May 21, 2024 Draft Minutes

D R A F T
MINUTES
ARTS COMMISSION
Glendale Civic Center Annex
5752 W. Glenn Drive
Glendale, Arizona 85301
May 21, 2024
6:00 P.M.
1.
CALL TO ORDER
Chairperson Nancy Lenox called the meeting to order at 6:01 p.m.
2.
ROLL CALL
Present:
Chair Nancy Lenox
Vice Chair James Smith
Commissioner Derrell Barber
Commissioner Anne Marie Chaney
Absent:
Commissioner Jose Aguinaga
Commissioner Dalaina Hand
Commissioner Paige Hyde
Also Present: Daniel Sabillon, Deputy Director, Economic Development
Chris Taylor, Administrator, Arts & Culture
Jessi Pederson, Director, Economic Development
3.
PUBLIC COMMENTS
No public comments.
4.
APPROVAL OF THE MINUTES
a.
Action: Arts Commission Minutes of April 16, 2024.
Motion:  To approve the Arts Commission minutes of April 16, 2024
Motioned by Commissioner Anne Marie Chaney, seconded by Derrell Barber
AYE:   
Chair Nancy Lenox
Vice Chair James Smith
Commissioner Derrell Barber
Commissioner Anne Marie Chaney
Other:
Commissioner Jose Aguinaga (ABSENT)
Commissioner Dalaina Hand (ABSENT)
Commissioner Paige Hyde (ABSENT)
Passed

5.
NEW BUSINESS
a.
Information: Update on Plein Air Wall Display
Chris Taylor presented the Commission with an update on the reconfiguration of the
East Wall. He mentioned the current layout of the wall, how the wall will be
reconfigured to include a centerpiece, with the 4 yearly winners of the Plein Air
Competition displayed throughout one calendar year. Engraving plates will designate
the yearly winners.
Vice Chair James Smith asked the size of the centerpiece. Chris answered with the
dimensions of the centerpiece (14’X20”).
Vice Chair James Smith asked if the engraving plates will include the year on the plate.
Chris answered that the year will not be included on the plate, so that the wall will not
have to endure yearly wear and tear, re-hanging, etc.
b.
Information: Timeline of events from May 30-June 18, 2024, vis-à-vis Performing
Arts Grants.
Chris Taylor made a recommendation to the Arts Commission for a timeline of events
and responsibilities for the Commission between May 30 and June 18, in preparation
for the June 18th Arts Commission meeting, vis-à-vis the Performing Arts Grant
approval process.
•
May 30: Application Window Closes.
•
May 31: Chris reviews all grants to determine their eligibility.
•
June 1: Chris will send only eligible grant applications to the Arts Commission
(through Submittable. Please check your e-mail on this day.)
•
June 1-June 14: Arts Commission will score and comment on grant applications.
June 15: Chris goes through Commission scores.
•
If 15 (or under) apps*, rank highest to lowest and present to AC in that order.
•
If over 15*, rank lowest to highest and present to AC in that order.
•
June 18: Arts Commission meeting to approve grants.
Commissioner Derrell Barber commented that there is a link within the Submittable
link that takes the applicant to a page that is no longer valid. Chris answered that he is
aware of that specific link, and that he went into Submittable to strike the language
that led to the faulty link. He will also double check Submittable to make sure the link
is accurate.
Commissioner Anne Marie Chaney asked if there was an increase in funding from the
previous fiscal year. Chris answered that there was an increase in funding to $60,000,
which allows for more grants to be awarded, but does not increase the amount of
funding available per grant.
Commissioner Anne Marie Chaney asked how many grants were awarded in the last

fiscal year. Mr. Sabillon answered that we would check on the exact amount. He then
answered that 16 grants were awarded.
Jessi Pederson announced that 24 applications were considered in the last fiscal year.
Vice Chair James Smith supported the process and timeline that Chris proposed.
c.
Action: Recommendation of Arts and Culture Master Plan to City Council for
Workshop.
Mr. Sabillon provided a recap of the timeline for reviewing the document with the
Arts Commission and opened up the Commission for questions.
Chair Nancy Lenox complimented the comprehensiveness of the plan.
Mr. Sabillon complimented CPG’s efforts. (Cultural Planning Group). Mr. Sabillon
then asked the Commission for any further comments. None were presented.
Motion to recommend. Motioned by James Smith, seconded by Anne Marie
Chaney
AYE:  Chair Nancy Lenox
Vice Chair James Smith
Commissioner Derrell Barber
Commissioner Anne Marie Chaney
Other: Commissioner Jose Aguinaga (ABSENT)
Commissioner Dalaina Hand (ABSENT)
Commissioner Paige Hyde (ABSENT)
Passed
6.
STAFF REPORTS
Mr. Sabillon commented on plans for next fiscal year, including budget
increase, diligence for new plans, and to hear from the Commission to recommend
ideas to City Council.
7.
COMMISSION COMMENTS
Vice Chair James Smith complimented the Arts Commission and staff for
their efforts.
Chair Nancy Lenox expressed excitement for the future of the Arts
Commission.
8.
   NEXT MEETING
The next regular meeting of the Glendale Arts Commission will be on Tuesday, June
18, 2024 at 6:00 p.m., in the Vault Conference Room at the Glendale Civic Center
Annex, 5752 W. Glenn Drive, Glendale, Arizona, 85301.

9.
ADJOURNMENT
Motion:  To adjourn the Arts Commission meeting of May 21, 2024 at 6:19.
Motioned by Vice Chair James Smith, seconded by Commissioner Anne Marie
Chaney
AYE:  Chair Nancy Lenox
Vice Chair James Smith
Commissioner Derrell Barber
Commissioner Anne Marie Chaney
Other: Commissioner Jose Aguinaga (ABSENT)
Commissioner Dalaina Hand (ABSENT)
Commissioner Paige Hyde (ABSENT)
Passed
The Arts Commission meeting minutes of May 21, 2024 were submitted and approved this 18th
day of June, 2024.
Daniel Sabillon
Deputy Director, Economic Development