VCTF_TFO COST REIMBURSEMENT AGREEMENT 2025.PDF

For Official Use Only 
Revised 05/24/2022
 FEDERAL BUREAU OF INVESTIGATION 
Desert Hawk Violent Crime Task Force 
Cost Reimbursement Agreement 
DHVCTF File No.:  88A-PX-C5061747 
Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay 
overtime for police officers assigned to the formalized Desert Hawk Violent Crime Task Force (DHVCTF), as 
set forth below, for expenses necessary for detection, investigation, and prosecution of crimes against the 
United States.  It is hereby agreed between the FBI and Maricopa County Sheriff’s Office (MCSO), located at 
550 W. Jackson Street, Phoenix, Arizona, 85003, Phoenix, AZ 85003, Taxpayer Identification Number: 86-
6000472, and Telephone Number: 602-876-1012, that: 
1. This Agreement is entered into pursuant to, and as an annex to, the FBI DHVCTF Memorandum of 
Understanding (MOU) signed by the Sheriff of the Maricopa County Sheriff’s Office on (Date), and shall be 
read and interpreted in conformity with all terms of that document. 
2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding, 
reimburse MCSO for overtime payments made to officers assigned to and working full time on DHVCTF 
related matters. 
3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department of 
the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI Phoenix 
Field Office immediately after the first of the month which follows the month for which reimbursement is 
requested.  The reimbursement request shall be approved by the appropriate Supervisor (or their designee) at 
MCSO prior to the invoice submission in IPP.  The invoice submitted in IPP will automatically route to the FBI 
DHVCTF personnel for their review, approval, and processing for payment. 
4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer (EFT) directly 
to MCSO using the FBI’s Unified Financial Management System (UFMS).  To facilitate EFT, MCSO shall 
establish an account online in the System for Award Management (SAM) at www.SAM.gov.  Verification of 
MCSO banking information is required on an annual basis in order to keep payment information current.  For 
additional information regarding the UFMS and SAM, contact the FBI Phoenix Financial Liaison Specialist. 
5. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time would 
be compensated in the absence of this Agreement.  However, said reimbursement, per officer, shall not 
exceed monthly and/or annual limits established annually by the FBI.  The limits, calculated using Federal pay 
tables, will be in effect for the Federal fiscal year running from October 1st of one year through September 30th 
of the following year, unless changed during the period.  The FBI reserves the right to change the 
reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and 
appropriations limits.  The FBI will notify MCSO of the applicable annual limits prior to October 1st of each 
year. 
6. The number of MCSO deputies assigned full-time to the DHVCTF and entitled to overtime 
reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year.  Based on the needs of 
the DHVCTF, this number may change periodically as approved in advance by the FBI. 
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7.  Prior to submission of any overtime reimbursement requests, MCSO shall prepare an official 
document setting forth the identity of each officer assigned full-time to the DHVCTF, along with the regular 
and overtime hourly rates for each officer. Should any officers change during the fiscal year, a similar 
statement shall be prepared regarding the new officers prior to submitting any overtime reimbursement 
requests for the officers.  If the rate changes during the fiscal year for a previously assigned officer, an 
updated letter shall be attached with the invoice submission in IPP that reflects the new rate.  The updated 
letter shall be mailed to the Phoenix Field Office DHVCTF personnel to maintain in FBI records. 
 
8.  Each request for reimbursement shall be submitted via IPP to the FBI.  The request for 
reimbursement shall include an invoice number, invoice date, the name, overtime compensation rate, 
number of reimbursable hours claimed, and the dates of those hours for each officer for whom 
reimbursement is sought.  An attachment signed and dated by an authorized Agency representative noting 
the dates and hours for each officer overtime reimbursement claimed shall be uploaded in IPP as 
supporting documentation for the invoice to confirm the information described in this paragraph is accurate, 
and the personnel for whom reimbursement is claimed were assigned full-time to the DHVCTF. 
 
9.  Requests for reimbursement shall be submitted monthly and all requests shall be received by the 
FBI no later than December 31st of the next fiscal year for which the reimbursement applies.  For example, 
reimbursements for the fiscal year ending September 30, 2025, shall be received by the FBI monthly and 
not later than December 31, 2025.  The FBI is not obligated to reimburse any requests received untimely 
and not in accordance herewith. 
 
10.  This Agreement is effective upon signatures of the parties and will remain in effect for the duration 
of MCSO's participation on the DHVCTF, contingent upon approval of necessary funding, and unless 
terminated in accordance with the provisions herein. This Agreement may be modified at any time by 
written consent of the parties or based on changing business operations and practices of the FBI.  It may 
be terminated at any time upon mutual consent of the parties, or unilaterally upon written notice from the 
terminating party to the other party at least 30 days prior to the termination date. 
 
Signatories: 
 
 
_____________________________________ 
Jose Perez 
Special Agent in Charge 
Phoenix Division 
Federal Bureau of Investigation 
 
Date: ____________________ 
 
_____________________________________ 
Jerry Sheridan 
Sheriff 
Maricopa County Sheriff’s Office 
 
 
Date: ____________________ 
 
 
_____________________________ 
Financial Liaison Specialist 
Federal Bureau of Investigation 
 
Date: ____________________ 
___________________________________

Federal Bureau of Investigation 
 
 
Desert Hawk Violent Crime Task Force 
 
 
88A-PX-C5061747 
 
Maricopa County 
 
 
 
_____________________________________________ 
Thomas Galvin 
 
 
 
 
Date 
Chairman of the Board of Supervisors 
 
 
 
 
 
ATTEST: 
 
 
 
_____________________________________________ 
 
 Juanita Garza                                   
 
Date 
 Clerk of the Board of Supervisors 
 
 
 
APPROVED AS TO FORM 
 
 
 
This ____ day of ____________________, 20__ 
 
 
By: ___________________________________ 
      Deputy Maricopa County Attorney