October 11, 2023 Draft Minutes
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DRAFT MINUTES
CITY OF GLENDALE
CITIZEN BOND ELECTION COMMITTEE
GLENDALE CIVIC CENTER
5750 W. GLENN DRIVE
GLENDALE, ARIZONA 85301
OCTOBER 11, 2023
5:30 p.m.
1. Call to Order
The meeting was called to order at 5:30 p.m.
2. Roll Call
Roll call was conducted.
Members Present:
Lisa Baker, Committee Chair
Jim Brodnax, Committee Member
Helena Johnson-Bodine, Committee Member
Connie Kiser, Committee Member
Members Absent:
Alicia Rubio, Committee Member
Michael Socaciu, Committee Vice Chair
Other Attendees:
Vicki Rios, Assistant City Manager
Levi D. Gibson, Director, Budget and Finance
William DeHaan, Greenburg Traurig
Committee Member Johnson-Bodine asked if the meeting was on Zoom. Ms. Rios said it was not being
recorded on Zoom. Committee Member Johnson-Bodine recalled comments made at the last meeting by the
Vice Chair regarding challenges with the Zoom technology and Ms. Rios indicated that the technology for
Zoom would be better at this new meeting location. Committee Member Johnson-Bodine said the public
should have been able to view the meeting online tonight since they were voting on Questions 1 and 2 and it
was very disappointing it was not happening.
3. Citizen Comments
Mr. James Ho, of the Cholla District, made the following comments:
My name is James Ho and I am a resident of the Cholla district. With less than one month to go before the
election day, I’m hoping that this meeting will provide answers to residents who’ve expressed their questions
and concerns about the project list for Question 1. In both the May and August Bond Committee meetings,
you were presented with a sample list of fifteen street reconstruction projects. The City explained that the
sample list was being provided because the pavement condition study was underway and the results of the
study would be used to create the actual list of projects. At the September 12th Council workshop meeting,
the City provided an update on the pavement management program and informed the Council that fifty-four
miles of our City streets are already in a failed condition and will require reconstruction. These streets would
presumably be reconstructed using the $82 million from Question 1. After this workshop meeting, I noticed
that a new document was posted to the City’s G.O. Bond website titled ‘Bond 2023 Question 1 Detailed
Project Listing.’ This document had twenty-two specific projects instead of the fifteen sample projects that
were previously presented. The document has since been revised to include CIP project numbers that link
each of these twenty-two projects to the City’s published Budget Book. Additionally, the document doesn’t
say the word ‘sample’ anywhere on the page. When I saw this new list, I thought that it represented the
actual list of projects that would be completed using the $82 million from Question 1. I think any reasonable
voter would think the same thing. Again, the document titled ‘Bond 2023 Question 1 Detailed Project
Listing’, contains twenty-two specific projects with CIP project numbers as posted to the official G.O. Bond
Minutes of the
Citizen Bond Election Committee
October 11, 2023
Page 2
website and does not contain the word ‘sample’ anywhere on the page. However, the City has since clarified
that the Bond 2023 Question 1 Detailed Project Listing is actually yet another list of sample projects. This is
extremely confusing to voters and I hope that the City’s presentation tonight will provide the answers that
voters are looking for. Thank you.
4. Approval of August 2, 2023 Minutes
A motion was made by Committee Member ________, second by Committee Member Helena Johnson-
Bodine, to approve the Citizen Bond Election Committee August 2, 2023 meeting minutes as written.
Aye:
Lisa Baker, Committee Chair
Jim Brodnax, Committee Member
Helena Johnson-Bodine, Committee Member
Connie Kiser, Committee Member
Other: Committee Member Alicia Rubio (ABSENT)
Committee Vice Chair Michael Socaciu (ABSENT)
Passed
5. Overview of the Streets Projects Listed on the Glendale Bond 2023 Website
Presented by: Vicki Rios, Assistant City Manager
Ms. Rios gave a detailed presentation, including information on the following:
•
What Types of Projects Will Be Funded by Question 1?
o Located on the FAQ’s on the Bond 2023 website
o This was the list shown to the Bond Committee, in May and August
•
Projects Requiring Additional Voter Authorization
•
Glendale Bond 2023 Website – Bond 2023 Question 1 Detailed Project Listing
•
Glendale Bond 2023 Website – Updated Bond 2023 Question 1 Detailed Project Listing
o Includes CIP Project Number and correction to a project description
o All the projects on the original list and the revised list were shown to the Bond Committee
Ms. Rios distributed a list of CIP projects adopted by Council and noted that every one of the projects on the
Detailed Project Listing, both original and updated, appear in the City’s current adopted CIP. She called
attention to the CIP budget and said the project ‘Street Reconstruction Program’ had budgeted amounts which
total $81.5 million. She explained all of the projects on the list were included in this large category / project.
She said the list given to the bond committee were sample projects, from a group of projects lumped together
because they do not have bond authority. She said they wre all contained together in one CIP project so staff
could keep track of the particular projects and without $82 million of additional bond authority, none of that
project category woud go forward. She said the Transportation Department provided the list of sample
projects. She noted that if the bonds passed, projects in the lumped category would move to specific projects
like the other ones on the CIP list. She said the list was meant to answer what types of projects would be
funded by Question 1 and was not meant to be an all-inclusive list of projects. She said final projects would
be determined by the Transportation Department’s recommendation, the PCI report, and by Council
prioritization. She said the reason there were more projects on the website list was because the list included
some carryover projects that were currently being worked on and used bond funding from previous authority.
Committee Member Johnson-Bodine asked if any of the projects lumped together would not have been
approved by Council. Ms. Rios said the projects were approved as a lump sum amount by Council, in the
approved budget. Committee Member Johnson-Bodine said this could be very confusing for a voter and
appreciated the explanation by Ms. Rios.
Minutes of the
Citizen Bond Election Committee
October 11, 2023
Page 3
6. CIP Prioritization Process
Presented by: Vicki Rios, Assistant City Manager
Mr. Rios provided information on the CIP Prioritization Process, which included information from the City’s
Budget Book and a response from a public records request on the issue.
o The Budget Book indicates that a project ranking matrix was developed and approved by City
Council to apply to proposed G.O. Bond projects in the 10-Year CIP. The process was implemented
during the FY19-28 CIP.
o The ranking criteria were detailed in the Budget Book.
o The Budget Book indicates once the G.O. Bond projects were ranked, their estimated project costs
and ranking were applied to the available G.O. Bond capacity starting in FY21-22. It states that the
current FY23-32 CIP program reflects the G.O. Bond projects that have made the highest priority out
of all G.O. Bond projects submitted for the FY23-32 CIP program.
o The outcome of the ranking matrix showed Council’s of their priorities, in terms of how much bond
authority they wanted to use for streets, parks, and landfill, for example.
Ms. Rios explained the theory of the ranking matrix, reason for use, and why it was not used for FY23-32
CIP. She said staff attempted to use the matrix, but it did not work because there was no bond authority and
all of the streets received the same score. She said information about the PCI was needed in order to
prioritize and make recommendation to Council. She shared an email from Mr. Kevin Phelps, City Manager,
explaining that he made the decision in the City Manager’s office to use departmental recommendations and
Council priorities instead of the matrix.
7. CIP Project Budget Estimates
Presented by: Vicki Rios, Assistant City Manager
Mr. Rios provided information on the CIP Budget Estimates for Public Safety, with an explanation as to the
revisions over time. She said budgets are estimates and updated frequently as least once annually. She said
contracts are approved by Council and actually costs are not known until the project is completed, due to
possible change orders. She provided follow up answers to questions regarding the Property / Evidence
Forensics Lab, Fire Station #154, and the Main Public Safety Building project.
8. Staff Report
Mr. Gibson announced that Committee Member McConnell submitted his resignation to the staff early last
week.
9. Committee Comments and Suggestions
Committee Member Johnson-Bodine said she was very concerned for the bond election results in November.
She was concerned the residents were not able to use Zoom to view tonight’s meeting, especially since the
meeting facility had available cameras. She said there was confusion for the public and expressed concern for
the outcome of the bond election.
Minutes of the
Citizen Bond Election Committee
October 11, 2023
Page 4
10. Adjournment
A motion was made by Committee Member Connie Kiser, second by Committee Member _________ to
adjourn the meeting at 6:03 p.m.
Aye:
Lisa Baker, Committee Chair
Jim Brodnax, Committee Member
Helena Johnson-Bodine, Committee Member
Connie Kiser, Committee Member
Other: Committee Member Alicia Rubio (ABSENT)
Committee Vice Chair Michael Socaciu (ABSENT)
Passed
The Citizen Bond Election Committee meeting minutes of October 11, 2023 were submitted and
approved this ____ Day of __________ 2023.
_______________________________
Levi D. Gibson
Director, Budget and Finance