
125
Southwest Fair Housing Council
0
0
10
0
0
20
5
0
0
10
5
50
Sun City Area Interfaith Services, Inc./Benevilla
5
5
10
20
15
20
11
0
10
15
15
126
Treasure House
5
5
10
20
15
20
5
0
10
15
5
110
VALLEYLIFE
5
0
10
20
5
20
5
0
10
15
15
105
--
Organization 
Financial
Impact = %
Capacity & Prior Performance
Application

FY 2024-25 CDBG Public Services Applications Summary with Additional Information to Consider (in blue)
Organization
Requested Funding
Staff Score (Based on Matrix Criteria)
Population Served 
1st time Grant Subrecipient 
Total Beneficiaries Proposed (Current Application)
# of Glendale Beneficiaries (Current Application)
% Glendale Beneficiaries (Current Application)
 Cost Per Beneficiary 
Request as % of Available Funding
# Times Funded (past 3 years)
Unspent Funding (past 3 years)
% of Total Funding Unspent  (past 3 years)
# High Risk Findings (Last Review)
# Moderate Risk Findings (Last Review)
# Concerns (Last Review)
Performance Target (Last Completed Contract)
Actual Performance (Last Completed Contract)
% of Target Achieved (Last Completed Contract)
# of Items Outside of Normal Range 
A New Leaf, Inc.
120,000
$                
140
DV
No
240
240
100%
500.00
$      
33%
3
3,567.20
$   
3%
0
0
1
247
122
49.4%
2
Aid to Adoption of Special Kids (AASK)
7,000
$                    
115
Youth 
No
77
6
8%
90.91
$        
2%
1
-
$             
0%
3
5
4
12
12
100.0%
4
Arizona Opera
5,000
$                    
120
Youth 
Yes
40,000 2,400
6%
0.13
$          
1%
0
NA
NA
NA
NA
NA
NA
NA
NA
2
Arizona YWCA Metropolitan Phoenix
99,000
$                  
130
Seniors
No
1,000
900
90%
99.00
$        
28%
3
107.01
$       
2%
3
5
1
900
831
92.3%
3
Back to School Clothing Drive
15,000
$                  
150
Youth 
No
4,000
200
5%
3.75
$          
4%
3
-
$             
0%
1
1
0
200
202
101.0%
2
BLOOM365
12,480
$                  
95
Youth 
Yes
220
220
100%
56.73
$        
3%
0
NA
NA
NA
NA
NA
NA
NA
NA
1
Boys & Girls Club of the Valley
15,000
$                  
140
Youth 
No
1,100
418
38%
13.64
$        
4%
3
-
$             
0%
0
1
1
711
203
28.6%
1
Chrysalis
15,000
$                  
135
DV
No
1,000
60
6%
15.00
$        
4%
1
NA
NA
0
1
0
100
64
64.0%
2
Community Legal Services
55,760
$                  
130
Untargeted
No
7,895
695
9%
7.06
$          
15%
2
50,410.99
$ 
46%
1
0
0
410
344
83.9%
5
Duet:  Partners in Health & Aging
30,000
$                  
105
Seniors
No
415
60
14%
72.29
$        
8%
2
1,476.71
$   
5%
0
2
4
55
47
85.5%
2
Hope Community Services
25,000
$                  
115
Youth 
Yes
540
120
22%
46.30
$        
7%
0
NA
NA
NA
NA
NA
NA
NA
NA
2
New Pathways for Youth, Inc.
25,000
$                  
105
Youth 
Yes
450
15
3%
55.56
$        
7%
0
NA
NA
NA
NA
NA
NA
NA
NA
2
One Step Beyond, Inc.
20,000
$                  
120
Disabled Youth
No
150
100
67%
133.33
$      
6%
3
246.12
$       
2%
1
1
1
70
10
14.3%
2
Phoenix Rescue Mission
40,000
$                  
125
Untargeted
No
57
12
21%
701.75
$      
11%
3
43,916.07
$ 
12%
0
0
0
2 30000
51703
172.3%
3
Southwest Fair Housing Council
25,000
$                  
50
Untargeted
Yes
30
30
100%
833.33
$      
7%
0
NA
NA
NA
NA
NA
NA
NA
NA
2
Sun City Area Interfaith Services, Inc./Benevilla
20,000
$                  
126
Seniors
No
50
11
22%
400.00
$      
6%
3
-
$             
0%
2
1
0
13
8
61.5%
3
Treasure House
30,000
$                  
110
Disabled Adult
No
29
29
100%
1,034.48
$   
8%
1
-
$             
0%
 1  0
0
0
29
29
100.0%
0
VALLEYLIFE
18,000
$                  
105
Disabled Adult
No
8
8
100%
2,250.00
$   
5%
2
-
$             
0%
0
0
2
6
8
133.3%
0
Total Requested Funding:
577,240
$                
Footnotes:
Median:
22,500
$                  
2
Estimated Funding Available:
360,000
$                
Balance to Allocate:
TBD
Duplicated # of clients served. 
1
Not selected for monitoring in last program year.  Program was determined a low risk in 
monitoring analysis