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Special Meeting Minutes Wednesday, January 29, 2025 1:00 PM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Thomas Galvin, Chairman, District 2 Kate Brophy McGee, Vice Chair, District 3 Mark Stewart, District 1 Debbie Lesko, District 4 Steve Gallardo, District 5 County Manager Jen Pokorski Clerk of the Board Juanita Garza Meeting Location Supervisors' Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 1:00 PM on Wednesday, January 29, 2025, in the Supervisors’ Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003, with the following members present: Thomas Galvin, Chairman, District 2; Kate Brophy McGee, Vice Chair, District 3; Mark Stewart, Supervisor, District 1; Debbie Lesko, Supervisor, District 4; Steve Gallardo, Supervisor, District 5 (remote). Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski, County Manager; Brooke Worcester, Legal Counsel. PRESENTATION 1. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY ATTORNEY Rachel Mitchell, County Attorney Blaine Gadow, Chief Deputy Catherine Martin, Chief Financial Officer (C-06-25-252-X-00) Chairman Galvin opened the meeting and asked Rachel Mitchell, County Attorney, and her staff to come forward. Ms. Mitchell introduced Blaine Gadow, Chief Deputy, and Catherine Martin, Chief Financial Officer (CFO) with Maricopa County Attorney’s Office (MCAO). Special Meeting Minutes Wednesday, January 29, 2025 Page 2 of 52 Ms. Mitchell offered an overview of MCAO’s two broad areas listed above, that constitute their mission. Ms. Mitchell reviewed the above slide and said MCAO is one of the largest prosecuting agencies in the country. The outcome of cases is varied, and not all result in conviction. Special Meeting Minutes Wednesday, January 29, 2025 Page 3 of 52 Ms. Mitchell read the above slide. Ms. Mitchell’s request for the coming year listed on the slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 4 of 52 Ms. Mitchell said this request was what is needed to fulfil their responsibilities under the law. Ms. Mitchell reviewed the slide above. She said 10 of the 12 positions are needed for additional Redaction Specialists. She explained the importance of redaction and protecting sensitive public/private information. Special Meeting Minutes Wednesday, January 29, 2025 Page 5 of 52 Ms. Mitchell reviewed the four items listed on the slide above. She said it would be important to have additional Redaction Specialists to help offset the workload of Paralegals who handle more technical legal tasks. Ms. Mitchell said they need additional Redaction Specialists to improve the turnaround time so MCAO is following the rules of procedure. Special Meeting Minutes Wednesday, January 29, 2025 Page 6 of 52 Ms. Mitchell reviewed the slide above. Chairman Galvin asked how much time would be saved if those positions were filled? She responded that those 10 additions would get MCAO closer to the 30-day turnaround goal. Supervisor Stewart asked if there were any Artificial Intelligence (AI) options explored to help with this? Ms. Mitchell said MCAO is currently using an advanced system and constantly reviewing updated programs that could assist with these tasks. Ms. Mitchell reviewed the slide above regarding webpage access and the need for a comprehensive resource to assist the public as well as an important tool for recruiting new employees. She talked about the campaigns that included crime prevention efforts, and a campaign on teen violence. Special Meeting Minutes Wednesday, January 29, 2025 Page 7 of 52 Ms. Mitchell said there is a need for an additional Senior Web Developer/Designer on staff to properly promote future campaigns and also handle day to day requests. Ms. Mitchell reviewed the request and said it was necessary for backup and succession planning. Special Meeting Minutes Wednesday, January 29, 2025 Page 8 of 52 Ms. Mitchell highlighted another position needed, Senior Civil Attorney for Probate. She talked about the three main reasons there is a need for this position, as listed on the slide above. Ms. Mitchell made the request for one Senior Civil Attorney. Special Meeting Minutes Wednesday, January 29, 2025 Page 9 of 52 Ms. Mitchell reviewed the slide above and talked about the MCAO building that is nearly at capacity. The four bullet items listed were proposals for the future. Ms. Mitchell said the climate control in the building needs revamping. Special Meeting Minutes Wednesday, January 29, 2025 Page 10 of 52 Ms. Mitchell concluded her presentation by mentioning the upcoming American Rescue Plan Act (ARPA) funding expiration. Chairman Galvin asked if the positions were created before ARPA or because of ARPA. Catherine Martin stated the positions was created because of ARPA. Supervisor Lesko asked what is the total current budget of MCAO? Ms. Mitchell said $155 million is the current budget with the increase of $1 million. Supervisor Lesko asked for a breakdown of the dollars requested to the positions to be filled. Ms. Martin said she would provide the information requested. Supervisor Stewart asked if there were more prosecutors, would MCAO have more prosecutions? Ms. Mitchell explained the challenges of attracting and hiring new talent. Supervisor Stewart asked about the vision of MCAO and said he would look forward to hearing more about that in the future. Ms. Mitchell talked about the ARPA funds and the diversion and other programs that were developed with the goal of keeping people out of the justice system. Vice Chairman Brophy McGee asked about MCSO’s “wants” vs the “must have’’ and Ms. Mitchell stated the “wants” list must be put aside for now because there are so many necessities. She thanked Ms. Mitchell for her community outreach and said District 3 would assist and support MCAO in any way possible. Supervisor Gallardo thanked Ms. Mitchell and her team. Presentation only. No action taken. Special Meeting Minutes Wednesday, January 29, 2025 Page 11 of 52 2. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY ASSESSOR Eddie Cook, Assessor Dawn Marie Buckland, Executive Director (C-06-25-251-X-00) Eddie Cook, County Assessor, and Dawn Marie Buckland, Executive Director, came forward to present. Assessor Cook began by saying he would not be asking for additional funds. He talked with pride about the Assessor’s Office and said he was looking forward to the third year using the business software product. He said his goal was always to create a high- performance team with the lowest cost to the taxpayer, with a team just under 300. Ms. Buckland said the purpose of this presentation was to review how the current budget will be spent this coming year. She spoke briefly about the differences between city government and county government and how much has been learned in the Assessor’s Office over the past five years. She mentioned the One Team Culture which has been the ongoing goal in the Assessor’s Office. Ms. Buckland reviewed the slide above with a brief overview of the Assessor’s Office. Special Meeting Minutes Wednesday, January 29, 2025 Page 12 of 52 Ms. Buckland reviewed the growth chart above and made a distinction between parcels (real property) and accounts (centrally valued property). She commented on the enormous growth in Maricopa County and discussed additional information that relates to the growth and property values from 2017 to 2024. Assessor Cook talked about the need to educate the public on how property taxes are calculated and the term Limited Property Values. Ms. Buckland reviewed the slide above and talked about the large amount of work the Assessor’s Office does to manage the ever-changing housing circumstances in Maricopa County. Special Meeting Minutes Wednesday, January 29, 2025 Page 13 of 52 Ms. Buckland reviewed the slide above and emphasized the volume and value of quality service that the Assessor’s office provides. The levy limits for all the taxing jurisdictions are established by the Assessor’s Office and community services are based on those levy numbers. She also highlighted the number of permits that were processed between incorporated and unincorporated Maricopa County. Ms. Buckland reviewed the above slide that listed the variety of exemptions that were offered to taxpayers. She said this year, the Assessor’s Office has repositioned some of the existing staff to process these exemptions without requesting extra staff as had been done in the past. Special Meeting Minutes Wednesday, January 29, 2025 Page 14 of 52 Ms. Buckland talked about Return on Investment (ROI) and said the one-stop-shop established with the Assessor and Recorder has been a valuable partnership. The goal is to make doing business with Maricopa County easy for all. She said the website has been invaluable in providing information to the public. Ms. Buckland reviewed the above slide and talked about the number of appeals compared with other large counties. She noted that the limited number of appeals in Maricopa County was due, in part, to the Limited Property Value established in Arizona law. Special Meeting Minutes Wednesday, January 29, 2025 Page 15 of 52 Ms. Buckland referred to the Roadmap slide and talked about how far they have come with the help of legislative action and technology. She said a lot has gone online as a result and she said there is more work to be done but not this year. Ms. Buckland reviewed the strategic plan progress in the above slide. She highlighted the many accomplishments and credited the One Team Culture and excellence in leadership. Special Meeting Minutes Wednesday, January 29, 2025 Page 16 of 52 Ms. Buckland concluded the presentation with the Strategic Plan for the final year of their five-year plan as seen on the slide above. Supervisor Lesko asked what the total budget is for the Assessor’s Office. Ms. Buckland said $36 million, with $3 million as a one-time cost. Supervisor Stewart complimented the Assessor’s Office for their ability to do more with less. Vice Chairman Brophy McGee asked about one time expenditures this past year. Ms. Buckland explained the details of that expenditure and said the ongoing budget is $33.5 million. Vice Chairman Brophy McGee also asked about a previously mentioned study where the general staffing of 1000 was being accomplished by a staff of 300 in the Assessors Office. Ms. Buckland spoke about technology, efficiencies, and recognizing that the number of parcels in a county cannot always translate to staffing budget. Presentation only. No action taken. Special Meeting Minutes Wednesday, January 29, 2025 Page 17 of 52 3. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY TREASURER John Allen, Treasurer Ingrid Garvey, Chief Deputy Treasurer Jordan Dale, Chief of Staff (C-06-25-250-X-00) John Allen, Maricopa County Treasurer, and Jordan Dale, Chief of Staff, came forward to present. Chairman Galvin thanked Treasurer Allen for his handling of the recent financial problems that the Isacc School District was going through, following the rule of law, and looking out for the taxpayers of Maricopa County. Special Meeting Minutes Wednesday, January 29, 2025 Page 18 of 52 Mr. Dale reviewed the slide above, highlighting the request related to the new software costs. Mr. Jordan reviewed the slide above and explained the purpose of this fund, which is in addition to the general fund budget for IT issues. Treasurer Allen explained how the fund had been used. Special Meeting Minutes Wednesday, January 29, 2025 Page 19 of 52 Mr. Jordan reviewed the bullet items on the slide above. He provided some details on those budget items. Treasurer Allen talked about the increase in staff size and how the office is operating more efficiently. Mr. Jordan stated that the STAR Contact Center did not have any above base requests. Treasurer Allen complemented the operations at the Contact Center, saying the staff answers incoming calls for Maricopa County, including the Assessor, Recorder, and Treasurer. Chairman Galvin remarked on the high customer satisfaction comments for STAR. Special Meeting Minutes Wednesday, January 29, 2025 Page 20 of 52 Supervisor Lesko asked about the total budget? Treasurer Allen said $9.5 million with 60 employees. Vice Chairman Brophy McGee asked a series of questions about the new software being launched (MCTIS). Treasurer Allen explained the history and process of bringing new and efficient software online, which started in 2014. Vice Chairman Brophy McGee asked about the approximate cost of the software? Mr. Jordan said $52 million. Supervisor Stewart asked Treasurer Allen about a “surge time” budget in the STAR Contact Center. Treasurer Allen said there are funds available to cover the Election cycle, which is when there has been the highest need to increase staff. Presentation only. No action taken. 4. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY RECORDER Justin Heap, Recorder Richard Greene, Finance and HR Director Sam Stone, Chief of Staff (C-06-25-249-X-00) Justin Heap, Maricopa County Recorder, came forward with his staff and began the presentation. Recorder Heap said the budget they will be presenting is in line with statutory duties and priorities. He pointed out that the IT Audit that was part of the One-time General Fund request was personnel and software updates. Richard Greene, Finance and HR Director, presented the 2026 Above Baseline request, referring to the information on the slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 21 of 52 Mr. Greene continued and spoke about the GIS staffing request seen on the above slide. Mr. Greene reviewed the slide above and talked about the features of the Agilis product that would increase efficiencies in the Recorders Office. Special Meeting Minutes Wednesday, January 29, 2025 Page 22 of 52 Mr. Greene read from the above slide on General Fund Recurring. Mr. Greene talked about the above tables on the Surcharge Fund and said this is the “bread and butter” of the Recorders office. He said these revenue funds have dropped over the past several years due to the slowdown in home sales and the rise in interest rates. Mr. Greene said these funds are collected for specific expenses (recordation) and with the drop in revenue, there is a need to supplement with a budget request. Special Meeting Minutes Wednesday, January 29, 2025 Page 23 of 52 Mr. Greene reviewed the above slide that outlined the request that is intended to supplement the previously mentioned shortage. Mr. Greene said he would be presenting the ELE1 Recorder Election budget, and the Board of Supervisors (BOS) Election Team would provide their projection of what they will need. Supervisor Lesko asked if these are increases or above baseline requests. Mr. Greene explained that these numbers are based on projections of what will be needed, built from the ground up. Special Meeting Minutes Wednesday, January 29, 2025 Page 24 of 52 Mr. Greene reviewed the slide above saying this chart shows the total amount projected for the Primary which includes BOS portion of ELE1. Chairman Galvin asked about the building of a budget for a Primary that is nearly two years in the future and Mr. Greene said there is a need to anticipate many of the details. Supervisor Lesko asked how these numbers for the Primary were established. Recorder Heap explained that the BOS Team and the Recorders Office share a model when it came to establishing a budget for an election. Mr. Greene said the BOS and Recorder work hand in hand, each managing their individual statutory and Shared Service Agreement (SSA) obligations. Mr. Green said the above slide shows each request as broken down into fund groups. Special Meeting Minutes Wednesday, January 29, 2025 Page 25 of 52 Chairman Galvin mentioned the decline in the surcharges due to home sales and how that can create a shortage for the Recorder’s Office. Recorder Heap said statute determines what the surcharge funds can be used for which is recordation not elections. Chairman Galvin reiterated that it is vitally important the Board and the Recorder work together in this bifurcated process. A conversation ensued regarding the overlap of duties between the BOS and the Recorder’s Office, the tasks for each as written in Arizona Revised Statute (ARS), and how the SSA further delineates tasks to ensure smooth operations; the consolidation of Enterprise Technology and Innovation (ETI) within the County. Zach Schira, Assistant County and Director for Elections spoke on the ETI consolidation. Supervisor Lesko talked about the shared staff of 31 persons and Recorder Heap stated he wants the Recorder’s Office to have a dedicated staff in his office. Supervisor Lesko asked how the split of 31 staff members between the Recorders Office and Board of Supervisors would work out financially vs consolidation. Mr. Schira said the finances would be similar, but the bigger issue is the single data base that is shared and that would need to be split which takes time and resources. Supervisor Stewart commented on election integrity, and voter confidence, and the use of an outside audit resource to help resolve these issues and establish balance. Vice Chair Brophy McGee clarified who and the title of the other individuals who were at the presentation table with Recorder Heap. Vice Chairman Brophy McGee asked about the history of what is now a bifurcated system for elections in Maricopa County, and Recorder Heap gave the brief history. Vice Chair Brophy McGee talked about implementation problems that occurred and a law that was passed in 2018, giving the Board of Supervisors the control of elections. She said relating it back to the budget, she wants to make sure that there are provisions to cover any unforeseen issues. Supervisor Stewart asked if Recorder Heap has requested enough money to implement any changes that are recommended after an audit. Presentation only. No action taken. 5. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY ELECTIONS Scott Jarrett, Elections Director Zach Schira, Assistant County Manager, Elections and External Affairs Berta Ramirez, Finance Manager (C-06-25-248-X-00) Scott Jarrett, Elections Director, introduced Zach Schira, Assistant County Manager over Elections and External Affairs, and Roberta Ramirez, Finance Manager for Elections. Special Meeting Minutes Wednesday, January 29, 2025 Page 26 of 52 Mr. Jarrett reviewed the Mission and Vision slide which guides every action of the Elections Department. He said the budget request aligns with these statements. Mr. Jarrett said the importance of this slide is to illustrate the voter turnout over the past eight decades. He said the cost driver is how many people are likely to come out to vote and all the ancillary costs associated with those numbers. Supervisor Stewart asked if the number of Drop Offs were the reason it took so long to get results. Mr. Jarrett said that was one factor and the other is the high profile contests that were very close. Special Meeting Minutes Wednesday, January 29, 2025 Page 27 of 52 Mr. Jarrett talked about the variety of methods that voters used in the 2024 General Election. Mr. Schira clarified the numbers seen above and they might be different from the Recorders due to the SSA and the focus from each department perspective. Supervisor Lesko asked about the division of statutory duties between the Recorder and Board of Supervisors. Mr. Jarrett clarified the division and said there is a need for continuity and to have related tasks under the same leadership. There was extended conversation about the different tasks within each department. Chairman Galvin asked Mr. Jarrett to explain why the ballot processing is best handled by the Board of Supervisors. Mr. Jarrett said because of the variety of steps that are taken during processing, the use of one team will result in increased efficiency and security. There was further discussion on the history of the 2024 election and the value of having the processes managed under one team leadership. Special Meeting Minutes Wednesday, January 29, 2025 Page 28 of 52 Mr. Jarrett reviewed the above slide and talked briefly about the comparisons with other similar county sizes across the country and the cost difference for voting methods in Maricopa County. He said the slide was intended to compare overall costs vs whose budget was impacted. Mr. Jarrett reviewed each budget item that is part of the total request listed on the slide above. Supervisor Lesko asked if the Constituent Services positions are shared with the Recorders Office and Mr. Jarrett said each department has their own. Mr. Jarrett made the distinction between the function of the STAR Contact Center and this Constituent Services position. He said the Constituent Services positions will be full time in the Special Meeting Minutes Wednesday, January 29, 2025 Page 29 of 52 Elections Department and will supplement with additional staff during the Election years. Cross training is implemented to utilize staff year round. Mr. Jarrett reviewed the slide above and clarified the use of Contingency funds, funds for the “what if”. He cited the example of what if the law changes on elections. The Elections Department want to ensure there is money available and flexibility to make those shifts in election plans if needed rather than come back to the Board requesting more money. He explained each plan shown on the slide. Supervisor Lesko asked if the Contingency 1 money is for the current law; Contingency 2 is for the possibility of new law and resulting changes. Mr. Jarrett confirmed and explained the details which includes the law that mandates access for voters to tabulator opportunity. There was additional discussion on the value of the changing law, tabulation, and results. The group talked about the importance of communication with the constituents in the form of ad campaigns to inform the public of their options and the benefits of the different methods of voting. Vice Chairman Brophy McGee asked about the implementation of the different election laws, the need to utilize the contingency funds, and how soon the new law could be implemented, 2026 or 2028? Mr. Jarrett said the anticipation was in 2026 but it would depend on exactly how the bill was written and he explained some of the details. Supervisor Stewart confirmed the current process and timing of tabulating the ballots, both the early ballots and Election Day ballots. Mr. Jarrett added that currently, early ballots cannot be tabulated at the vote centers, but a new bill might change that. Special Meeting Minutes Wednesday, January 29, 2025 Page 30 of 52 Mr. Jarrett reviewed the above slide and said it shows the potential impact that a new law could have on the Elections budget. A discussion ensued regarding the 2026 Election and the new Elections building scheduled for completion in 2028 and wanting to take the necessary steps to make 2026 a success. Mr. Jarrett reviewed the 2026 Primary Election ELE1 chart seen above and said this itemized the Elections and the Recorders Total Primary budget. Supervisor Lesko asked for clarification on the Recorders request, the Elections request, and if those numbers are based on the current Shared Service Agreement. Mr. Jarrett explained how the budget numbers are developed and what the ELE1 is and how it is used for elections administration. Special Meeting Minutes Wednesday, January 29, 2025 Page 31 of 52 Supervisor Stewart said the budget conversation seems confusing to him, and he would like the departments to make the explanation of this information more understandable to the average taxpayer. Further conversation ensued as Mr. Schira and Mr. Jarrett explained some of the details. Presentation only. No action taken. 6. PRESENTATION REGARDING THE FY 2026 BUDGET MARICOPA COUNTY MANAGER AND ASSISTANT COUNTY MANAGERS Jen Pokorski, County Manager Marcy Flanagan, Assistant County Manager Darcy Kober, Assistant County Manager Blanca Caballero, Assistant County Manager Zach Schira, Assistant County Manager (C-06-25-247-X-00) Jen Pokorski, County Manager, asked the Assistant County Managers, to come forward and take a seat at the table. Ms. Pokorski said she and her team would present the above baseline requests with only seven of the departments making a budget request. She asked her team to introduce themselves. Darcy Kober, Assistant County Manager, the 930 group for Regulatory and Public Works. Blanca Caballero, Assistant County Manager, the 940 group for Administration and Community Services. Marcy Flanagan, Assistant County Manager, the 950 group for Health and Legal Services, Special Meeting Minutes Wednesday, January 29, 2025 Page 32 of 52 Ms. Pokorski said each would present the over baseline budget requests for the departments they oversee. Ms. Pokorski reviewed the Human Resources Department (a direct report) slide and reviewed the mission and vision of the department. Ms. Pokorski reviewed the Org chart and said it had operating budget of approximately $16 million with approximately 100 staff. Special Meeting Minutes Wednesday, January 29, 2025 Page 33 of 52 Ms. Pokorski reviewed the slide above and talked briefly about the four primary software systems listed above. She said each system has a contract with an increase of 5-10% each year. This year’s annual above baseline request for this part is $180,000. Ms. Pokorski reviewed the one-time above baseline request seen on the slide above. She explained this part was important, so the County is able to monitor performance of the employees and align them with Maricopa County’s Strategic Plan. Special Meeting Minutes Wednesday, January 29, 2025 Page 34 of 52 Ms. Kober said the only request for the 930 group is for Environmental Services Department, requesting $81,900 in General Fund Operating, and $410,000 in General Fund Non-Recurring. She reviewed the slide above. The Org Chart above was briefly reviewed, with the focus on Waste Resources and Vector Control. Special Meeting Minutes Wednesday, January 29, 2025 Page 35 of 52 Ms. Kober reviewed the slide above. Chairman Galvin asked about how the fees are established? Ms. Kober said there was an extensive rule making process done by the Department of Environmental Quality (DEQ), and in the end, the fees were reduced after involving the Legislature. Ms. Kober reviewed the Vector Control Division slide. Special Meeting Minutes Wednesday, January 29, 2025 Page 36 of 52 Ms. Kober said the above slide is a summary of the items she had been discussing. Ms. Caballero presented the above base request for Parks and Recreation Department Fire Protection Program. She reviewed the slide above saying the request aligns with the Mission and Vision statement seen on the slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 37 of 52 Ms. Caballero reviewed the slide above and said staff manages 120,000 acres of Sonoran Desert Park land enjoyed by over 2.8 million visitors in FY2024. Ms. Caballero reviewed the Fire Reduction Program slide and outlined the needs. Chairman Galvin mentioned the fire dangers and the importance of preparation. Ms. Caballero emphasized that preparation is the key to prevention. Special Meeting Minutes Wednesday, January 29, 2025 Page 38 of 52 Ms. Caballero summarized the final slide saying this was the budget request. She said the department will continue to pursue other funding to reduce invasive plant populations. Ms. Flanagan said she would be presenting on four departments. Ms. Flanagan started with Correctional Health as seen on the slide above and reviewed the Mission of the department. She touched on the partnership with the Sheriff’s Office and the needed pharmaceutical funding. Chairman Galvin asked about cost comparison and a conversation followed on the cost of pharmaceuticals, the research that has been going on regarding cost cutting. Ms. Flanagan said that it is in the works. Special Meeting Minutes Wednesday, January 29, 2025 Page 39 of 52 Ms. Flanagan reviewed the slide above and gave details on the Healthcare Mandates that are integral in Correctional Health. Ms. Flanagan reviewed the slide above and briefly discussed the three line items that make up the total and added that the Non-Recurring portion of the request is considered a pilot program to determine if that is a cost efficient program going forward. She talked about the need for adequate nursing staff at the Intake, Transfer, Release Facility (ITR), and the challenges when there is staffing shortage. Special Meeting Minutes Wednesday, January 29, 2025 Page 40 of 52 Ms. Flanagan reviewed the mission and vision items on the slide above. Ms. Flanagan talked about the demands of the Medical Examiners Office and the need for additional staff. Special Meeting Minutes Wednesday, January 29, 2025 Page 41 of 52 The above base request was listed on the slide above and Ms. Flanagan noted increased efficiency when adequate leadership staff is available. The slide above listed the budget request. Special Meeting Minutes Wednesday, January 29, 2025 Page 42 of 52 Ms. Flanagan displayed the Public Defense Services Mission and Vision slide above. Ms. Flanagan spoke in detail about the justification of this request as listed on the slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 43 of 52 Ms. Flanagan talked about the slide above and the difficulty in finding and hiring a post- conviction attorney at the rates that Maricopa County has been offering. She said there is legislation in the works to increase the rate of pay for the outside post-conviction attorneys due to the difficulty in filling and retaining in those positions. Ms. Flanagan suggested the Board read through the Mission and Duties statements listed on the slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 44 of 52 Ms. Flanagan talked about the mandates related to the Public Fiduciary. Ms. Flanagan stated the current request facilitates the mission statement and the slide summarizes those goals. She stated there is a need to right size the Staff-to-Ward ratio, currently at 69/1. Ms. Flanagan gave comparisons for cost per fiduciary in other counties. Special Meeting Minutes Wednesday, January 29, 2025 Page 45 of 52 Ms. Flanagan reviewed the slide above and outlined the breakdown of that request and gave the increased FTE that is part of the right sizing in staff. Ms. Flanagan reviewed the summary slide above. Special Meeting Minutes Wednesday, January 29, 2025 Page 46 of 52 Ms. Flanagan reviewed another summary slide above and the total request for her departments. Ms. Pokorski said the above slide is a snapshot of the Major Revenue Sources. She said the final forecast will be available in February 2025. Special Meeting Minutes Wednesday, January 29, 2025 Page 47 of 52 Ms. Pokorski reviewed the above slide that shows the maximum levy compared to the actual levy which is below the maximum. Ms. Pokorski reviewed the Expenditure Limitation slide. Supervisor Stewart asked if this expenditure limitation would hamper the hiring of detention officers and other necessary requests? Ms. Pokorski said this question will be answered after further analysis with the budget staff. Special Meeting Minutes Wednesday, January 29, 2025 Page 48 of 52 Ms. Pokorski reviewed the State Mandated Payments slide and noted the percentage year over year numbers have fluctuated and in FY2026 that number has dropped. Ms. Pokorski talked briefly about the summary of Budget Requests on the slide above. Supervisor Stewart asked Ms. Pokorski what this FY2026 total budget is. She said this year’s budget for the County is approximately $3.8 billion. Supervisor Stewart asked what the percentage change was from last year. Mike McGee, Chief Financial Officer, came forward to answer Supervisor Stewart’s question. He explained the computation and concluded that the ask this year is an increase of about 5%. Special Meeting Minutes Wednesday, January 29, 2025 Page 49 of 52 Ms. Pokorski referred to the Budget Calendar on the slide above and said analysis will reveal efficiencies in the coming months. Presentation only. No action taken. ~ Supervisor Gallardo left the meeting during the presentation and would not return ~ ACTION 7. MARICOPA COUNTY FY 2026 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County FY 2026 Budget Guidelines and Priorities". (C-18-25- 049-X-00) Motion to approve by Supervisor Kate Brophy McGee, seconded by Supervisor Debbie Lesko Ayes: Thomas Galvin, Kate Brophy McGee, Debbie Lesko, Mark Stewart Absent: Steve Gallardo Special Meeting Minutes Wednesday, January 29, 2025 Page 50 of 52 MEETING RECESSED Chairman Galvin recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Galvin reconvened the Board of Supervisors. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Thomas Galvin, Chairman of the Board ATTEST: ___________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Wednesday, January 29, 2025 Page 51 of 52 FLOOD CONTROL DISTRICT The Board of Directors for the Flood Control District convened in Special Session at 1:00 PM on Wednesday, January 29, 2025, in the Supervisors’ Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003, with the following members present: Thomas Galvin, Chairman, District 2; Kate Brophy McGee, Vice Chair, District 3; Mark Stewart, Director, District 1; Debbie Lesko, Director, District 4; Absent: Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski, County Manager; Brooke Worcester, Legal Counsel. 8. MARICOPA COUNTY FLOOD CONTROL DISTRICT FY 2026 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County Flood Control District FY 2026 Budget Guidelines and Priorities". (C-18-25-051-X-00) Motion to approve by Vice Chair Kate Brophy McGee, seconded by Director Mark Stewart Ayes: Thomas Galvin, Kate Brophy McGee, Debbie Lesko, Mark Stewart Absent: Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Thomas Galvin, Chairman of the Board ATTEST: ___________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Wednesday, January 29, 2025 Page 52 of 52 LIBRARY DISTRICT The Board of Directors for the Library District, convened in Special Session at 1:00 PM on Wednesday, January 29, 2025, in the Supervisors’ Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003, with the following members present: Thomas Galvin, Chairman, District 2; Kate Brophy McGee, Vice Chair, District 3; Mark Stewart, Director, District 1; Debbie Lesko, Director, District 4. Absent: Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski, County Manager; Brooke Worcester, Legal Counsel. 9. MARICOPA COUNTY LIBRARY DISTRICT FY 2026 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County Library District FY 2026 Budget Guidelines and Priorities". (C-18-25-050-X-00) Motion to approve by Vice Chair Kate Brophy McGee, seconded by Director Mark Stewart Ayes: Thomas Galvin, Kate Brophy McGee, Debbie Lesko, Mark Stewart Absent: Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Thomas Galvin, Chairman of the Board ATTEST: ___________________________ Juanita Garza, Clerk of the Board